Tender Information

Source (Name of Power station)

PANIPAT THERMAL POWER STATION
Classification
Works Contract (Mentioned below)
NIT Number
645 / BM-II / 570
Brief NIT Description Repairing of damaged Steel Supporting Structure, Beams, Channels and
Bracings etc. of Boiler Unit-3&4, PTPS, Panipat
Tender Issue Date:
25.06.2013
Document Sale Close Date
26.07.2013 up to 13:00 Hrs.
Bid Submission Date
26.07.2013 up to 17:00 Hrs.
Bid Opening Date
29.07.2013 at 15:00 Hrs.
Contact Info Executive Engineer/ BMD-II, PTPS, Panipat
Mobile No. 9355084538
NIT Details
Separate file in word attached.
Corrigendum Detail

EMD Amount
Rs. 14,500/-
Tender Document Cost
Rs. 1132/- (Including sales tax)













PANIPAT THERMAL POWER STATION, PANIPAT
(A Unit of Haryana Power Generation Corporation Limited)
(ISO:9001, ISO:14001 and OHSAS:18001 Certified Company)
ASSANDH ROAD, ASSAN, PANIPAT (Haryana)
Phone No. & Fax No. 0180-2566023, 2561573

NOTICE INVITING TENDER

Note: The detail of above NITs along with tender documents can be seen and downloaded from HPGCL web
site www.hpgcl.gov.in

Sd/-
Executive Engineer/BMD-II
For Chief Engineer/PTPS-I
HPGCL, Panipat










Sr.
No.
NIT Number Brief Scope of work
Last date of
submission of bids
1. 645 / BM-II / 570
Repairing of damaged Steel Supporting Structure,
Beams, Channels and Bracings etc. of Boiler Unit-
3&4, PTPS, Panipat
26.07. 2013 up to
17:00 Hrs
Annexure-I
GENERAL INSTRUCTIONS TO THE TENDERERS
The following instructions must be carefully observed by all tenderers, offers /tenders not strictly in
accordance of these instructions will be liable to rejection.
1. TENDERS DOCUMENTS:
a) Tenders documents can be downloaded from the website of HPGCL i.e www.hpgcl.gov.in and cost
of tender documents of Rs. 1132/- must be enclosed in a separate envelope marked as Cost of
Tender Documents during submission.
b) Tender documents can also be received from the office of XEN/BMD-II after depositing the cost of
tender documents of Rs. 1132/- in cash in the form of BA-16 or in the form of Demand Draft in favour
of Sr. A.O.(O&M-I), PTPS, PANIPAT, payable at State Bank of Patiala, PTPS, Panipat upto
26.07.2013 up to 13:00 Hrs.
2. QUALIFYING CRITERIA: Qualifying documents will have to be supplied by the firm in a separate envelope
marked as Qualifying Documents for NIT No. 645 / BM-II / 570 and same will be approved of only
those firms who produce the followings proofs.
a) The tender documents shall be issued to only those firms who produce documentary evidence to the
entire satisfaction of committee of having carried out similar type of work in boiler like Fabrication
works / Erection works / Repair works / welding works / Overhauling of Boiler & its Auxiliaries etc. in
any unit of 110 MW or above in any Thermal Power station of minimum value of Rs. 3 lakhs (Single
order) during last 3 years along with satisfactory performance certificates from Govt. / Semi Govt. /
PSUs or repeated work orders from same organization.
b) Firms should have registration with EPF & labour commissioner & ESI authority & should submit the
copy along with the tender documents.
c) The committee nominated by HPGCL shall evaluate the qualifying criteria of all the tenders received
and tenders of only those firms shall be considered who meet the qualifying criteria as mentioned
above.
d) The decision of the committee shall be final.
3. Tenders should be accompanied in two parts addressed to Executive Engineer BMD-II, PTPS Panipat-
132105.
a) PartI shall comprise of qualifying documents, technical bid conditions, quality control and
supervision, completion schedule and deviations if any, along with the earnest money in separate
envelope and income tax clearance certificate. Qualifying documents, technical bid and earnest
money should be submitted in separate sealed envelope.
b) Part II shall comprise of price bid only.
c) Both part-I &II are required to be submitted in separate seal covers each superscripted Tender
enquiry number and Earnest Money amounting to Rs. 14,500/- is enclosed along with part-I
tender in separate envelope.
4. The tenders will be received in the office of XEN/BMD-II, PTPS, Panipat 26.07.2013 up to 17:00 Hrs.
and Part-I of tenders shall be opened on 29.07.2013 at 15:00 Hrs.
5. The Part-II tenders of those firms would be opened who meet the qualifying requirement. The decision of
the committee would be binding upon the bidders.
6. EARNEST MONEY
a) The tenderers shall be required to deposit Earnest Money of Rs. 14,500/- in the form of demand
draft drawn on the state bank of Patiala payable at thermal plant, Panipat or any scheduled bank at
Panipat in favour of Sr. A.O./O&M-I, PTPS Panipat -132105.
b) The earnest money of successful tenderer will be treated by the HPGCL as part of the security
deposit for faithful execution of the contract.
c) The Bank charges, if any, will be to the account of tenderer.
d) No claim shall be entertained against the HPGCL in respect of interest on earnest money deposit or
its depreciation in value.
e) The failure on the part of successful tenderer to honour his commitment given in the tender will
constitute a default and in that event, his earnest money will stand forfeited by the HPGCL.
f) The earnest money should be submitted in a separate envelope along with part-I which should bear
the words Earnest money of Rs. 14,500/- enclosed. The envelope should be properly sealed &
signed by the tenderer. NIT No. 645 / BM-II / 570, due date of submission of tenders i.e. 26.07.2013
should also be mentioned on this envelope.
7. Tenders must be competed in all respects. Telegraphic tenders/offers will not be accepted. Tenders
should be submitted in DUPLICATE, by registered post or by hand. All the pages of each copy should
be duly signed & stamped, both copies should be separately tagged & clearly marked as ORIGINAL and
DUPLICATE. Offers not received in duplicate may be ignored. Offers / tenders should positively reach
before last date prescribed for their receipt, tenders received late will not be considered irrespective of
whether the same was sent by Regd. Post and place of posting. Tenders/offers received without earnest
money shall be straight way rejected. The offer / tenders will be typed or written in ink. Offer/tender
written in pencil will be ignored. The offers/tenders will be received / opened up to / on the date & time
prescribed in the Notice Inviting Tender Documents. In case, the date of opening falls on a holiday or a
holiday is subsequently declared on that day, the tenders will be received / opened up to / on the next
working day following the holiday. The prices quoted by the tendered should be competitive and as
prevailing in the market and should be firm. Since the contractor will be handling sophisticated
equipments, he must have proper skilled staffs who have already worked on similar jobs. Qualification &
experience of all skilled workers as well as Engineers should be given in tenders. The period for which
these categories of people have been working with the firm and their experience on similar jobs should be
indicated distinctly.
8. STUDY OF TENDER DOCUMENTS: Before quoting, the tenderer shall carefully study all the clauses
and specifications of the tender documents. If tenderers have any doubt for the meaning of any portion of
the tender specifications or find discrepancies or omissions in the drawings or the tender documents
issued are incomplete or needs clarification in technical aspects, scope of work etc, he shall at once
contact the authority inviting the tender for clarification before submission of the tender. No arguments on
this account whatsoever shall be entertained after the last date & time of submission of tenders.
9. SITE OF WORK INSPECTION: Before submitting the tender, the tenderer is advised to inspect the site of
work, the environment, other prevalent conditions, facilities available etc. No claim will be entertained
later, on the ground of lack of knowledge.
10. RATES / PRICE QUOTING METHOD: The tenderer shall quote the prices in English language and
international numerals. The rates be in whole rupees and shall be entered in figures as well as in words.
For the purpose of tender, the metric system of unit shall be used.
a) The tenders will quote their rates strictly as per the rate quoting sheet at annexure-V.
b) Conditional discount offered by any tenderer will not be considered for the purpose of relative
comparisons of rates quoted by participating tenderers.
c) To regulate the payments of each activity of part thereof on the basis of work actually executed / extra
work to be executed.
d) The firm, which is lowest in total lump sum prices for main scope of work including taxes will be
treated as L-I firm. Negotiations, if required would be held with L-I bidder only.
e) Unit rates may be quoted separately for variation purpose in scope of work only (detailed in
annexure-V) which may not be considered for comparison purpose.
11. OVERWRITING: All entries in the tender shall either be typed or written in ink. Erasers and overwriting
are not permitted and may render summarily rejection of tender. In case of cancellations and insertions,
that must be duty attested by the tenderer. The power of attorney in the name of signatory on behalf of
the company, for signing the tender documents and other pages of the contract should be furnished with
PartI tender.
12. DEVIATION: Tenderers offer and remarks and any deviation shall be strictly with reference to sections
and clause numbers given in the tender schedule, which should be strictly adhere to.
13. The office inviting tenders reserves the right to modify the tender as whole or in parts and will not be
responsible and will not pay for any expenses or losses that may be incurred by the tenderer in the
preparation of the tender.
14. The officer inviting tenders reserves the right to accept or reject any or all tenders, without assigning any
reasons and will not responsible and will not pay for any expenses or losses that may be incurred by the
tenderers in preparation of the tenders.
15. VALIDITY: The validity of tenders should atleast be for a period of 120 days from the date of opening of
PartII tender.
16. LIST OF ENCLOSURES:
17. All the enclosures must be submitted by the tenderers in separate envelops.
18. Cost of tender document of Rs. 1132/- in a separate envelop marked as cost of tender documents
against NIT No. 645 / BM-II / 570.
19. Earnest money of Rs. 14,500/- in the form of demand draft drawn on the state bank of Patiala
payable at thermal plant, Panipat or any scheduled bank at panipat or BA-16 in favour of Sr. A.O. /
O&M-I, PTPS, Panipat-132105 in separate envelope marked as Earnest money against NIT No. 645
/ BM-II / 570.
20. Part-I containing qualifying documents & technical bid in separate envelope marked as PART-I
(Qualifying Documents & Technical Bid) against NIT No. 645 / BM-II / 570. However, Qualifying
documents, technical bid and earnest money should be submitted in separate sealed envelope.
21. Part-II containing price bid in separate envelope marked as PART-II (Price Bid) against NIT No. 645
/ BM-II / 570.

XEN / BMD-II
PTPS-I, PANIPAT
Annexure -II

SCOPE OF WORK

1. Through cleaning of damaged Steel Supporting Structure, Beams, Channels and Bracings etc. of Boiler
Unit-3&4 with the help of water jet, wire brush, chisel etc. so that rust / deposits can be completely
removed.
2. Cutting of different size of patches as per the damaged portion of the steel structure from MS plate (to be
provided by HPGCL).
3. Complete welding of the plate using linear running welding using 02 runs on each side of each patch.
4. Providing the proper supports / clamps etc. over the damaged beams, structure etc.
5. Total length of linear running welding using 02 runs comes out to be 3600 meter appx. for both boiler
unit 3&4.
6. M.S. Plate (10 to 12mm) for repairing / patch work, nuts & bolts will be provided by HPGCL at free of cost.
7. Welding of bracing / beams / channels etc. wherever damaged.
8. Repairing / patches is to be done upto the height of 500mm appx. from the foundation (zero meter).
9. Repairing of other damaged bracing / beams / angles / channels etc. wherever required with the help of
the beams / angles / channels etc.
10. Removal of the scrap material immediately from the working place and transported the same to the scrap
yard after completion of the work.
11. Any other work required for completion of job is deemed to be included in scope of work of the contractor.


XEN/BMD-II
PTPS-I, Panipat
ANNEXURE-III
GENERAL TERMS & CONDITIONS
1. SECURITY DEPOSIT
a) The contractor shall deposit the security equal to 10% of the total value of the work order with Sr.
A.O. / O&M-I, PTPS, Panipat within 07 days of receipt of work order, otherwise the security deposit
amount will be deducted from the first payment bill of the contractor.
b) The earnest money amount of Rs. 14,500/- deposited by the firm vides DD No. / BA-16 No.
_____________, dated will be adjusted against security deposit.
c) No claim shall be entertained against HPGCL in respect of interest or any depreciation in the value of
security deposit.
d) If the contractor fails or neglects to observe or perform any of his obligations under the contract, it
shall be lawful for the HPGCL to forfeit either in whole or in part, in its absolute discretion, the security
deposit furnished by the contractor.
e) The forfeiture of security deposit shall be without prejudice to the right of HPGCL to recover any
further amount or any liquidated and/or other damages, under payments or over payments made to
the contractor under this contract or any other contract.
f) The security deposit of the contractor shall be retained by HPGCL for the entire period of contract
including the warranty/guarantee period as per clause of "Warranty/Guarantee."
g) The security of the contractor shall be released after 90 days of successful completion of
warranty/guarantee period.
2. COMPLETION PERIOD
a) Work is to be completed within 60 days from the date of clearance for start of work (as notified by
XEN/BMD-II separately).
b) The work shall be started immediately but not later than 03 days from the date of notice for start of
work, which will be given to the contractor. However, the actual date of commencement for the
purpose of completion period and application of penalty clause shall be notified by officer-In charge of
the work i.e. XEN/BMD-II.
c) The Repairing work will require to be done only under supervision of Engineer-in-incharge.
d) The work shall be carried out to match with other activities in progress of the unit.
e) The quantum of work may increase or decrease depending upon the plant / equipment conditions,
availability of spares.
f) Payment shall be made for the actual work done. In case of increase in quantum of work, the
contractor will have to complete the job within stipulated period.
g) The contractor will have to work under the strict supervision of Engineer-in-incharge and may have to
do the work a number of times if required till the work are found satisfactory and required parameters
are achieved.
h) To complete the work within the stipulated period, work will be carried out round the clock with full
strength in all the three shifts, if required.
3. SHORT CLOSURE: The contract can be terminated by HPGCL by giving a notice of 10 days to the
contractor without assigning any reason.
4. GUARANTEE / WARRANTY
a) The contractor shall stand guarantee / warranty for any defect due to poor workmanship during the
work as per scope of work (Annexure-II) after successful completion of work for a period of 90 days
from date of completion of work on NJSP of Rs. 10/- to attend any defect free of cost which may be
attributed due to poor workmanship of contractor.
b) The security of the contractor shall be released after 90 days of successful completion of
warranty/guarantee period. During this period if any defect is observed due to the poor workmanship,
the same will have to be attended again without any additional charges to PTPS. In case the
contractor fails to respond within a reasonable time, the job will be got done from any other agency
and entire expenditure thus incurred will be debited to the contractor.
5. PENALTY CLAUSE & TERMS OF PAYMENT:
4.1 PENALITY CLAUSE
a) The contractor will ensure timely completion of the job as per completion period. However, if any part
of the job is not completed within the stipulated period as mentioned above, penalty @ 1% of the
contract value of the work order per day subject to maximum 10% of the contract value of the work
order.
b) Quantum of work may increase/decrease to any extent (known after opening of unit/work, contractor
will arrange additional manpower to complete the additional work, if any within above completion
period. For the purpose of imposition of penalty, date of completion of job will be taken into
consideration.
4.2 TERMS OF PAYMENTS
a) The quantity of Repairing works is tentative depending upon the quantum of work which may
increase/decrease to any extent. The payment will be made as per the actual work done.
b) 50% payment of contract value will be paid as running payment but on the certificate by
Engineer-InCharge of work that 60% work stands completed.
c) Next 30% of the contract value will be paid after successful completion of 100% of the work.
d) Next 10% of the contract value will be paid after submission of protocols on completion of work.
e) 10% balance after successful completion of guarantee / warranty period of 90 days from date of
completion of work on firms letter head to attend any defect free of cost which has already been
deducted from the bill of the contractor in the shape of security deposit as per clause no. 1 a).
6. FORCE MAJEURE: PTPS may consider the request for reasonable extension of completion period of
work, without levy of the damages for delay/penalty, due to strike, lock out, natural calamities,
commission/omission on the part of the PTPS and labour problems which are beyond the reasonable
control of the contractor etc.
7. FAILURE & TERMINATION OF CONTRACT: If the contractor fails to adhere to the time schedule or if
his services are found to be unsatisfactory, the PTPS will be entitled at its option either:
a) To cover damages as per penalty clause mentioned at S. No. 4.1 above if the said delay is not
covered by the force majeure reasons. OR
b) To get the work done from any other agency after serving a notice of 03 days on the contractor at his
risk and cost and without prejudice to the provision of the work order. OR
c) To cancel the contract & forfeit the security.
8. CONTRACT AGREEMENT: The contractor shall execute a contract agreement on specific Performa on
NJSP of Rs. 10/- on receipt of work order within 07 days.
9. ADVANCE PLANNING
a) Immediately after receipt of work order but not later than 07 days, the contractor will submit the
Schedule i.e. Planning for completion of work within the stipulated period to concerned Mtc. Division
i.e. BMD-II. This will be prepared in consultation with the concerned Mtc. Division In charge of the
work i.e. XEN/BMD-II.
b) Contractor will also give the details of the manpower proposed to be deployed by him to the Mtc. wing
so as to ensure completion of the total job well within the stipulated completion period.
10. EXTRA CHARGES
a) No extra charges shall be paid for any minor repair/rectification to be carried out for any reasons not
attributed to the contractor but required to complete the job. However, for major
repair/rectification/modification not covered in the scope of work, extra charges shall be paid on the
basis of lump sum/man hour/unit rates quoted/agreed mutually, at the time of occurring of such
events. The report of extra work shall be jointly signed by the contractor and concerned HPGCL
supervisory officers.
b) No extra payment will be made for any work carried out by the contractor for rectifying any defective
work due to any cause by the contractor.
c) Depending upon the site condition/availability of spares/other reasons, if the quantum of work actually
carried out is more or less than as provided in the scope of work, payment will be increased or
decreased on the basis of actual work done & regularized as per unit rates quoted/agreed by the
contractor.
11. IDLE LABOUR CHARGES: No idle labour charges will be admissible in the event of any stoppage
caused in the work resulting in contractor's labour being rendered idle due to any cause.
12. OVER RUN CHARGES: No over run charges shall be paid in the event of the completion period being
extended for any reasons.
13. ACCOMODATION: Only unfurnished limited accommodation, if available, will be provided in Thermal
Colony of PTPS, Panipat, for the duration of work, on chargeable basis at standard/market rent,
whichever is higher. Furnished accommodation in the Field Hostel will be provided, if available, at the
prevailing daily rates.
14. WATCH & WARD: The watch and ward of T&P & other material will be the responsibility of the
contractor.
15. FACILITIES TO BE ARRANGED BY CONTRACTOR: The contractor shall make his own arrangement
for providing all facilities like boarding, furniture and transportation etc. for his supervisors/staff engaged
by him for the job.
16. INCOME TAX CLEARANCE CERTIFICATE: After acceptance of the tender, the contractor will be
required to submit Income Tax clearance certificate in original or a certified copy thereof to the Accounts
Wing before the release of his payments.
17. INCOME TAX & SALES TAX: Sr. A.O./O&M-I, PTPS, Panipat shall make statutory deduction on account
of Income tax & Sales Tax including surcharge as applicable at source from the bills of the contractor at
the prevailing rates. The PAN No. of the firm shall be supplied by the firm while submitting the bill.
18. FACTORY ACT/MINIMUM WAGES ACT/INSURANCE ACT/EPF ACT ETC.: Strict adherence of various
applicable labour laws like the factories Act, Minimum wages Act, ESI Act, Payment of wages Act, the
workmans compensation Act, EPF Act, Contractor labour (Regulation & Abolition) Act, 1970 and all other
statutory requirements as amended from time to time to the entire satisfaction of Central/State Govt.
Authorities shall be responsibility of the Contractor and he shall have to make good loss, if any, Suffered
by HPGCL on account of default in this regard by the contractor. Contractor shall comply with all these
laws. The contractor will submit the copy of EPF challan & EPF Inspection report at the time of 90%
payment. The EPF contribution will be deposited by the contractor in his own EPF code No. The firm shall
also obtain ESI PAN No from the ESI authority and shall submit at the time of 90% payment.
19. INSURANCE: The contractor will be solely responsible for any liability for his accident, injury arising out
and in course of contractors employment. To meet his aforesaid obligation under the workmen
compensation Act, The contactor will obtain cover note from the insurance Company under W.C. policy in
respect person employed by him for carrying out his work and obligation under the agreement. The
premium payable for the aforesaid Insurance policy shall be borne by the contractor. Contractor shall
ensure that the said Insurance policy of this Insurance cover is required to be submitted by the contractor
to Engineer-in-charge of work immediately after issue of LOI, but before the start of work. Payment
against the work done will not be released to the contractor until and unless the contractor submits
photocopy of Insurance cover. Contractor for any accident at his own cost shall arrange insurance office
workers. HPGCL shall not pay any compensation on account of this.
20. SAFETY RULES: Contractor shall have to comply with all the provisions of safety rules. The Chief Safety
Officer shall impose penalty of Rs. 200/- per day per head if the workers of contractor are found to be
working carelessly without proper protective equipments in unsafe conditions. Against violation of any
other clause, a penalty of Rs. 500/- per violation (minimum) shall be levied. In case of repeated violation
of serious nature resulting in various serious accidents or direct loss to the corporation /threatens to
cause severe consequences, higher penalty rates may be imposed including suspension/termination of
the contract. In case of any fatal/non fatal accident or any other violation of factory act, 1948, PB. & HR.
factory rules, 1952 or any other industrial or labour act are made by/with the workers of the contractor and
if prosecution is launched by chief inspector of factories, Chandigarh against occupier/factory manager or
any other authority of HPGCL the contractor shall be liable to deposit the amount of fine/penalty decided
by the court on the same day. In case of the amount shall be recovered from the outstanding
dues/liabilities of the contractor against this contract or any other contract at PTPS besides other action
HPGCL may deem fit.
21. The scope of work at Annexure-II is tentative and as per the prevailing condition of the equipment. The
actual quantum of the work will be known after opening of the work / equipment at time of execution of
work.
22. The activities mentioned in the scope of work at Annexure-II which consist the details of possible works
with the repairing / fabrication of equipments. However, it is not possible to list out all the minor activities
in detail. So, all such minor/any other left out activities essential for repair work shall be deemed to be
included in the scope of work.
23. SUB LETTING: No sub letting of the contract shall be allowed and any subletting will lead to cancellation
of the contract. However, as a special case, CE/O&M-I after considering technical capability of the
contractor may allow subletting for which the successful contractor will submit requisite documents to
XEN/In-charge of the work.
24. As the manpower will be handling costly & sophisticated equipments of the powerhouse, therefore, the
contractor will ensure that only skilled personnel, who have already handled such equipments during
fabrication works, should be deployed. The contractor will deploy competent site supervisor who should
have at least 2-years experience in case of diploma holders & above qualification and at least 10-years
experience of particular discipline in case of non-diploma holder. The proof of their deployment with the
firm for at least 6- months needs to be supplied along with list of supervisors to Engineer- In-charge of
work before start of work.
25. This office reserves the right to claim adequate compensation from the contractor on account of any
damage caused to the plant & equipment handed over to him for execution of the work, due to careless
handling or negligence on the part of the contractor.
26. The recovery in respect of any spares which get damaged due to negligence on the part of the contractor
will be done at the rates as mentioned in the price catalogue of BHEL or any other PO/Source, plus 10%
supervision charges.
27. During the course of this work, the contractor shall keep a competent authorized representative and his
assistants so that the progress of the work is not hampered. The representative shall represent the
contractor in his absence and all directions given to him shall be binding as if given to the contractor. In
no case, the authorized representative can refuse to receive the instructions.
28. All disputes or differences of any kind pending or arising between the parties in respect of meanings or
effect of any clause/clauses of this contract or the right and liabilities of the parties to this contract, shall
be referred to the Arbitration of MD / HPGCL, PTPS, Panipat or any other Officer/Officers appointed by
him on his behalf and award given by such officers shall be conclusive and binding on the parties.
29. The contract is subject to the jurisdiction of courts of Panipat only.
30. The contractor will bring the required material from the Store/other sites to the site of the work and should
ensure the return of the dismantled/damaged parts to the Store.
31. The contractor shall keep the site clear and remove silt and dispose of all the waste material and rubbish
from site as & when it accumulates and as directed and shall carry out any measure required to comply
with healthy and hygienic conditions. The site should be left clean and tidy to the satisfaction of Engineer-
in-Charge.
32. HPGCL reserves the right to cancel the work order at any time without assigning any reasons and will not
be responsible and will not pay for any expenses or losses that may be incurred by the contractor towards
preparation/mobilization for execution of the job against work order.
33. Clearance certificate from CSO and CLWO will be attached with the bill.



XEN/BMD-II
PTPS-I, Panipat

Annexure -IV
TECHNICAL TERMS & CONDITIONS

1. T & P: The contractor will arrange all the T&P (Whether heavy or light) required for smooth
execution of the complete job including welding set, gas cutting set, winches, chain blocks,
pulleys etc.
2. CONSUMABLES: All consumables like welding electrodes (General & Special) including TIG
wire, TGSM, TGS-1cm- 2cm, Enconnel 1-02, welding & cutting gasses, Argon gas, waste
cotton, emery papers, cleaning agents, Oxygen and DA Gas cylinder, wire brush, Fire hose
pipes etc. shall be arranged by the contractor at his own cost. Welding electrodes will be of
following make and will be got approved from Engineer-in-charge: (i) L&T (ii) D&H (iii) Advani
(iv) ESAB.
3. Repairing of damaged Steel Supporting Structure, Beams, Channels, Bracings etc. of Boiler
Unit-3&4 will be carried out under strict supervision of Engineer-in-incharge.
4. M.S. Plate (10 to 12mm) for Repairing / patch work, nuts & bolts will be provided by HPGCL at
free of cost.
5. Contractor shall arrange transportation of material from Store to site and dismantled material
from site to Store.
6. EOT Crane, chain pulley block, wherever provided/available at site shall be provided by HPGCL
free of cost. If during the use, any damage occurs on account of mishandling on their part, the
same shall be got repaired by the contractor. Otherwise, the contractor will make his own
arrangement for the same at his own risk and without affecting the schedule of overhauling.
7. Water, electricity, compressed air will be given by HPGCL free of cost at the nearest point
available. Further connections of the same shall, however, be made by the contractor up to the
site of works at his cost.
8. The existing facilities available in Departmental Workshop shall be provided by HPGCL free of
cost wherever available; otherwise, the contractor shall be responsible for carrying out the job
by making his own arrangement without affecting the completion schedule in any way.
9. Contractor shall fully associate with trial run, commissioning and balancing of the equipments, if
required, up to the full load and keep sufficient manpower to attend fault etc, if any.
10. The contractor shall arrange the hydraulic jack with more than 100 Ton capacity. Any short
coming, defect/deficiencies noticed during testing & commissioning shall have to be rectified by
the contractor immediately at his own risk and cost to avoid any delay in the overall
commissioning of the unit, irrespective of any reason whatsoever may be.
11. The contractor will have to make their own arrangement for storing their T&P, all consumables
and material.
12. The work will be carried out round the clock with full strength of technicians and supervisors.
13. The contractor will deploy parallel groups who will work simultaneously in parallel round the
clock in full strength.



XEN/BMD-II
PTPS-I, Panipat

Annexure -V

RATE QUOTING SHEET

(Note: The rates must be quoted in whole rupees and shall also be entered in figures as well
as in words also)
(A) Main Scope Of work:
S.
No.
Description of Work
Qty.
(Nos.)
Lumpsum
Rate to be
Quoted 1
Repairing of damaged Steel Supporting Structure, Beams,
Channels and Bracings etc. including miscellaneous works
of Boiler Unit-3&4 using linear welding
(As per scope of work).
3600
meters


(B) Unit rates to be quoted for variation purpose in scope of work
S.
No.
Description of Work UOM
Unit Rate to
be Quoted
1
Repairing of Steel Supporting Structure, Beams,
Channels and Bracings etc. using linear running
welding using linear welding.
Per meter


XEN/BMD-II
PTPS-I, Panipat

ANNEXURE-VI
LABOUR LAWS
1) Registration of Establishment (PTPS) and obtaining the Labour License/ Renewal: The Registration of Panipat
Thermal Power Station with the list of working Contractors is required under Section -7 of Contract Labour Act, 1970. The name of
working Contractor must be on the list of Contractors otherwise he (contractor) will not get Labour License/Renewal from the Labour
Department, Haryana Govt. So as and when the work is awarded to the contractors other then included in the list of contractors
attached with the Registration of Panipat Thermal Power Station, the contractor will ensure that his name on the prescribed
Performa is intimated to the Centralized Agency by the officer in charge of the work for getting his name including in the said list.
Further after the needful, the contractor will be under obligation to obtain labour license/ its renewal under Section 12 of ibid Act
from the Labour Department, Haryana Govt. by completing the requisite formalities.
2) Payment of wages to the workers deployed on the work Under Section 63 to 73 of Contract Labour Act-1970:The contractor
will be bound to pay wages to the workers deployed by him on the work as per minimum wages fixed by Labour Department,
Haryana Govt., Chandigarh and follow revision from time to time. He will display on the notice Board of his site office, the date of
making monthly wages payment which should be on or before 7
th
of every month. The payment shall be made in currency & coins in
the presence of authorized representative of the Principal Employer/ official from the Labour Department Haryana Govt. In case of
default, the contractor will be liable for prosecution under the ibid Act.
3) Maintaining the Registers and records Under Section - 74 to 78 (a to d) of Contract Labour Act-1970: The contractor
shall maintain necessary records under the provisions of ibid Act viz. Register of Workman employed (Section -75), Issuing of
Employment Car
%
; (Section 76), Service Certificate (Section 77), Register of wages (Section 78 (a) to (d),Attendant Register,
Register of Over time , Register of deduction, Register of advance, Register of fines, Issuing of Wages Slips, etc., the same shall be
made available with the site In charge of the work or authorized representative of the contractor for checking/ inspection as and
when required by the officer In charge of PTPS authorities or Labour Department, Govt. of Haryana. Non maintaining/non
production of the above Registers /Forms, under Section- 23 - 24 of the ibid Act will be treated as offence and contractor will be
liable for prosecutions by the Labour Department, Govt. of Haryana.
4) Age limit of the workers : No labour below the prescribed limit of age i.e. 18 years and above 60 years shall be employed by the
contractor on his allotted works.
5. Compliance of various Labour Acts.
A) The contractor shall abide by all the labour laws required to be followed and he shall furnish an undertaking on NJSP of appropriate
value duly attested by the Notary Public to the effect that he will comply with all the Acts, laws and Regulations as may be applicable
with regard to performance of work including Factory Act-1948, Industrial Dispute Act-1947, Employees State Insurance Act-1948,
Employee Provident Fund Act-1952, Payment of Wages Act-1936 , Minimum Wages Act-1948, Contract Labour Act (R&A , 1970)
Workmen compensation Act 1923 and others rules and regulation as framed by the Central /StaeGovt in this regard from time to
time.
B) The contractor shall also specify in the above Undertaking that all the labour workmen engaged by him for rendering the servi ces
under the contract, will be the employees of the contractors for all intents and purposes and shall have no claim / right on the
HPGCL. All the risks, responsibilities and liabilities towards his labour shall be owned by him. The contractor will take such steps as
may be directly responsible for any dispute arising between him and his labour / workmen and keep the HPGCL and its officers
indemnified from and against all losses, damages andany claim/ liability arising there from.Under no circumstances whatsoever
,HPGCL would be held responsible in respect of contractor's workers. In case any expenditure is incurred by HPGCL as a result of
certain dues on the part of the contractor's labour or otherwise, the HPGCL is entitled to recover / claim such dues/compensation
from the contractor's pending payments bills or through court of law.
C) Besides the above, the contractor shall obtain an affidavit on the NJSP value duly signed and witnessed by him under his seal and
duly attested by the Notary Public from his each and every individual worker/ employee that they will not claimany employment in
HPGCL in lieu of services rendered by them to the contractor namely M/S ____________Work Order No. ______Dated_______
and all the disputes, whatsoever and of any nature, will be settled by their contractor who has engaged them. These affidavits along
with his own undertaking as per Para-A&B above shall be submitted by the contractor to the Officer-in-Char (Applicable for
ARC/AMC type contracts only).
6) Deposit of EPF contribution of the workers along with Employer share: It is statutory obligation for the contractor to deduct
EPF contribution for the employee drawing wages up to Rs.6500/- per month. The rate of deduction i.e. 12% on the minimum wages
fixed of the labour by the Govt. or actual wages drawing (i.e. basic pay +DA +cash value of food concession +leave
encashment) and deposit the same with his share @ 12% (8.33 % in pension fund and 3.67% in employees contribution) and
deposited the same with the EPF Department with 1.61% administrative charges in their allotted EPF Code up to 15
th
of due month
failing which interest and damages will be charged., Copy of the deposit challan for 25.61% as mentioned above shall be submitted
along with running bills in the office of officer in charge of the work by the contractor. The monthly return on il i form by mentioning
the social security No. of each worker which may be obtained from EPF Department shall also be submitted in the office of Regional
Commissioner and copy of the same shall be submitted to the officer incharge of the work/ Accounts Branch. The contractor
possessing the EPF Code of out of State of Haryana where R-I form is not applicable/introduced , they will supply the Form 3A, 6A,
12A, 5, 10 as applicable in that State by the EPF Department. It is responsibility of the contractor to make the inspection of record of
deposit of EPF contribution of their labor from the EPF Department and copy of the same will be submitted to the officer incharge of
work / Accounts Branch. The contractors having out of state EPF Code will also get their record inspected from Local EPF office,
(Panipat).
7) Deposit of ESI Contribution of the workers along with Employer share: It is statutory requirement for the contractor under ESI
Act 1948 that the workers drawing gross wages up to Rs.10000/- , 1.75% contribution is deducted from the wages of such worker
and deposit along with Employer share of 4.75% i.e. total 6.5% with the authorized bank/ branches of ESI Department by the
contractor to cover their workers under ESI Scheme up to 21
st
of due month, otherwise, interest and damage will be charged on
deposit of delayed payment. The contractors will get their ESI Code. It is also responsibility of the contractor to get the facilities as
provided under ESI scheme, extended to their workers viz. issuance of ESI Cards, filing the Returns on prescribed Form- 6 on due
dates i.e. 12 May, 11 November, every year in local ESI office., otherwise he will be prosecuted by the ESI Department as provided
in the ibid Act. In case of non issuance of ESI Cards, the workers will not get the medical facilities / pension benefits to the widow
which are provided by the ESI Department and contractor will be responsible for consequence.
8) Deposit of Labour Welfare Fund along with Employer share: In pursuance of Haryana Govt. Labour Department Gazette
Notification dated 4
th
April, 2007, the contractors are required to deduct Labour Welfare Fund @ Rs.5/-from each worker and deposit
the same with Employer's share @ Rs.10/- per worker (total Rs.15/- each worker) with the Welfare Commissioner, Haryana,
Chandigarh in shape of Demand Draft in their favour along with list of workers for whom the same is being deposited. The copy of
proof in this respect shall be submitted along with bills to officer-in-charge/ Account Branch.


XEN / BMD-II
PTPS-I, Panipat