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CGAP Appraisal Format Spreadsheet

Welcome to the CGAP Appraisal Format Spreadsheet Model. This spreadsheet is meant to be used in conjunction with
the CGAP Appraisal Format
Each of the major tables in the Appraisal Format are included in the Spreadsheet Model, with each sheet dedicated
to a separate table. Cells with formulas are outlined in BLUE, however you can adjust any formula to fit your data.
Here are a few other hints for using the spreadsheet model:
The dates for all tables are inputted once in the "Shadow" table
The tables are set up for up to five "actual" and three "projected" periods; however, this configuration can be customized.
To see the constant local currency and constant US$ financial statements, press F5 and select the appropriate table.
The Balance Sheet Distribution table (sheet "Distrib") is not included in the Appraisal Format per se, but is meant
as a tool to help the analyst understand the structure of the balance sheet (it can be included in the Appraisal Report).
The "Monthly" table is used to generate monthly averages (where available) for ratio analysis. Note that the current
set-up assumes that only monthly portfolio data may be available, and adjusts other key balance sheet items accordingly.
If you have monthly data for all balance sheet items, be sure to deactivate the "adjustment factor".
Average balance sheet items for past years use the "Monthly" sheet figures, but annual averages are used for
projected ratios.
Make sure to annualize partial-year analysis on ratios that compare income statement figures to average balance sheet
figures. For instance, a ratio covering January through May should be divided by 5 then multiplied by 12. Similarly,
when applying the shadow prices in the "Adjust" sheet, make sure the interest rates and/or inflation rates properly
reflect the partial-year timeframe being analyzed.
The nominal local currency value of the outstanding portfolio is entered in two places: 1) the total past and projected
portfolio is entered on the "Balance" sheet; and 2) the past outstanding portfolio is aggregated BY PRODUCT in the
"Portfolio" sheet. Make sure the reconciliation test on the "Portfolio" sheet is accurate.
The "Portfolio" and "Yield" sheets allow analysis by credit product. The sheets allow for three credit products, but more
could be added. If information by product is not available, replace the appropriate formulas in the bottom sections of
the tables.
Use the "Delinquency" sheet to enter the local currency amounts (not percentages) of portfolio-at-risk for the various
products (if available). This allows for automatic calculation of portfolio-at-risk percentages in the "Portfolio" sheet.
The CGAP Secretariat welcomes all comments for improving this spreadsheet model and the Appraisal Format. Please
contact Brigit S. Helms, tel: (202)458-8706 / fax: (202)522-3744 / email: BHelms@Worldbank.org.

1.1 SUMMARY OF KEY DATA


ACTUAL
Dec-97

ITEM

1. Number of active loans


Total outstanding loan
2. balance (US$)
3. Average loan balance (2/1)
Number of voluntary savings
4. clients
Total balance of voluntary
5. savings accounts (US$)
6. Loan loss rate
Delinquency rate (portfolio at
7. risk basis > 30 days late)
8.

Administrative efficiency
Portfolio yield

9.
10. Operational self-sufficiency
11. Return on assets
12. Adjusted return on assets
Year-end free market
13. exchange rate
Per capita gross domestic
14. product (US$)

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Dec-98

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PROJECTED
Dec-99

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Jun-00

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2.1 Donor Support


Source

Date

Amount (US$)

Terms

Currency

Status

2.2 Human Resources Statistical Summary


Dec-96

Dec-97

Dec-98

Dec-99

Jun-00

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Number of total staff, end of period


Average staff (for computation only)
Number of staff hired during period
Number of staff who left during period
Turnover rate (staff who left over avg. number of staff)
Number of loan officers, end of period
Percent loan officers of total staff
Number of administrative staff, end of period
Number of line staff, end of period
Average annual loan officer compensation in current US$
Typical annual compensation for veteran loan officers
Avg. loan officer compensation as multiple of per capita
GDP
Avg. loan officer compensation as multiple of avg.
outstanding balance per loan
Staff training expenditures as a % of annual
administrative budget (excluding financial and loan-loss

3.1 Regional Distribution of Institution


Dec-96

Dec-97

Dec-98

Dec-99

Jun-00

Dec-00

Dec-01

Dec-02

Employees per Branch

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Loan Officers per Branch

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Branch Offices
Posts (service-providing units not located
in permanent, dedicated quarters)
Village (or Communal) Banks

3.2 Outreach Summary


LOAN PRODUCT #1:
Number of active loans at end of period

Dec-96
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Dec-97
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Dec-98
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Dec-99
-

Jun-00
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Percentage of clients who are women


Average balance per loan (specify currency)

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Average balance/per capita GDP

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LOAN PRODUCT #2:


Number of active loans at end of period

Percentage of clients who are women


Average balance per loan (specify currency)

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Average balance/per capita GDP

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LOAN PRODUCT #3:


Number of active loans at end of period

Percentage of clients who are women


Average balance per loan (specify currency)

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Average balance/per capita GDP

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TOTAL
Number of active loans at end of period

Percentage of clients who are women


Average balance per loan (specify currency)

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Average balance/per capita GDP

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4.1 Projected Performance (US Dollars)

1.

Total outstanding loan balance in


US$

2. Number of active loans


3. Average loan balance (1/2) in US$

Dec-96

Dec-97

ACTUAL
Dec-98

Dec-99

Jun-00

Dec-00

PROJECTED
Dec-01

Dec-02

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6. Average voluntary savings balance

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Total balance of CDs (time deposits)


7.
in US$

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Total balance of voluntary savings


4.
accounts in US$
Number of voluntary savings
5.
clients

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8. Number of CD holders
9. Number of staff
10. Number of branch offices

5.1 INCOME STATEMENT


(nominal local currency)

OPERATING INCOME
1. Interest and fee income from loans
2. Income from other finance-related services
3. Income from investments
4. Total Operating Income
OPERATING EXPENSES
5. Interest and fee expense
6. Loan loss provision expense
7. Administrative expense -- Personnel
8. Other administrative expense
rent
office materials and supplies
transportation and travel
utilities
publicity and publications
staff training
repairs and maintenance
bank charges
depreciation
other
9. Total Operating Expenses
10. NET OPERATING PROFIT (LOSS)

Dec-96

Dec-97

Dec-98

Dec-99

Jun-00

NON-OPERATIONAL INCOME
11. Cash donations for financial services
12. Other non-operational income
Total Non-Operational Income
13. Total Non-Operational Expenses
14. TOTAL CONSOLIDATED PROFIT/LOSS

5.2 BALANCE SHEET


(nominal local currency)
Dec-96
ASSETS
15. Cash and due from banks
16. Reserves in central bank
17. Short-term investments in market instruments
18. Total loan portfolio
19. (Loan loss reserve)
20. Other short-term assets
21. Long-term investments
22. Net fixed assets

Dec-97

Dec-98

Dec-99

Jun-00

32. TOTAL LIABILITIES


EQUITY
33. Paid-in equity from shareholders
34. Donated equity -- prior years, cumulative
35. Donated equity -- current year
36. Prior years' retained earnings/losses
37. Current year retained earnings/loss
38. Other capital accounts

39. TOTAL EQUITY

40. TOTAL LIABILITIES AND EQUITY

23. TOTAL ASSETS


LIABILITIES
24. Savings accounts: compulsory
25. Savings accounts: voluntary
26. Time deposits
27. Loans: commercial
28. Loans: central bank
29. Loans: subsidized
30. Other short-term liabilities
31. Other long-term liabilities

BALANCE SHEET DISTRIBUTION


(percentage)
Dec-96
ASSETS
15. Cash and due from banks
16. Reserves in central bank
17. Short-term investments in market instruments
18. Total loan portfolio
19. (Loan loss reserve)
20. Other short-term assets
21. Long-term investments
22. Net fixed assets
23. TOTAL ASSETS
LIABILITIES
24. Savings accounts: compulsory
25. Savings accounts: voluntary
26. Time deposits
27. Loans: commercial
28. Loans: central bank
29. Loans: subsidized
30. Other short-term liabilities
31. Other long-term liabilities
32. TOTAL LIABILITIES
EQUITY
33. Paid-in equity from shareholders
34. Donated equity -- prior years, cumulative
35. Donated equity -- current year
36. Prior years' retained earnings/losses
37. Current year retained earnings/loss
38. Other capital accounts
39. TOTAL EQUITY
40. TOTAL LIABILITIES AND EQUITY

Dec-97

Dec-98

Dec-99

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ALANCE SHEET DISTRIBUTION


(percentage)
Jun-00
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Averages
Dec-96
Outstanding Portfolio
Outstanding Net Portfolio
Fixed Assets

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Total Assets

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Total Earning Assets

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Funding Liabilities

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Equity
Fixed assets and equity are straight year over year averages
Adjustment factor
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5.3 Shadow Prices


Dec-96
Inflation rate
GDP deflator
Interbank lending rate
90-day Certificate of Deposit rate
Prime rate paid by commercial bank
borrowers
Marginal commercial rate available to
MFI
Per capita GDP in US$
Exchange rate (LC/US$)

Dec-97

ACTUAL
Dec-98

Dec-99

Jun-00

Dec-00

PROJECTED
Dec-01
Dec-02

5.4 Adjustments for Inflation and Subsidies

1. Unadjusted Operating Expenses

Dec-96

Dec-97

Dec-98

Dec-99

Jun-00

Dec-00

Dec-01

Dec-02

2. Inflation Adjustment
a. Average Equity
b. Average Fixed Assets
c. Inflation*(avg. equity - avg. fixed assets)
3. Subsidized Cost of Funds Adjustment
a. Average funding liabilities
b. Opp. cost of funds*avg. funding liabilities
c. b. - actual cost of funds
4. In-kind Donation Adjustment
a. Personnel
b. Other
5. Adjusted Operating Expenses

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6. Adjusted Operating Profit (Loss)

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5.5 Profitability

1. Return on Assets
2. Adjusted Return on Assets
3. Adjusted Return on Equity
Operational Self-Sufficiency
(excluding cost of funds)
Operational Self-Sufficiency
5
(including cost of funds)

4.

6. Financial Self-Sufficiency

Dec-96

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5.6 Efficiency
Administrative Efficiency (administrative costs
excluding financial costs as % of avg. net portfolio)
Operational Efficiency (total operational costs as %
2.
of avg. net portfolio)
1.

3. Administrative Cost per active loan (US$)


4.
5.
6.
7.
8.

Personnel costs as % of total administrative


costs
Number line staff as a % of total staff (end of
period)
Number of active loans per staff member (end of
period)
Number of active loans per loan officer (end of
period)
Outstanding portfolio per loan officer (end of
period)

9. Number of loans per branch office (end of period)

Dec-96

Dec-97

Dec-98

Dec-99

Jun-00

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Delinquency

Portfolio-At-Risk Worksheet
LOAN PRODUCT #1:

Local Currency values


Dec-96

Total outstanding balance associated with loans that are:


On time (and never refinanced)
On time (but have been refinanced)
Late (at least 1 payment)
1 - 30 days
Late
"
31 - 60 days
Late
"
61 - 90 days
Late
"
91 - 180 days
Late
"
181 - 360 days
Late
"
a year or more
LOAN PRODUCT #2:
Total outstanding balance associated with loans that are:
On time (and never refinanced)
On time (but have been refinanced)
Late (at least 1 payment)
1 - 30 days
Late
"
31 - 60 days
Late
"
61 - 90 days
Late
"
91 - 180 days
Late
"
181 - 360 days
Late
"
a year or more
LOAN PRODUCT #3:
Total outstanding balance associated with loans that are:
On time (and never refinanced)
On time (but have been refinanced)
Late (at least 1 payment)
1 - 30 days
Late
"
31 - 60 days
Late
"
61 - 90 days
Late
"
91 - 180 days
Late
"
181 - 360 days
Late
"
a year or more
TOTAL
Total outstanding balance associated with loans that are:
On time (and never refinanced)
On time (but have been refinanced)
Late (at least 1 payment)
1 - 30 days
Late
"
31 - 60 days
Late
"
61 - 90 days
Late
"
91 - 180 days
Late
"
181 - 360 days
Late
"
a year or more

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Dec-97

Dec-98

Delinquency

Dec-99

Jun-00

Page 18

5.7 Portfolio Data


LOAN PRODUCT #1:
Total principal balance outstanding, end of period
Number of active loans (clients) at end of period
Average principal balance per client (line1/line2)
Average principal balance outstanding over the period
Loan losses written off over the period
Increase in loan loss reserve over the period
Loan loss rate: (6) as a % of (4)
Total outstanding balance associated with loans that
8. are:
1.
2.
3.
4.
5.
6.
7.

On time (and never refinanced)


On time (but have been refinanced)
Late (at least 1 payment)
1 - 30 days
Late
"
31 - 60 days
Late
"
61 - 90 days
Late
"
91 - 180 days
Late
"
181 - 360 days
Late
"
a year or more
9. Portfolio-at-risk delinquency rate > 30 days late
LOAN PRODUCT #2:
1. Total principal balance outstanding, end of period
2. Number of active loans at end of period
3. Average principal balance per client (line1/line2)
4. Average principal balance outstanding over the period
5. Loan losses written off over the period
6. Increase in loan loss reserve over the period
7. Loan loss rate: (6) as a % of (4)
Total outstanding balance associated with loans that
8. are:
On time (and never refinanced)
On time (but have been refinanced)
Late (at least 1 payment)
1 - 30 days
Late
"
31 - 60 days
Late
"
61 - 90 days
Late
"
91 - 180 days
Late
"
181 - 360 days
Late
"
a year or more
9. Portfolio-at-risk delinquency rate > 30 days late
LOAN PRODUCT #3:
1. Total principal balance outstanding, end of period
2. Number of active loans at end of period
3. Average principal balance per client (line1/line2)
4. Average principal balance outstanding over the period
5. Loan losses written off over the period
6. Increase in loan loss reserve over the period
7. Loan loss rate: (6) as a % of (4)
Total outstanding balance associated with loans that
8. are:
On time (and never refinanced)
On time (but have been refinanced)
Late (at least 1 payment)
1 - 30 days
Late
"
31 - 60 days
Late
"
61 - 90 days
Late
"
91 - 180 days
Late
"
181 - 360 days

Dec-96

Dec-97

Dec-98

Dec-99

Jun-00

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Late
"
a year or more
9. Portfolio-at-risk delinquency rate > 30 days late
TOTAL
1. Total principal balance outstanding, end of period
2. Number of active loans at end of period
3. Average principal balance per client (line1/line2)
4. Average principal balance outstanding over the period
5. Loan losses written off over the period
6. Increase in loan loss reserve over the period
7. Loan loss rate: (6) as a % of (4)
Total outstanding balance associated with loans that
8. are:
On time (and never refinanced)
On time (but have been refinanced)
Late (at least 1 payment)
1 - 30 days
Late
"
31 - 60 days
Late
"
61 - 90 days
Late
"
91 - 180 days
Late
"
181 - 360 days
Late
"
a year or more
9. Portfolio-at-risk delinquency rate > 30 days late

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5.8 Yield vs. Effective Rate


LOAN PRODUCT #1:

Dec-96

Dec-97

Dec-98

Dec-99

1. Theoretical interest yield (APR)


2.

Percentage of total outstanding year-end net


loan portfolio

3. (1) times (2)

0.0%

0.0%

0.0%

0.0%

0.0%

0.0%

0.0%

0.0%

0.0%

0.0%

0.0%

0.0%

LOAN PRODUCT #2:


1. Theoretical interest yield (APR)
2.

Percentage of total outstanding year-end net


loan portfolio

3. (1) times (2)


LOAN PRODUCT #3:
1. Theoretical interest yield (APR)
2.

Percentage of total outstanding year-end net


loan portfolio

3. (1) times (2)


4. Weighted theoretical interest yield (APR)
5. Actual yield on portfolio
6. Yield Gap Ratio: (5) as a percentage of (4)

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5.9 Composition of Liabilities


LIABILITY # 1
Creditor
"Commercial" or
"non-commercial"
Balance outstanding
(US$ equivalent)
Currency in which
payment is due
Interest rate
Amortization
schedule
Details of external
guarantee
Other relevant
information
LIABILITY # 2
Creditor
"Commercial" or
"non-commercial"
Balance outstanding
(US$ equivalent)
Currency in which
payment is due
Interest rate
Amortization
schedule
Details of external
guarantee
Other relevant
information
LIABILITY # 3
Creditor
"Commercial" or
"non-commercial"
Balance outstanding
(US$ equivalent)
Currency in which
payment is due
Interest rate
Amortization
schedule
Details of external
guarantee
Other relevant
information
LIABILITY # 4

Creditor
"Commercial" or
"non-commercial"
Balance outstanding
(US$ equivalent)
Currency in which
payment is due
Interest rate
Amortization
schedule
Details of external
guarantee
Other relevant
information
LIABILITY # 5
Creditor
"Commercial" or
"non-commercial"
Balance outstanding
(US$ equivalent)
Currency in which
payment is due
Interest rate
Amortization
schedule
Details of external
guarantee
Other relevant
information

5.10 Cost of Funds Analysis


1. Interest and Fee Expense
2. Average Funding Liabilities
3. (1) as a percentage of (2)

Dec-96

Dec-97

Dec-98

Dec-99

Jun-00

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5.11 Commercial Liabilities

1.
2.
3.
4.
5.

Commercial Liabilities
Donor/Government Guarantees
Net Commercial Liabilities
Total Assets
(3) as a percentage of (4)

Dec-96

Dec-97

Dec-98

Dec-99

Jun-00

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5.12 Equity Multiplier

1. Total Assets, end of period


2. Total Equity, end of period
3. (1) divided by (2)

Dec-96

Dec-97

Dec-98

Dec-99

Jun-00

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