Tap into the

Source:
the Site

Sourcing Experts
at Experient

TH E S O U R C E F O R
I NTE G R ATE D M E ETI N G
AN D EV E NT S O LUTI O N S

TO HAVE A SUCCESSFUl EVEnT

YOU NEED THE RIGHT SITE

Choosing the right
venue in the right city
will help you draw
attendees and produce
memorable events well

Infinite Supply
Venue selection is comprehensive, accurate and easy with the extensive
Experient proprietary database of the best event facilities. Our site selection
system pinpoints hotels and facilities that fulfill your needs and summarizes
all critical criteria in an easy-to-read synopsis. Every detail needed to make an
informed decision is included, so you can find the perfect location for each
of your events. The end result is to help you control costs, manage risks and
maximize your time and please your participants.

within your budget.

Experient will find the
perfect location for
your event, whether
your event is for 20 or
20,000, stateside or
overseas. Our staff is
overflowing with proven
techniques and efficient
processes learned in
our more than 40 years
of providing extensive
site selection services.

OUR CH ECKLIST:
Site Research
q Review meeting objectives and organizational goals
q Analyze attendee demographics
q Review event budget
q Analyze event history
q Consider audience pattern preferences
q Analyze comprehensive event agenda
q Identify qualified venues
q Check for best available rates
q Evaluate airport lift
q Initiate RFP

Site Selection
q Analyze RFP responses
q Confirm venue capabilities match event needs
q Prepare comparison matrix
q Make finalist recommendations
q Coordinate site inspections

Contract Management
q Secure desired concessions
q Integrate current best practices terms and conditions
q Confirm applicable risk mitigation is integrated in final contract
q Conduct quality control and industry expert review
q Submit final approved contract
q Track contractual milestones
q Complete post-event analysis, client feedback, room block pickup
q Prepare recommendations for subsequent event

Experient has the optimum

solution for each of your offsite
meetings regardless of size.
As leaders in the industry, were
able to team the best sources together
in order to provide time savings and
outstanding site research solutions
to our clients thats unmatched.

Cool and Refreshing

Our broad range of relationships with convention
and meeting facilities, hotels and suppliers around
the world allows us to get you the best prices
and the best contracts.
Our experts track hotel prices and resources and
we use our volume buying power to get you the
best room rates, using efficient processes,
extensive reporting public knowledge tools
plus our private pool of essential information,
including historical rates and customer feedback
and excellent benchmarking practices.

E X P E R I E N T is among the top room producers

for Hilton, Hyatt, InterContinental, Marriott and
Starwood hotels. Let us integrate your needs
with our collective purchasing power
to help you achieve the optimum combination
of rates, terms and concessions.
Vi s i t w w w. e x p e r i e n t - i n c . c o m t o d a y.

Completely Essential
Delivering the best room rate is only part of the job. Experient negotiates to get you the most extensive
package of premium services and concessions, comfortable meeting rooms and ancillary space through the
use of our electronically templated, standardized contracts developed in partnership with most hotel chains.
This exclusive service allows us to get a contract that is fully customized for your organizations needs,
designed to protect your group from potential liabilities and ensure you have a great event.

Save time and money and get the best results.

Put the Site Sourcing Experts from Experient to work for you.

PUT THE POWER

B E H I N D
YOUR EVENTS
For more information on Site Sourcing
or any of our integrated meeting and
event solutions, please contact your
Experient representative or:
Visit: www.experient-inc.com

w w w . e x p e r i e n t - i n c . c o m

Perfecting the Event Experience

Experient Inc. 2013