Professional Documents
Culture Documents
Introduction
The Intercompany (IC) Posting feature in Microsoft Dynamics NAV 2009 helps
companies that control more than one legal business entity.
When companies use Intercompany Postings, it simplifies the process of doing
business with subsidiary and internal partner organizations.
Users enter Intercompany Posting transaction information once in the appropriate
documents, and using that data, Microsoft Dynamics NAV 2009 creates
transactions in the appropriate companies. Mapping between the companies,
charts of accounts, and dimensions facilitates the creation of these transactions.
Intercompany in Microsoft Dynamics NAV 2009 describes the steps required to
perform Intercompany Postings, beginning with setting up the companies as
intercompany partners, called IC partners, and the central Chart of Accounts and
Dimensions. Once setup is complete, IC users can process documents and
journals.
2-1
Credit memos
Return orders
Database Preparation
Before you can complete this course, it is required to have two companies in
your.
The two Intercompanies are set up exactly like other companies. The two
companies used in this lesson:
2-3
2-4
Internal No.: The item number is copied from the No. field on
the sales line.
Common Item No.: The content of the Common Item No. field
on the item card is copied for the item on the sales line.
Cross Reference: If there is an entry in the Item Cross
Reference table for the partner and the item on the sales line, the
content of the Cross-Reference No. field in that table is copied.
Internal No.: The item number is copied from the No. field on
the purchase line.
Common Item No.: The content of the Common Item No. field
on the item card is copied for the item on the purchase line.
Cross Reference: If there is an entry in the Item Cross
Reference table for the partner and the item on the purchase line,
the content of the Cross-Reference No. field in that table is
copied.
Vendor Item No.: If there is an entry in the Vendor Item table
for the partner and the item on the purchase line, the content of
the Vendor Item No. in that table is copied.
2-5
Challenge Yourself!
Set up the new IC partner as specified in the scenario.
Step by Step
1. Click the Microsoft Dynamics NAV Menu on the Command Bar.
2. Click Select Company, select CRONUS International Ltd., and then
click OK.
3. In the Navigation Pane, click Departments, click Administration,
click Application Setup, click Financial Management, click
Intercompany Postings, and then select IC Partners.
4. Click New to insert a new record.
5. In the Code field, enter ICP40.
6. In the Name field, enter CRONUS Biking Ltd.
7. Ensure that the Inbox Type is set to File Location.
8. In the Inbox Details field, click the drop-down list and click Allow
to run Microsoft Common Dialog Control.
9. In the File Location for IC files, select Desktop.
10. Click the Create New Folder icon.
2-7
2-8
Challenge Yourself!
Create the CRONUS Biking Ltd. vendor using the criteria specified in the
scenario.
Step by Step
1. Click the Microsoft Dynamics NAV Menu on the Command Bar.
2. Click Select Company, select CRONUS International Ltd., and then
click OK.
3. In the Navigation Pane, click Departments, click Financial
Management, click Payables, and then select Vendors.
4. Click New.
5. In the No. field, enter IC1040.
6. In the Name field, enter CRONUS Biking Ltd.
7. On the Communication FastTab, in the IC Partner Code field,
click the drop-down list and select ICP40.
8. On the Invoicing FastTab, in the Gen. Bus. Posting Group field,
click the drop-down list and select INTERCOMP.
9. In the Vendor Posting Group field, click the drop-down list and
select DOMESTIC.
10. Click OK to close the Vendor Card.
2-9
Since both companies are in the same Microsoft Dynamics NAV 2009 database,
Cassie completes the process for both companies:
1.
2.
3.
4.
5.
2-10
2-11
2-12
Challenge Yourself!
1. Add the new account in the CRONUS International Ltd. company as
specified in the scenario.
2. Update and export the IC Chart of Accounts as specified in the
scenario.
3. Add the new account in the CRONUS Consultancy Ltd. company as
specified in the scenario.
4. Update the IC Chart of Accounts as specified in the scenario.
2-13
2-14
35.
36.
37.
38.
39.
40.
41.
2-15
Department
Salesperson
Since both companies are in the same Microsoft Dynamics NAV 2009 database,
Cassie completes the process for both companies:
1.
2.
3.
4.
5.
6.
2-16
2-17
Challenge Yourself!
1. Block the Area dimension and export the file.
2. Import the XML file into the CRONUS Consultancy Ltd. company.
Step by Step
1. Click the Microsoft Dynamics NAV Menu on the Command Bar.
2. Click Select Company, select CRONUS International Ltd., and click
OK.
3. Click OK to the message regarding demonstration data.
4. In the Navigation Pane, click Departments, click Administration,
click Application Setup, click Financial Management, click
Intercompany Postings, and then select IC Dimensions.
5. Select the Area dimension line and place a check mark in the
Blocked check box.
6. Click Actions, point to Functions, and then select Export.
7. In the Export File field, click Save.
8. Select Desktop. Do not change the default name of ICDim in the File
Name field.
9. Click Save.
10. Click the Microsoft Dynamics NAV Menu on the Command Bar.
2-18
2-19
You can review all incoming documents from IC partners in the IC Inbox and
manage transactions simultaneously or set filters to process transactions
separately.
When an IC transaction is accepted, the corresponding documents or IC General
Journal lines are created automatically.
Each IC partner also has the ability to reject incorrect IC transactions. When IC
transactions are rejected, the transaction information is returned to the IC Inbox
of the IC partner that sent it originally. That IC partner can then review the
information and take action, such as:
IC Outbox Transactions
The IC Outbox Transactions window displays the IC transactions that are ready
to be sent to IC Partners. Each line in this window represents either:
2-20
Line Action - determines the action taken when the Complete Line
Actions function is run.
The options are:
o
o
2-21
Set Line Action: Used to change the action to be taken when the
Complete Line Actions function is run.
IC Inbox Transactions
In the IC Inbox Transactions window, each line represents either:
2-22
Line Action - determines the action taken when the Complete Line
Actions function is run.
The options are:
o
o
o
o
Set Line Action: Used to change the action to be taken when the
Complete Line Actions function is run.
2-23
Gen. Journal Batch - identifies the journal batch where the journal
lines are created.
Posting Date - indicates the date used as the posting date in the
journal when the batch job is run, if the Replace Posting Date check
box contains a check mark.
2-24
Posting Date - indicates the date used as the document's posting date
when the batch job is run, if the Replace Posting Date check box
contains a check mark.
2-25
Create an IC Document
The first step in handling IC documents is creating an order or invoice. When
you create an IC document, use the same functionality as when creating an
ordinary order or invoice. The only differences are:
After posting the invoice, Arnie verifies that the document appears in the IC
Outbox.
First Arnie have to set up CRONUS Consultancy Ltd. to have a posting group for
Services for Intercompany postings, follow these steps:
1. Click the Microsoft Dynamics NAV Menu on the Command Bar.
2. Click Select Company, select CRONUS Consultancy Ltd., and then
click OK.
3. In the Navigation Pane, click Departments, click Administration,
click Application Setup, click Financial Management, click
Posting Groups and then select General Posting Setup.
4. In the buttom set up a new posting group that have the following
informations:
o
o
o
o
o
2-26
2-27
2-28
2-29
Challenge Yourself!
Enter and post the sales invoice as specified in the scenario.
Step by Step
1. Click the Microsoft Dynamics NAV Menu on the Command Bar.
2. Click Select Company, select CRONUS Consultancy Ltd., and click
OK.
3. In the Navigation Pane, click Departments, click Financial
Management, click Receivables and then select Sales Invoices.
4. Click New
5. In the No. field enter 1002 and press ENTER.
6. In the Sell-to Customer No. field, enter IC1001.
7. Press TAB or ENTER.
8. Click Yes to the Check Credit Limit text box.
9. In the Posting Date field, enter 01/25/09.
10. Click lines in the Line FastTab.
11. Ensure that the IC Partner Ref. Type and IC Partner Reference
fields are shown.
12. In the Type field, click the drop/down list and select G/L Account.
13. In the No. field, enter 6710 and then press TAB or ENTER.
14. In the Quantity field, enter 10.
2-30
2-31
Send IC Documents
Once an IC document is created and appears in the IC Outbox, the next step is to
send it to the IC Inbox of the IC partner.
To send an IC document from the IC Outbox Transaction window, follow these
steps:
1. On the Navigation Pane, click Departments, click Financial
Management, click General Ledger, go to Intercompany
Postings, and then select Handled IC Outbox Transactions.
2. Click the line of the IC document to send.
3. Click Actions, point to Functions, click Set Line Action, and then
select Send to IC Partner.
4. Click Actions, point to Functions, and then select Complete Line
Actions.
5. Click Yes to complete line actions.
The following actions have occurred during this process:
2-32
The sent line was removed from the IC Outbox Transaction window.
Challenge Yourself!
1. Send the IC document as specified in the scenario.
2. Review the sent document as specified in the scenario.
Step by Step
1. Click the Microsoft Dynamics NAV Menu on the Command Bar.
2. Click Select Company, select CRONUS Consultancy Ltd., and click
OK.
3. On the Navigation Pane, click Departments, click Financial
Management, click General Ledger, go to Intercompany Postings
and then select IC Outbox Transactions.
4. Click the line of the IC document created 01/25/09.
5. Click Actions, point to Functions, click Set Line Action, and then
click Send to IC Partner.
6. Click Actions, point to Functions, and then select Complete Line
Actions.
7. Click Yes to complete line actions.
8. Close the IC Outbox Transactions page.
2-33
2-34
2-35
2-36
Challenge Yourself!
1. Accept the IC document as specified in the scenario.
2. Review the IC purchase invoice.
Step by Step
1. Click the Microsoft Dynamics NAV Menu on the Command Bar.
2. Click Select Company, select CRONUS International Ltd., and click
OK.
3. Click OK to the message regarding demonstration data.
4. On the Navigation Pane, click Departments, click Financial
Management, click General Ledger, go to Intercompany Postings
and then select IC Inbox Transactions.
5. Select the IC transaction with the posting date of 01/25/09.
6. Click Actions, point to Functions, click Set Line Action and then
select Accept.
7. Click Actions, point to Functions and then select Complete Line
Actions.
8. Click OK to run the batch job.
9. On the Navigation Pane, click Payables and then select Purchase
Invoices.
10. Locate and review the IC purchase invoice posted 01/25/09.
2-37
Sent IC transactions
Accepted IC transactions
Posted IC transactions
Rejected IC transactions
Canceled IC transactions
2-38
The fields in this page are the same as those in the IC Outbox Transactions
page except the Line Action field is removed and the Status field appears.
2-39
2-40
Challenge Yourself!
Delete the IC transaction as specified in the scenario.
Step by Step
1. Click the Microsoft Dynamics NAV Menu on the Command Bar.
2. Click Select Company, select CRONUS International Ltd., and click
OK.
3. Click OK to the message regarding demonstration data.
4. On the Navigation Pane, click Departments, click Financial
Management, click General Ledger, go to Intercompany Postings
and then select IC Handled Outbox Transactions.
5. Select the IC transaction with the posting date of 01/25/01.
6. Click Action, point to Functions, and then select Delete Lines.
7. Click Yes to delete the selected lines.
2-41
Reject IC Documents
The Return to IC Partner functionality provides the ability to reject an incorrect
IC transaction that has been sent from an IC partner.
When rejecting an IC document received from an IC partner, it is first rejected in
the IC Inbox, directed to the IC Outbox, and finally sent to the IC partner's IC
Inbox.
Reject an IC Document
To reject an IC document, follow these steps:
1. On the Navigation Pane, click Departments, click Financial
Management, click General Ledger, go to Intercompany
Postings, and then select Inbox Transactions.
2. Select the IC transaction line to reject.
3. Click Actions, point to Functions, click Set Line Action, and then
select Return to IC Partner.
4. Click Actions, point to Functions, and then select Complete Line
Actions.
5. In the Complete IC Inbox Action batch job, in the Line Action
filter, click the drop-down list and select Return to IC Partner.
6. Click OK.
7. Close the IC Inbox Transactions page.
8. In the Navigation Pane, click General Ledger, go to Intercompany
Postings, and then select IC Outbox Transactions.
9. Select the rejected IC transaction line.
10. Click Actions, point to Functions, click Set Line Action, and then
select Send to IC Partner.
11. Click Actions, point to Functions, and then select Complete Line
Actions.
12. Click Yes to complete line actions.
2-42
2-43
Challenge Yourself!
1. In the CRONUS Consultancy Ltd. company, send the IC transaction
posted 01/15/09.
2. In the CRONUS International Ltd. company, receive, review, and
reject the IC transaction posted 01/15/09.
2-44
2-45
2-46
2-47
Once the sales invoice is posted, send the IC transaction to the IC partner.
HINT: It is not necessary to set filters in the Complete IC Inbox Action batch
job.
Challenge Yourself!
1. Cancel the IC transaction as specified in the scenario.
2. Create and post the new invoice using the criteria specified in the
scenario.
3. Send the new IC transaction as specified in the scenario.
2-48
Step by Step
1. Click the Microsoft Dynamics NAV Menu on the Command Bar.
2. Click Select Company, select CRONUS Consultancy Ltd., and click
OK.
3. Click OK to the message regarding demonstration data.
4. In the Navigation Pane, click Departments, click Financial
Management, click General Ledger, go to Intercompany Postings
and then select IC Inbox Transactions.
5. Select the IC transaction returned from the IC partner, posted
01/15/09.
6. Click Actions, point to Functions, click Set Line Action and then
select Cancel.
7. Click Actions, point to Functions and the select Complete Line
Actions.
8. In the Complete IC Inbox Action batch job, click OK.
9. In the Navigation Pane, click Receivables and then select Sales
Invoices.
10. Click New.
11. In the No. field enter 1003.
12. In the Sell-to Customer No. field, enter IC1001.
13. Press TAB or ENTER.
14. Click Yes to the message stating there is an overdue balance.
15. In the Posting Date field, enter 01/15/09.
16. Click the lines.
17. In the Type field, click the drop-down list and select G/L Account.
18. In the No. field, enter 6710 and then press TAB or ENTER.
19. Ensure that the IC Partner Ref. Type is set to G/L Account.
20. In the IC Partner Reference field, enter 8320.
21. In the Quantity field, enter 24.
22. In the Unit of Measure Code field, click the drop-down list and
select Hour.
23. In the Unit Price field, enter 100.00.
24. Click Post.
25. Click Yes to post the invoice.
26. In the Navigation Pane, click General Ledger, go to Intercompany
Postings and then select IC Outbox Transactions.
27. Click the IC transaction with the posting date of 01/15/09.
2-49
2-50
The IC General Journal is usually used for intra-period postings that will be
reversed using proper documents at period end. This is because transactions
between two legal entities must be legally binding business documents.
The IC General Journal is accessed on the Navigation Pane by clicking
Departments, clicking Financial Management, clicking General Ledger, go to
Intercompany Postings and then select General Journals.
The notable fields in the IC General Journal window are as follows:
Bal. Account No. - identifies the balancing G/L Account or the Bank
Account.
IC Partner G/L Acc. No. - indicates the IC G/L account that the
amount is posted to in the IC partners company.
This field must be filled in for outgoing IC transactions on a line
with a bank account or G/L account in either the Account No. field
or the Bal. Account No. field.
If the account number entered into either the Account No. or Bal.
Account No. field is set up with a Default IC Partner G/L Acc. No.,
the account number specified in that field is automatically entered
into the IC Partner G/L Acc. No. field on the IC General Journal
line.
The G/L account specified in this field must be set to Direct Posting
in the company with the outgoing IC transaction.
2-51
2-52
2-53
2-54
After posting the IC General Journal, send the IC transaction to the IC partner.
Challenge Yourself!
1. Enter and post the journal line as specified in the scenario.
2. Send the IC transaction as specified in the scenario.
Step by Step
1. Click the Microsoft Dynamics NAV Menu on the Command Bar.
2. Click Select Company, select CRONUS Consultancy Ltd., and click
OK.
3. Click OK to the message regarding demonstration data.
4. On the Navigation Pane, click Departments, click Financial
Management, click General Ledger, go to Intercompany Postings
and then select IC General Journals.
5. In the Posting Date field, enter 01/18/09.
6. In the Document Type field, click the drop-down list and select
Invoice.
2-55
2-56
IC General Journal
Using the IC General Journal is useful when a service is purchased, such as, a
parent company hires a service to set up computer systems in two subsidiaries.
The invoice is sent to the parent company, but the costs are allocate to the two IC
partners.
Using purchase documents is useful when the purchasing functions, of operating
expenses for example, are centralized in one company and then allocated to the
IC partners.
2-57
2-58
2-59
In the Direct Unit Cost field, enter the total contracted cost for the
advertising for the IC partner.
In the Direct Unit Cost field, enter the per unit cost to be charged to
the IC partner.
2-60
For the 1,800 cost to CRONUS International Ltd. for vendor 30000.
Use Consult Allocation as the External Document No.
Challenge Yourself!
1. Enter and post the IC General Journal as specified in the scenario.
2. Send the IC transactions to the IC partners simultaneously.
Step by Step
1. Click the Microsoft Dynamics NAV Menu on the Command Bar.
2. Click Select Company, select CRONUS International Ltd., and click
OK.
3. Click OK to the message regarding demonstration data.
4. On the Navigation Pane, click Departments, click Financial
Management, click General Ledger, go to Intercompany Postings
and then select IC General Journals.
5. Ensure that the External Document No. field is shown.
6. In the Posting Date field, enter 02/21/09.
2-61
2-62
IC Partner
Reference
Quantity
Per Unit
Cost
ICP20
8240
39.00
ICP30
8240
12
39.00
After posting the purchase invoice, send the IC transactions to the IC partners.
Challenge Yourself!
1. Enter and post the purchase lines as specified in the scenario.
2. Send the IC transactions with the posting date of 02/01/09 to the IC
partners.
Step by Step
1. Click the Microsoft Dynamics NAV Menu on the Command Bar.
2. Click Select Company, select CRONUS International Ltd., and click
OK.
3. Click OK to the message regarding demonstration data.
4. On the Navigation Pane, click Departments, click Financial
Management, click Payables and then select Purchase Invoices.
5. Click New and press ENTER.
6. In the Buy-from Vendor No. field, enter 10000.
2-63
28.
29.
30.
31.
2-64
Summary
Intercompany in Multisite Operations in Microsoft Dynamics NAV 2009 gives
companies the ability to create the necessary documents when they are
performing IC transactions including sales and purchase documents and general
ledger entries eliminating the need for manually processing many timeconsuming and repetitious IC transactions.
The Intercompany Postings lesson described the required steps to perform
Intercompany Postings in a company. This included setup of IC partners and of
the central Chart of Accounts and Dimensions. Once the setup is complete, the
IC documents can be processed, including:
2-65
2-66
2.
3.
2-67
Solutions
IC Outbox and IC Inbox
Test Your Knowledge: IC Outbox and IC Inbox Overview
Categorize the following items:
Categories (Categories):
1. IC Outbox
2. IC Inbox
3. Complete IC Inbox Action batch job
2
2-68
2-69