October 20 2014 Complete Agenda

MAYORANDCITYCOUNCIL
REGULARSESSION
Monday,October20,20146:00P.M.
AGENDA
1. CALLTOORDER
2. PRAYERANDPLEDGE
3. APPROVALOFMINUTES
A. WorkSessiondatedSeptember30,2014
B. RegularSession#17datedOctober6,2014
C. WorkSessiondatedOctober14,2014
4. ITEMSPRESENTEDBYTHEMAYORANDCITYCOUNCIL
A. ProclamationRecognizingOctober2027,2014,asMarylandCommunityDevelopmentWeek
B. StandingCommitteeReportsPoliceCommission
C. StandingCommitteeDraftAgendasRecreationandParksCommission
D. KeytotheCityPresentationtoDonaldandWandaOlsontoHonor11YearsofVolunteerServiceto
theTownofOceanCity
5. CONSENTAGENDA
A. PrivateEventApprovalRequestforWicomicoWinterFestivalNovember8,2014
B. PrivateEventApprovalRequestforRavensvSteelers5KFootballChallengeNovember15,2014
C. RequestforPermissiontoAuctionMidBeachParcelsandAbandonedParcels
D. BidAwardRecommendationforFireDepartmentHeadquartersConstructionManagementContract
6. MISCELLEANEOUSREPORTSANDPRESENTATIONS
A. DiscussionofEmployeeBenefitsInsuranceRenewalpresentedbyRosanneCalzetta,BoltonPartners
7. PUBLICHEARINGS
8. ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYMANAGERANDSTAFF
9. ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYSOLICITOR
A. ResolutionAuthorizingtheSaleofSurplusProperty
10. COMMENTSFROMTHEPUBLIC
Any person who may wish to speak on any matter at the Regular Session may be heard during
CommentsfromthePublicforaperiodoffive(5)minutesorsuchtimeasmaybedeemedappropriate
bytheCouncilPresident.Anyonewishingtobeheardshallstatetheirname,addressandthesubject
onwhichheorshewishestospeak.
11. COMMENTSFROMTHECITYMANAGER
A. ReviewoftentativeworksessionagendaforTuesday,October28,2014
12. COMMENTSFROMTHEMAYORANDCITYCOUNCIL
13. ADJOURN

REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, OCTOBER 20, 2014

3 APPROVAL OF MINUTES

A. Work Session dated September 30, 2014
B. Regular Session #17 dated October 6, 2014
C. Work Session dated October 14, 2014


4 ITEMS PRESENTED BY THE MAYOR AND CITY
COUNCIL

A. Proclamation Recognizing October 20-27, 2014, as
Maryland Community Development Week

MARYLAND COMMUNITY DEVELOPMENT WEEK

The community development industry in Maryland is made up of
nonprofit community development organizations, small developers, public agencies providing
community development services, and others; and

WHEREAS, The definition of community development is strategic initiatives that organizations
and businesses implement to work with urban, rural and suburban communities to improve
them economically, physically and socially for the people who live and work there; and

WHEREAS, Community development is varied and includes a range of projects such as
rehabilitation of downtown buildings, demolition of derelict properties, implementing Main
Street Program initiatives, providing affordable housing, promoting healthy nutrition,
supporting small business, housing counseling, after school programs, and many other items;
and

WHEREAS, The impact of this industry is significant in Maryland; and

WHEREAS, In 2011 a Community Development Network of Maryland report shows this
industry hires over 2000 people full time and invests over $86 million in community
development projects in Maryland; and

WHEREAS, Maryland Community Development Week is established to highlight the important
impact community development makes in neighborhoods across Maryland.

NOW, THEREFORE, I, Richard W. Meehan, Mayor of the Town of Ocean City, Maryland, do
hereby proclaim the week of October 20 27, 2014 as Maryland Community Development
Week in Ocean City.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the Town
of Ocean City, Maryland to be affixed this 20
th
day of October in the year of Our Lord two
thousand and fourteen.

___________________________________
RICHARD W. MEEHAN
Mayor


COUNCIL

B. Standing Committee Report Police Commission

POLICE COMMISSION MEETING MINUTES
OPEN SESSION
October 10, 2014

PRESENT: Mayor Richard Meehan, City Manager David Recor, Council President Lloyd
Martin, Commission Chairperson Doug Cymek, Council Member Dennis Dare, Director of
Emergency Services Joe Theobald, Chief Ross Buzzuro, Captain Kevin Kirstein

ABSENT: Captain Mike Colbert

1. Call to Order at 9:05 a.m.
2. Chief Buzzuro gave an update on crime statistics for the month of July, August and
September. July shows that Officer Initiated Calls for Service had a decrease of 14%;
Citizen Initiated Calls for Service had a 5% decrease with the total Calls for Service having
an overall 7% decrease compared to July 2013. In reviewing the top 25 Calls for Service:
Disorderly, Alcohol Violations and Parking Complaints were down. August shows that
Officer Initiated Calls for Service had a decrease of 1.1%; Citizen Initiated Calls for Service
had a 0.1% increase with the total Calls for Service having an overall 0.6% decrease
compared to August 2013. In reviewing the top 25 Calls for Service, Disorderly, Collisions
all stayed relatively the same with thefts being slightly down. September shows that Officer
Initiated Calls for Service had an increase of 5.9%; Citizen Initiated Calls for Service had an
increase of 6.9% with the total Calls for Service having an overall 6.4% increase from
September 2013. In reviewing the top 25 Calls for Service, Disorderly, Collisions were up
with Breaking & Entering and Noise Complaints being down.
Overall crime through September 30, 2014 Aggravated Assault, Burglary, Auto Theft were
all up with Assault down 10% over 2013. Total Part I crimes through September 30, 2014
were down 2.0%
3. Chief Buzzuro advised the Commission that there were 26 CEW/Taser incidents during the
summer months with 2 actual deployments of the CEW/Taser. In July, there were 14
incidents with 2 deployments. In August and September, there were a total of 12 incidents
with no deployments. Chief Buzzuro described both July incidents, noting alcohol was a
contributing factor in both that there were no injuries to the suspects or officers. By
displaying the CEW/Taser most situations are brought under control without the actual
deployment of the Taser. Chief Buzzuro explained that each and every incident when a
Taser is deployed, the incident is reviewed to verify that the use of force is consistent with
department policy.
Meeting Adjourned at 9:15 a.m.
The next meeting of the Police Commission will be held on Monday, November 10, 2014 at 9:00
AM at the Public Safety Building, 6501 Coastal Highway, Ocean City, MD 21842


COUNCIL

C. Standing Committee Draft Agenda Recreation and
Parks Commission

OCEAN CITY, MARYLAND
RECREATION & PARKS COMMISSION
Tuesday, October 28, 2014
4:00 P.M.
Northside Park Community Room

DRAFT AGENDA

1. Call to Order and Attendance

2. Approval of Minutes of September 30, 2014

3. New Private Event Requests

4. Update on Sunset Park

5. Update on Fitness Area fencing and discussion of security camera

6. Other Business
7. Closed Session

8. Adjournment

Susan/Word/Rec & Parks Commission Meeting Agenda 7-15-2014


COUNCIL

D. Key to the City Presentation to Donald and Wanda Olson
to Honor 11 Years of Volunteer Service to the Town of
Ocean City


5. CONSENT AGENDA

A. Private Event Approval Request for Wicomico Winter
Festival - November 8, 2014

Sun Mon Tue Wed Thu Fri Sat
1

2 3 4 5 6 7 8
PE - Storm Warriors
PE Wicomico
Winter Fest -
TENTATIVE
9 10 11 12 13 14 15
PE Ravens vs
Steelers 5K -
TENTATIVE
16 17 18 19 20
Winterfest
21
Winterfest
22
Winterfest
23
Winterfest
24
Winterfest
25
Winterfest
26
Winterfest
27
Winterfest
28
Winterfest
29
Winterfest
30
Winterfest

2014
November

TOWN OF
The White Marlin Capital of the World

TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: Lisa A. Mitchell, Private Events Coordinator
RE: Wicomico Winter Festival
DATE: October 15, 2014

ISSUE(S): Lisa Aydelotte for the Downtown Association requests approval to
hold the Wicomico Winter Festival on November 8, 2014 from 3 pm
until 7 pm on Wicomico Street between the Boardwalk and
Baltimore Avenue.

SUMMARY: This event will consist of a visit from Santa, vendors selling crafts,
games for children and live music.

FISCAL IMPACT: Potential positive economic impact from lodging, food and
beverage, recreation and other incidental expenditures related to
this event.

RECOMMENDATION: Approve the request as presented.

1
st
Class Resort and Tourist Destination

ALTERNATIVES: No staff alternatives suggested.

RESPONSIBLE STAFF: Lisa Mitchell, Private Event Coordinator

COORDINATED WITH: All appropriate departmental staff has reviewed, and the event has
been coordinated with the OCPD and Public Works.

ATTACHMENT(S): 1) November 2016 Calendar
2) Cover Sheet
3) Application
4) Time Change Letter
5) Site Layout

Agenda Item # 5A
Council Meeting October 20, 2014
Ocean City Private Events

Name of Event: Wicomico Street Winter Festival New Event: No
Date of Event: November 8, 2014
Date Application Received: August 13, 2014 Application Fee Paid: Yes
Date Returned from All Departments: October 8, 2014 Total Cost to Town: $482.62
Revenue from Private Event Fees: $50.00

Things to Note:
This event would consist of a visit from Santa, vendors selling crafts, games for children and live music.
The event would set up on the day of the event.
The event would take place from 3:00 pm until 7:00 pm.
The event would clean up immediately following the event and be complete by 11:00 pm.
The event organizers would collect and dispose of all solid waste.
The event would take place on Wicomico Street between Baltimore Avenue and the Boardwalk.
All proceeds would go to the Downtown Association.
The event organizers would set up tents.
Expected number of people - up to 200.

Comments from Department Representatives:
Public Works Will post Wicomico Street and Boardwalk No Parking for event. Will also provide fencing, gates,
trashcans, and trash bags. Estimated cost is $482.62.
Fire Marshal Place all physical barriers in the parking spaces, to permit emergency vehicles to get through in case
of an emergency. Tent permits must be obtained from the Office of the Fire Marshal. Emergency vehicle access must
be maintained for the entire length of Wicomico Street.
Risk Insurance certificate must be submitted prior to the event.
OCPD There were no police resources requested for this event, however, shift patrol officers will be requested to
monitor the area for traffic/crowd needs as well as ensure alcohol does not leave the event area.
Tourism, Beach Patrol, Rec & Parks, Emergency Services, Transportation, OCCC No comments or concerns.

Date on Council Agenda: October 20, 2014
Event Approved of Denied:
Other:
Hi Lisa,
Hope all is well with you and your family. We have a change in time for the Wicomico Winter
Festival on November 8,2014. We would like to start the festival at 3 and end at 7. Also I will be
going to the fire Marshalls office today to get a permit for the small pop up tents that we use for the
Crab Soup Cook off. When is the City Council meeting for this event? Hope to see you soon.

Thanks
Lisa Aydelotte (Parks)
Downtown Association
Event Coordinator


5. CONSENT AGENDA

B. Private Event Approval Request for Ravens v Steelers 5K
Football Challenge - November 15, 2014

TOWN OF

FROM: Lisa Mitchell, Private Events Coordinator
RE: 3
rd
Annual Ravens vs Steelers 5K NFL Football Challenge

ISSUE(S): Chris Klebe for OC TriRunning Sports would like to hold a 5K
running race on the Boardwalk and football challenges on the
beach from 25
th
to 27
th
Streets on Saturday, November 15, 2014.

SUMMARY: The race is a friendly competition between Ravens and Steelers
fans, sponsored by Buxys Salty Dog and the 28
th
Street Pit and
Pub. Other sports teams are permitted to be represented. The
football challenges are family friendly stations, accessing
different skills.

FISCAL IMPACT: Potential positive economic impact from lodging, food and
beverage, recreation and other incidental expenditures.

RECOMMENDATION: Approve as presented.

1
st


RESPONSIBLE STAFF: Lisa Mitchell, Private Events Coordinator

COORDINATED WITH: All appropriate departmental staff has reviewed, and the event
has been coordinated with OCPD and Public Works.

ATTACHMENT(S): 1) November 2014 Calendar
2) Cover Sheet
3) Application
4) Change of Date Letter
5) Attachments

Agenda Item # 5B

Sun Mon Tue Wed Thu Fri Sat
1

2 3 4 5 6 7 8
PE - Storm Warriors
PE Wicomico
Winter Fest -
TENTATIVE
9 10 11 12 13 14 15
PE Ravens vs
Steelers 5K -
TENTATIVE
16 17 18 19 20
Winterfest
21
Winterfest
22
Winterfest
23
Winterfest
24
Winterfest
25
Winterfest
26
Winterfest
27
Winterfest
28
Winterfest
29
Winterfest
30
Winterfest

2014
November
Ocean City Private Events

Name of Event: Ravens vs. Steelers 5K New Event: No
Date of Event: Saturday, November 15, 2014
Date Application Received: July 21, 2014 Application Fee Paid: Yes
Date Returned from All Departments: August 11, 2014 Total Cost to Town: $900.00
Revenue from Private Event Fees: $250.00

Things to Note:
This event would consist of a 5K run that would take place completely on the Boardwalk. Other events, such as a 40-
yard dash, football bomb toss, accuracy toss and football agility drill would also take place on the beach from 25
th
to
27
th
Streets.
The event coordinator requests the closing of 27
th
Street from Baltimore Avenue to the Boardwalk for registration
from 7 am until 11 am.
Set-up for the event would begin at 5 am on the morning of the event.
The event coordinators request to borrow the following from the city 200 traffic cones, 50 barricades and the judges
stand.
The event would take place from 9 am until 1 pm.
Clean up would take place immediately following the conclusion of the event and be finished by 3 pm.
The race would run from 27
th
Street to 1
st
Street and then back to 27
th
Street. Upon completion of the race, the first
100 Ravens fans times will be compared against the first 100 Steelers fans times and a trophy will stay in the
winning bar for the year. There will also be awards for the top two (2) male and female overall, the most team spirit,
and the top two (2) in each age group.
The event coordinators would set plastic fencing around the designated area on the beach.
The event coordinators understand they would be responsible for all trash removal.
The event coordinators would like to place port-o-lets on-site.
The event coordinators would like to set-up a tent and air-inflated structures.
Expected number of participants is 300-500.
Sponsors of the event would be the Pit and Pub and Buxys Salty Dog, both on 28
th
Street.
The event coordinators would work with the local Ravens Roost. The date requested is a few days before the Ravens
play the Steelers. After the event, the participants would go back to their teams bar for tailgating.

Comments from Department Representatives:
PUBLIC WORKS Will provide 200 traffic cones, 50 barricades for the applicant to pick up and return. Will also
set-up the judges stand. No issues with granting approval of this event. Estimated cost to the department is $900.00.
OCPD Assign patrol officers from shift to assist with the event and blocking off 27
th
Street. May assign a bike
officer to the run portion of the event.
RISK MANAGEMENT Hold harmless clause to be signed and Insurance Certificate to be obtained prior to the
event. Should also have participants sign a hold harmless clause as well.
FIRE MARSHAL The coordinator must obtain an air-inflated structure permit and a tent permit from the Office of
the Fire Marshal.
TOURISM, EMERGENCY SERVICES, TOURISM, OCBP, TRANSPORTATION, OCCC, and REC &
PARKS No comments, concerns or costs.

Date on Council Agenda: October 20, 2014
Event Approved of Denied:
Other:
Ravens vs Steelers 5k
Starts In Ocean City, Maryland

Description
3.04 miles
Elevation Ascent Descent Max Climb
26ft Max 0ft Min +46ft -46ft < 3 %
MapMyFitness, Inc, All Rights Reserved, 2005-2011 | View more maps online at:
Find this route online at mapmyrun.com/ routes/ view/104059907
Distance values on this map may differ slightly from values reported on the route engine.
Page 1 of 5
Notes
AT FOR NOTES
START 181ft
Head south on Atlantic Ave/ N
Boardwalk toward 26th St
0.03 mi. 266ft
0.08 mi. 246ft
0.13 mi. 537ft
0.23 mi. 377ft
Boardwalk toward 23rd St
0.3 mi. 355ft
Boardwalk toward 21st St
0.37 mi. 574ft
0.48 mi. 195ft
0.52 mi. 405ft
0.59 mi. 384ft
0.67 mi. 267ft
0.72 mi. 714ft
0.85 mi. 354ft
0.92 mi. 572ft
Head southwest on Atlantic Ave/ N
1.03 mi. 340ft
Head southwest on N Atlantic Ave/ S
1.09 mi. 611ft
1.21 mi. 318ft
Head south on N Atlantic Ave/ S
1.27 mi. 503ft
1.36 mi. 9ft Turn right onto 6th St
1.37 mi. 9ft
Head southeast on 6th St toward N
Atlantic Ave/ S Boardwalk
1.37 mi. 413ft
Turn right onto N Atlantic Ave/ S
Boardwalk
1.45 mi. 298ft
1.5 mi. 104ft
Notes
AT FOR NOTES
1.52 mi. 8ft
1.52 mi. 4ft
1.52 mi. 8ft
Head north on N Atlantic Ave/ S
1.53 mi. 28ft
1.53 mi. 187ft
1.57 mi. 659ft
Head northeast on N Atlantic Ave/ S
1.69 mi. 399ft
1.77 mi. 533ft
Boardwalk toward Surf Ave
1.87 mi. 526ft
1.97 mi. 682ft
2.1 mi. 415ft
Head northeast on Atlantic Ave/ N
2.17 mi. 297ft
Head north on Atlantic Ave/ N
2.23 mi. 528ft
2.33 mi. 561ft
2.44 mi. 527ft
2.54 mi. 415ft
2.62 mi. 482ft
2.71 mi. 304ft
Boardwalk toward 22nd St
2.76 mi. 590ft
2.88 mi. 397ft
2.95 mi. 435ft
3.03 mi.
Boardwalk
Page 2 of 5
Notes
AT FOR NOTES
START 181ft
0.03 mi. 266ft
0.08 mi. 246ft
0.13 mi. 537ft
0.23 mi. 377ft
0.3 mi. 355ft
0.37 mi. 574ft
0.48 mi. 195ft
This segment shows 0.52 mi. (2,731 ft.) of your route.
Notes
AT FOR NOTES
0.52 mi. 405ft
0.59 mi. 384ft
0.67 mi. 267ft
0.72 mi. 714ft
0.85 mi. 354ft
0.92 mi. 572ft
Head southwest on Atlantic Ave/ N
1.03 mi. 340ft
1.09 mi. 611ft
Page 3 of 5
Notes
AT FOR NOTES
1.21 mi. 318ft
1.27 mi. 503ft
1.36 mi. 9ft Turn right onto 6th St
1.37 mi. 9ft
Head southeast on 6th St toward N
Atlantic Ave/ S Boardwalk
1.37 mi. 413ft
Turn right onto N Atlantic Ave/ S
Boardwalk
1.45 mi. 298ft
1.5 mi. 104ft
1.52 mi. 8ft
Notes
AT FOR NOTES
1.52 mi. 4ft
1.52 mi. 8ft
1.53 mi. 28ft
1.53 mi. 187ft
1.57 mi. 659ft
1.69 mi. 399ft
1.77 mi. 533ft
Boardwalk toward Surf Ave
1.87 mi. 526ft
Page 4 of 5
Notes
AT FOR NOTES
1.97 mi. 682ft
2.1 mi. 415ft
Head northeast on Atlantic Ave/ N
2.17 mi. 297ft
2.23 mi. 528ft
2.33 mi. 561ft
2.44 mi. 527ft
2.54 mi. 415ft
2.62 mi. 482ft
Notes
AT FOR NOTES
2.71 mi. 304ft
Boardwalk toward 22nd St
2.76 mi. 590ft
2.88 mi. 397ft
2.95 mi. 435ft
3.03 mi.
Boardwalk
Page 5 of 5


5. CONSENT AGENDA

C. Request for Permission to Auction Mid-Beach Parcels
and Abandoned Parcels

TOWN OF

FROM: Kelly L. Allmond, CMC, City Clerk
RE: 2014 Beach Equipment Franchise Auction

ISSUE(S): Permission to conduct a live auction for Beach Equipment parcel
franchises mid-beach and abandoned parcels.

SUMMARY: A live auction is tentatively scheduled for Wednesday, December 3,
2014 at 10:00 a.m. for ten parcels (comprised of three blocks each)
as noted on the top of the attached Notice of Live Auction.

In the Summer of 2014, the Mayor and Council terminated seven
parcel franchises due to non-payment. The City will therefore rebid
those parcels, as noted on the attached Notice, as prescribed in
Chapter 39-26 of the Town Code.

FISCAL IMPACT: To be determined.

RECOMMENDATION: Conduct a live auction for the above-listed parcels on Wednesday,
December 4, 2014 at 10:00 a.m., in the Council Chambers of City
Hall

1
st

ALTERNATIVES: Defer to Council.

RESPONSIBLE STAFF: Kelly L. Allmond, City Clerk

COORDINATED WITH: Roger Baskerville, Accounts Payable Manager
Sue Adkins, Accounts Receivable Manager

ATTACHMENT(S): 1) Notice of Beach Equipment Parcel Auction
2) Chapter 39-26 of Town Code

Agenda Item # 5C

TOWN OF OCEAN CITY
NOTICE OF LIVE AUCTION
BEACH EQUIPMENT PARCEL FRANCHISES

A public auction will be held on Wednesday, December 3, 2014 at 10:00 a.m. (Registration closes
at 9:45 a.m.), in the Council Chambers of City Hall located on 301 Baltimore Avenue in Ocean City,
Maryland for the following south end beach parcel franchises:
28th, 29th & 30th Streets
31st. 32nd & 33rd Streets
51st, 52nd & 53rd Streets
60th, 61st & 62nd Streets
63rd, 64th & 65th Streets
69th, 70th & 71st Streets
79th, 80th & 81st Streets
82nd, 83rd & 84th Streets

In addition to the midbeach parcels, the following parcels will be auctioned for partial terms:
Caroline Street 2 year contract
6th Street 2 year contract
Capri, Irene & Rainbow Condos 1
year contract

BIDDERS OBLIGATION

ON AUCTION DAY, the successful bidder shall:
(1) Provide satisfactory proof of identity and legal age (i.e. Drivers License or Governmentissued
Photo ID)
(2) Pay a Five Hundred Dollar ($500.00) deposit for each successful bid. Please bring cash, cashiers
checks or certified checks payable to the Mayor and City Council. PERSONAL CHECKS NOT
ACCEPTED.
(3) Sign a statement authorizing the Mayor and Council to make inquiry of personal background,
financial and credit worthiness.
On the dates specified below, the successful bidder shall:
(1) Submit a personal Credit Report on or before Monday, December 8, 2014
(2) Pay 20% of the annual fee for each parcel, less the $500.00 deposit, on Monday, December 8,
2014.
(3) Obtain, at the operator's own expense, comprehensive general liability insurance coverage and
products liability insurance coverage in at least the amount of $1,000,000.00 combined single
limit, which insurance coverage shall name the Mayor and City Council as an additional insured,
and a certificate of insurance evidencing such coverage shall be furnished to the Mayor and City
Council by the operator and be approved by Ocean City's City Clerk before contract endorsement.
(4) Sign a contract for each parcel.
To request a bid packet, contact the City Clerks Office at 4102898824 or email
kallmond@oceancitymd.gov.
(a)
(b)
(c)
(d)
Sec. 39-26. - Termination or revocation of franchise; abandoned locations.
All franchises shall terminate at the expiration of their respective terms, unless otherwise extended
by the Mayor and City Council, pursuant to subsection 39-26 ()(b) hereof.
Any franchise may be immediately revoked upon the nonpayment of the franchise fees when due,
unless the time period is extended by the Mayor and City Council upon the franchisee's written
request prior to the payment due date, and if approved, upon the payment of an extension fee of
five percent of the unpaid balance due if payment is made within one to seven days of the due date
or ten percent of the unpaid balance due if payment is made within eight to 14 days of the due
date. If payment in full of the balance due and the extension fee is not paid by the 14th day
following the due date, the Council may terminate the franchise and commence debarment
proceedings. In addition thereto, upon extraordinary circumstances and good cause shown by the
franchisee, the Mayor and City Council may grant such other relief as it deems appropriate.
In the event that any stands are not maintained at the locations within each parcel as required,
such locations shall be considered abandoned and may be withdrawn from any such operator's
parcel, and the Mediation Board may, by regulation, allow a new operator to maintain a stand at the
abandoned location for the remainder of the current season. The franchise for a parcel, within
which a stand has been abandoned, shall terminate as of the end of the season, and such franchise
for the parcel shall, after being duly advertised, be reoffered for bids. If a franchise is so terminated
and reoffered for bids, the operator shall incur no further liability except as to franchise fees due in
the season during which the stand is abandoned and the franchise terminated.
If it is determined that an operator has caused or allowed any of his beach rental or other
equipment to be placed on private property after being notified and/or warned not to do so by the
private property owner, the Mayor and City Council may revoke and terminate the operator's
franchise, offer the franchise for rebidding and award the franchise to a subsequent high bidder.
Any operator who has his franchise revoked or terminated for this reason will not be eligible to bid
on any franchises for a period of three years. Any operator whose franchise is so revoked and
terminated shall not be entitled to any reimbursement for franchise fees paid prior to such
revocation or termination.
(Code 1972, 26-6; Ord. No. 2000-24, 8-21-2000; Ord. No. 2007-27, 11-19-2007)
Page 1 of 1 Ocean City, MD Code of Ordinances
10/16/2014 about:blank


5. CONSENT AGENDA

D. Bid Award Recommendation for Fire Department
Headquarters Construction Management Contract

TOWN OF

FROM: Terence J. McGean, PE, City Engineer
RE: Fire Department Headquarters Construction Management Services Award
DATE: Oct 15, 2014

ISSUE(S): Fire Department Headquarters Project, Construction Management

SUMMARY: Three proposals for Fire Department Headquarters Construction
Management Services were received by the Mayor and Council and
have been reviewed by the staff.

FISCAL IMPACT: $15,931 for pre-construction services to be paid with project bond
funds.

RECOMMENDATION: Award contract to Willow Construction per attached score sheet.

Excellent Service through a High Performing Town Organization

ALTERNATIVES: Award to different firm.

RESPONSIBLE STAFF: Terence McGean, City Engineer

COORDINATED WITH: Cliff Christello, Fire Department

ATTACHMENT(S): Proposal Score Summary Sheet

Agenda Item # 5D
Council Meeting Oct 20, 2014
Fire Department Headquarters Renovation Construction Management
Proposal Evaluation Summary Sheet
Score GGCI Harkins Willow
Category Weight Eval 1 Eval 2 Avg Eval 1 Eval 2 Avg Eval 1 Eval 2 Avg
Experience of Key Personnel 10 8 9 8.5 5 8 6.5 10 8 9
Experience of Offeror 0 0 0
Similar Projec ts (Fire Sta) 15 15 14 14.5 10 9 9.5 14 12 13
Similar Projects (Renov) 15 10 10 10 7 5 6 15 14 14.5
Local/Coastal Exp 10 10 10 10 10 9 9.5 8 8 8
Work Plan 10 10 9 9.5 5 7 6 8 9 8.5
Schedule 10 9 8 8.5 7 8 7.5 9 8 8.5
Subtotal Qualifications 70 62 60 61 44 46 45 64 59 61.5
Price Score* 30 25.53 26.85 30.00
Total Score 100 86.526 71.855 91.5
* Total Fee + General Cond. Total Precon Only
Willow 282,289.00 15,931.00
Harkins 315,350.00 35,900.00
GGCI 331,763.00 12,500.00

MONDAY, AUGUST 20, 2014

6. MISCELLEANEOUS REPORTS AND PRESENTATIONS

A. Discussion of Employee Benefits Insurance Renewal
presented by Rosanne Calzetta, Bolton Partners

TOWN OF

FROM: Wayne Evans, Human Resources Director
RE: Employee Benefits Insurance Renewal

ISSUE(S): Employee benefits insurance contract renewals

SUMMARY: Medical, Prescription, Drug, and Vision plans require rate action for
2015. Dental, Accidental Death & Dismemberment and Long-term
Disability renewal rates are unchanged from 2014.

FISCAL IMPACT: Health plan renewal over FY 2015 and FY 2016 (the plan is calendar
year based) of $8.6 million annual cost, a 3.6% rate increase from
2014.

RECOMMENDATION: Accept the recommended changes and health insurance rate
increase effective January 1, 2015.

Adopt recommended contribution rate for the Health Savings
Account/High Deductible Insurance program.

Excellent Service through a High Performing Town Organization


RESPONSIBLE STAFF: Wayne Evans, Human Resources Director

COORDINATED WITH: Rosanne Calzetta, Bolton Partners

ATTACHMENT(S): Renewal presentation

Agenda Item # 6A
Town of Ocean City, Maryland
Medical, Prescription Drug, Vision, Dental,
Life, Accidental Death & Dismemberment, Dependent Life, Supplemental
Life/Dependent,
and
Long-Term Disability
Renewal Recommendations
Presented By:
Wayne Evans, Director of Human Resources, Town of Ocean City
Rosanne Calzetta, CEBS Bolton Partners, Inc.
October 20, 2014
2
Medical/Prescription Drug/Vision Plans
History of Plan Changes
Industry Trends
2015 Renewal
Dental Plan
Life Insurance Plans
Long-Term Disability
Legislated Changes
Recommendations
Update on Affordable Care Act
AGENDA
3
History of Medical/Prescription Drug/Vision
Plans Plan Design Changes
In J uly 2007, added a Medicare Supplement plan for over age 65 retirees.
In J uly, 2008
Increased the co-pay for physician office visit from $15 to $20
Changed RX co-pay from $10 (generic)/$20 (preferred brand)/$35 (non-
preferred brand) to $0 (generic)/$25 preferred brand/$45 (non-preferred
brand)
In J uly, 2009, changed the out of pocket maximum for out of network
providers from $1,200 to $2,500 per person (3 times family)
In August, 2010 added HMO as an option to the PPO
In J anuary, 2012, added High Deductible Health Plan with a Health Savings
Account (HSA)
In J anuary, 2014 adopted self-funded arrangement with CareFirst
4
Industry Trends
For 2014 8% average increase
Projected for 2015 4% average increase
Town of Ocean City
2013 plan year 3.9%increase
2014 plan year projected 6.1% increase
2015 plan year 3.6% increase
5
CareFirst increase to billedrates is 4.3%
ACA Reinsurance fee will decrease for
2015
No change to Dental rates
Budgetedrates, including 5% margin and
ACA fees, will increase 3.6%
Proposed 2014 Plan Funding Options
6
The Town of Ocean City will be billed at
100% of expected paid claims and
expenses
If claims and expenses exceed expected
level TOC could be liable for an additional
5% in any plan year
Rates have been set to reflect that risk
exposure
Components of Self-Insured Funding
Arrangement
7
With the self-funding approach, if the Town of
Ocean City is in a surplus position in the plan year,
amount of premium paid in excess of expenses
reverts to the Town.
Based on experience through August, 2014, TOC
will be in a surplus position for this plan year
Actual amount of surplus dependent on claims
experience through December, 2014
Settlement expected in 2
nd
quarter of 2015
Arrangement
8
Surplus amounts can be held and invested by
the Town of Ocean City
Surplus can be set aside to offset future plan
costs
Surplus can be used to lower future rate
increases
Most Bolton clients maintain enough in surplus
fund to cover 2 years of 5% call obligation
Arrangement
9
2015 Annual Costs
* TOC COST FOR HSA PLAN DOES NOT INCLUDE TOC $1,300/$2,600 DEDUCTIBLE CONTRIBUTIONS
ACTIVEEMPLOYEES
85%PPO,HSASUBSIDY,90%HMOSUBSIDY
TOCCOST EECOST TOCCOST EECOST TOCCOST EECOST TOC EE TOC EE
Single 5,978 $ 1,055 $ 4,943 $ 549 $ 4,303 $ 759 $ 1,036 $ 506 $ 1,675 $ 296 $
2Persons 15,423 $ 2,722 $ 12,719 $ 1,413 $ 11,064 $ 1,952 $ 2,704 $ 1,308 $ 4,359 $ 769 $
3+Persons 19,778 $ 3,490 $ 16,375 $ 1,819 $ 14,266 $ 2,517 $ 3,403 $ 1,671 $ 5,512 $ 973 $
RETIREES
80%TOCPPOSUBSIDY(NONMEDICARERETIREES)
TOCCOST RETCOST TOCCOST RETCOST TOC RET
Single 9,560 $ 2,390 $ 7,407 $ 1,852 $ 2,153 $ 538 $
80%TOCSUBSIDY(MEDICARERETIREES)
Single 6,845 $ 1,711 $
PPOPLAN HMOPLAN PPO/HMODIFF
PPOPLAN HMOPLAN HSAPLAN PPO/HMODIFF PPO/HSADIFF
10
Fixed cost savings in self-funded arrangement due to
elimination of premium tax (2% of premium)
elimination of ACA fully insured plan tax (1.5% of
premium)
and reduced administrative fees
Fixed cost savings in first year of $522,460 (roughly 5% of
expected costs)
Similar Fixed cost savings carry over year to year
In addition, Prescription drug rebates, now held by
CareFirst, will be paid to TOC and reflected in the 2014
settlement
Advantages of Self-Insured Funding
Arrangement
11
At contract termination, interim settlement at 100
days after contract end
Final settlement no later than 24 months after
contract end
Final settlement will reflect claims incurred prior
to termination and paid post termination
Surplus amounts refunded to the Town
Deficit amounts due to CareFirst
SI Contract Termination Provisions
12
Dental Insurance
Assurant renewal is a no change from
2014 2
nd
year of no rate change to
Dental
Dental premium rates stay the same as last
year for the Town and Employees
13
Life, Dependent Life, AD&D,
Supplemental Life, LTD
CIGNA Basic Life Insurance - No
premium change
CIGNA Dependent Life, AD&D and
Supplemental Life No premium change
Assurant Long-term disability No
premium change
14
Recommendations
Renew with CareFirst for the Medical/Prescription Drug and
Vision plans
Continue Self-Insured Modified Retrospective Funding
arrangement
TOC should consider continuing to fund full HDHP
deductible for 2015 additional annual incremental cost of
$6,300
Renew with Assurant for the Dental and Long-term Disability
Renew with CIGNA for Life Insurance, Dependent Life,
AD&D and Supplemental Life
15
2014
Individual Coverage Mandates. The health care reform legislation requires most individuals
to obtain acceptable health insurance coverage or pay a penalty, beginning in 2014.
Employer Coverage Mandate - DELAYED UNTIL 1/1/2015
Health Care Exchanges open for individuals October 1, 2013 and for small group employers
1/1/2014
Outcomes Research Fee of $2 per health plan member per year applies
Transitional Reinsurance Fee of $63 per health plan member per year applies
Health FSA plans can permit $500 carryover of unused funds to next plan year
(Health Care Reform)
16
2015
Individual Coverage Mandates. The health care reform legislation requires most individuals
to obtain acceptable health insurance coverage or pay a penalty, beginning in 2014.
Employer Coverage Mandate - DELAYED UNTIL 1/1/2015
Health Care Exchanges for individuals 2015 open enrollment in November of 2014
Outcomes Research Fee of $2.08 per health plan member per year applies
Transitional Reinsurance Fee of $44 per health plan member per year applies
Mandatory Reporting to IRS and Individual Coverage Statements to Employees for 2015
enrollment will be required in 1
st
Quarter of 2016
17
IMPACT OF THE AFFORDABLE CARE ACT ON
EMPLOYER PLANS IN 2015
Employer penalties for failure to offer coverage to employees working, on
average 30 hours per week, will apply in 2015
Possible health care cost savings may continue to lower the rate of increase
of health care costs
Fewer uninsured individuals will lower cost to those who are insured
Outcome Research Institute and Reinsurance fees will apply
New Reporting will be required
18
ANY QUESTIONS ??????


9 ITEMS REFERRED TO AND PRESENTATIONS FROM
THE CITY SOLICITOR

A. Resolution Authorizing the Sale of Surplus Property

TOWN OF


FROM: Catrice L. Parsons, Procurement Manager
RE: Resolution authorizing the sale of surplus property
ISSUE(S): Request permission to sell surplus personal property.

SUMMARY: Resolution authorizes the sale of miscellaneous property as
coordinated with various Town departments.

FISCAL IMPACT: To be determined.

RECOMMENDATION: Sell surplus property on GovDeals.com.
Financially Sound Town Government

ALTERNATIVES: Do not approve sale.

RESPONSIBLE STAFF: Catrice Parsons, Procurement Manager

COORDINATED WITH: Various departments.

ATTACHMENT(S): Resolution and list of items

Agenda Item # 9A
Council Meeting 10/20/14
Reference # Equipment # Year Make Model Serial/VIN Number Disposal Reason Department
172 368 1989 State Roller PBR89D633 End of Useful Life PW-Construction
942 2085 2002 Toro Mower End of Useful Life Airport
982 1160 1994 Honda Generator AQJ019 End of Useful Life PW-Construction
1004 2814 2009 Echo Multi-Purpose Saw C026001157 End of Useful Life PW-Construction
1006 2620 2007 Echo Chainsaw C15103024527 End of Useful Life PW-Construction
1009 2421 2005 Wacker Mud Hog Pump 5558618 End of Useful Life PW-Construction
1061 2293 2004 Wacker Centrifical Pump 5506381 End of Useful Life PW-Construction
1123 2548 2006 Wacker Plate Tamp 6575475 End of Useful Life PW-Construction
1146 2632 2007 Wacker Jumping Jack Tamp 5711293 End of Useful Life PW-Construction
1165 2754 2008 Husqvarna Walk Behind Concrete Saw 7161 End of Useful Life PW-Construction
614 2922 2011 Honda ATV 1HFTE3507B4402236 End of Useful Life Beach Patrol
945 0176 1999 Troybilt Tiller/Cultivator TC3003152FB8314G Repair Parts Unavailable Rec & Parks
941 1785 1999 Toro Workman 90395 Repair Cost Excessive Rec & Parks
Manufacturer Quantity Other Disposal Reason Department
Brother IntelliFAX 1 Upgrade/Paper Jams Police
unknown 1 brown Too Large Planning
1 Obsolete Recreation
4 Obsolete Recreation
2008 Raleigh Mojave 8.0 (XL) U76K26449 Police
1 White Obsolete PW-Construction
1 Rusted Frame Rec & Parks
1 End of Useful Life Rec & Parks
Cisco 6 Obsolete IT
Cisco 5 Obsolete IT
Belkin 1 Obsolete IT
Belkin 2 Obsolete IT
3 Obsolete IT
Dell 4 Obsolete IT
HP 3 Obsolete IT
1 Obsolete IT
3 Obsolete IT
1box Obsolete IT
1box Obsolete IT
2boxes Obsolete IT
1box Obsolete IT
HP 23 Obsolete IT
HP 4 Obsolete IT
Dell 1 Obsolete IT
Panasonic 9 Obsolete IT
HP 1 Obsolete IT
Eltron 1 Obsolete IT
3boxes Obsolete IT
Epson 1 Obsolete IT
HP 8 Obsolete IT
1 Obsolete IT
1 Obsolete IT
1 Obsolete IT
Panasonic 1 Obsolete IT
Cushman End of Useful Life Convention Center
Speed Shine 2 End of Useful Life Convention Center
Quasar/Panasonic 3 End of Useful Life Convention Center
Sony 2 End of Useful Life Convention Center
Panasonic 3 End of Useful Life Convention Center
9 End of Useful Life Convention Center
10/15/2014 13:38
19" TV
VCR
Overhead Projectors
Windows Vista Resource kit book
Panasonic Arbitrator control panel
Cushman Titan utility cart
Speed Shine 2000 HD floor buffe
19" TV/VCR Combo
Misc computer hardware/cables
Epson 580 projector
HP printers (Model 3800dtn, CP1215, CP2025dn, 895cxi, 2300L, M1319F, L7780)
Windows XP Pro Exam book
Windows XP Inside Out book
Belkin KVM Pro3 16 port switch
Belkin KVM Pro2 16 port switch
Panasonic toughbooks (Model CF29, W4, Y7)
HP 5150 IPAQ w/charging stand
Eltron P420 badge printer
Asset Disposal List October 2014
Miscellaneous:
Description
Business Class Laser Fax Machine
Credenza
Snow Bubble Machine
Christmas Tree Decoration
Bicycle
Truck Cap
Wagon Gear
Army Tent
Pond Aerator
Infield Covers
Cisco 1700 routers
Cisco ASA 5505 appliances
Toughbook Vehicle mounts for CF27-28-29
Dell Latitude D800 laptops
HP JetDirect
Toughbook Port Replicator
Metal storage shelves
HP laptops
Dell Inspirion laptop
Old network cards
Asst keyboards/mice
Misc computer cables
Misc computer hardware
HP PC's (Model d500, dc7100, dc7600, dc7700)


10 COMMENTS FROM THE PUBLIC

Any person who may wish to speak on any matter at the Regular Session may
be heard during Comments from the Public for a period of five (5) minutes or
such time as may be deemed appropriate by the Council President. Anyone
wishing to be heard shall state their name, address and the subject on which he
or she wishes to speak.


11 COMMENTS FROM THE CITY MANAGER

A. Review of tentative work session agenda for
Tuesday, October 28, 2014


12 COMMENTS FROM MAYOR AND CITY COUNCIL

October 20 2014 Complete Agenda

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MAYORANDCITYCOUNCIL

TO: The Honorable Mayor, Council President and Members of Council

ISSUE(S): Request permission to sell surplus personal property.

Financially Sound Town Government

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