Shared governance in post secondary education is often misunderstood. It can either "e vie#ed as (a a system of self-government in which "oard mem"ers% administrators% faculty and students share responsi"ility in the governance% and cooperate in the operation of the institution or (" all personnel have a share in the governance.
Shared governance in post secondary education is often misunderstood. It can either "e vie#ed as (a a system of self-government in which "oard mem"ers% administrators% faculty and students share responsi"ility in the governance% and cooperate in the operation of the institution or (" all personnel have a share in the governance.
Shared governance in post secondary education is often misunderstood. It can either "e vie#ed as (a a system of self-government in which "oard mem"ers% administrators% faculty and students share responsi"ility in the governance% and cooperate in the operation of the institution or (" all personnel have a share in the governance.
The Executive Vice President, cade!ic "ctober #$$% 0 &. 'ntroduction Shared governance in post secondary education is often misunderstood. Richard Alfred (1994; 1998 remar!s that it can either "e vie#ed as (a a system of self$government in #hich "oard mem"ers% administrators% faculty and students share responsi"ility in the governance% and cooperate in the operation of the institution or (" all personnel have a share in the governance. &his paper provides definitions% e'amples and an overvie# of the four models of shared governance. #. (hared Governance (overnance is defined as )the process for distri"uting authority% po#er and influence for academic decisions among campus constituencies* (Alfred% 1998. &hese constituencies include% "ut are not limited to% the "oard of trustees% faculty% students% staff% administrators% the academic or education council+senate% and unions (Alfred% 1998. ,ommittees and su"$committees that include these representatives may also play a role. -n the 1990s% the face of shared governance changed as (a students "ecame more critical a"out the services provided to them% (" ne# colleges replaced traditional post$secondary institutions% and (c accounta"ility and performance documentation #as intensified #ith the concern for improved student outcomes and controlled costs. Schuet. (1999 defines /shared governance0 as a )social system of self government #herein decision$ma!ing responsi"ility is shared among those affected "y the decision.* &o "e successful% shared governance re1uires commitment% time and focused effort from all participants including "oard of trustees% administrators% faculty% staff and students (2au% 1993. ). The *our Models of +niversity Governance ,a- Definitions of Each Model i- +nica!eral Governance .governed "y a single governing "ody responsi"le for "oth administrative and academic matters (4ount Royal ,ollege% 5006. ii /ica!eral Governance 0 governed "y t#o legislative "odies7 i a governing "oard and ii a senate or a university+educational council http7++###.yor!u.ca+secretariat+governance.htm
iii- Tri0ca!eral Governance. governed "y three legislative "odies i a governing "oard ii a senate iii a(n university+educational council http7++###.1ueensu.ca+secretariat+govern.html 1 iii- Hybrid Governance Shale (5005 defines hy"rid governance as a "lend of governance% usually unicameral ("oard or a faculty+academic council or a faculty council esta"lished "y academic council. 8ach is responsi"le for academic governance. &he institutions #ho use this model typically are institutes of technology% institutions that offer on$line or distance education as a priority and+or institutes #here a"out 609 of the courses are on the :e". 4any do not have tenure and are privately or independently funded. 1. "vervie2 of Each Model 2ith Exa!ples ,a- +nica!eral Governance ;ne "ody governs the institution0s administrative and academic duties. ;ften "icameral governance operates #ithin the internal% unicameral governance structure. Exa!ple3 thabasca +niversity ,+- . Governed by + Governing 4ouncil. A<% a pu"licly funded institution in Al"erta% reports to the (overnment of Al"erta through the 4inister of Advanced 8ducation and ,areer =evelopment. &hrough the <niversities Act% the government authori.es A< (overning ,ouncil to grant degrees and govern its o#n affairs. &he (overning ,ouncil e'ercises the po#ers and performs the duties of "oth a "oard and a general faculties council. 4em"ers of the A< (overning ,ouncil are appointed under order in council of the 2ieutenant >(overnor of Al"erta. A< is uni1ue "ecause it is e'empt from any or all of the provisions of a num"er of sections of the ?ost$Secondary 2earning Act. As per Section @4 of the ?ost Secondary 2earning Act% A< has esta"lished an Academic ,ouncil ((overnment of Al"erta% ?ost$Secondary 2earning Act% 5004. ,b- /ica!eral Governance0 Most +niversities have this for! of governance 'n bica!eral governance, the ,orporate ,harter delegates authority over institutional decision ma!ing to t#o legislative "odies7 (a a governing "oard #hich usually appoints the president and is responsi"le for the administrative and financial elements of the university (areas of property% revenue% e'penditure% "usiness% and other matters #ithin the conte't of process and duties accorded it% and (" an academic senate or a university+education council #ith responsi"ility (in some cases on a purely advisory nature "ut often #ith specific duties assigned under the charter for academic matters of an educational+academic nature that affects the university or college as a #hole. 5 Exa!ple7 Malaspina +niversity 4ollege ,M+4-, 5anai!o, /4. Governed by a /oard and an Education 4ouncil (http7++###.mala.ca+calendar+ArontSection+governance.asp &he Board is empo#ered "y the ,ollege to manage% administer% and direct the affairs of the institution in areas of property% revenue% e'penditure% "usiness and other matters #ithin the conte't of process and duties accorded it. &he details on ho# the education council fulfills its roles and responsi"ilities are spelled out in the Terms of Reference of each of its Standing ,ommittees. &heses committees ma!e recommendations only to the ,ouncil #hich% in turn% may "e for#arded to the 4<, Board or 8'ecutive for ratification or implementation. &he ,ouncil has an advisory role to the Board% Coint po#ers #ith the Board and statutory po#ers. All communication #ith the 4inistry of Advanced 8ducation is reported to the ?resident "y #ay of copy or covering memo or other means. -n matters of a serious or significant nature% the ?resident #ill "e consulted "efore communication is made #ith the 4inistry. ,c- Tri0ca!eral Governance3 &he ,orporate ,harter delegates authority over institutional decision ma!ing to three legislative "odies7 (a a governing "oard Dof trusteesE #hich usually appoints the president and is responsi"le for the administrative and financial elements of the university% (" an academic senate #ith responsi"ility (in some cases on a purely advisory nature "ut often #ith specific duties assigned under the charter for academic matters% and (c a university or educational council. Exa!ple3 6ueen7s +niversity ,http7++###.1ueensu.ca+secretariat+govern.html Governed by three legislative bodies as follo2s3 /oard of Trustees ;versees the management of the university financial matters7 operating "udget% fees% investments% campus planning% adit etc. Appoints the Fice ?rincipals% senior officers of the university and% in association #ith the Senate% the ?rincipal (enate =etermines all matters of an academic character #hich affect the <niversity as a #hole ?articipates in planning the development of the <niversity Gas final responsi"ility for the discipline of students @ +niversity 4ouncil =iscusses any matter related to the #ell$"eing of the <niversity ;versees the election of the ,hancellor and the Rectors Arames "yla#s for the election of the ,hancellor% <niversity ,ouncillors and &rustees. ,d- Hybrid Governance is a ne# structure in governance #here the president and faculty (#ith some student representation ta!e on leading roles in university governance (Shale% 5005. -t consists of a Board or Academic ,ouncil or Aaculty ,ouncil esta"lished "y Academic ,ouncil. -t e'ists today in higher education "ecause of trends in universities and colleges to reflect a gro#ing convergence "et#een conventional and distance learning modes or technology modes. The acade!ic council7s role is to consult #ith the president. &he po#ers of this council depend on #hat po#ers the president decides to give it. &he academic council is comprised of the registrar #ho consults #ith professors and students and other university employees (appointed under su"section 4% at least half of the mem"ers (not appointed under su"section 4 must "e professors% and the president may appoint 1 > 5 additional mem"ers. 8'ample3+niversity of "ntario 'nstitute of Technology (unicameral #ith faculty councils (http7++###.uoit.ca+8H+main5+11543+1@656+1406I+uoitJact.html &he university is a corporation #ithout share capital and consists of the mem"ers of its "oard. /oard of governors &he Board of (overnors of the university% consists of not more than 56 mem"ers% as follo#s7 1. &he president of the university% "y virtue of office. 5. &he chancellor of the university% "y virtue of office. @. &hree mem"ers appointed "y the 2ieutenant (overnor in ,ouncil. 4. At least 15 and not more than 13 mem"ers% as may "e set out in the "y$la#s of the university% appointed "y the "oard% at least si' of #hom shall "e mem"ers of the "oard of governors of the college "ut #ho are not employees or students of the college. 6. Aour mem"ers #ho are students or employees of the university and #ho are elected "y the relevant constituencies of the university. &en mem"ers of the convocation constitute a 1uorum of the transaction of the "usiness. 4 8ach faculty has a *aculty 4ouncil that is responsi"le for (a the academic governance and approval of ne# programs and courses and (" policies of the Aaculty including admissions% academic standards% curriculum re1uirements% degree re1uirements and long$ rang academic planning. Aaculty ,ouncils are esta"lished "y Academic ,ouncil and operate under the delegated authority of Academic ,ouncil. &he rules% procedures and mem"ership of Aaculty ,ouncils% and proposed changes to them% are revie#ed "y the e'ecutive committee of Academic ,ouncil. 8ach *aculty 4ouncil consists of7 (a &he =ean% Associate =ean and Assistant =eans of the Aaculty; (" All core faculty mem"ers of the Aaculty #ith a primary appointment in the Aaculty including those on sa""atical or leave; (c All core faculty mem"ers #hose primary appointment is in another Aaculty% "ut #ho hold a 569 or more secondary appointment in the faculty; (d All full time la"oratory instructors holding complementary faculty appointments; (e Representatives of the &eaching Assistants and ?art$&ime Aaculty #ho have taught in the Aaculty for at least t#o consecutive academic years and #ho do not num"er more than 109 of the categories a% "% c% and d% com"ined (#here this num"er is at least 10; (f Students not to num"er more than 109 of the categories a% "% c and d com"ined (#here this num"er is at least 10; (g &he =ean of the Aaculty acts as ,hair of the Aaculty ,ouncil; (h 8ach Aaculty shall elect a Fice$,hair annually from among the core faculty mem"ers of the Aaculty7 &he ?resident% Fice ?resident and Associate ?rovosts of the <niversity% the =eans of the Aaculties of the <niversity% the Secretary of Academic ,ouncil. Exa!ples3 ;pen <niversity ,onsortium of B,% &echnical <niversity of B, (609 of courses availa"le on :e" and #ith no tenure status% Royal Roads <niversity (unicameral and no tenure and the <niversity of ;ntario -nstitute of &echnology (proposed to have most advanced e$learning technologies in ,anada. 8oyal 8oads +niversity (unicameral$ is continued as a corporation and is composed of a board and a convocation. &he Business ,orporation Act does not apply to the university% "ut on the recommendation% the 4inister of Ainance% "y regulation% may declare that all or part of that Act applies to the university (http7++###.royalroads.ca+a"out$rru+governance+"oard$or$gov.htm. &he /oard of Governors has the duties and may e'ercise the po#ers of the "oard of governors and+or senate of a university under the <niversity Act e'cept those po#ers given "y the president "y this act. 6 &he /oard is composed of the7 (a president #ho has the po#er to set academic and 1ualifications for admission% set conditions of e'amination% set curriculum content for courses% a#ard scholarships+"ursaries% set recognition for academic e'cellence% esta"lish committees he deems necessary. &he president is assisted "y an academic council composed largely of professors (http7++###.royalroads.ca+a"out$rru+governance+"oard$or$ gov.htm. (" a professor elected "y the professors (c up to 3 persons appointed "y the 2ieutenant (overnor in ,ouncil (d a student elected "y the students (e an employee #ho is not a professor elected "y employees of the university #ho are not professors (f up to t#o persons #ho are not employees of the university% appointed "y the "oard &he 4onvocation of the university is continued and is composed of7 (a the chancellor% #ho is chair of the convocation (" the president (c the mem"ers of the program and research council (d the professors (e graduates of the university (f persons #hose names are added to the roll of the convocation "y the "oard (g the registrar #ho as secretary of the convocation% must esta"lish and !eep up to date the roll of the convocation &he convocation may esta"lish a fee to "e paid "y its mem"er to defray the necessary e'penses of the convocation. %. (u!!ary Shared governance is a system of governance #here"y the decision$ma!ing capacity of the institution is shared "y those affected "y the decisions; these include the "oards% administrators% faculty% staff and students (Schuet.% 1999. &here are fours models of governance7 uni$cameral% "i$cameral% tri$cameral and hy"rid. -n other$#ords% decision$ ma!ing in performed "y one (unicameral% t#o ("icameral% three (tri$cameral or a "lend of governing "odies (hy"rid. ;f the four models of university governance% "icameral governance is the most common and is comprised of t#o legislative "odies7 (a a governing "oard that usually appoints the president and is responsi"le for the administrative and financial elements of the university% and (" an academic senate or a university+education council #ith responsi"ility for academic matters of an educational+academic nature that affects the university or college as a #hole. &he challenge of shared governance is for different parties to identify specific areas of responsi"ility "efore decisions are made and actions ta!en (Alfred% 1998. &o effectively govern% administrators much #or! colla"oratively #ith faculty% staff% senates% and unions in an environment #herein the authority of each constituent group is clearly understood. 3 I. 8eferences Alfred% R. (1994 )Research and Practice on Shared Governance and Participatory Decision-making9. -n Handbook of the Community College in merica% 8d. (. Ba!er. (reen#ood ?ress. Alfred% R. (1998 )Shared Governance in Community Colleges!" 8ducation ,ommission of the States% p.1$8. (overnment of Al"erta ?ost$Secondary 2earning Act. Kueens ?rinter% ,hapter ?$19.6. D;n$lineE% Availa"le% ;cto"er 4% 5003 at7 http7++###.1p.gov.a".ca+documents+Acts+?19?6.cfm 2au% R. (1993 *Shared Governance and Compton Community College District!" 8=-4 I10 ;rgani.ational 4anagement L (overnance% ?epperdine <niversity ?la.a. 8= @93 803. 4alaspina <niversity$,ollege. (eneral -nformation7 (overnance of 4alaspina <niversity ,ollege. D;n$lineEon 4ay 6% 5006 at http7++###.mala.ca+calendar+ArontSection+(overnance.asp 4ount Royal ,ollege% (5006 Board of (overnors7 Report on the Board &as! Aorce on -nstitutional (overnance% Septem"er @0% 5006% p. 3. Kueens <niversity (5004. &he (overnance at Kueen0s <niversity. D;n$lineE% Availa"le% 4ay 6% 5003 at7 http7++###.1ueensu.ca+secretariat+govern.html Royal Roads <niversity Board of (overnors. D;n$lineE% Availa"le ;cto"er 3% 5003 at (http7++###.royalroads.ca+a"out$rru+governance+"oard$or$gov.htm. Schuet.% ?. (1999. Shared governance in community colleges. 8ric =igests% 4. Shale%=. (5005. &he Gy"ridi.ation of Gigher 8ducation in ,anada. #nternational Revie$ of Research in %pen and Distant &earning" 'ol ()(* http"$$$"icaap"org+iuicode, -./"("("0 <niversity of ;ntario -nstitute of &echnology (<;-&. Aaculty of 8ngineering and Applied Science (overnance.DonlineE% availa"le7 http7++engineering.uoit.ca+governance.php Mor! <niversity. (5003. Mor! Secretariat $ <niversity Secretariat% (overnance Structure at Mor! <niversity. D;n$lineE% Availa"le% 4ay 6% 50067 http7++###.yor!u.ca+secretariat+governance.htm I