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Some workbooks have an input screen that allows you to enter (execution
parameter) values for certain characteristics. If you always view a particular
workbook using the same set of input values, for example, using the same
business area, fund and fund centers, it is helpful to save the entered values for
later use. Recent upgrades to ImaginePA’s Business Information Warehouse
have made it even easier for you to preserve your input between consecutive
query executions.
Queries that require parameter entries present you with a pop-up box into which
you enter values for the query to use in selecting the data for the report.
Parameter values that are required are shown with a checkmark inside a square.
Make an entry in each of the required fields, and then click on the “smiley face” at
Required Entries
the right. Notice that all required entries have been supplied with values.
Clicking on the smiley face button causes the box shown below to appear:
If you click on the bar that reads Personalize Variable Value, the small box
disappears and the smiley face changes color from gray to yellow. This tells you
that a personalization for the variable has been recorded. In our example, we
saved the value 10 in the Business Area.
Once you personalize a variable, you will no longer be prompted to enter a value
for it. Notice that our example screen no longer has a field soliciting input for
Business Area.
Once a parameter value has been saved, the fact that a variable exists becomes
transparent to the query user. Stated another way: You won’t know that the
variable exists-- or that its value can be changed-- without close inspection of the
query text fields. In the screen shot shown below, the value of 10 for Business
Area is shown in the query text fields, but a prompt for Business Area was never
displayed.
Because the parameter input is now suppressed, the only way to change its
value is through the BEx toolbar, as follows: Click on the “pencil” icon and
choose the Change variable values from the drop down menu.
If you want to completely clear the personalization for a variable, click on the
yellow smiley face next to the variable of interest. When the pop-up box appears,
select the Undo Personalization option:
Using the method just described, you may save only one parameter value at a
time. If you run your reports using the same parameter values every time, you
may find it time-consuming to save each value individually. Fortunately, SAP BW
provides an easy way to save all of your inputs for future use.
On the screen shot below, you will see that no parameter entries have been
saved. At the bottom of the pop-up screen, you will see another new icon that
looks like a person’s face standing in front of a report.
Clicking on this icon changes all of the smiley faces yellow, and will suppress
parameter entry upon future
use of the workbook for the
parameters for which you
have entered values. Notice
the yellow smiley faces on
the screen at the right. The
fact that they are all yellow
would indicate that even the
null values (inputs for which
no value has been supplied)
have been saved, but this is
not the case. You will
continue to see prompts for
the empty fields upon
subsequent executions of
the workbook. If values are
provided for all inputs, then the workbook will execute without soliciting input. To
change this behavior, follow the instructions given in Item 2 or Item 3 above.