Letter of Appointment

Date:
To,
Employee Code: ___________________
Dear,
Sub: Letter of Appointment
We are pleased to offer you an appointment in our organization as _________________.
You will be based in our Baroda office.
You will be on training for an initial period of tree monts and on probation for a period
of si! monts following successful completion of training. Your transition from trainee to
probationer will be based on your appraisal at te end of te period of training.
You are re"uired to agree to te special terms and conditions as described in #nne!ure $
#%.
You will be paid gross emoluments as detailed in #nne!ure $ #.
Your employment wit us will be go&erned by te 'erms ( Conditions as detailed in
#nne!ure $ B.
Your offer as been made based on information furnised by you. )owe&er if tere is a
discrepancy in te copies of documents or certificates gi&en by you as a proof of abo&e
we retain te rigt to re&iew our offer of employment.
Employment as per tis offer is sub*ect to your being medically fit.
+lease sign and return duplicate copy of tis letter in to,en of your acceptance.
We congratulate you on your appointment and wis you a long and successful career wit
us. We are confident tat your contribution will ta,e us furter in our *ourney towards
becoming world leaders. We assure you of our support for your professional de&elopment
and growt.
Yours truly,
-or C./+#0Y 0#/E
#1').234ED 5360#'.2Y
Encl.: #s abo&e
Annexure A1
%. 'e company follows a olding policy for new trainees under wic te company
will retain 789 of your C'C for te first four monts of your employment wit
us. 'is amount will be eld wit te company for a period of one year from te
date of your ta,ing up employment and payable to you in full upon completion of
te abo&e said period.
7. 3f you decide to resign from te company before completion of one year you
forfeit te olding amount and no claim watsoe&er will be entertained in tis
regard.
:. 3n te e&ent tat you decide to lea&e te company before a period of one year te
following sall apply as is te case: ;
You will be re"uired to gi&e at least one mont notice of resignation to te
company or pay to te company one mont<s salary in lieu of te notice. You will
also forfeit te amount in olding wit te company.
=. 'e company will pro&ide you e!tensi&e training during te first tree monts of
your employment wit us and e!pects you to return te in&estment made on tis
training in te form of personal &alue addition to te company. 'e training
materials pro&ided to you are property of te company and confidential
information. Carrying te materials outside te company or disclosing tem to
any one oter tan employees of te company is a breac of trust and will result
in immediate forfeiture of te olding amount and termination of employment
witout notice.
8. 5preading rumors, soliciting employees of te company for outside employment
or coercing cowor,ers to lea&e te company is strictly proibited and frowned
upon. 5uc actions will result in immediate termination of employment witout
notice and forfeiture of your olding amount.
+lease indicate your understanding and acceptance of te abo&e terms and conditions by
signing in te space pro&ided below.
3 accept.
>5ignature, name ( date?
Annexure A
5alary structures can be bifurcated as under:
Basic +ay
Cost of @i&ing
#llowance >C.@#?
)ouse 2ent
#llowances
=A9 of basic pay
/edical #llowances %,78AB; per mont
Con&eyance
#llowances
CAAB; per mont
+erformance
3ncenti&es
.ter #llowances
Deductions +.-. +rofessional 'a! 'D5
@ea&e 5alary 0o lea&e 5alary .ter eligible
5alary
Total CTC:
Annexure B
%. Personal Particulars:
You will ,eep us informed of any cange in your residential address, your family
status or any oter rele&ant particulars. You would also let us ,now te name and
address of your legal eirBnominee.
7. Nature of Wor:
You will wor, at ig standard of initiati&e, creati&eness, efficiency and economy
in te organization. 'e nature of wor, and responsibilities will be assigned and
e!plained to you by your senior from time to time.
:. Worin! "ours:
'e regular wor,ing ours of te company are from __________ to __________
including :A minutes for lunc brea, and %8 minutes for tea brea,.
=. Assi!nment, Transfer an# $eputation:
'oug you a&e been engaged to a specific position, te company reser&es te
rigt to send you on deputationBtransferBassignment to any of te company<s
branc offices in 3ndia or abroad, weter e!isting at te time of your
appointment or to be set up in te future.
8. Trainin!:
You will old yourself in readiness for any training at any place wene&er
re"uired. 5uc training would be imparted to you at te company<s e!pense.
Dindly note tat refusal to participate in a training programme witout any
e!traneous circumstances would lead to automatic termination of your
employment.
E. %ntellectual Propert& 'i!(t:
3f during te period of your employment wit us you acie&e any in&ention,
process impro&ement, operational impro&ement, or oter processBmetod li,ely to
result in more efficient operation of any of te acti&ities of te company, te
company sall be entitled to use, utilize and e!ploit suc impro&ement and you
sall assign all rigts tereof to te company for te purpose of see,ing any patent
rigts or for any oter purpose. 'e company sall a&e te sole ownersip rigts
of all te intellectual property rigts tat you may create during te tenure of
association wit te company including but not limited to te creati&e concept
tat you may de&elop during your association wit te company.
F. Secrec&)Confi#entialit&:
You will not during te course of your employment wit te company or at any
time tere after di&ulge or disclose to any person womsoe&er, ma,e any use
watsoe&er for your own purpose or for any oter purpose oter tan tat of te
company, of any information or ,nowledge obtained by you during your
employment as to te business or affairs of te company including de&elopment,
process reports and reporting system and you will during te course of your
employment ereunder also use your best endea&our to pre&ent any oter person
from doing so.
C. 'estrain:
i. Access to %nformation:
3nformation is a&ailable on need to ,now basis for specific groups and te
networ, file ser&er of te company is segregated to allow indi&idual sectors
information access for pro*ects and units. #ccess to tis is autorized troug
access pri&ileges appro&ed by unit mentors or pro*ect mentors.
ii. 'estriction on Personal *se:
1se of company resources for personal use is strictly restricted. 'is includes
usage of computer resources, information, internet ser&ice, and wor,ing time of
te company for any personal use.
G. Lea+e:
You will be entitled to lea&e as per law in force and as laid down in te 5tanding
.rders of te company. 'ree days ad&ance intimation is re"uired to be gi&en for
a&ailing lea&e. 3n te e&ent of a sic, lea&e you will be re"uired to furnis a
doctor<s certificate for te period of lea&e. 'e company follows strict time
scedule and late comings are discouraged, unless oterwise notified by you in
ad&ance. @ate mar,s will be accorded to you for e&ery late entry wit one day of
absence counted for e&ery tree late mar,s.
%A. Securit&:
5ecurity is an important aspect of our communication and office infrastructure.
Communication security is maintained by controlling pysical access to computer
system, disabling all wor,ing stations, floppy dis, dri&es and companywide
awareness about te need for protection of intellectual property and sensiti&e
customer information.
%%. Termination of Ser+ice:
i. Eiter party can terminate tis employment by ser&ing a notice of one mont on
te oter, sa&e and accept tat te company may at its option pay salary in lieu
of te notice period to terminate employment wit immediate effect.
ii. 1nautorized absence or absence witout permission from duty for a
continuous period of F days would ma,e you loose your lien on employment. 3n
suc case your employment sall automatically come to an end witout any
notice of termination or notice pay.
iii. You will be go&erned by te laid down code of conduct of te company and if
tere is any breac of te same or non conformance of contractual obligation or
wit te terms and conditions laid down in tis agreement, your ser&ice can be
terminated witout any noticeH notwitstanding any oter terms and conditions
stipulated erein te company reser&es te rigt to in&o,e oter legal remedies
as it deems fit to protect its legitimate interest.
%7. Stan#in! ,r#ers:
You will abide by te 5tanding .rders, rules ( regulations and ser&ice conditions
tat may be in force or application to te organization or are framed from time to
time by te company.
%:. Appointment in -oo# .ait(:
3t must be specifically understood tat tis offer is made based on your
proficiency on tecnicalBprofessional s,ills you a&e declared to possess as per
your application for employment and your ability to andle any assignmentB*ob
independently. 3n case at a latter date any of your statementsBparticulars furnised
are found to be false or misleading or your performance is not up to te mar, or
falls sort of te minimum standard set by te company, te company sall a&e
te rigt to terminate your ser&ices fortwit witout gi&ing any notice
notwitstanding any oter terms and conditions stipulated terein.
'e abo&e terms and conditions are based on te company<s policy, procedures
and oter rules currently applicable in 3ndia and are sub*ect to amendments and
ad*ustments from time to time. 3n all matter including tose not specifically
co&ered ere suc as tra&eling, retirement, etc. you will be go&erned by te rules
of te company as sall be in force from time to time.