Vendor Sub-Range in Purchasing

Use
Vendor Sub-Ranges (VSRs) subdivide a vendors total product range according to a variety of criteria.
You can specify which materials or articles belong to which VSR in the info records of the relevant vendor. here you can also
specify the se!uential position of the material in the vendor sub-range" so that the items of a purchase order are sorted into the
se!uence in which your vendor e#pects them.
$n the S%& System" you can maintain certain data at vendor sub-range level. 'or each sub-range(
You can maintain different data
$n addition to the purchasing data or partners that have been created for a purchasing organi)ation" you can enter
different data or partners in the vendor master record for each vendor sub-range" e.g. different ordering
addresses" terms of payment" or partner roles.
Your vendor Smith * +o. of %tlanta has two sub-ranges( detergents and adhesives.
%ll the materials belonging to the sub-range ,detergents, are ordered in -emphis.
You have maintained a different ordering address in .rlando for the sub-range ,adhesives, in the vendor
master record.
/hen you order materials belonging to the sub-range ,adhesives," the system determines the ordering
address in .rlando via the vendor sub-range.
+ertain conditions apply
You can maintain and change separate conditions for each vendor sub-range.
Prerequisites
Customizing
$n +ustomi)ing for Logistics General" you can specify whether you wish to maintain VSRs and different data in the vendor master
record. +hoose Business Partners Vendor Control Data Define Account Groups and Field Selection (Vendors) and select
Vendor Sub-Range Releant!Define Screen La"out Specific to Purc#asing $rgani%ation.
$f you wish to maintain different data for vendor sub-ranges in the vendor master" you must use an account group that allows 0ata
Retention at VSR level.
Application
he vendor sub-ranges to which you wish to assign a material in the info record must be already be stored in the vendor master.
Features
Vendor Master Record
You can enter a vendors sub-ranges in the vendor master record.
o do so" choose Sub-ranges on the Purc#asing Data screen. You can create sub-ranges in different languages.
$f the Sub-ranges button does not appear" choose &'tras Addl( purc#asing data" and select Allo) data retention at VSR
leel.
You can maintain different purchasing data and partners for vendor sub-ranges in the vendor master record (e.g. terms of
payment or $ncoterms that vary from those defined at purchasing organi)ation level).
/hen you enter different data for a VSR that does not yet e#ist" the latter is created automatically.
'or more information" refer to the sections -aintaining 0ifferent 0ata and &artner Roles in &urchasing.
nfo Record
You can store a VSR to which the vendors material belongs in the purchasing info record.
here you can also specify the se!uential position of the material in the vendor sub-range (in the VSR sort no( field)" so that the
items of a purchase order are sorted into the se!uence in which your vendor e#pects them. his enables the vendor to process
the purchase order more efficiently.
he articles of a vendor sub-range are sorted automatically on the basis of their sort number.
/ithin the vendor sub-range Ad#esies* the material co+ponent ad#esie has the number 12 and li,uid
glue the number 32.
/hen a &. is created" the materials co+ponent ad#esie and li,uid glue will automatically be sorted into
the se!uence defined in the info record( he sort numbers of the two materials are adopted in the &. as
item numbers.

Vendor sub-range assignment in the info record enables the system to reduce multiple relationships (e.g. where several vendor
ordering addresses e#ist for a plant) to a uni!ue one. $n the e#ample" this means that the system can determine the appropriate
ordering address (from several possible alternatives) from the vendor master record.
$n the vendor master record of the corporate group" vendors -iller Corp( and S+it# . Co( have been
defined as ordering addresses for the receiving plant /ouston.
Vendor -iller Corp( supplies adhesive tape and li!uid glue from the sub-range Ad#esies" while vendor
S+it# . Co( supplies washing powder and stain remover from the sub-range Detergents.
he purchasing department creates a &. for li!uid glue. he buyer enters the material is specified and
specifies /ouston as the receiving plant. $f the vendor sub-range has been maintained in the purchasing
info record" the system can assign the material ,li!uid glue, to the sub-range Ad#esies and thus
determine the vendor -iller Corp( as the ordering address.
!eneral Conditions
$n addition to general conditions (i.e. ime-0ependent +onditions) which apply to a vendor" you can also maintain general
conditions for vendor sub-ranges.
+hoose -aster data Conditions Discounts!surc#arges For endor sub-range" to maintain general conditions for vendor
sub-ranges.
hese conditions apply to all materials from a vendors sub-range. his saves you considerable time and effort with regard to data
entry" since you need not maintain conditions for individual materials.
he purchasing department negotiates a 34 discount with vendor -eyer +o." payable by the latter with respect to
all &.s placed with that company in which more than 52 6g of materials are ordered from the sub-range
Ad#esies. he purchasing department orders 57 6g of co+ponent ad#esie and 17 6g of li,uid glue from this
sub-range. Vendor -eyer +o. grants the 34 discount on this order.
'or more informationen" refer to the section 8isting 9eneral +onditions.

he following graphic shows how the different data and conditions specific to the sub-range are determined when a purchase
order relating to a particular vendor sub-range is created.


Acti"ities
:nter the vendor sub-range on the initial screen for purchasing documents or in the additional data for an item to enable the
system to determine the following data(
0ifferent purchasing data and partners specific to the sub-range which you have maintained in the vendor master record
he system will then offer you not the vendor data at purchasing organi)ation level but the data at the lower VSR
level.
9eneral conditions that you have defined for the vendor sub-range in the S%& System
he sort se!uence for &. items which you specified in the info record

$f you enter a vendor sub-range on the initial screen for a contract" for e#ample" it will be adopted in the
individual items on the overview screen.
$n the :n;oy purchase order" you can maintain the vendor sub-range on the tab page -aterial data. You
need not enter the VSR because it is determined from the info record for the vendor<material combination.

'or more information" refer to the S%& Retail documentation (section Vendor( Vendor Sub-Range).
Maintaining #ifferent #ata
Use
$n addition to the purchasing data or partners that have been created for a purchasing organi)ation" you can enter different data or
partners in the vendor master record for a certain plant or vendor sub-range.
Procedure
$f" in the retail industry for e#ample" you wish to wor6 with different data for certain sites (=plants) or vendor sub-ranges" proceed
as follows(
1. +hoose Diff( data on the Purc#asing Data or Partner Roles screen.
he Diff( data button is only offered if an account group allows data retention at vendor sub-range and<or site level (e.g."
in the standard system" account group 0001 for vendors).
1. /hen maintaining different data" you have two options(
a. $f no different data has yet been created" a dialog bo# appears in which you are as6ed whether you wish to create
different data.
$f so" enter the desired 0ata Retention 8evel (VSR and<or plant) in the Create Different Data dialog bo# and
stipulate whether you wish to maintain different purchasing data or different partners. +lic6 .
he relevant screen appears. :nter the different data.
b. $f different data alread$ e%ists" the following bo# shows you the data retention levels for which you have already
entered different purchasing data or partners.
Select the desired data retention level and choose Purc#asing or Partners to enter different purchasing data
or partners. he relevant screen appears. :nter the different data.
+hoose to create different data for other data retention levels.
Result
$f you enter a vendor sub-range on the initial screen for purchasing documents" for e#ample" the system will offer you not the
vendor data stored at purchasing organi)ation level but the more specific data stored for the vendor sub-range.
$n searching for and outputting the data" the system proceeds in the following se!uence(
5. Vendor sub-range (VSR)<plant<purchasing organi)ation (&.rg)
1. Vendor sub-range<purchasing organi)ation
3. &lant<purchasing organi)ation
>. &urchasing organi)ation
he system initially chec6s to see whether data e#ists at the most specific level. $f it fails to find any data at this level" it searches
at the ne#t-higher (more general) level.
his means(
5. $f data e#ists for the level VSR<plant<&.rg" this data is found.
1. $f not" the system chec6s whether data has been maintained at the VSR<&.rg level.
3. $f no data e#ists at this level either" the system searches for data at the level ,plant<&.rg.,
>. $f nothing is available here either" only the general data at the purchasing organi)ation level is found and displayed.
'or more information on the vendor sub-range" refer to the section Vendor Sub-Range.
'or more information on partner roles" refer to the section &artner Roles in &urchasing.