BID

BOARD MEMBER EXPENSE AUTHORIZATION/REIMBURSEMENT

Board members are encouraged to utilize transportation provided by Lincoln County School District #2
when traveling on school district business. On the occasions when travel in a personally owned vehicle
has been authorized by the Board of Trustees, mileage reimbursement shall be paid at the rate currently
approved by the IRS U.S. General Services Administration (GSA) as referenced on the www.gsa.gov
website. (see attached gsa.gov mileage reimbursement guidelines) Mileage for one (1) round trip will be
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calculated and paid from the Lincoln County School District #2 offices at 244 East 4 Avenue, Afton, WY,
to and from the specific location of the meeting, point to point by the nearest practicable route. These
round trip calculations shall be made by the office of the district Business Manager.

Mileage reimbursement shall not be paid to board members who utilize Lincoln County School District #2
transportation.

When two or more board members ride together in private transportation, only one board member may
claim mileage reimbursement.

Board members shall not claim mileage or expense reimbursement for travel to and from WHSAA
activities that have not been expressly authorized by the Board of Trustees.

A board member may elect to waive any portion of travel expenses or mileage reimbursement to which
he or she is otherwise entitled.

The Board of Trustees may elect to limit travel or expenditures for travel of board members in order to
stay within the approved budget.

Airfare, lodging, car rental, and other travel expense arrangements should be made with a cost-conscious
attitude. The daily allowance for meals shall be in accordance with the gsa.gov website as it pertains to
the specific location of the travel, or a maximum of sixty ($60) dollars, whichever is less. Airfare, lodging
and car rental shall be reimbursed at actual expense. Any deviation from these limits must receive prior
approval of the board.

Upon return from authorized district business travel, the board member shall sign the appropriate voucher
for expense reimbursement, and submit to the business office of the school district itemized travel
expense receipts within 30 days from the return of the trip. Any eligible expenses not properly identified
with travel expense receipts will be disallowed.

ADOPTED: September 10, 2009

Lincoln Co. School Dist. #2, Wyoming

WWW.GSA.GOV

Privately Owned Vehicle (POV) Mileage Reimbursement Rates

Additional Contacts For

Travel Management Policy

Current Privately Owned Vehicle Reimbursement Rates

Modes of Transportation Effective/Applicability Date Rate per mile
Airplane January 1, 2009 $1.24
Automobile
If no Government Owned Vehicle available January 1, 2009 $0.55
If Government Owned Vehicle available January 1, 2007 $0.285
If committed to use Government Owned Vehicle January 1, 2007 $0.125
Motorcycle January 1, 2009 $0.52

Previous automobile rates

Effective Date Rate per mile
August 1, 2008 $0.585
March 19, 2008 $0.505
February 1, 2007 $0.485
January 1, 2006 $0.445
September 1, 2005 $0.485
February 4, 2005 $0.405
January 1, 2004 $0.375
January 1, 2003 $0.360
January 21, 2002 $0.365
January 22, 2001 $0.345
January 14, 2000 $0.325
April 1, 1999 $0.31
September 8, 1998 $0.325
June 7, 1996 $0.31
January 1, 1995 $0.30