To:

Mayor and Members of the Council

Douglas J. Schmitz, City Administrator
Janet Bombard, Library and Community Activities Director
Mike Calhoun, Public Safety
Rob Mullane, Community and Building Director
Sharon Friedrichsen, Public Services Director

From:

Lori Frontella, Interim City Clerk

Subject:

Action of November 3, 2014 Special City Council Meeting

ACTION - CONSENT CALENDAR:

Item 7.A:

Consideration of Approval of the City Council Minutes:

a.
Minutes of the October 2, 2014 Closed and Special City Council
Meeting
b.
Minutes of the October 7, 2014 Regular City Council Meeting
c.
Minutes of the October 7, 2014 Closed and Special City Council
Meeting
Action:

Item 7.B:

Approval of Warrant Register for the Month of September 2014.

Action:

Item 7.C:

Approval of Minutes by voice vote to Consent Calendar.

Approval of Warrant Register by voice vote to Consent

Calendar.

Receive Monthly Summary Report:

a.
Monthly Police, Fire and Ambulance Reports
b.
Receive Monthly Code Compliance Reports
c.
Receive Public Record Act and Media Request Logs
Action:

This item was pulled and heard as a separate item.

MOTION 7.C: Motion by Council Member Theis, seconded by Council Member

Dallas to receive and file reports. Passed by voice vote, 5/0
AYES:
NOES:
ABSENT:

5
0
0

Council Members: Theis, Dallas, Beach, Talmage, Burnett

Council Members:
Council Members:

Item 7.D:

Consideration of a Resolution Adopting a Revised Job Description for the

Community Activities Assistant position.
Action:

This item was pulled and heard as a separate item.

MOTION 7.D: Motion by Council Member Dallas, seconded by Council Member

Talmage to approve Resolution 2014-067 adopting a revised Job
Description for the Community Activities Assistant Position.
Passed by voice vote, 5/0
AYES:
NOES:
ABSENT:

5
0
0

Council Members: Dallas, Talmage, Beach, Theis, Burnett

Council Members:
Council Members:

Item 7.E:

Consideration of a Resolution approving the use of one of the Five Citys

Free-use days of the Sunset Center Theater by Carmel Public Library
Foundation
Action:

Item 7.F:

Adopted Resolution 2014-068 by voice vote to Consent

Calendar

Consideration of a Resolution Authorizing the City Administrator to

extend the Lease Rental Agreement with National Parking and Valet for
the Management of the Tour Bus Zone and Ocean Ave Pilot Program, and
Execute the Agreement with National Parking and Valet for the Pilot
Parking Ambassador Program.
Action:

This item was pulled and heard as a separate item

MOTION 7.F: Motion by Council Member Talmage, Seconded by Mayor Pro Tem
Beach to adopt Resolution 2014-069 authorizing the City
Administrator to extend the Lease Rental Agreement of the Pilot
Program and Execute the Agreement with National Parking and Valet
for the Pilot Parking Ambassador Program. Passed by voice vote,
5/0
AYES:
NOES:
ABSENT:

5
0
0

Council Members: Talmage, Beach, Dallas, Theis, Burnett

Council Members:
Council Members:

Item 7.G:

Consideration of a Resolution Authorizing the City Administrator to enter

into an Agreement between the City of Carmel-by-the-Sea and the
Transportation Agency for Monterey County for the allocation of $13,000.

to the City of Carmel-by-the-Sea as approved by the Transportation

Agency Board of Directors.
Action:
Calendar.

Item 7.H:

Adopted Resolution 2014-070 by voice vote to Consent

Consideration of a Resolution Awarding a Recycling Grant Totaling

$1,500 to the Carmel Youth Center and Allocating the remaining $4,500 in
Recycling Grant Funds to the Installation of Cigarette Receptacles at
various locations in the City.
Action:

This item was pulled and heard as a separate item.

MOTION 7.H: Motion by Council Member Talmage, Seconded by Council Member

Dallas to adopt Resolution 2014-071 awarding a Recycling Grant
Totaling $1,500 to the Carmel Youth Center and Allocating the
remaining $4,500 in Recycling Grant Funds to the Installation of
Cigarette Receptacles at various locations in the City. Passed by
voice vote, 5/0
AYES:
NOES:
ABSENT:

5
0
0

Council Members: Talmage, Dallas, Beach, Theis, Burnett

Council Members:
Council Members:

Item 7.I

Consideration of a Resolution Authorizing the City Administrator to

Eliminate the Position of Administrative Services Director and to fund the
Human Resources Manager Position.
Action:
Calendar

Item 7.J:

Adopted Resolution 2014-072 by voice vote to Consent

Consideration of a Resolution Authorizing the Mayor to Execute an

Employment Agreement between the City of Carmel-by-the-Sea and
Douglas J. Schmitz, City Administrator.
Action:
Adopted Resolution 2014-073 and execute agreement by
voice vote to Consent Calendar.

Item 7.K:

Responses to Public from the Community Forum of September 8, 2014.

Action:

Received included information, no action required.

MOTION:

Motion by Council Member Talmage, Seconded by Mayor Pro Tem

Beach to approve the Consent Calendar as recommended with items
7.C, D, F and H being pulled and heard under separate motion.
Passed by voice vote, 5/0

AYES:
NOES:
ABSENT:

5
0
0

Council Members: Talmage, Beach, Dallas, Theis, Burnett

Council Members:
Council Members:

ACTION - ORDER OF BUSINESS:

Item 8.A:

MOTION:

Receive Farmers Market Ad Hoc Committee and Community Activities

and Cultural Commission Recommendations regarding the Farmers
Market and provide direction; consider extending the current Contract with
West Coast Farmers Market Association for up to six months per the
Recommendations of CA&CC.

Motion by Council Member Talmage, Seconded by Mayor Pro Tem

Beach to provide the following direction to staff regarding the
Farmers Market contract, RFP/RFQ and recommendations as
follows:
1.
Make market a Community Event;
2.
2. Place on 6th Avenue year round, Market times from 10 to
2pm for the time being, but put question in RFP for
feedback for best time to provide market;
3.
3. Meet the existing Artisan Food Experience Guidelines
with the following modifications (see Number 11 below);
4.
4. At least 60% of produce sold from tri-county area;
5.
5. Start work on RFP/RFQ now and include all the
/guidelines, including requesting strong local activity with
volunteers and CBTS participation;
6.
6. Non-profits to be allowed to set up a booths working to
weave the community into the event;
7.
7. Extend the current contract on a month-to-month basis,
until the RFP process is complete,
with a 30 day
cancellation clause from either City or West Coast Farmers
Market Association;
8.
8. CA&CC will review the market quarterly and report to
City Council as necessary;
9.
9. Emphasize the intent to provide a good quality market,
not necessarily fill all vendor spaces and/ or maximize 6th
Avenue
10.
Will not use Devendorf Park;
11.
Attachment A included:
#2 adopt Ad Hoc committee recommendation

#3

12.

Minimum of 15% of booth space for CBTS

businesses with no vendor booth charge
#4 adopt Ad Hoc Committee recommendation
#5 adopt Ad Hoc Committee recommendation
#6 offer hot food year round
#8, adopt Ad Hoc Committee recommendation
#9, adopt Ad Hoc Committee recommendation
#10 adopt Ad Hoc Committee recommendation
#11 adopt Ad Hoc Committee recommendation
#12 adopt Ad Hoc Committee recommendation
#13 adopt Ad Hoc Committee recommendation
#14 adopt Ad Hoc Committee recommendation
#15 adopt Ad Hoc Committee recommendation
#16 adopt Ad Hoc Committee recommendation
Require that RFP/RFQ respondents propose a way to
maximize local and organic goods

Passed by the following Roll Call vote, 5/0

AYES: 5
NOES: 0

Council Members: Talmage, Beach, Dallas, Theis, Burnett

Council Members: