Professional Documents
Culture Documents
Refinery
EP 1-1-3
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May 2012
Revision 0.2
TABLE OF CONTENTS
1.0
2.0
3.0
4.0
5.0
SCOPE ....................................................................................................................................................... 2
REFERENCES ........................................................................................................................................... 2
DEFINITIONS ............................................................................................................................................. 2
DEVIATIONS .............................................................................................................................................. 3
FORMS ....................................................................................................................................................... 6
EP 1-1-3
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Toledo
Refinery
May 2012
Revision 0.2
1.0 SCOPE
1.1 This Practice covers the mandatory requirements and procedures for deviating from an existing Toledo
Site Technical Practice or BP Group/Segment/SPU Technical Practice.
1.2 Any Deviation from this Practice must be approved by the procedure provided in this Practice.
1.3 A revision bar indicates changes to the latest revision of this Practice. If the latest revision has
undergone a major rewrite, then revision bars will not be used and a statement shall be made in the
Scope to that regard.
1.4 An asterisk (*) indicates that a decision, approval, or additional information may be required by the
Owner, Owners Engineer, Technical Authority, or Purchaser (per EP 111).
2.0 REFERENCES
The latest edition of the following standards and publications are referred to herein.
Explanation and Use of Toledo Site Technical Practices (STP) Control Procedure
Revisions/Additions/Deletions to Toledo Site Technical Practices
3.0 DEFINITIONS
3.1 Deviation Any site specific change, modification, addition or deletion to specific requirements or the
application and use of a Toledo Site Technical Practice or a BP Group/Segment/SPU Technical Practice
which has been incorporated into Toledos STP web-site is deemed a deviation.
3.2 EA (Engineering Authority) A suitably qualified, trained and competent person who is formally appointed
and has the authority to make engineering judgments which can include deviations from ETPs and STPs.
The individual who determines and approves the suite of relevant Site Technical Practices (STPs) for the
Toledo Business Unit and gains approval from the BP Refining SPU EA where these deviate from the
respective BP Group Defined or SPU(Refining) Defined Engineering Technical Practices requirements.
Also ensures that the processes for design and construction of new facilities meet the requirements of the
Group Defined Practice for Integrity Management.
3.3 EP X-X-X Designation used to identify the EP collection of documents within Toledo Site Technical
Practices (STPs).
3.4 ETPs - BP Groups set of Engineering Technical Practices, based on internationally recognized industry
engineering standards wherever possible, with preference given to International Organisation for
Standardisation (ISO) and the International Electrotechnical Commission (IEC) Standards where relevant
2
3.5 Equity Engineering Group (E G) BP Consultant providing on going maintenance and updating of the EP
collection as well as the Toledo Refinery STP website where current STPs and any approved deviations
are made available to BP personnel, engineering/maintenance contractors, vendors, etc.
3.6 Group Defined Practice (GDP) - The few mandatory group practices defining engineering and operating
requirements primarily focused on identifying, prioritizing and managing risk.
3.7 Integrity Management (IM) The prevention of loss of primary containment or the failure of an engineered
system (including mechanical, electrical, structural, lifting, process or process control, and protective
systems.
EP 1-1-3
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Toledo
Refinery
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Revision 0.2
3.18 Toledo Refinery STP Website An internet website maintained by Equity Engineering (E G), where
current and archived revisions of the Toledo Refinerys Site Technical Practices, any BP
Group/Segment/SPU Technical Practices which address subjects not covered within the EP collection
and Deviations can be found. The URL of the website iswww.equityeng.com/stp/.
4.0 DEVIATIONS
4.1 Deviations may apply only to the specific piece of equipment or the specific project for which they are
approved and may have limited applicability within Toledo Refinery.
4.2 There are three different types of Deviations:
1) Site wide; the Deviation is approved for sitewide application. Site wide deviations should be
permanent but may be specified as applicable for a limited time period (i.e. temporary).
2) Project specific; the Deviation is only approved for use in connection with a specific project.
3) Equipment specific; the Deviation is only approved on a onetime basis for a particular
equipment item or group of equipment.
4.3 There are two Deviation approval procedures:
The basic Deviation procedure shall be followed according to paragraph 4.4.
The Project Manager may elect to follow the alternate procedure in paragraph 4.5.
EP 1-1-3
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Toledo
Refinery
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Revision 0.2
4.6 Once the Deviation is approved, it can be used immediately. The Equity Engineering Group (E G) shall
update the Deviation electronic collection on the Toledo Refinery STP website.
2
4.7 The Equity Engineering Group (E G) shall void Deviations from the Deviation Collection on the Toledo
Refinery STP website once they become void.
Toledo
Refinery
EP 1-1-3
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May 2012
Revision 0.2
4.8 All sitewide and project specific Deviations should be reviewed to determine if a revision/modification to
the applicable EP should be made. Anyone can initiate a revision/modification to an EP in accordance
with the procedures provided in EP112.
EP 1-1-3
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Toledo
Refinery
May 2012
Revision 0.2
5.0 FORMS
FORM A
DEVIATION REQUEST FORM - TOLEDO REFINERY
FROM:
DATE:
SITE WIDE
PROJECT SPECIFIC
EQUIPMENT SPECIFIC
PERMANENT
PROJECT/JOB TITLE:
REV.
EP NO.
EP TITLE:
DATE:
YES
NO
ETP TITLE:
Basis for Request: (Provide the context, reasons, rationale or other information supporting the request.
Cite facts, meeting minutes, discussions, etc. relevant to the request.)
Risk Consideration: (Describe the risks associated with the original requirement covered by this request
and how the request does not add risk to the BP entity.)
Options (Risk/Benefit): (Describe one or more alternatives for the BP entity to meet the requirement and
the risks/benefits of each of those options.)
Mitigation: (Describe how the risks associated with the requirement will be managed and, if possible, how
external reviews, audits, inspections, etc. will be used to ensure that the intent of the requirement is being
addressed.)
Conclusion: (Clearly state the specific deviation/extension being requested. The approver will approve or
reject this statement.)
RESOLUTION OF REQUEST
(TO BE COMPLETED BY THE APPROPRIATE ENGINEERING AUTHORITY)
EP 1-1-3
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Toledo
Refinery
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APPROVED
Revision 0.2
APPROVED
WITH COMMENT
REJECTED
DATE: DD MONTH YYYY
COMMENTS, CONDITIONS,
OR FOLLOW-UP:
LIST ANY CONDITIONS OR FOLLOW-UP ACTION ITEMS ASSOCIATED WITH THIS REQUEST
AND HOW CONFORMANCE TO THE FOLLOW-UP ACTIONS WILL BE MONITORED.