Item Creation Manual

ERP FP2 Item Creation Manual
ITEM CREATION MANUAL
Introduction:
Purpose of this document is to set a standard to create Customized and as well as Standard Item
codes in ERP FP2 version.
In LN FP2 system there are 8 types of items as listed below.
1. Purchased item 6. Subcontracting item

2. Manufactured item 7. List item
3. Generic item 8. Equipment item
4. Cost item 9. Engineering module
5. Service item
Note: Definitions of the above can be viewed from LN help.
We are mainly emphasized on Purchased Item, Manufactured Item, Cost Item and Subcontracting
Item.
Procedure:
Here we shall discuss in detail for Standard Manufactured Items and for Customized Manufactured
Items.
Standard Item Creation:

Standard Items are those items which are not linked to any project and are used as a child part of
any assembly. These are produced and issued frequently and are stored to meet production
environment. Detailed procedure is as follows.
Step1Î
Go to Item code creation software which generates codes based on the specification fed in
to it. Items are grouped in to it on same parameters.
Step2Î
Go to Items-General (tcibd0501m000) sessionÎClick new which will prompt to a new

window.
In item data I tab define following fields.
9 Paste the code generated through Item Code Creation software in the Item field.
9 Describe the item in the Description field.
9 Define Item Type as manufactured if it is a manufactured.
9 Choose an Item Group as given below.
ERP/FP2/MANU/003/R00/2009
S.N. Code Description S.N. Code Description

10 101 SS Sheets & Coils 10 110 Gear Box
2 102 MS Sheets & Coils 11 111 Other
3 103 Fittings SS,MS,PL,RU 12 112 Mechanical Utility
4 104 Motors 13 113 Rolled Section
5 105 Couplings 14 200 Consumable
6 106 Electrical Component 15 300 Tools & Tackles
7 107 Fasteners 16 400 Capital Assets
8 108 Pumps 17 500 Finish goods
9 109 Valves 18 600 Semi Finish Goods
9 Let the Environm. Compliance as Not Applicable.
9 Don’t check CHM Control.
9 Fill Unit Data.
a. Define Unit Set as SEDL
b. Zoom on Inventory Unit to choose a unit of the item defined in below table.
S.N. Code Description S.N. Code Description

1 hrs Hours 6 M3 Meter Cube
2 kg Kilogram 7 no Numbers
3 ltr Litre 8 pcs Piece
4 m Meter 9 sec Second
2
5 m Meter Square
9 Pick unit from above table to define Weight Unit while it is not a mandatory field.
Assigned Departments to maintain Subentities Data:
9 Here multi departments are involved to maintain Subentities data. Succession and
Authorizations are as follows.
Sequence Subentity Authorized Dept.

1 Item Localized Data Excise
2 Warehousing Data Production/Purchase
2 Ordering Data Production/Purchase
3 Production Data Production
3 Purchase Data Purchase
4 Costing Data Costing
5 Sales Data Sales
Go to Subentities tab as shown below.
1. Item Localized Data:

If you are authorizes person, click on Item Localized Data and define the followings.
Case 1: For Raw material excisable/Import items
Excise Group Box
a. Choose Item Category as Non-Capital.

b. Check the Excisable field.
c. Check Cenvatable.
Import Group Box

d. Check Eligible for Adv. License in case of Import is against advance license.
VAT/Service Tax/Subcontracting Group Box
a. Uncheck both the check boxes since our Items are not MRP basis.
b. Uncheck WIP Item.
Update inventory Registers Group Box
a. Check RG23 A/C.

b. Define No for RG1 field.
Case 2: For Capital/Raw Material Non-excisable/Import items
Remain all check boxes unchecked for all Group Boxes.
Case 3: For Capital excisable/Import items
Excise Group Box
a. Choose Item Category as Capital.

Import Group Box
a. Choose Item Category as Capital.

d. Check Eligible for Adv. License in case of Import is against advance license.
a. Uncheck both the check boxes since our Items are not MRP basis.
b. Uncheck WIP Item.
a. Check RG23 A/C.

b. Define No for RG1 field.
Case 4: For Finished Goods
Excise Group Box

Import Group Box
e. Choose Item Category as Non-Capital.

f. Uncheck the Excisable field.
g. Uncheck Cenvatable.
h. Uncheck Eligible for Adv. License.
c. Uncheck both the check boxes since our Items are not MRP basis.
d. Uncheck WIP Item.
c. Uncheck RG23 A/C.

d. Define RG1 field as Manual.
2. Warehousing Data:
Click on Warehousing Data in Subentities Tab.

Go to the General tab.
9 Define IVG in Item Valuation Group.
9 Do not define or check any other fields and check boxes respectively as shown below.
2. Ordering Data:
Click on Ordering Data in Subentities Tab.
Go to the Settings tab.
9 Define warehouse as CW1/CW2/CW3 for the items which are located in Central
warehouse and define FG1/FG2/FG3 for the items which are located in Finished Goods in
warehouse Group box.
9 Do not define or check any other fields and check boxes respectively in any of the Tabs
as shown below.
3. Production Data:
Production Data is maintained only for manufactured Items. Bill of Material and Routing are major
parts of Production Data but it is decided in SED to not to maintain the same. Therefore it is only
required to maintain the item in Item Production Data so that it can be picked in Production Order
session. It is achieved as follows.
Go to Items-Production (tiipd0101m000) Session and click on new.

In the BOM tab zoom the item field and find the item for which production data is to be
maintained. Define BOM quantity as 1. Shown below.
Save and exit the session.
3. Purchase Data:
Click on Purchase Data in Subentities Tab.

Go to the Purchased Details I tab.
9 Check Vendor Rating (it was not introduced in SP0 version).

9 In Price Detail Group Box, define Purchase Unit, Purchase Unit, Currency, and Purchase
Price. Let the Tax Code field blank. Define NA in Purchase Price Group. Shown below
screen shots.
Now go to Purchased Details II tab.
9 Define NA Purchase Stat. Group. Define Purchase Office as PUR1.

9 Let the Order Details group box as it is.
9 Define CW1/CW2/CW3 in Warehouse field only in Supply Details group box.
9 Uncheck Accessories Allowed, Inspection and Check Approved Source List. Shown below.
9 Click on OK and exit to the session.
4. Costing Data:
Click on Costing Data in Subentities Tab.

Go to the General tab.
9 Define cost components in Aggregated Cost Components group box.Select Material from
below Cost Component Table, Operation as OPR and Surcharge as SURM.
9 Define SED in Cost Component Chart field in Details Cost Components group box.
9 Uncheck Surcharges by Item. Shown in below screen shot.
Go to Calculate Cost and Valuation Prices (ticpr2210m000) session.
9 Pick the item for which cost calculation is to be run.
9 In the Calculation Data group box. Define SED in Price Calculation Code, Pick Top to
Down from drop down list in Cost Price Calculation Method and let the current date in
Cost Price Calculation Date.
9 Check Actualize Standard Cost and Valuation Prices and Delete Cost Price History Data
check boxes in the Option group box.
9 Go to Effective Date group box and select Specific Date and set date. Date should be
such that the item must be used after this effective date.
9 Click on Calculate shown below.
Cost Component Table

S.N. Code Cost component S.N. Code Cost component S.N. Code Cost component
1 ABR Abrasives 11 MSO Other Material Of MS 21 RAD Radiator

Rbr, Tyre Cpl,
2 BRG Bearings 12 MSS MS Plates & Coils 22 RBR
Gkt,Oring,bello
Material Cost Other Material Of
3 FA Fixed Asset 13 MTR 23 SSO
Component SS
4 FA 1 Fixed Asset 14 OCN Other Consumables 24 SSS SS Plates & Coils
Surcharge Cost
5 FRT Freight Charges 15 OCS Other Charges 25 SURM
Component
Operation Cost
6 GAS Gases 16 OPR 26 TLP Project Telephone
Component
Packing & Forwarding
7 GBX Gear Box 17 P&F 27 TRV Project Travelling
Charges
8 INS Insurance Charges 18 PLS Plastics 28 VLV Valves
9 LDG Project Lodging 19 PMP Pumps 29 WEL Welding Material

10 MOT Motors 20 PVP PVC Pipes
5. Sales Data:
Click on Sales Data in Subentities Tab.
Go to Ordering tab.
9 Define Sales Unit and select no from Commitment Policy drop down in selling group box.
Go to Price tab and define following in Price group box.
9 Define Sales Price Unit.
9 Provide Sales Price if available otherwise it can be defined directly to Sales Orders
Session at the time of Sale order creation.
9 Select Sales Price Group and Sales Statistics group as NA.
9 Maintain Tax Code if known otherwise it can be maintained directly to Sales Orders
Session at the time of Sale order creation.
Click on OK. Shown in below screen shots.
Customized Item Creation:

Customized Items are those items which are a part of Sub project and billed. Such as SCP
Chambers, Melters, Falling Film Evaporators, Condensers, etc.
There is no considerable difference between Standard Items and Customized Items creation
procedure. The main difference is to link Customized Items to its project. As shown in below screen
shot.
Rest of the procedure is same as described above for Standard Item Creation.
--: Thank You :--


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ERP FP2 Item Creation Manual

ITEM CREATION MANUAL

In LN FP2 system there are 8 types of items as listed below.

1. Purchased item 6. Subcontracting item

Note: Definitions of the above can be viewed from LN help.

Standard Item Creation:

 Go to Items-General (tcibd0501m000) sessionÎClick new which will prompt to a new

 In item data I tab define following fields.

9 Describe the item in the Description field.

9 Define Item Type as manufactured if it is a manufactured.

9 Choose an Item Group as given below.

S.N. Code Description S.N. Code Description

9 Let the Environm. Compliance as Not Applicable.

9 Don’t check CHM Control.

9 Fill Unit Data.

a. Define Unit Set as SEDL

S.N. Code Description S.N. Code Description

 Assigned Departments to maintain Subentities Data:

Sequence Subentity Authorized Dept.

 Go to Subentities tab as shown below.

1. Item Localized Data:

Case 1: For Raw material excisable/Import items

 Excise Group Box

a. Choose Item Category as Non-Capital.

 Import Group Box

a. Choose Item Category as Non-Capital.

 VAT/Service Tax/Subcontracting Group Box

 Update inventory Registers Group Box

a. Check RG23 A/C.

Case 2: For Capital/Raw Material Non-excisable/Import items

 Remain all check boxes unchecked for all Group Boxes.

Case 3: For Capital excisable/Import items

 Excise Group Box

a. Choose Item Category as Capital.

 Import Group Box

a. Choose Item Category as Capital.

 VAT/Service Tax/Subcontracting Group Box

 Update inventory Registers Group Box

a. Check RG23 A/C.

Case 4: For Finished Goods

 Excise Group Box

 Import Group Box

e. Choose Item Category as Non-Capital.

 VAT/Service Tax/Subcontracting Group Box

 Update inventory Registers Group Box

c. Uncheck RG23 A/C.

 Click on Warehousing Data in Subentities Tab.

 Go to Items-Production (tiipd0101m000) Session and click on new.

 Click on Purchase Data in Subentities Tab.

9 Check Vendor Rating (it was not introduced in SP0 version).

 Now go to Purchased Details II tab.

9 Define NA Purchase Stat. Group. Define Purchase Office as PUR1.

 Click on Costing Data in Subentities Tab.

Cost Component Table

1 ABR Abrasives 11 MSO Other Material Of MS 21 RAD Radiator

8 INS Insurance Charges 18 PLS Plastics 28 VLV Valves

9 LDG Project Lodging 19 PMP Pumps 29 WEL Welding Material

 Click on Sales Data in Subentities Tab.

 Go to Price tab and define following in Price group box.

9 Define Sales Price Unit.

9 Select Sales Price Group and Sales Statistics group as NA.

 Click on OK. Shown in below screen shots.

Customized Item Creation:

--: Thank You :--

Go to Items-General (tcibd0501m000) sessionÎClick new which will prompt to a new

In item data I tab define following fields.

Assigned Departments to maintain Subentities Data:

Go to Subentities tab as shown below.

Excise Group Box

Import Group Box

VAT/Service Tax/Subcontracting Group Box

Update inventory Registers Group Box

Remain all check boxes unchecked for all Group Boxes.

Excise Group Box

Import Group Box

VAT/Service Tax/Subcontracting Group Box

Update inventory Registers Group Box

Excise Group Box

Import Group Box

VAT/Service Tax/Subcontracting Group Box

Update inventory Registers Group Box

Click on Warehousing Data in Subentities Tab.

Go to Items-Production (tiipd0101m000) Session and click on new.

Click on Purchase Data in Subentities Tab.

Now go to Purchased Details II tab.

Click on Costing Data in Subentities Tab.

Click on Sales Data in Subentities Tab.

Go to Price tab and define following in Price group box.

Click on OK. Shown in below screen shots.