Oracle Purchasing

Readings

(before you start going through the below interview questions, read the info in the below link. Its really good)

http://prasanthapps.blogspot.com/2011/04/purchasing-po-usefulinformation.html#axzz1Y33IJuHA

1.Can we automatically 'Close' the Purchase order without receiving the full quantity?
Ans. The Receipt Close Tolerance lets you specify a quantity percentage within which
Purchasing closes a partially received shipment. For example, if your Receipt Close
Tolerance is 5% and you receive 96% of an expected shipment, Purchasing automatically
closes this shipment for receiving.
2. When does a Purchase Order line get the Status 'Closed for Receiving'?
Ans. Goods have been received on the system against this line but an invoice has not
been matched to the order.
3. What is the difference between the control actions 'On Hold' and 'Freeze' for a
Purchase order?
Ans. You can place a Purchase order 'On hold' only at the header level. This unapproves
the purchase order while preventing printing, receiving, invoicing, and future approval
until you remove the hold. You can 'Freeze' only at the header and release level. You
freeze a Purchase order when you want to prevent any future modifications to the
Purchase order. When you freeze a Purchase order, you can still receive and pay for
goods you already ordered.
4. What are the different document statuses used in Oracle Purchasing?
Ans. Delete, Cancel, Final Close, Freeze, Hold, Firm, Close, Close for receiving, Close for
invoicing, Open, open forreceiving, Open for invoicing, Unfreeze.
5. If a Purchase Order/Requisition is cancelled accidentally, can we revert it back?
Ans. No. The cancellation is a non-reversible process. Once the document is cancelled
we cannot revert it back.
6. Can we receive a shipment even when it is "Closed for Receiving"?
Ans. Yes, it does not prevent you from receiving.

7. Can we re-open a Closed and Finally Closed Purchase Order?

Ans. You can Open a Closed purchase order but you cannot take any control action on
Finally Closed PO.
8. Can we match an Invoice against a line even when it is 'Closed for Invoicing'?
Ans. The Close for Invoicing status does not prevent you from matching an invoice to a
purchase order or to a receipt.
9.How do I change the Supplier on a approved PO?
Ans : You cannot the change the supplier on a approved PO but you can change the
supplier site. The approved PO is a legal document with the supplier so u wont be able
to change the supplier
10. When a user enters a new PO, the Preparer (user) is always defaulted as the buyer.
User is not able to change it too. How do we allow the user to change this?
Ans : In document type setup you have a checkbox Enforce Buyer - when unchecked the
preparer will be able to change the default buyer.

1. In which table is Purchase order number stored?

Ans: po_headers_all

2. How many types of purchasing matching option are there?

Ans: 3

3. Types of purchasing matching options?

Ans: 2 way, 3 way, 4 way

4. 4. How many types of purchase orders are present in Oracle?

Ans: 4

5. 5. The purchase order which consists of Supplier, Item and Cost but doesnt know the
delivery schedules
Ans: Blanket purchase Agreement

6. Which purchase order is a long-term agreement committing to buy items or services

from a single source having tentative delivery schedules and all details for goods or
services that you want to buy, including charge account, quantities, and estimated
cost.
Ans: Planned purchase order

7. How many types of Approval Hierarchies are used in purchasing?

Ans: 2

8. What are the types of Approval Hierarchies used in purchasing?

Ans: Employee-Supervisor Hierarchy and Position Hierarchy

9. Purchasing performs matching to verify that purchase order and invoice information
Match within tolerance this is called as
Ans: 2 way

10. Purchasing performs matching to verify the purchase order, receipt, and invoice
information match within tolerance this is called as
Ans: 3 way

11. Purchasing performs matching to verify the purchase order, receipt, inspection, and
invoice information match within tolerance this is called as
Ans: 4 way

12. A statement of the price, terms, and conditions of sale a supplier offers you for and
item or items is called as
Ans: Quotation

13. A document you use to solicit supplier quotations for goods or services you need is
called as
Ans: Request for quotation (RFQ

Oracle apps (Oracle 11i) purchasing (PO) functional interview questions. These are asked in
different interviews HCL, Wipro, Accenture, Oracle corp, Zensar. Collected all these questions
and answers. Few of these dont have answers we try to update very soon, I would appriciate if
you can send the answers for those don't have answers to oraclerespository@gmail.com
1. If Purchase Invoice amount sent by the supplier is more than the PO amount and Invoice has
to be passed by invoice amount only. How this can be achieved.
Ans: Manually Release the hold by going into the invoice hold option. Thus how we do it in
Purchasing module of oracle applications.
2. How you will hide the button Site on the Supplier master form.
Ans: A restricted list of functions a user can perform. For example, two responsibilities may
have access to the same window, but one responsibilitys window may have additional function
buttons that the other responsibilitys window does not have.
3. When can you make payment for the supplier invoice weather at the time of receipt of
material or after receiving
Ans: Invoice only.
4. Payment due days if 30 days means will it be from invoice date or material receiving date.
Ans: Due days calculation is based on what you set up in the PAYMENT tab window of Supplier
Master form.
It has Four options:
1. Goods Received
2. Invoice
3. Invoice received
4. System
5. Where do you define matching option for purchasing.
Ans: This is also defined in the supplier master form under tab Control window.Two options
are given as Purchase Order or Receipts.
In receiving tab define whether it is 2 way, 3 way, 4 way match.
6. What is security type and Cross-validation rules.
Ans: There are two ways security can be defined. One at individual segment level and One for
the entire code combination.

Security type with hierarchical security / non-hierarchical / no security is defined in the value
set going to be attached with the individual segment. Here you exclude the segment value
which user will not see at time of transaction capturing. Where are Security rule is defined
including and excluding the entire code combination which will be seen at the time of
transaction and if excluded combination is selected then user define message will appear. In
both the case security rule is required to be defined.
Security defined for segment is assigned to your application and responsibilities.
Security rule defined for application, structure and flexfield title with inclusion and exclusion.
7. How many types of Purchase Order are there.
Ans: Following are types
i. Standard
ii. Blanket
iii. Contract
iv. Planned
8. What do you mean by planned purchase order.
Ans: A planned purchase order is a long-term agreement committing to buy items or services
from a single source. You must specify tentative delivery schedules and all details for goods or
services that you want to buy, including charge account, quantities, and estimated cost.
9. What do you mean by blanket purchase order.
Ans: You create blanket purchase agreements when you know the detail of the goods or
services you plan to buy from a specific supplier in a period, but you do not yet know the detail
of your delivery schedules. You can use blanket purchase agreements to specify negotiated
prices for your items before actually purchasing them.
10. Once these two purchase orders are prepared what is the next step.
Ans:You issue scheduled release and blanket release against a planned purchase order to place
the actual orders.
11. What is approval hierarchy for Purchase Order.
Ans: Position and Employee. If HR Module is not installed then only employee option is used Set
up hierarchy for Purchasing
1. Organization.
2. Financial and Payable.
3. Payment document or supplier site for payment accounting entries.
4. Supplier and Supplier Site.
Payment terms as per supplier site or purchase order if both are there then finally takes from
purchase order.
12. Where do you define matching option for purchasing.
Ans: This is also defined in the supplier master form under tab Control window.Two options
are given as Purchase Order or Receipts.

In receiving tab define whether it is 2 way, 3 way, 4 way match.

13. What happen if price is varying in PO and Invoice how you will resolve it.
Ans: ====================================
14. What posting is done at time of Receipts of material or Purchase Order match directly with
Invoice without the receipt consideration.
Ans: ======================================
15. Where you will define Matching options. Is it required to define for all the suppliers or it
comes as default. From where it default the setting.
Ans: ===========================================
16. In purchasing Receipts of the inventory is stored at what level in Multi Org setup.
Ans: ===========================================
17. Can you match invoice directly with the purchase order without matching with receipts.
Ans: ===========================================
18. How many standard interface programs in oracle purchasing
module and oracle inventory? What are they?
Ans: Oracle Puchasing:
1. Requisitions Open Interface
2. Purchasing Documents Open Interface
3. Receiving Open Interface
Oracle Inventory:
1. Customer Item Interface
2. Open Item Interface
3. Open Replinishment Interface
4. Open Transaction Interface
5. Cycle Count Open Interface
6. Reservations Open Interface
7. Move Orders Open Interface

Q: What is Blanket PO?

A: A Blanket PO is created when you know the detail of the goods or services you plan to buy
from a specific supplier in a period, but you do not know the detail of your delivery schedules.
Q: What are different types of POs ?

A: Standard, Blanket, Contract, Planned

Q: How does workflow determines whom to send the PO for approval?
A: It Depends on the setup whether it is position based or supervisor based.
Q: Can you create PO in iProcurement ?
A: No
Q: Give me some PO tables
A: PO_HEADERS_ALL, PO_LINES_ALL, PO_LINE_LOCATIONS_ALL,PO_DISTRIBUTIONS_ALL
Q: Tell me about PO cycle?
A: Create PO
Submit it for Approval
Receive Goods against the PO (when order is delivered by the vendor)
Close the PO after the invoice is created in AP and teh payments have been made to the
vendor.
Q: Explain Approval Heirarchies in PO.
A: Approval hierarchies let you automatically route documents for approval. There are two
kinds of approval hierarchies in Purchasing: position hierarchy and employee/supervisor
relationships.
If an employee/supervisor relationship is used, the approval routing structures are defined as
you enter employees using the Enter Person window. In this case, positions are not required to
be setup.
If you choose to use position hierarchies, you must set up positions. Even though the position
hierarchies require more initial effort to set up, they are easy to maintain and allow you to
define approval routing structures that remain stable regardless of how frequently individual
employees leave your organization or relocate within it.
Q: What functions you do from iProcurement?
A: Create Requisition, Receive the goods.
Q: What is difference between positional hierarchy and supervisor hierarchy?
A: If an employee/supervisor relationship is used, the approval routing structures are defined as
you enter employees using the Enter Person window. In this case, positions are not required to
be setup.

If you choose to use position hierarchies, you must set up positions. Even though the position
hierarchies require more initial effort to set up, they are easy to maintain and allow you to
define approval routing structures that remain stable regardless of how frequently individual
employees leave your organization or relocate within it.
Q: What is the difference between purchasing module and iProcurement module?
A: Iprocurement is a self-service application with a web shopping interface. WE can only create
and manage requisitions and receipts.
Purchasing module is form based and also lets you create PO and many other functions are
possible other than requisitions and receiving.
Q: What is dollar limit and how can you change it?
A: An approval group is defined which is nothing but a set of authorization rules comprised of
include/exclude and amount limit criteria for the following Object Types: Document Total,
Account Range, Item Range, Item Category Range, and Location that are required to approve a
PO.
You can always change the rules by doing the below:
Navigation:
Purchasing Responsibility > Setup > Approvals > Approval Groups
Query the Approval group and change teh rules accordingly.
Q: What is Planned PO?
A: A Planned PO is a longterm agreement committing to buy items or services from a single
source. You must specify tentative delivery schedules and all details for goods or services that
you want to buy, including charge account, quantities, and estimated cost.
Q: What is backdated Receipt?
A: Creating a Receipt with "Receipt Date" less than sysdate or today's date is referred to as
'Backdated Receipt".
Q: Is it possible to create a backdated receipt with a receipt date falling in closed GL period?
A: No. The receipt date has to be with in open GL period.
Q: What is Receipt Date Tolerance?
A: The buffer time during which receipts can be created with out warning/error prior or later to
receipt due date.

Q: How do we set the Receipt Tolerance?

A: Receipt Tolerance can be set in three different places.
1. Master Item Form (Item Level)
2. setup, organization form (Organization Level)
3. Purchase Order, Receiving controls. (shipment level).
Q: EXPLAIN ABOUT PO FLOW
A: CREATE REQUISTION, RAISE RFQ(REQUEST FOR QUOTATION),QUOTATIONS,PURCHASE
ORDER,RECIEPTS

Interview Questions on Oracle Purchasing or Oracle PO

ORACLE PURCHASING - PURCHASE ORDERS FREQUENTLY ASKED QUESTIONS
CONTENTS
QUESTIONS & ANSWERS
------------------1. In the Price type quickpick in the Purchase Order Lines zone in enter
Purchase Order form, there is a value called COST PLUS FEE. What is the
COST PLUS FEE price type? How is Purchase Order treating this
price type?
Ans :The functionality for COST PLUS FEE price type is not in Oracle Purchasing at
this point of time. PO does not do anything with this price type.
It is an enhancement request that is being looked at for future releases.
2. What is 2-way, 3-way, 4-way matching? How is this set-up?
2-way matching verifies that Purchase order and invoice information match within your
tolerances as
follows:
Quantity billed <= Quantity Ordered Invoice price <= Purchase order price (<= sign is used
because oftolerances) 3-way matching verifies that the receipt and invoice information match
with the quantitytolerances defined: Quantity billed <= Quantity received 4-way matching
verifies that acceptancedocuments and invoice information match within the quantity
tolerances defined: Quantity billed <=Quantity accepted. (Acceptance is done at the time of
Inspecting goods). Whether a PO shipment has 2-way, 3-way or 4-way matching can be setup in
the Shipment Details zone of the Enter PO form(character) Receipt required Inspection required
Matching Yes Yes 4-way Yes No 3-way No No 2-way InGUI, Shipments block, alternative region,
click on More...this brings up a region with 'Invoice matching'column where you can choose 2-

way, 3-way or 4- way match. You can find more detailed informationabout matching in the
Oracle Payables Reference Manual (Volume 3) Topical Essay on Integrating yourPayables and
Purchasing Information.
3. How do you reflect discount from a supplier on a Purchaseorders?
Answer- --- -- The legal document is the Purchase order not the quote and therefore the
purchaseorder should reflect agreed upon price. Secondly if the discount comes after the PO
then AP shouldhandle it when invoicing. If you are using a blanket Purchase order then you can
use price breaks.
4. Howdo you change the created date on a Purchase Order?
Answer- --- -- The 'Created' date on the Purchaseorder is not an updateable field, due to it being
a legal document once approved.
5. What is the sortingorder for requisition lines in autocreation of a Purchase Order?
Answer-- --- - Requisition lines first meetsearch criteria determined by "find" screen, and then
are grouped together by item and item category,then by need-by date. After you choose an
action, enter any search criteria to narrow the selection ofrequisition lines. Oracle Purchasing
chooses requisition lines from the requisition pool that meet yoursearch criteria. All requisition
lines for the same item and item category are grouped together, but they arenot necessarily in
order alphabetically. Within each grouping of item and item category, requisition linesare
ordered by need-by date.
6. What does the error 'APP-50022: Oracle Human Resources could notretrieve a value for User
Type profile option' mean?
Answer--- --- The profile HR: User Type needs to beset. Set the profile option 'HR: User Type' at
the Responsibility level.
7. In the Enter Receipts(RCVRCERC) form and using different responsibilities produces different
values in the action requiredfield. The Purchasing Responsibility shows Direct and Standard
while the Inventory Responsibility showsjust Direct. Why are the action options for creating
receipts different in Inventory compared Purchasing?
Answer- --- -- Set the Profile option RCV: Allow routing override to 'YES' at the application level.
8. How doyou purge Cancelled Requisitions?
Answer- --- -- To purge any Purchase orders or Requisitions: - assignthe Payables Purge GUI
responsibility to the user - have the user choose that responsibility - then choosePurge from the
menu - under the Category field do a List of Values and pick Simple Requisitions forcancelled

requisitions The choices are listed.

9. On the requisition form in the source details zone, there isa field labeled supplier item.
Where does this information on the quickpick come from and how can thisinformation default
in?
Answer--- --- The supplier item field on the requisition can be populated by usingeither the
supplier item catalog or ASL. Take an item from the supplier item catalog that has anassociated
supplier item, add it to the order pad and then add it to the requisition. After doing this go
tothe source details zone. The supplier item is defaulted in for that item you choose from the
catalog.Navigation: --> Purchasing --> Supplier Item catalog
10. You are entering a requisition and are unable to find the header or line
note fields. Was this replaced in GUI by attachments?
Answer
The attachments have replaced notes. The attachments are better because at the
header level, the requisition notes were not coming over to the Purchase Order whereas the
attachment does come over to the Purchase Order.
11. When you select the Notifications form to review approvals and click on
approve button for a Requisition waiting for approval, the 'Reject' box is
greyed out. How does the approver reject a requisition?
Answer
You cannot reject Requisitions submitted to yourself. You can only reject those
from others.
12. What are standard Quotations used for?
Answer
Standard quote is one that you can tie back to a PO. For example, navigate to
RFQ -> Auto create -> enter a PO and reference it back.
13. When do you see the status of a Purchase order as Archived?
Answer
-----You must approve or print a specific purchase order before you can see it in
the history information.
14. Where are standard notes in GUI?
Answer

-----Go to Setup --> Attachments -->Create attachment. Go to Purchase Order and

attach the attachment to the Purchase Order. In GUI, notes are replaced by
attachments.
15. In Oracle Purchasing, where is the automatic numbering for Purchase Order
defined and maintained?
Answer
-----The navigation path for GUI is:
Setup --> Organizations --> Purchasing Options, Numbering alternate region
The navigation path for Character is:
\ Navigate Setup Purchasing Options Purchasing, Numbering options
16. There is a field for the organization code. What is this code?
Answer
-----This code is a short abbreviation for the organization.
17. Can the original Purchase Order can be viewed in any way without resorting
to SQL, for a revised Purchase Order?
Answer
-----The original version of a revised PO cannot be viewed from the PO form or PO
summary form. Information on the original PO can be obtained from the
PO_HEADERS_ARCHIVE and PO_LINES_ARCHIVE tables using the PO_HEADER_ID column as
a common reference using SQL only.

Q. AME is possible in PO approval ??

NO. AME for Req approval
Q. Can we create Position heiracchy for Requisition Approval
Yes
Q. vacation rule has to be created by the same user...if being as a first person in the approver
goup the user not able to create vacation rule and goes on leave...then any other way, by which
we can handle that out of scope

Q. Can I get the recording version of yesterda's session?

No.
Q. Where did we do setups for taxes
Ebiz Tax
Q. Is AME diff in 11i and R12
Conceptually, AME is same or 11i and R12 but the look and feel and navigation is completely
different.
Q. Any profile for confidentiality of Quotation?
No. Anybody with access to quote and quote analysis screen has access to quotations
Q. when we delete approved record, if it is by other user, will he be notified for the same
No.
Q. How to protct cofidentialiy and modification of quot from others
- to prevent access to quote screen
- make the quote screen read only
Q. is there any work flow proces behind this?
no
Q. Can we have PO without RFQ or quotes for that matter.
Yes. We can have PO with RFQ and quotes. But its not a good practice.
Purchase Manager can be questioned why he gave order to some supplier. He will always have
2-3 quotes with him.
Q. but for blanket type of PO do you think quotes are required?
2 ways to determine price for an item
- Quotations - document provided by vendor to supply at a price
- Blanket PO - agreement between vendor and us
Q. If we dont want other buyer can see qout of other buyer even they have access to RFQ
screen ??
only related buyer only can see his Quot not other one which is not related to him ??
Personalization. Without personalization, its not possible.
Q. Can we copy Catalog RFQ to Standard quotation?
Yes. Copy Catalog RFQ to Catalaog quote or Standard quotation. Copy Bid RFQ to Bid quotation.
Q. Can you show us Creating PO from Requisition having RFQ as Source Doc.
RFQ cannot be source doc. We can have Quote as Source and we will be creating PO from Req
using Quote as Source.

Q. Yes but not for release.

Question not clear
Q. What about negotion process in this ??
Negotiation is possible in Oracle Sourcing. Out of Scope.
Q. Are u going to take Planned Purchase order
Yes. That will be covered later.
Q. Will we cover Schedule release VMIand Consigned.?
Out of scope. Inventory related. Kindly attend Inventory training.
Q. Is there any analytics available in this release to freeze the minimum quote automatically?
No. Quote analysis and approval is a manual process. No automation is provided.
Q. Can you cover the Advance Pricing intergration in Purchasing?
This will be covered conceptually. There wont be any practicals on the same.
Q. What about Bill of distribution??
Sourcing Rules - ASL is required. Will cover Sourcing rules later.
Q. Sourcing means for RFQ ??
Selecting the Source of Supply of material.
Sourcing - Sourcing Rules - automatically create PO from requisitions
Q. While using ASL for Commodity theall items listed under that commodity will get imapcted .
believe it's true can u confirm .
Yes. I will show you guys a chart
Q. How the Supplier status behave differently in Global & Local ASL?
Local ASL will override Global
Local (M1) - debarred Global - Approved
PO for M1 - will not allow
PO for M2 - should allow
But local is specific to that org not for others. so for M2 it should allowed.
Q. what is category level supplier?
The supplier will be ASL for all items which fall under that category.
Q. then where do we define that?
That is defined in ASL

Q. Where do we define the range of items under that category?

Linked while defining Items
Q. AND is approved for Item not for category so Item shoud be presidance. and it should
allowed. Item shoud have more presidance then category.
NO. Category is having higher precedence. So, if a Supplier is debarred for a category then he is
debarred for all items under that category.
Q. Can we create Req to Release Item if is not matching on Requisition and BPA. but ASL is set.
Question is not clear
Q. what if allocation for ASL is <100 %
For manual PR, 100% allocation does not matter. 100% allocation is required only for planned
orders. For manual PR the PO will be raised against the supplier with highest allocation.
Q. What does Sourcing Assignment signify?
Sourcing Assignment will determine which supplier to source an item for a given ORG
Q. If we have one org then can we do transaction in Master Org
Yes. No restriction. Best practice that we should not do any transaction in Master Inv Org.

Q. What isTCA??
Trading Community Architecture. Covered in AR. This is party, customer relationship and stored
in HZ tables.
Q. How intercompany sourcing happens and how PO will be managed in two companies?
Internal Requisition/Internal Sales Orders
Q. What is the need to add the price into price list...when we have given price for the item in
Inventory setup?
Price that we mentioned is the Purchase list price. But for OM, it picks the price from Price list.
Q. While giving the value in Price list...do we add our all the cost and profit in that
For internal items, the transfer price is calculated based on the cost + the transfer options.
Q. What does create internal order conc request do?
Create internal order request will transfer the IR info to OM interface tables.
Q. Why is the cost zero for Internal Orders?
We did not enter any cost for the item, so the cost was zero.
Q. could you please show this cost thing by raising external sales order?
Out of Scope. OM class is required.

Q. Cost is zero for internal sales order, however you told that it will be 10% addition of the cost
of that item then why it is not 10 % addition in the cost?
Q. Why is the cost of the Item zero?
The cost of the Item was zero because we did not enter the cost of the item.
Q. Where do we enter the cost?
We enter the cost while defining the Item.
Q. How does the price default while creating IR?
The price of the item while creating IR, is the cost of the Item.
Q. Can you clarify where we set up zero cost for an Item for IR?
We did not specify the zero for IR. If we do not enter the cost, it will be considered as zero.
Q. Can we change PO Currency?
Yes. We can change PO currency. It defaults from supplier setup but we can change it.
Q. Can you explain what is confirming order ?
Sometimes, the Purchase manager requests for certain items over phone. Then he sends the
PO just to confirm the verbal order. If the vendor thinks that this is a duplicate order and
delivers double, it could cause problem, so he sends a PO with a message that it is confirming
order.
What is Difference Between Blanket release and Planned Release?
Blanket release is against blanket purchase agreement and planned release is against planned
orders.
Under what Circumstance we'll use Blanket and Planned Agreement
In blanket, the price of the agreement is fixed but the quantity is not fixed. We get price breaks
in Blanket for volume discounts.
In planned, the shipment is tentative. It does not have any price breaks so no volume discounts.
So, blanket is for high volume transactions.
Q. For planned orders, Schedule is available but blanket is for as and when required?
The schedule in planned Orders is just tentative. The actual schedule is determined later.
Blanket can have an effective date range. Planned does not have any effective date range.
Q. Can you cover Advance Pricing?
Not in scope.

Q. What is the way for adding items or modify BPA from supplier point of view..are they need
have oracle apps installed with Oracle iSupplier portal?
They will have access to Oracle iSupplier portal which is a web based application. No installation
is required.

Some readings :

Oracle Purchasing Tables Table

Oracle Purchasing Tables
Table Name : PO_REQUISITION_HEADERS_ALL
Columns:
REQUISITION_HEADER_ID
PREPARER_ID
SEGMENT1
SUMMARY_FLAG
ENABLED_FLAG
Segment1: Is the systemassigned number you use to identify in forms and reports?
Stores information about requisition headers. You need one row for each requisition header
you create. Each row contains the requisition number, preparer, status, and
description.SEGMENT1 is the number you use to identify the requisition in forms and reports
(unique).
Table Name : PO_REQUISITION_LINES_ALL
Columns:
REQUISITION_LINE_ID
REQUISITION_HEADER_ID
LINE_NUM
LINE_TYPE_ID
CATEGORY_ID
ITEM_DESCRIPTION
UNIT_MEAS_LOOKUP_CODE
UNIT_PRICE, QUANTITY
DELIVER_TO_LOCATION_ID
TO_PERSON_ID
SOURCE_TYPE_CODE
Stores information about requisition-lines. Line number, item number, item category, item
description, needby date, deliverto location, item quantities, units, prices, requestor, notes,
and suggested supplier information for the requisition line. LINE_LOCATION_ID - Purchase
order shipment line on which you placed the requisition. It is null if you have not placed the
requisition line on a purchase order. BLANKET_PO_HEADER_ID and BLANKET_PO_LINE_NUM
store the suggested blanket purchase agreement or CATALOG quotation line information for

the requisition line. PARENT_REQ_LINE_ID contains the REQUISITION_LINE_ID from the original
requisition line if you exploded or multi-sourced this requisition line.
Table Name : PO_HEADERS_ALL
Columns:
PO_HEADER_ID
AGENT_ID
TYPE_LOOKUP_CODE
SEGMENT1
SUMMARY_FLAG
ENABLED_FLAG
Information for your purchasing documents. There are six types of documents that use
PO_HEADERS_ALL. RFQs, Quotations, Standard purchase orders, planned purchase orders,
Blanket purchase orders, Contracts can uniquely identify a row in PO_HEADERS_ALL using
SEGMENT1 and TYPE_LOOKUP_CODE or using PO_HEADER_ID.BLANKET_TOTAL_AMOUNT for
blanket purchase orders or contract purchase orders. If we use copy document Oracle
Purchasing stores the foreign key to your original RFQ in FROM_HEADER_ID.
Table Name : PO_LINES_ALL
Columns:
PO_LINE_ID
PO_HEADER_ID
LINE_TYPE_ID
LINE_NUM
Stores current information about each purchase order line. CONTRACT_NUM reference a
contract purchase order from a standard purchase order line.
Table Name : PO_VENDORS
Columns:
VENDOR_ID
VENDOR_NAME
SEGMENT1
SUMMARY_FLAG
ENABLED_FLAG
Information about your suppliers. Purchasing, Receiving, Payment, Accounting, Tax,
Classification, and General Information.
Table Name : PO_VENDOR_SITES_ALL
Columns:
VENDOR_SITE_ID
VENDOR_ID
VENDOR_SITE_CODE
Information about your supplier sites. A row for each supplier site you define. Each row
includes the site address, supplier reference, purchasing, payment, bank, and general

information. Oracle Purchasing uses this information to store supplier address information.
Table Name : PO_DISTRIBUTIONS_ALL
Columns:
PO_DISTRIBUTION_ID
PO_HEADER_ID
PO_LINE_ID
LINE_LOCATION_ID
SET_OF_BOOKS_ID
CODE_COMBINATION_ID
QUANTITY_ORDERED
DISTRIBUTION_NUM
Contains accounting distribution information for a purchase order shipment line. You need one
row for each distribution line you attach to a purchase order shipment.
There are 4 - types of documents using distributions in Oracle Purchasing:
Standard Purchase Orders
Planned Purchase Orders
Planned Purchase Order Releases
Blanket Purchase Order Releases
Includes the Destination Type, Requestor ID, Quantity Ordered and DeliverTo Location for the
distribution.
Table Name : PO_RELEASES_ALL
Columns:
PO_RELEASE_ID
PO_HEADER_ID
RELEASE_NUM
AGENT_ID
RELEASE_DATE
Contains information about blanket and planned purchase order releases. You need one row
for each release you issue for a blanket or planned purchase order. Each row includes the
buyer, date, release status, and release number. Each release must have at least one purchase
order shipment.
Table Name : PO_VENDOR_CONTACTS
Columns:
VENDOR_CONTACT_ID
VENDOR_SITE_ID
Stores information about contacts for a supplier-site. You need one row for each supplier
contact you define.
Each row includes the contact name and site.
Table Name : PO_ACTION_HISTORY

Columns:
OBJECT_ID
OBJECT_TYPE_CODE
OBJECT_SUB_TYPE_CODE
SEQUENCE_NUM
Information about the approval and control history of your purchasing documents. There is one
record in this table for each approval or control action an employee takes on a purchase order,
purchase agreement, release, or requisition.
OBJECT_ID - Document header Identifier
OBJECT_TYPE_CODE - Document Type
OBJECT_SUB_TYPE_CODE - Document subtype
SEQUENCE_NUM - Sequence of the approval or control action for a document.
Table Name : PO_REQ_DISTRIBUTIONS_ALL
Columns:
DISTRIBUTION_ID
REQUISITION_LINE_ID
SET_OF_BOOKS_ID
CODE_COMBINATION_ID
REQ_LINE_QUANTITY
DISTRIBUTION_NUM
Stores information about the accounting distributions associated with each requisition line.
Table Name : PO_LINE_LOCATIONS_ALL
Columns:
LINE_LOCATION_ID
LAST_UPDATE_DATE
LAST_UPDATED_BY
PO_HEADER_ID
PO_LINE_ID
SHIPMENT_TYPE
Contains information about purchase order shipment schedules and blanket agreement price
breaks. You need one row for each schedule or price break you attach to a document line.
There are 7- Types of documents that use shipment schedules:
RFQs
Quotations
Standard Purchase Orders
Planned Purchase Orders
Planned Purchase Order Releases
Blanket Purchase Orders
Blanket Purchase Order Releases
Each row includes the location, quantity, and dates for each shipment schedule. Oracle
Purchasing uses this information to record delivery schedule information for purchase orders,

and price break information for blanket purchase orders, quotations and RFQs.

Functional-- Purchase Order Flow

Functional Training of Purchase Order Flow
What is flow of PO:
Step 1:We will be raising the Requisitions for the items which are needed.
Requisition is 2 types Internal Requisition Purchase
Internal Requisition is used when we are getting the items from one organization to another
organization of the same business group.
Purchase Requisition is raised when we are getting the items from outside the business group.
Step 2:Once the Requisition has been approved, we will be sending (Request For Quotes) RFQs
to different Suppliers. It contains the information regarding the type of RFQ, terms and
conditions, shipments, currency.
RFQ is of 3 types
Bid RFQ Catalog Standard
BID: Used for a fixed specific quantity, Location and date. This will be used for large or
expensive price of equipments. That you have never order before. There wont be price any
breaks for a BID Quotation.
CATALOG: This will be used for high volume items for which your supplier sends information
regularly. The CATALOG RFQ includes price breaks at different quantity levels.
STANDARD: It is used for items we need only once or not very often for a specific fixed
quantity, location and date. It includes price breaks at different quantity levels.
Step 3:We will be receiving the quotations from different suppliers. Quotation is of 3 Types.
Bid
Catalog
Standard
Step 4:Based on the quotations, we will be deciding the supplier and purchasing order is given
to that supplier.
Purchasing is of 4 types
Standard
Planned
Blanket
Contract
Step 5:Once we receive the items from the Supplier we will issue the receipts to the Supplier.
This is done in 3 ways.
Two-Way: In 2-way we will compare PO and Invoice. Three-Way: In 3-way we will compare
the PO, Receipt and Invoice. Four-Way: In 4-way we will compare PO, Receipt, Inspection and

Invoice.
2-Way Matching verifies that Purchase order and invoice information match within your
tolerances as follows:Quantity Billed <-Quantity Ordered Invoice Price <- Purchase Order Price
(<- Sign is used because of tolerances)

3-Way Matching verifies that the receipt and invoice information match with the quantity
tolerances defined:Quantity billed Quantity received
4-Way Matching verifies that acceptance documents and invoice information match within the
quantity tolerances defined:Quantity billed <- Quantity accepted. (Acceptance is done at the
time of Inspecting goods).Whether a PO shipment has 2-way, 3-way or 4-way matching can be
setup in the Shipment Details zone of the Enter PO form (character).
RECEIPT REQUIRED INSPECTION REQUIRED MATCHING
Yes Yes 4-Way
Yes No 3-Way
No No 2-Way
In More alternative region of Shipments block, you define the Invoice Matching option, where
you can choose 2-way, 3-way or 4-way match.
Step 6:Because of these Transactions Inventory and Payables get affected.