Certificate

Validity

Issued By

Convention

Certificate of Registry

Flag State

UNCLOS, FAL, MSA

Tonnage Certificate

Flag State

ITC 69

Loadline Certificate

5 yrs

Flag State

LLC

Safe Manning Document

2 yrs

Flag State

SOLAS

Intact Stability Booklet

Shipyard

SOLAS

Damage Control Plan

Shipyard

SOLAS

Manoeuvring Booklet

Shipyard

SOLAS

CSR

Flag State

SOLAS

ISSC & SSP

5 yrs

Flag State

ISPS Code

10

COE

1 yr

P&I Club

11

Certificate of Insurance or Financial

Security

1 yr

Flag State

Bunker Convention01, Article 7

12

Exemption Certificate

Flag State

Loadline/SOLAS

13

SOPEP

Company

Marpol Annex I

5 yrs

Flag State

MARPOL Annex I

IOPP (Part A-tankers

14
Part B Non/Tankers)

15

IAPP

5 yrs

Flag State

MARPOL Annex VI

16

ISPP

5 yrs

Flag State

MARPOL Annex IV

17

Garbage Management Plan

Company

MARPOL Annex V (Ships > 400 GT / less

when carrying more than 15 passengers)

2 yrs

Company

MARPOL Annex V (Ships > 400 GT /

less when carrying more than 15
passengers)

Shipyard

SOLAS

18

Garbage Record Book

19

Damage Control Plans

20

ESP Booklet for tankers & Bulk

Carriers

21

Cert of Class

5 yrs

Class

22

Oil Record Book Part I

3 yrs

Company

23

Bunker Delivery Notes

2 yrs

24

NOX Technical File

25

Cert of Officers & Crew

5 years

26

Sanitary Cert/Deratting
Cert/Exemption

27

Class/Company

SOLAS XI, MARPOL I

SOLAS

MARPOL Annex I (ships >400 gt &

tankers >150 GT)

MARPOL Annex I

MARPOL Annex VI

Flag States

STCW

6 months

Port Health Inspectors

WHO

Medicine Chest

1 year

Port Health Inspectors

WHO, ILO 105

28

DOC

5 years

Flag State

SOLAS Chapter IX

29

SMC

5 years

Flag State

SOLAS Chapter IX

30

Chain Register

5 years

Dock Safety Inspector

31

Ballast Management Plan

Company

ILO, Dock Labour Regulations

Ballast Water Convention

CARGO VESSELS
Certificate

Validity

Issued By

Convention

Safety Construction

5 yrs

Flag State

SOLAS

Safety Equipment

5 yrs

Flag State

SOLAS

Safety Radio Telephony

5 yrs

Flag State

SOLAS

Bulk Carrier Booklet

Shipyard

SOLAS

DOC for Dangerous Goods

Flag State

SOLAS

DOA for Grain

Flag State

SOLAS

Grain Stability Booklet

Shipyard

SOLAS

DG Manifest

SOLAS VII

Cargo Declaration

SOLAS

Cargo Securing Manual

Shipyard

SOLAS

TANKER SHIPS
1

Oil Record Book Part II

Operations & Equipments

Manuals

Certificate for Financial

Security

3 yrs

1 year

Company

MARPOL Annex I

Manufacturers

MARPOL

Flag State

CLC69

CHEMICAL TANKER
Certificate of Fitness for carrying 5 years
Dangerous Chemicals in Bulk

Flag State

BCH Code (Ships

before 1st Jul86)

Or

or

International COF for Dangerous

IBC Code (Ships

Chemicals in Bulk

after 1st Jul86)

P & A Manual

Cargo Record Book

3 years

SMPEP

Shipyard

MARPOL Annex II

Company

MARPOL Annex II

Company

MARPOL Annex II

Flag State

MARPOL Annex II

IPP Cert for ships carrying NLS in

bulk

5 years

GAS CARRIER
Certificate of Fitness for

GC Code(Before

carrying liquefied Gases in

1st Jul86)

bulk

or
5 years

Flag State

or

Intl cert of fitness for carrying

IGC Code (After

liquefied gases in bulk

1st Jul86)

PASSANGER VESSELS
1

Passenger Ship Safety Cert

1 year

Flag State

SOLAS

Exemption Cert

1 year

Flag State

SOLAS

Special Trade Pass Ship

Space Cert

1 year

Flag State

STP Agreement

Special Trade Pass Ship Cert 1 year

Flag State

STP Agreement71

Certificate A

1 year

Flag State

STP Agreement, MSA

Certificate B

1 year

Flag State

STP Agreement, MSA

Decision Support System

SOLAS

Coordination with SAR Plan

SOLAS