Professional Documents
Culture Documents
by
Amien Rahardjo
Budgeting in organization
The usual approach in most organizations is to base next
year's budget on this year's budget and expenses. A
percentage is then added based on anticipated cost
increases, thus
Next year's budget =
This year's budget + X,
The value X may be based on
1. Get feelings,
2. Inflation forecasts,
3. Additional plans made.
Major approaches
1. Top-down budgeting
2. Bottom-up budgeting
In this approach, costs are calculated for individual parts
and then summed up for the whole project. There is thus the
need to ensure that all parts are included. A major failing is that
individuals may tend to "overstate" budgetary requirements in
the knowledge that top management will reduce the budget.
However, the approach lead to participative management
making the lower levels not to feel that budgets are imposed.
3. Mixed approaches
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Important notes
1.A budget depends on estimates.
Budgets are good to the extent that
estimates are good.
2.Estimates are made by people with
preferences.
3.Budgets made early can be used to
control the design process.
Contract strategies
1. Choice of contractor,
2. Method of selecting contractor,
3. Organization structure to control design,
construction and interfacing of the both,
4. Selection of the content and sequencing of
work package,
5. Tender documents, including contract
condition, risk allocation.
Open tendering
Selective tendering
Serial tendering
Negotiation tendering
1. Open tendering
The project is advertised for all qualified
contractors to submit a bid. The job can be
advertised in several ways such as trade magazine,
public advertisement or local newspapers, designers,
agency bid lists, organization - plan service centers
and national publications.
Advantage
More choice
Definitely competitive
Disadvantages
Too many bidders,
Higher possibility of
low bids
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2. Selective tendering
The project owner may decide to limit
the number of contractors (reasonably,
6-8 contractors) allowed to submit bids
for the project. This may be done by
having approved lists of contractors,
then use selectively approaching
contractors known to the owner.
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3. Serial tendering
This method of tendering is for
continuing work (which the work is
done in stages).
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4. Negotiation tendering
This method of tendering is that a good
contractor may be asked to tender alone for
the job and the price negotiated with the
firm. In other words, the owner prior
accepted the contractor performance (and
intent the contractor to perform the job) but
still need to negotiate the cost of project with
the contractor prior proceeding.
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Disadvantages of pre-qualification
1. The need to continuously update
information in changing market
situation,
2. Indiscriminate distribution of
company secrets,
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Decision to tender
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1.
Information supplied
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
1.10
1.11
1.12
1.13
1.14
1.15
1.16
1.17
2.
Company consideration
Estimating process
1. Decision to tender,
2. Programming the estimate,
3. Collection and calculation of cost information
3.1 Labour,
3.2 Plant,
3.3 Materials,
3.4 Sub-contractors,
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4. Project study
4.1 Drawings,
4.2 Site visit,
4.2.1 Description of site,
4.2.2 Position of existing services,
4.2.3 Description of ground conditions,
4.2.4 Any problem related to the security of the
site,
4.2.5 A description of the access to the site,
4.2.6 Topographic details of the site,
4.2.7 A description of the facilities available for the
disposal of soil,
4.2.8 A description of any demolition works of
temporary works to adjoining building,
4.3 Method statement
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7. Estimator's report
7.1 A brief description of the project,
7.2 A description of the method of construction,
7.3 Unusual risks which is not covered in contract
documents,
7.4 Unresolved or contractual problems,
7.5 Design assessment and financial consequences,
7.6 Assumptions in estimated,
7.7 Assessment of the profitability of the project,
7.8 Other market and industrial information,
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Introduction to
Engineering Economics
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CONSTRUCTION CONTRACTS
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This method can be applied only in case that the scope of work
is clearly defined. In other words, design drawings and all the
related documents such as specification are completed and
available. In practice, this method is suitable for the project
which construction period is relatively short (say 1 year).
2. Time-materials contract
The contractor undertakes the job, the owner pays for construction
costs and "adds" a fee for management by the contractor. It is
necessary to have a reputable and efficient contractor who will
undertake detailed accounting for this contract. The contract type is
very good when work must be started early of time is the critical issue
and for construction of specialized projects.
3. Guaranteed-maximum-price contract
The contractor agrees to undertake the project for a
fixed price (X) and also gives a guarantee that a
ceiling price will not be exceeded unless the owner
makes further additions to the work. Good
management by the contractor is crucial to successful
application of this type of contract.
In guaranteed-maximum-price contract, the owner
gets savings while the contractor takes the risk.
Price =
Fixed price with a guarantee that a ceiling
price will not be exceeded unless the
owner makes further additions to the
work.
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4. Management contract
A contractor takes over the responsibility of
management for a contract. He/she may or
may not execute part of the work
himself/herself but has overall responsibility
to plan and supervise construction work,
approve changes, budget and control the
execution of the project.
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Forms of contracts
Award of contract
Letter of intent
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The agreement
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Contract clauses
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CONSTRUCTION INSURANCE
Construction harzards
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Insurance policy
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Contract requirements
Legal requirements
Factors to be considered
In arriving at a decision to what to insure and what costs to
pay, following factors have to be considered.
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4. Employee insurance
4.1 Workmen's compensation insurance
4.2 Old-age, survivors and disability insurance
4.3 Unemployment insurance
4.4 Disability insurance
5. Motor vehicle insurance
Various types are available both to protect own vehicles and
vehicles used on behalf of the contractor.
6. Business accident and life insurance
6.1 Business interuption insurance
6.2 Sole propietorship insurance
6.3 Accident insurance on partners or keymen
6.4 Life insurance on partners or keymen
6.5 Group life insurance
6.6 Group hospitalisation insurance
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1. Reporting form
Reporting form requires the contractor to report
progress of work and materials in store monthly to
enable the insurable value to be determined, The
premium is paid in monthly installment.
2. Completed value form
Completed value form is paid lump-sum in advance
and covers the value of the completed structure. The
premium is fifty (50) percent of maximum fee as the
work is assumed to have zero (0) value at the
begining progressing linearly.
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Fidelity bonds
Statutes of limitations
Many countries and states have statutes that protect the contractor
from indefinite liability for failure of constructed facilities. Such
limitations vary from four (4) years to twenty (20) years depending
on local laws.
Insurance claim
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Project Planning
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(Human Management)
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(Safety Management)
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(Information Technology)
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(Project Control)
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