DBP Payroll Servicing

Preface
The DBP Payroll Servicing Module provides the processing of company payroll through credit
memo. This module eliminates the encoding of Credit Memo transaction per employee. Before
the development of this module, the back office personnel encode the transactions based on the
payroll listings provided by the client company.
ith this module, DBP !ill provide the client company a simple data entry program and this can
be e"ecuted in a stand alone PC. The payroll clerk !ill simply enter the employee name and
corresponding amount to be credited. #fter data encoding, a corresponding printout is generated
and this !ill be used by the payroll clerk to validate the encoded data. The output of this data
entry !ill be copied to a diskette and have to be for!arded to DBP at least one banking day
before the scheduled pay date.
$n the scheduled pay date, the batch payroll processing !ill be performed by the bank%s back
office personnel.
Document Conventions
&or the purpose of brevity and clarity, abbreviations are occasionally used in this manual. The
follo!ing list sho!s the abbreviation and its e"panded form'
DBP Development Bank of the Philippines
C#S# Current #ccount Savings #ccount
()DSS (e! )ntegrated Deposit Servicing System
Italics are used to describe te"t appearing on the screens. Bold letters are used to denote
keystrokes needed to be performed and the te"t symbol <Enter> if the *nter key is to be used.
)n the tables listing fields in !indo!s, a tick ne"t to a field indicates that the field
is mandatory.
Contents
Preface......................................................................................................................................................... ii
Document Conventions........................................................................................................................... ii
)nstallation )nstructions................................................................................................................................ +
,e-uirements.............................................................................................................................................. +
$perational )nstructions'.............................................................................................................................. +
*ntering Company Data.............................................................................................................................. .
*ntering Master &ile Data............................................................................................................................ /
*ntering Payroll Data................................................................................................................................... 0
1tilities....................................................................................................................................................... +2
Installation Instructions
+. 3ard!are re-uirement' stand alone PC !ith printer.
2. 4o to MS5D$S Prompt
.. Type the follo!ing D$S command to create a subdirectory'
CD\ <Enter>
MD PAYDBP <Enter>
CD PAYDBP <Enter>
6. )nsert the installation diskette at the floppy disk drive. Then perform the follo!ing commands'
COPY A:\** <Enter>
PAY!O"" <Enter>
!e#uirements

+. The client company must have an active C# or S# account !ith DBP, if not, the client
company must open a ne! C# or S# account.
2. The ne! account teller must create the ne! account record before the back office personnel
performs the batch payroll servicing activities.
.. $n the scheduled pay date, the client company must have an available balance !hich is
e-ual to or greater than the total amount of payroll.
O$erational Instructions:
+. S!itch $( the CP1, monitor and printer.
2. 4o to MS5D$S Prompt
.. #t MS5D$S Prompt, type CD\PAYDBP, then press <Enter> 7Screen +.89.
Screen +.8
6. #t C:\PAYDBP>: subdirectory, type PAYDBP: then press <Enter> 7Screen 2.89.

Screen 2.8
Enterin% Com$an& Data
+. *nter the Company Name, DBP Account No., Three-Letter Company I.D. 7short
name description or acronym9, Pay Perio 7mm!!yy format9 7Screen ..89.
Screen ..8
2. 4o to "tore button, if the company;s data !ere entered correctly. $ther!ise, go to #it
button. To cancel, go to Cancel button then press <Enter> 7Screen 6.89
.
Screen 6.8
.. # screen !ill be displayed 7Screen /.89 if it is the first time the system is used or !hen
the pay period !as changed. Press Y to <ero out all the amounts or N to leave the amounts.
Screen /.8
Enterin% Master 'ile Data
+. #t the Payroll $ile %aintenance screen, press <'(> to proceed to %aster $ile %aintenance,
to build5up the employee %aster $ile %aintenance 7Screen =.89. $ther!ise, proceed to
Payroll $ile %aintenance screen 7Screen >.89.
Screen >.8
Screen =.8
2. #t the %aster $ile %aintenance, press <Insert> to add a record 7Screen ?.89. Then go
to "tore button, if the employee data !ere entered correctly. $ther!ise, go to #it button. To
cancel, go to Cancel button then press <Enter> 7Screen 0.89
Screen ?.8
Screen 0.8
.. To edit a record, locate the record to change using the <)$*Do+n Arro+> key: then press
<Enter> 7Screen +8.89. Then go to "tore button, if the employee data !ere entered correctly.
$ther!ise, go to #it button. To cancel, go to Cancel button then press <Enter> 7Screen
++.89
Screen +8.8
Screen ++.8
6. To delete a record, locate that record using the <)$*Do+n Arro+> keys: then press
the <Delete> key. Screen +2.8 sho!s that the record of D#LA C&'() *'AN !as deleted. But
!hen the record is deleted in the %aster $ile %aintenance, that same record !ill also
be deleted in the payroll file if it e"isting.
Screen +2.8
/. Press <',>- to print the employee master list.
Enterin% Pa&roll Data
+. To proceed to the Payroll $ile %aintenance screen, press the <E.C> key. The system !ill
prompt you to abort the editing of the master file. Press Y for yes 7See Screen +..89.
Screen +..8
2. #t the Payroll $ile %aintenance screen, press <Insert> to add a record 7Screen +6.89.
Screen +6.8
.. *nter the name of the employee. Screen +/.8 !ill appear if the record does not e"ist.
$ther!ise, Screen +>.8 !ill appear. Then enter the payroll amount of a particular employee.
Screen +/.8
Screen +>.8
6. To edit a record, locate the record to change using the <)$*Do+n Arro+> key: then press
<Enter>. See Screen +=.8.
Screen +=.8
/. To delete a record, locate that record using the <)$*Do+n Arro+> keys: then press
the <Delete> key. Screen +?.8 sho!s that the record of IBA&&A) PID&+ *&. !as deleted.
Screen +?.8
)tilities
1. Press <'/>: to activate the 'tilities menu. See Screen +0.8.
Screen +0.8
2. Choose Copy to Dis,ette: to create a te"t file and save this to a disk. This !ill be given to the
back5office personnel for processing.
3. Choose #rase Contents: to erase all the records in the payroll file. )t is advised ($T: to
use this option. This should be performed only !hen needed.
4. Choose -enerate Proo.list: to print a proof list of the payroll file.