Vessel Planning

Process Flow
1.0

Planning

Received EDI (baplie) for Discharge Move.

Received Moving (Stowage Instruction) for load moves including Summaries of Special
Cargo list (OOG/DG/UDAB) from Shipping Agent / Central Planner 12 hours before ETA.

Create vessel visit in Ship System.

Check with CTCS all the discharge, loading and restow information are correct.

Verify with Shipping Agent or Central Planner if there is any discrepancies between load
list and stowage instruction.

Work closely with Yard Planning, insure all container staking are updated accordingly.

Cut Off Time

o Local expected container 10 hours before vessel ETA.
o Customs Hold, Transshipment, ITT, CFS Containers - 4 Hours before ETA

Send provisional plan to shipping Line/ Central Planner for their verification 6 hours before vessel
ETA.

Upload Loading System to yard System (Dispatcher)

Print out Discharge/ Loading plan, Discharge / Loading sequence including Discharge / loading
letter plan for distribution and submit to Operation before vessel berth.

Complete the planning including distribution at least 2 hours before vessel berth.

Update vessel planning reports.

2.0

Operation

Go on board when vessel has berthing to submit discharge / loading plan and discuss with Chief
Officer.

Ensure Chief Officer acknowledge the loading plan.

Upload the loading sequence to traffic. (Dispatcher)

Monitor vessel operation and P-Checked accordingly and on real time.

E-mail loading plan to Shipping Line and Central Planners immediately after vessel departure.

Send final EDI / master bay Plan (Hard Copy) to vessels Chief Officer upon completion of
operation before vessel departure.

3.0

Over Landed Containers

Inform vessels Boarding officer or Shipping line by phone or E-mail.

To avoid delay in operation, stack at quayside or other appropriate area.

If Shipping line agrees to accept, Vessel Planner advise stowage to P-check and send the box
under ANY operator.

The boxes will be reloaded if Shipping Line refuse to accept or did not revert within one hour of
completion of discharge Operation.

4.0

Short Landed Containers

Short Landed is Containers indicated in EDI / Bay Plan but not found on board.

Confirm Short Landed container with Shipping Agent.

5.0

Shutout During Landed Operations

Containers to be loaded which is un-traced in Yard or refused to be accepted by chief officer due to
damage, are planned under deck.

To replace the slot, Planners to insure that the containers are same size, weight, SPOD.

If no containers to replace, checked with Shipping Agent or Central Planners.

Plan untraced containers for the last sequence, and if havent found till the vessel complete
Operations, Vessel planners to advise Shipping Line on the shut out / short loaded containers.

Inform CTCS to update system AS400 and Yard Planning for further action.

Amended bay plan must be sent to Shipping Line / Central Planners immediately after vessel
sailed.

6.0

Re-Plan or Additional Containers to Plan After Closing Time

Shift Vessel Planning Managers will decide on any request by Shipping Line for re-planning or
additional containers.

The vessel operator must endorse all requests for re-planning or additional containers.

7.0

Post Operations

Final EDI / Master Plan are to be sent to vessels chief Officer before vessels departure.

Discharge and Loading P-check are completely updated by Stowage Clerk.

Time sheet to be received immediately after vessel has sailed and to verify the total hatch cover
and gearbox handled are correctly indicated are correctly indicated in the Time Sheet.

To ensure the final departure EDI is sent to Shipping Line / Central planners.