AWS: Formal & Informal Invitations

Advanced Writing Skills

Formal Invitation
Features of a Formal Invitation
1. It is a single sentence presentation.
2. It is written in the Third person.
3. There is no signature.
4. The address is written at the bottom of the invitation.
5. The date of writing is not given.
6. The Simple Present Tense is used.
7. The lay out of the letter is such that each of the following is in a
separate
line:
(a) name of the host
(b) the Standard expression
(c) the reason of the invitation
(d) the time and date of the event
8. Inline commas are used.
9. Skip end of line punctuation.

Format of a Formal Invitation

1. Name(s) of the Host(s)
2. Standard expression:
(a) request the pleasure of your company
(b) solicit your gracious presence
(c) cordially invite you to
(d) cordially request the honour of your presence

(e) invite you to join

(f) request your benign presence
(g) seek the pleasure of your presence
3. Purpose of the invitation
(birthday/marriage/inauguration/celebration of
historic day etc.)
4. Name of the honoree (birthday person, bride, groom etc.)
5. Day, date and time of the party/function /programme.
6. Name of the place location with complete address.
7. RSVP (French expression : Respndez sil vous plait means :
Respond if it
pleases you. (Pronunciation= re-spawn-day-sillvoo-play)
8. Just below RSVP write the telephone/mobile No. or address of the
host.

Questions:
Q1. Draft a formal invitation to be sent to your friends and relatives on the
occasion of your son's marriage.
Q2. Draft a formal invitation to be sent to your friends and relatives on the
occasion of your son's birthday.
Q3. Draft a formal invitation to be sent to the parents and distinguished guests on
the occasion of the annual day of your school.
Q4. Draft a formal invitation to be sent to your friends and relatives on the
occasion of the inaugural ceremony of you new showroom.

1.
Mrs. & Mr. Patekar

request your benign presence

at the wedding ceremony of their son
Akhilesh
to
Akanksha
(D/O Mrs. & Mr. Sangavi)
on Sunday, 27th January, 2013 at 8.00 p.m.
at their residence.
RSVP
Tel: 011-2765489

2.
Mrs. & Mr. Chawala

Request the pleasure of your company

On the 5th birthday of their son
Rahul
on Monday, 28th January, 2013 at 7.00 p.m.
at Konark Hotel, M.V.Road, Delhi.
RSVP
Tel: 011-2765432

3.

The Principal, Staff & Students

Of
Kendriya Vidyalaya, R.K.Puram, NewDelhi

Solicit your gracious presence on

The Annual Day
on Sunday, 27th January, 2013 at 10.00 a.m.
at school grounds.
Shree L.K.Shah

the chairman of the Vidyalaya has kindly consented

To be the chief guest.
RSVP
Tel: 011-2723569

4.

M/s Goyal Brothers

request your benign presence

at the inaugural ceremony of their new showroom
Beautex
Of readymade garments
on Sunday, 27th January, 2013 at 11.00 a.m.
at 45,C.P.Road,New Delhi.
RSVP
Tel: 011-27653421