Maria Unyssa M.

Geoso July 13, 2014

Guidance and Counselling
Group A

Prelim Assignment # 3

1. Compare and differentiate Organization from Administration.

Answer: Organization focuses on division, coordination, and control of tasks and the flow of information
within the organization. The distribution of responsibility and authority to job holders in this function of
management is also observed. On the other hand, Administration can be defined as the universal
process of efficiently organizing people and resources so to direct activities toward common goals and
objectives. It refers to cooperative human action to achieve the purposes of organization.
Administration must incorporate both leadership and vision.

2. Is management the same as administration? Explain.

Answer: Management and Administration may seem the same, but there are differences between the
two. Administration has to do with the setting up of objectives and crucial policies of every
organization. While Management, however, is the act or function of putting into practice the policies
and plans decided upon by the administration. The Administrator thinks of what is to be done while the
manager thinks of who will do it and how he would do it.

3. Identify the roles of administrators in an organization. What do you think is the crucial role of an
administrator? Why?

Answer: The Administrator must practice the following skills to be able to attain their specific goals and
objectives:

Planning and Organizing: In organizations, an administrator devises short-range and long-term plans
that establish a clear set of objectives that aim to get the organization where it wants to go. For the
administrator to succeed in implementing these plans, he must understand the how, when and whom of
the plan.

Directing: The administrator must establish the direction that others in the organization will follow.
Leading the individuals within the organization to accomplish a common set of goals requires the
combination of resources and an effective support system. An administrator should have interpersonal
skills that can manage the many different personalities that exist within the organization. Additionally,
an effective administrator will use the capabilities of the staff to make the plan succeed. This includes
the delegation of authority, responsibility and control to other supervisory staff.

Staffing: Another important duty of an administrator involves staffing the organization with the right
people. This requires a complete knowledge of the organization and what the organization needs. The
administrator must coordinate with human resources and other departments within the organization.

Liaison: An effective administrator is a liaison between management and staff. By engaging both parties,
an administrator can find solutions that will meet the demands of both management and staff. This can
help to make the organization a positive work environment free of many problems and conflicts. The
administrator should manage the information, performance and expectations of everyone within the
organization and make necessary corrections to benefit the organization.

The roles mentioned above are such crucial and very challenging for an administrator to achieve. The
focused here is on how to reach their set of goals and objectives. The roles being identified above to be
quality administrators, it requires very different skill sets and abilities. Most administrators will not
automatically have proficiency in all roles. However, because they need to be able to move readily from
one role to another, administrators need to have a good understanding of each, as they engage in self-
assessment, develop their own growth plans, and form teams that can work collaboratively and
optimally.

4. In Guidance, what is the ultimate goal of an administrator? List down some of this goal and explain.

In Guidance, the ultimate goals of an administrator are:

To help individuals overcome their immediate problems and also to equip them to meet future
problems. This is to develop every individual to be respectful, skillful and confident in their own ways
and be able to gain self-understanding, self-acceptance and self-realization especially in handling
problems.

To understand the behavior, motivations, and feelings of the counselee. By considering the behavior and
feelings of the counselee, they will be able to realize that they are important and capable of achieving
goals they set for themselves.

To obtain relief for the client and make him/her a fully functioning person. This is to comprise
facilitating procedures for enhancing the effectiveness of counseling. The counselor should comprise
empathic understanding, warmth and friendliness which provide for inter personal exploration which in
turn helps the client in his self-exploration and self-understanding and eventually lead to self-
actualization, self- realization and self enhancement.









5. Based on your own understanding of a guidance program, prepare an ideal guidance organization
showing its linkages with other agencies concerned. Explain your organizational chart.

Chart I. Organizational Chart
of Guidance in HS






























The head, usually the principal, can create a committee that will oversee school guidance programs with
the help of the asst. principal. The committee is composed o principal as chairman, guidance
coordinator who directly collaborates with the guidance counselor together with the asst. guidance
counselor, the head teacher and his/her asst. head teacher who negotiates with the homeroom
Principal
Asst. Principal
Guidance Counselor
Asst. Guidance Counselor
Head Teacher
Asst. Head Teacher
Consultants
a. Doctor
b. Dentist
c. Nurse
d. Dept Head
e. Librarian
f. Club Advisers
g. Coach

Homeroom Teachers/
Subject Teachers
Students
Guidance Coordinator
teachers and selected teachers as member. There are also persons who participate in guidance program,
either on a full time or part time basis, and their participation depends upon the availability of funds,
school population and attitude of the community. First in the list of such persons are: health personnel,
dept head, librarian, club advisers and coach. To attain the aims of guidance, the guidance coordinator
should also coordinate with these persons to be able to be effective his system in counseling the
students who are the primary concern of the guidance service.

6. In your own interpretation, differentiate the following:
6.1 formal and informal organizations
Formal Organization is formed when two or more persons come together. They have a common
objective or goal. They are willing to work together to achieve this similar objective. It has its
own rules and regulation. These rules must be followed by the members. A formal organization
has a system of co-ordination. It also has a system of authority. It has a clear superior-
subordinate relationship. In a formal organization, the objectives are specific and well-defined.
All the members are given specific duties and responsibilities. On the other hand, Informal
Organization exists within the formal organization. It is a network of personal and social
relationships. People working in a formal organization meet and interact regularly. They work,
travel, and eat together. Therefore, they become good friends and companions. An informal
organization does not have its own rules and regulation. It has no system of co-ordination and
authority. It doesn't have any superior-subordinate relationship nor any specific and well-
defined objectives.

6.2 line and line-staff organization
Line organizations are directly involved in the manufacturing or production of the firm's
products. The departments or employees in the line divisions perform the core activities and
contribute to its business directly. On the other hand, line-staff organizations indirectly
contribute to the business and usually perform support functions or staff functions. It combines
the line organization with staff departments that support and advise line departments.

7. List down the advantages and disadvantages of the following:
7.1 formal and informal organizations

Formal Organization
Advantages Disadvantages
Easy to fix accountability Delay in action
No overlapping of work Ignores social needs of employees
Unity of command possible Emphasis on work only
Easy to get goals
Stability in organization

Informal Organization
Advantages Disadvantages
Fast communication Spread rumors
Fulfills social needs No systematic working
Correct feedback May bring negative results
More emphasis to individual interest

7.2 line and line-staff organization

Line Organization
Advantages Disadvantages
Better control of managers over the
activities of subordinates reporting to
them.
Heavy burden of work

There is unity of command. There is no
conflict among juniors due to conflicting
demands placed by seniors.
Concentration of authority

Duties and responsibilities are clearly
defined and related to each other.

Lack of specialization

Lack of communication
Scope for favoritism


Line-Staff Organization
Advantages Disadvantages
Services of specialists are available to
more than one department. This becomes
valuable when the workload within
individual department is not sufficient for
one person
Confusion among the authority and
responsibility relationship between line
and staff executives
Staff specialists can work more effectively
for long term performance improvement
unhampered by the pressures of day to
day problems.

Ineffectiveness of the staffs
Conflict between line and staff


8. Identify the major work of each of the following by providing some broad, inclusive statements by
which the work of each is described:
1. Administrator
Any educational officer responsible for the management or direction of some parts of an
educational establishment or system. In any case, the fundamental responsibilities of an
administrator include leadership in the organization and reorganization if guidance services,
stimulation of guidance-minded attitude among the members of the guidance staff by means of
some form of orientation and in-service education, selection and assignment or allocation of
authority and responsibility of the personnel , and supervision o guidance activities, especially
in the cooperation of faculty members, parents, and the community. The administrator also set
guidance policies and see to it that they are implemented. He assists other guidance personnel
in solving difficult problems of adjustment.
2. Counselor
Counselor has administrative responsibility by rendering service to staff members. He helps
coordinate the guidance services between the administrator and the staff members. He
counsels students. He makes and follows up case studies, assists teachers, prepares materials
for occupational information, assists the librarian in securing guidance materials, and secures
the help of the administrator, school agencies to carry on an effective guidance program with
the aid of the administrator. Every counselor should know the whole individual his personality,
interests, ability, potentialities, etc. He participates in the administration, correction, recording,
and interpretation of test and test results.
3. Teacher
Every teacher should know his/her pupils well, be interested in their problems, be possessed of
a wealth of information, and have a keen desire for service. Any individual, any pupil, can be
better helped with teacher-counselors than without them
4. School health personnel and;
Periodic check-up of the physical condition of the pupils is made by the health personnel like
doctors and nurses. Schools should maintain infirmary for the use of students needing first aid
treatment, especially those living at home. Pupils receive daily health inspection and
inoculation. Thus illness is prevented and good health is maintained. Another is psychiatrists.
When a pupils emotional difficulties maybe beyond the understanding of the counselor, a well-
trained psychiatrist is very much needed.
5. School Librarian
Librarian makes important contributions to guidance. He can help young people find reference
materials, thus coming to know them intimately. He can guide their learning activities and very
often bring the results of this observation of their attitude, interests, and behavior to the
attention of the administrator, counselor and teacher. The librarian can give great assistance to
the pupils in meeting problems of pupil-adjustment, in the absence of someone in whom they
can confide their problems, difficulties and frustrations.

9. In your own observation, what are some of the qualities of popular and unpopular teachers and
counselors among students?

Some of the qualities of popular teachers are:

Some of the qualities of popular counselor are:
Engaging personality and teaching Style Acquire patience
Clear objectives for lessons Good Listener
Effective discipline skills Compassionate
Good classroom management skills Nonjudgmental
Good communication with parents Research-oriented
High expectations of their students and
encourages everyone to always work at
their best level.
Empathetic
Knowledge of curriculum and standards Discrete
Knowledge of subject matter Encouraging
Passion for children and teaching Self-aware
Strong rapport with students Authenticity
Sense of Humor

Some of the qualities of unpopular teachers are:

Some of the qualities of unpopular counselor are:
Lacking quality of knowledge about the
subject matter
Inattention and can easily be distracted
Doesnt establish warm affection towards
students
Reprimanding attitude towards counselee
Likes to be alone Selective with regards to clients

10. In the last paragraph of the discussion (p.74), what do you mean by "lay of the land?"

As a counselor, he/she should have a clear understanding of the principles behind the organization of
guidance. Guidance service is a very crucial job and thus the counselor should be knowledgeable enough
to handle counselees. Learn to understand the situation of the latter and think outside the box to be
able to done things the way it should be.