MEETING MINUTES

Ithaca Commons Repair & Upgrade Project

Date
06/24/2014

Start
10:00 AM

End
11:00 AM

Purpose
2014 Construction Meeting #13
Distribution/Attendance:
City of Ithaca
Downtown Ithaca Alliance
Sasaki Associates
Labella Associates
Vacri Construction / ACP
Power & Construction Group
Verizon
NYSEG Gas
DDS
NYSEG Electric

C#3A Surface, C#3B Electric

Next Date
07/01/2014

Next Time
10:00 AM

Prepared By
Michael Kuo

Location
Commons Project Office 215 East State St Ithaca, NY
(Present at meeting unless noted: A absent)
Michael Kuo, Jessica Buckley, Nicole Mason
Tammy Baker
Susannah Ross, Eamonn Hutton (A), Kimberly Michaels TWM
Dan Walker, James Matzat (A)
Ralph Avery, Andy Breznay, Matt Thomas (A), Roberto DeVincentis,
Bob Bellavigna ACP
Lou Zupan, Bill Planert, Brian Planert (A)
James Edwards (A), Dave Comer (A)
Doug Stafford (A), Jack Barker (A), Dawn Stillwell (A), John Mattiace (A)
Jeff Bubb (A), Flint Brann, Andy Gana (A), Bill Gana (A)
Jack Czapranski, Dennis Kuhn (A)

Item / Description
1. RFIs, SUBMITTALS
1.1. Vacri (Contract #3A):
1.1.1.Gateway Structure Shops #TBD
1.1.2.Granite Shop #87
1.1.3.WF Vault #73R1

Notes

1.2. P&CG (Contract #3B):

1.2.1.Lighting Submittal #13R1
1.2.2.Concrete HHs #15, 16
1.2.3.Light Pole Bases #19 Approved
1.2.4.RFI#16 EX6 Roughing
2. DESIGN, FIELD DIRECTIVES
2.1. TTC Alley & Home Dairy Alley: Survey to
be issued by 6/28
2.2. Electric Panel Housekeeping Pads: Sketch
for panel foundations to be issued by

Vacris sub to issue gateway shop dwg

shortly; Sasaki owes response on granite
shop dwg; Granite shop to express core
for conduit and fixtures; MK to find out if
conduit is required in granite to fixture; JB
to send info on electric update; WFV drain
location shown on the plan; Sasaki will
send out updated layout of pipes in/out
by the end of today
Sasaki to review lighting submittal; LaBella
to follow up on HH submittal; HH risers
are to be modified in field; Cages are here
for light pole bases; MK noted that two
lights were deleted, BP noted those lights
were already ordered

Sketch to be sent to P&CG for detail on

housekeeping pads; Location of LP-2

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Due

Design Team
2.3. NYSEG E Load Letters: Load letters sent
to D. Kuhn
2.4. 158 E State Vault: Labella to issue
drawings and details for sidewalk demo
and replacement ceiling
2.5. 224 E State Vault: Extent of vault appears
to extend to edge of basement stairs to
the east; may encroach on gateway
footer
3. CRITICAL PATH ITEMS
3.1. P&CG: Installation of Bank Alley Electric
DB, HHs, Light Pole Bases, Services
Bedded in Sand
3.2. Vacri/AC+P: Bernie Milton Pavilion
Footings (2 of 3)
3.3. NYSEG Electric: NYSEG to adjust casting
for finish grade date TBD
3.4. NYSEG Gas: Conflicts with Verizon at
Aurora Street and Cayuga find new path
or relocate terracotta; Need date for
pressure test and Tioga St tie-in
3.5. Gateway Footings: @Cayuga St Helical
pile install 7/1; NYSEG G and Verizon
conflict; @Aurora St pending Simeons
shoring plan
3.6. New Water Services (118 & 124 E State):
Vacri to schedule work
3.7. Wood Fence: City to advise where to
deliver fence sections after dismantling
3.8. 202 E State Waterproofing: Notify
property owner of schedule for demo
paving above vault
3.9. Wage Rate Interviews: C#3A and C#3B
4. M&PTP: MAINTENANCE & PROTECTION
OF TRAFFIC & PEDESTRIANS
4.1. Vacri to submit work sequence to City for
review of pedestrian access, etc. prior to
start of Bank Alley work (sidewalk demo,
grading/compaction testing, set valve
boxes, MH covers, slab pour, pavers, etc.)

installation to be determined by Citys

correspondence with Marriott
Interior gas supply lines after the meter
are to be relocated by project; Stairway
railing to be removed and temp fencing to
be installed; Property owner has started
clearing out vault
MK to measure extent of vault to
determine the impact of gateway
foundation; Possibility of vault
abandonment
Light pole bases to be installed tomorrow;

Mid to late wk of 06/30

Run along storm, dive under DBs; Pending
ability to cap north and south end of tees
at Aurora St and ability to run bypass;
Cayuga & Tioga St tie in are to be
completed next
Vacri to determine if helical pile can be
installed next to live gas main; Verizon to
be scheduled to relocate DB; NYSEG to be
scheduled to retire gas main in location of
helical pile
118 installation today; 124 to be
scheduled; Vacri will get 16x4 tapping
sleeve from W&S
Fence to be delivered to Emerson to be
coordinated with Lubin

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4.2. Site Maintenance: Vacri to mark out

boxes; DDS & P&CG to locate and dig out
valve boxes and remove excess material;
All trash and debris must be removed on
a weekly basis
5. New Business: Open RFIs, submittals,
concerns, etc.

ADDITIONAL NOTES

Contractors concerned about vibration due to jack hammering and compaction near Simeons
City will coordinate with LaBella for vibration monitoring

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