February 2 2015 Complete Agenda

MAYORANDCITYCOUNCIL
REGULARSESSION
Monday,February2,20156:00P.M.
AGENDA
1.
CALLTOORDER
2.
PRAYERANDPLEDGE
3.
APPROVALOFMINUTES
A. RegularSession#2datedJanuary20,2015
B. WorkSessiondatedJanuary27,2015
4.
ITEMSPRESENTEDBYTHEMAYORANDCITYCOUNCIL
A. StandingCommitteeDraftAgendas
5.
CONSENTAGENDA
A. PrivateEventApprovalRequestforOCAirShowJune1314,2015
B. RequesttoApproveTaxiMedallionTransfer
6.
MISCELLANEOUSREPORTSANDPRESENTATIONS
A. PrivateEventApprovalRequestforWicomicoStreetWinterFestivalNovember7,2015
B. 3YearPrivateEventApprovalRequestforWhiteMarlinFestival/CrabSoupCookoffMay13,2017
7.
PUBLICHEARINGS
8.
ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYMANAGERANDSTAFF
9.
ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYSOLICITOR
A. FirstReadingOrdinancetoAmendChapter102EntitledVehiclesforHire(changescharter
buspermitperiodfromseasonaltoyearroundandchangesthe permittingauthorityfrom
TransportationtoTourism)
10.
COMMENTSFROMTHEPUBLIC
Any person who may wish to speak on any matter at the Regular Session may be heard during
CommentsfromthePublicforaperiodoffive(5)minutesorsuchtimeasmaybedeemedappropriate
bytheCouncilPresident.Anyonewishingtobeheardshallstatetheirname,addressandthesubject
onwhichheorshewishestospeak.
11.
COMMENTSFROMTHECITYMANAGER
A. ReviewoftentativeWorkSessionagendaforFebruary10,2015
12.
COMMENTSFROMTHEMAYORANDCITYCOUNCIL
13.
ADJOURN
REGULAR SESSION -MAYOR AND CITY COUNCIL

MONDAY, FEBRUARY 2, 2015
3 APPROVAL OF MINUTES
A. Regular Session #2 dated January 20, 2015
B. Work Session dated January 27, 2015

4 ITEMS PRESENTED BY THE MAYOR AND CITY
COUNCIL
A. Standing Committee Draft Agendas
Note: The Recreation and Parks Committee meeting is scheduled
for February 24. A draft agenda will be included in the February
17 agenda packet.
Ocean City, Maryland

Police Commission
Open Session Agenda
Monday, February 9, 2015 9:00 a.m.
PSB Building, 6501 Coastal Highway
1. Call to Order
2. Chiefs Update on January Crime Statistics
3. CEW/Taser Update
4. Request by Michael Pawlowski of Nite Club Taxi regarding the
replacement of a lost or stolen taxi medallion.
5. Discussion of Boardwalk Cameras Summer 2014 Review and
possible future system expansion.
6. Discussion of suggested taxi ordinance changes and the
incorporation of Uber into the ordinance.
7. Adjourn
TourismCommissionMeeting
DraftAgenda
Monday,February9,3p.m.
Room214,ConventionCenter
1) Approvalofminutes:January12,2015
2) TourismStrategicPlanfinaldraft
3) Organizationalreports
ChamberofCommerce
EconomicDevelopmentCommittee
HMRA
OCDC
MDTourismDevelopmentBoard
Dept.ofTourism
ConventionCenter
SpecialEvents
OCEANCITY,MARYLAND
TRANSPORTATIONCOMMITTEE
PublicWorksConferenceRoom9:00a.m.
Tuesday,February10,2015
DRAFTAGENDA
(1) DiscussionpertainingtoBuspurchases
Purchaseof40footbussesvs.60footarticulatingbusses
Loanofbusses,onaseasonalbasisfromtheMTA
Dieselvsahybridfuelsourcevehicle
MTAsupportonanyproposedplanofaction
(2) DiscussionconcerningthedesigndevelopmentoftheTransportationCampusPlan
infrastructure:
NeedsassessmentbyKFHGroup
CampusPlanStudybyWhitman,RequardtandAssociates
D/EGrant#OC275311C2013Percentageallocationdiscussion
Localmatchrequirements
MTAopencontractwithWhitman,RequardtandAssociatesandtheircurrent
actionspertainingtoaScopingeffort,NTPandTigerGrantapplication.
(3) DiscussionofInletParkinglotexit/paylanes
Currentconfiguration
Customersuseofcreditcardlaneversusticketboothlane
Reconfigurationtoallow4thticketbooth
Futureplans
(4) Adjourn

5. CONSENT AGENDA
A. Private Event Approval Request for OC Air Show
June 13-14, 2015
TOWN OF
The White Marlin Capital of the World
TO:
THRU:
FROM:
RE:
DATE:
Agenda Item #
5A
Council Meeting
February 2, 2015
The Honorable Mayor, Council President and Members of Council

David L. Recor, ICMA-CM, City Manager
Lisa A. Mitchell, Private Event Coordinator
2015 Air Show
January 28, 2015
ISSUE(S):
2015 Ocean City Air Show
SUMMARY:
Per the 3-year Memorandum of Understanding (MOU), the Ocean

City Air Show applicant is required to submit a new application each
year for staff review.
FISCAL IMPACT:
Potential positive economic impact from lodging, food and

beverage, recreation and other incidental expenditures related to
this event.
As budgeted in FY16 and as outlined in the attached MOU, the Town
provides an annual allocation of $35,000. The Town also affords up
to $100,000 of in-kind services which is managed by the Special
Events Department.
RECOMMENDATION:
Confirm approval of 2015 event.

1st Class Resort & Tourist Desination
ALTERNATIVES:
Not applicable.
RESPONSIBLE STAFF:
Lisa Mitchell, Private Event Coordinator
COORDINATED WITH:
All appropriate departmental staff has reviewed and the event has
been coordinated.
ATTACHMENT(S):
1)
2)
3)
4)
5)
Calendar
Staff Comments
MOU
Application
Layout
June
Sun
Mon
1
Tue
2
Wed
3
Thu
4
7
PE Longboard
Challenge
10
11
12
13
PE Sand Duels
TENTATIVE
PE Air ShowTENTATIVE
14
PE Sand Duels
TENTATIVE
PE Air ShowTENTATIVE
15
16
17
18
19
20
PE Beach 5 TENTATIVE
21
PE Beach 5 TENTATIVE
22
25
26
28
29
23
PE Firemens Pipe
and Drums
24
PE Firemens
Parade
Fri
5
PE Longboard
Challenge
Sat
6
PE Longboard
Challenge
27
30
2015
OC Air Show 2015 Departmental Comments

Emergency Services No comments or concerns
Public Works Will provide the following: Post street for closure, place sand fence to create event
footprint, provide cones as needed, provide special event fencing as needed, provide extra trashcans,
provide extra trash removal during event, tow generators to event site, hang Air Show banners, section
off Inlet Parking Lot, provide forklift and operator during event, provide two (2) Broyhill boxes to be
dumped every evening, install temporary bus stop at 17th Street, close beach gates at event area and
remove all equipment used for event and return to storage. Total estimated cost is $13,277.77. No
issues with granting approval of this on-going event.
Police A special order will be completed detailing officers to various traffic posts and static Boardwalk
posts to support the event. Most officers assigned to this detail will be assigned as part of their regular
duty assignment after having their duty days switched to align with this event. There will be some
costs to this event, but are difficult to estimate at this point until summer schedules are known and a
better assessment of shift manpower can be done. Total estimated cost is $6,777.80 - $5, 136.38
regular and $1,641.42 in overtime.
Beach Patrol In the past, have assisted with maintaining a safety zone on the beach and in the water.
OCBP is deployed for the practice day as well as the actual air show. The event organizers need to
maintain a north-south vehiclular access through the event area for emergency access. This access
needs to be extended north and south of the event area due to the extremely high concentration of
spectators crowding as close to show center as possible. This can be accomplished in both directions.
The area between the water and the east event area fence also needs to remain clear of any permanent
obstructions.
Fire Marshal Permits for the use of the tents must be obtained from the Office of the Fire Marshal.
Inspections of the street vendors must be coordinated with the Office of the Fire Marshal.
Risk Management Task is to pre-inspect the area. Insurance policy to be purchased and insurance
certificate submitted naming TOC as additional insured.
Transportation Transportation will provide a special event express shuttle service from the WOC Park
n Ride to/from 17th Street and Baltimore Avenue from 10 am until 5 pm on Saturday, June 13 and
Sunday, June 14. Frequency of service will be approximately every 20 minutes. Fare is $3 ride all day.
Additional Boardwalk Tram Supervisors will be needed to walk/escort Trams through heavy pedestrian
congestion at 17th Street event center.
R&P No issues or tasks
Convention Center No comments
Tourism No concerns
PRIVATE EVENT APPLICATION

Town of Ocean City, Maryland
NON-REFUNDABLE APPLICATION FEE:
$100.00 For Profit Applicants, $25.00 Non-Profit Applicants

RETURN APPLICATION TO:
Private Events Coordinator

Town of Ocean City
Recreation and Parks
200 125th Street
Ocean City, MD 21842
LMitchell@oceancitymd.gov
This is an application for use and is not a permit of use. No guarantee of availability or
use is made or implied by the acceptance of the application and fee.
This application is to be completed and forwarded to the Ocean City Special Events
Department at least 90 days prior to the requested event. If an application is submitted
less than 90-days prior to the proposed start date, a late submission fee of $100.00 will be
assessed for both Non-Profit organizations and For-Profit promoters. A new application
must be submitted annually for recurring events.
Any misrepresentation in this application or deviation from the final agreed upon route
and/or method of operation described herein may result in the immediate revocation of
the permit. Applicants attention is directed to the accompanying information packet,
entitled Private Event Application Guidelines.
All questions on the application must be fully answered. Same as last year or similar
comments are not acceptable responses. If a question does not apply, please write N/A
in that space. The application will be returned if the information is incomplete. Please
type or print the information clearly. You may attach additional sheets as necessary.
A non-refundable application fee must accompany this document.

$100.00 For-Profit Promoters and $25 Non-Profit Organizations
The minimum fee for City property usage is $150 per day for For-Profit promoters and
$25.00 per day for Non-Profit organizations. For beach use this fee is applied per ocean
block, per day. Races/runs/walks on the beach do not require a per block charge. Set-up
and breakdown days are also subject to this fee assessment.
Oc Air Show
No
IS THIS A NEW EVENT? ___________________________________________
1. TITLE OF EVENT: ________________________________________________

2.
Page 1 of 8
3. DATE(S) OF EVENT. IF THIS IS A REQUEST FOR A 3-YEAR APPROVAL OR

3-YEAR APPROVAL CONTINUANCE PLEASE PROVIDE THE EVENT DATES
June 13-14, 2015

FOR THE NEXT 3-YEARS: ____________________________________________
10am-4pm
4. STARTING & ENDING TIMES OF EVENT: _______________________________
June 9 -12, 2015

5. PROJECTED SET-UP DATE (S) & TIMES: ________________________________
June 15-17, 2015
6. PROJECTED CLEAN-UP DATE (S) & TIMES: _____________________________
7. LOCATION (Describe area in which event shall be contained; be specific as to how
Event are extends from 14th St. on the beach north
much area will be used, etc.): _____________________________________________
to 17th St. Set-up historically also includes exhibits on the stub-end streets
_____________________________________________________________________
and reserved parking from 12th-20th streets as well as shallow spaces on the boardwalk
_____________________________________________________________________
Bryan S. Lilley
8. APPLICANTS NAME: ________________________________________________
Ocean City Air Show, LLC
9. ORGANIZATION REPRESENTING: _____________________________________
_____________________________________________________________________
PO Box 321330, Cocoa Beach, FL 32932

10. MAILING ADDRESS: _________________________________________________
_____________________________________________________________________
321-319-2660
717-602-4500
11. WORK PHONE: ____________________
HOME PHONE: ____________________
717-583-0860
bryan@ocairshow.com
FAX: _________________________
EMAIL: _______________________________
12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF
PROOF OF NON-PROFIT STATUS.
HAVE YOU SUBMITTED SUCH
N/A
DOCUMENTATION? ____________________________________
IF NOT, WHY?
_____________________________________________________________________
13. ON-SITE EVENT COORDINATOR, IF DIFFERENT THAN APPLICANT:
Steven T. Webster
_____________________________________________________________________
14. LOCAL ADDRESS OF COORDINATOR, IF DIFFERENT THAN QUESTION 10:
7216 Etonian Ct., Pittsville MD, 21850

_____________________________________________________________________
_____________________________________________________________________
15. COORDINATORS
CONTACT
INFORMATION
IF
DIFFERENT
THAN
443-235-9888
QUESTION 11: HOME: ____________________WORK: ____________________
717-583-0860
443-235-9888
FAX: _____________________________
CELL: __________________________
steve@ocairshow.com
E-MAIL ADDRESS: __________________________________________________
OTHER: _____________________________________________________________
Page 2 of 8
16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: _____
Air Show event on Sat. and Sun. with ticketed venues, Vip areas
_____________________________________________________________________
concert-level sound system,parachute landing zone(s), exhibits and kid's
_____________________________________________________________________
zone featuring inflatables. Secondary events take place throughout the city.
_____________________________________________________________________
*If more space is needed, please attach additional pages to the back of this application
Event mgmt. will

17. WHERE WILL THE EVENT HEADQUARTERS BE LOCATED? ______________
work out of the Courtyard Marriott and Quality Inn Boardwalk prior to and during the event.
_____________________________________________________________________
18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE
Yes
30th St. to access
SUCH ACCESS? __________________
IF SO, WHERE? ____________________
beach with generators and a tracked skid loader

_____________________________________________________________________
19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,
EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT (Include location, process,
Most equipment is unloaded at 16th St. and 15th St. at the boardwalk.
etc.): ________________________________________________________________
Load out is similar. Load in takes a minimum of 3 days (wed-fri and prior)
_____________________________________________________________________
and load out is 2 days(mon-tues morning) post event. Both activities include town assistance.
_____________________________________________________________________
20. WILL
YOU
SET
UP
SCAFFOLDING, ETC.?
JUDGING
AREA,
P.A.
SYSTEM,
TENTS,
IF SO, PLEASE ILLUSTRATE ON REQUIRED
Multiple tents are setup on the beach and sand

DIAGRAM AND DESCRIBE HERE: _____________________________________
fencing is used to create a perimeter and secondary sections within event area. A concert level sound system is
_____________________________________________________________________
used with speaker towers placed on the boardwalk from 14th to 17th Streets and controlled from a sand-based stage.
_____________________________________________________________________
21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO

The ticketed crowd is maintained within the confines of the event area. General public
EMPLOY: ___________________________________________________________
may watch the air show free of charge north and south of the event area. Parking includes
_____________________________________________________________________
Vip designated parking lots and first-come, first serve general street parking and private lots.
_____________________________________________________________________
22. DESCRIBE
ANY
SPECIAL
PARKING/TRAFFIC
NEEDS
OR
CONSIDERATIONS (Be aware that additional charges may be assessed.): ____

Stub-end streets need to be closed on a specific time line to be provided separately. Police escorts will be
_____________________________________________________________________
requested for military jet teams. Event will draw high volume of vehicular traffic to general areas.
_____________________________________________________________________
Page 3 of 8
23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE?
No
__________
IF SO, WHAT TYPE? __________________________________
_____________________________________________________________________
_____________________________________________________________________
No refunds on purchased tickets.

24. WHAT IS YOUR RAIN POLICY? ____________________________________
Event will cancel if rain is constant and sustained. No rain dates.

_____________________________________________________________________
25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING
OF SOLID WASTES, INCLUDING GARBAGE AND RECYCLABLES?
Request town to retrieve refuse from beach as contained in trash receptables placed by the town in known
_____________________________________________________________________
crowd areas. Event volunteer staff to clean venues and move trash to receptables
_____________________________________________________________________
locations on the beach. Request more than one pickup per day.
_____________________________________________________________________
26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT
Existing facilities will be supplemented
(TOILETS, HAND WASHING, ETC.)? ________________________________
with addition of 16 standards portables units and 4 handicap units. These units
_____________________________________________________________________
will be dispersed in 5 groupings within the event area as defined.

_____________________________________________________________________
We will once again
27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: _______________
have a food concessionaire within the event area with a primary location setup
_____________________________________________________________________
at 15th St. on the beach. This vendor is responsible for all F&B related to the ticketed
_____________________________________________________________________
event area and understands the Coca-Cola town exclusive agreement.
_____________________________________________________________________
28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &
N/A
QUANTITIES): _______________________________________________________
_____________________________________________________________________
_____________________________________________________________________
29. WILL
REVENUE
BE
GENERATED
FROM
PARTICIPANT
FEES,
Yes
CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? ______________
Funds go toward event
IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________
costs and potentially to a net profit for Ocean City Air Show, LLC
_____________________________________________________________________
N/A
30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Page 4 of 8
N/A
31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? __________________
Please forward a copy of the approved One Day Raffle Permit to the Private Events Coordinator.
Yes
32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________
Please forward a copy of the approved Tent Permit from the Office of the Fire Marshal to the Private
Events Coordinator.
33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT?

Possible inclusion Please forward a copy of the approved Air Support/Air-Inflated Structures
_________________
Permit to the Private Events Coordinator.
No
34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________
Please forward a copy of the approved Bonfire Permit to the Private Events Coordinator.
No
35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________
Please forward a copy of the approved State of Maryland Fire Marshal Fireworks Permit to the Private
Events Coordinator.
36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES
Yes
AT YOUR EVENT? ________
IF SO, PLEASE DESCRIBE INTENT (include
Beer and wine on the beach.
beverage type, quantities, drink sizes, location, etc.): __________________________
Beer and wine will be on sale within the event area. Provided as part of package to
_____________________________________________________________________
clubhouse ticket holders who are of age. Standard size cans are sold. Beer is on tap
_____________________________________________________________________
in the clubhouse venue and served with plastic cups.

_____________________________________________________________________
Please forward a copy of the approved One Day Alcohol Permit to the Private Events Coordinator.
20
37. EXPECTED NUMBER OF PARTICIPANTS: ______________________________
200,000 - 2,000 in the event area

38. EXPECTED NUMBER OF SPECTATORS: ________________________________
39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE
APROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.
HAVE
YOU
DONE
SO?
No
_____________WHO
DID
YOU
CONTACT?
Will contact Will Edmunds and 85 and sunny vendor

_____________________________________________________________________
40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM
THE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is
required for each major end-item borrowed from the Town of Ocean City):
Supply and place sand fence per diagram. Close streets per schedule, forklift on in and out,
_____________________________________________________________________
assist in placement of generators on the beach with tractor, assist with retrieval of palm
_____________________________________________________________________
trees from Seacrets for the use in event area, trash removal, beach cleanup and use of light cart if needed.
_____________________________________________________________________
Page 5 of 8
41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY

STATE PROPERTY (ROADS, HIGHWAYS, ETC.)
HAVE YOU ALREADY
N/A
OBTAINED TIS PERMIT? ___________IF
SO, PLEASE ATTACHED A COPY
TO THE BACK OF THIS APPLICATION.
Please forward a copy of the approved MDOT
Highway Permit to the Private Events Coordinator.
42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES

(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING
N/A
THE PARADE ROUTE: _______________
DESCRIBE: ______________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE
Centered at 16th St. for the last 7yrs utilizing same space from 14th St
(5) YEARS: __________________________________________________________
to 17th St. on the beach with 12th to 20th St.stub-ends closed to a specific degree
_____________________________________________________________________
to meet event needs. Stub-ends streets are used for exhibits, vital product storage
_____________________________________________________________________
and reserved VIP, performer, EMT, city mgmt and key staff parking.
_____________________________________________________________________
_____________________________________________________________________
44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and
comply with the Town of Ocean Citys sponsorship policy. The application will not
be approved without sponsors. If no sponsors, please state No Sponsors in area
Still in progress. Current potential are as follows provided below.): ______________________________________________________

Coca-cola, Barcardi, Careys Dist., Brown Forman, Harrison Group and
____________________________________________________________________
Taylor Bank
____________________________________________________________________
45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS
.
Event also works closely with and utilizes the OC Airport and on-site
APPLICATION:
______________________________________________________
fixed base operator. Bus assistance requested for transporting volunteers, use of 150 x 300 area
_____________________________________________________________________
of the inlet lot for large exhibits, placement of boardwalk banners and convention center lot for public parking.
_____________________________________________________________________
46. PLEASE ATTACH A DETAILED DIAGRAM OF THE EVENT LAYOUT. MAKE

SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,
STAGE, CONCESSIONS, COURTS, BANDS, ETC.
xx
IS DIAGRAM INCLUDED WITH APPLICATION? YES________NO_______
An event diagram MUST be included for an event to be considered.
Page 6 of 8
INSURANCE REQUIREMENT:
For the protection of the public and the Mayor and City Council, the applicant shall
obtain, at the applicants own expense, general liability insurance coverage, which shall
include coverage for personal injury in the amount of one million dollars ($1,000,000)
single limit. Said insurance coverage shall name the Mayor and City Council as
additional insured, with the address on the certificate listed as 301 Baltimore Avenue,
Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the
addition of the Mayor and City Council as additional insured, is also to be provided. The
certificate of insurance and the addendum shall be furnished to the Private Events
Coordinator, no later than 30-days before the private event.
INSURANCE CERTIFICATE AND ADDENDUM:
____________INCLUDED WITH APPLICATION
xx
____________TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY

(30) DAYS PRIOR TO THE EVENT
COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE:

The applicant must comply with all provisions of the Towns agreement with Coca-Cola
Refreshments as it pertains to the distribution or sales of beverages by the applicant on
Town property. The applicant agrees to sell, dispense or serve only Coca-Cola beverages
on Town premises for the duration of the permitted use.
The applicant is expressly prohibited from using the beverages of other suppliers, said
beverages to include soft drinks, juices, sport drinks, specified energy drinks and bottled
waters. The permitted beverages include Coca-Cola, Diet Coke, Sprite, Pibb Xtra, Mello
Yello, Fresca, Nestea, Arizona Tea, Honest Tea, Barqs Root Beer, Fanta, Minute Maid,
Seagrams Ginger Ale, PowerAde, V-8 Juice, Fuze Juice, Monster, Tum E Yummies,
Dasani and other products that Coca-Cola may provide in accordance with its agreement
with the Town of Ocean City.
I have read this disclosure and agree that I will comply with its provisions.
10/23/14
APPLICANTS SIGNATURE____________________________DATE______________
MANDATED CHANGES/CANCELLATION
Applicant understands that any event or event date can be changed or canceled at the
direction of the Mayor and City Council if the approved event interferes with Public
Works project(s) or any other necessary governmental function. Such action may be
directed at any time.
10/23/14
APPLICANTS SIGNATURE___________________________DATE_______________
Page 7 of 8
LOCAL ORDINANCE DISCLOSURE AND COMPLIANCE

The applicant agrees to comply with the provisions of all applicable ordinances of the
Town of Ocean City. Specifically all permitted uses on or within 75 feet of the
Boardwalk are required to comply with the provisions of chapter 62 of the Code which
expressly prohibits the public sale, rental or exchange for a donation of any goods, wares,
merchandise, foodstuffs, refreshments or other commodities or services.
I have read this disclosure and will comply with all provisions of the local ordinances
including Chapter 62 of the Town Code.
10/23/14
HOLD HARMLESS CLAUSE:

Permitee (organization/applicant) shall assume all risks incident to or in connection with
the permitee activity and shall be solely responsible for damage or injury, of whatever
kind or nature, to person or property, directly or indirectly arising out of or in connection
with the permitee activity or the conduct of Permitees operation. Permitee hereby
expressly agrees to defend and save the Town of Ocean City, its officers, agents,
employees and representatives harmless from any penalties for violation of any law,
ordinance, or regulation affecting its activity and from any and all claims, suits, losses,
damages, or injuries directly or indirectly arising out of or in connection with the
permitee activity or conduct of its operation or resulting from the negligence or
intentional acts or omissions of Permitee or its officers, agent and employees.
10/23/14
PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT

The applicant for the private event described in this application agrees to follow
guidelines provided and submit a complete application including all required submission
of materials.
The applicant agrees to take full responsibility for all city-owned property, whether
borrowed, leased or rented, and understands that necessary replacement and/or repair fees
may be assessed should such property be in an unacceptable condition.
The applicant agrees to abide by all provisions of the private event permit granted by the
Town and agrees to pay all fees and costs assigned to the permit. The applicant further
agrees to comply with all conditions of the use permit, which may be required by the
Mayor and City Council of the Town.
I have read and will copy with all special event application requirements.
10/23/14
Page 8 of 8
CALENDAR OF EVENTS LISTING

Please return to:
Lisa Osman - Dept of Tourism
4001 Coastal Hwy.
Ocean City, MD 21842
losman@oceancitymd.gov
410-289-2800 / 410-289-0058 fax
Please fill out this form to have your event listed on our Calendar of Events listing on
www.ococean.com. The OC Dept. of Tourism reserves the right to edit and approve
publication of each event. Your event should be open to and of interest to OC visitors.
Not all events will be appropriate for this website. Fundraisers, community interest
projects, etc., may be placed on OC Community Bulletin channels.
OC Air Show
Name of Event: ___________________________________________________________
June 13-14
2015
Date: ______________________________________________
Year: _______________
16th Street and Boardwalk - Show-center
Address/Venue: ___________________________________________________________
9a - 5p
Times of Event for Public Attendance: ______________________________________
Free to the public with optional VIP viewing areas
Admission Fees: __________________________________________________________
Steven Webster
Contact Name: ___________________________________________________________
Contact Phone: ___________________________________________________________
steve@ocairshow.com
Email: ___________________________________________________________________
www.ocairshow.com
Website: _________________________________________________________________
www.facebook.com/ocairshow
Facebook: ________________________________________________________________
Air Show with military and civilian acts over the water.
Description of Event: ______________________________________________________
VIP viewing areas with a exhibit display village.

___________________________________________________________________________
(The information below will not be published on public website, but may be made available to our
Convention & Visitors Bureau, hotel / restaurant members & partners.)
Steven Webster
Po Box 321330, Cocoa Beach, FL 32932
Mailing Address: _________________________________________________________________________
steve@ocairshow.com
443-235-9888
Phone: __________________________________
Email: ________________________________________
250,000
Projected Attendance of Event: ____________________________________________________________
Person providing this information: _________________________________________________________

5. CONSENT AGENDA
B. Request to Approve Taxi Medallion Transfer
TOWN OF
TO:
THRU:
FROM:
RE:
DATE:
Agenda Item #
5B
Council Meeting
February 2, 2015

Kelly L. Allmond, CMC
Taxi Medallion Transfer
January 23, 2015
ISSUE(S):
Transfer of Taxi Medallion #163
SUMMARY:
Taha Hachim Bourgo of Academy Taxi, sold Taxi Medallion #163 to

Baghir Hassan of Cash Cab for the amount of $7,100.00. The 25%
transfer fee was paid. Academy Taxi is now an Independent
Operator and Cash Cab is an Independent Holder. The Fleet to
Independent ratio holds at just above 17%.
The medallion remains in the City Clerks possession until the
transfer is authorized by the Mayor and Council.
FISCAL IMPACT:
$1,775 in revenue
RECOMMENDATION:
Approve transfer of medallion #163

1st Class Resort & Tourist Destination
ALTERNATIVES:
The Council may exercise their right of first refusal pursuant to

Chapter 102-32 of the Town Code.
RESPONSIBLE STAFF:
Kelly L. Allmond, CMC
COORDINATED WITH:
Michelle Monico, OCPD Records Manager
ATTACHMENT(S):
1) Bill of Sale
2) Chapter 102-32 of the Town Code
0-,
Administrative Use Only
Taxi Medallion Bill of Sale

BE IT KNOWN, that for the sum of $ '
acknowledged, the undersigned AC.

hereby sells and
62 //
4,-.
the full receipt of which is

rny %aim
i 5/ (
Seller)
Buyer:
OWNER
Seller:
OWNER
transfers all rights and obligations of said medallion to
e.49 (
Buyer); provided however, that a fleet holder may transfer to either a
fleet holder or independent holder and an independent holder may only transfer to another
independent holder to maintain at least a 15 percent holder ratio to independent holders.
Any transfer of a taxicab medallion is subject to the approval of the Mayor and City Council
and is subject to the following provisions:
a.
Both the transferor and the transferee shall provide the Mayor and City Council with
a sworn affidavit and bill of sale attesting to the transfer price or consideration.
b.
Pay onto the Mayor and City Council a transfer fee equal to the greater of $500.00
c.
A right of first refusal by the Mayor and City Council of Ocean City to reacquire the
As a result of this sale, the Fleet

to independent Ratio will be
or 25 percent of the transfer price or consideration.
usage rights of the medallion from the transferor for the proposed purchase price
less the transfer fee.
I/ we hereby affirm or attest under the penalty of perjury, that the statements made below are
RECEIPT
true and correct to the best of my /our knowledge, information and belief.
I hereby affirm or attest that on this
163 for the sum of $
day of ,
1 PJ
20L5 I did sell Medallion No.
Town of Ocean City MD

REPRINT
CUSTOMER RECEIPT
from the seller named above.
Oper: PUS
Date:
1/ 21/ 15 61
Seller's Signature:
Drawer: 1
71988
Description
Amount
Quantity
TM
TAX MEDALLION RESALE
Seller's Printed Name: 1/4 144 H C, Af ReWR6f
Company Name: AC'cx (
Type: OC
Receipt no:
Independent I
Fleet)
1. 68
ACADEMYTAXI TO CASH CAB
1775. 88
MEDALLION NUMBER 163

ft
Phone #` . -
7 Z 2- - 2 f I r
Tender detail
03 OVER COUNTER
Total tendered
1775. 88
1775. 68
1775. 88
Total payment
I hereby affirm or attest that on this

No. 146.3 for the sum of $ Z:ya0
day of
2015'1 did purchase Medallion
from the seller named above.
Trans date:
1121115
Time:
11: 45: 42
THANK YOU AND HAVE A NICE DAY '.

Buyer's Signature:
TOWN OF OCEAN CITY
Gi h ii
Buyer's Printed Name:
Company Name:
d
Phone #
1- t
A5,-<,- >: n
independent / Fleet)
1 (
_/ I
Zl 67 rS ` 5 0 V
r----------------------------------------
NOTARY
MOO
KELLY LORRAINE
ND
Notary Public- Maryland

Wicomico County
i
I
My Commission
L - - -- ---------- - - - - -- -- ----- - - - - -
Expires
July 09, 2017
I
i
416 - 289- 8833
Municode
Page 1 of 3
Sec. 102-32. - Requirements.

(a)
(b)
Operation of taxicabs.
(1)
No taxicab shall be operated within the limits of Ocean City, Maryland unless it is
licensed pursuant to this article or is licensed by some other governmental agency
that is merely delivering people from the jurisdiction of such other governmental
agency to Ocean City.
(2)
No taxicab shall be operated without a medallion, in accordance with the provisions of
this ordinance, when transporting passengers between points in Ocean City, a point in
Ocean City to a point outside Ocean City, a point outside Ocean City to a point in
Ocean City, or a point at an Ocean City owned facility to a point in or outside Ocean
City.
Licensing procedure.
(1)
The Police Commission is authorized to issue up to 175 taxicab medallions up to
85 percent to be issued to fleet holders and up to 15 percent to be issued to
independent holders.
(2)
Taxicab medallions shall be awarded by a process the manner of which is to be
determined by the mayor and city council. Payment of the medallion price under the
initial process shall be ten percent at time of award, ten percent on April 15, 20
percent on May 15, June 15, July 15 and August 15. If a payment is not made on a
due date, the medallion is automatically revoked. Taxicab medallions awarded after
the initial process shall be payable on or at time of award.
(3)
Successful bidders shall provide the names and addresses used for the past five
years of each member or stockholder of a corporate holder and the same information
for the individual holders. Each member or individual must sign an authorization for
the Police Department to perform a criminal background search and pay to the Police
Department the requisite fee for such service.
(4)
A holder of a taxicab medallion must have the taxicab fully operational under this
article within 30 days of the successful bid or the medallion must be returned to the
Police Commission without a refund. The Police Commission may extend the fine for
up to ten additional days, per good cause shown by the holder
(5)
If an operational taxicab license becomes inoperable and is not repaired and
(6)
(7)
reinspected, replaced or transferred, as herein provided, within one year, the

medallion must be returned to the Police Commission without a refund.
A holder of a taxicab medallion may transfer the medallion to another vehicle owned
by the holder, upon notification to the Police Department, provided that such vehicle
meets all requirements of this article.
If a taxicab medallion is paid in full, the holder of a taxicab medallion may transfer the
taxicab medallion to another holder; provided however, that a fleet holder may transfer
to either a fleet holder or independent holder and an independent holder may only
transfer to another independent holder to maintain at least a 15 percent holder ratio to
independent holders. Any transfer of a taxicab medallion is subject to the approval of
the Mayor and City Council and is subject to the following provisions:
a.
The proposed transferee must comply with subsection (3) of this section.
b.
http://library.municode.com/print.aspx?h=&clientID=12833&HTMRequest=http%3a%2f... 11/15/2012
Municode
Page 2 of 3
c.
d.
(8)
(c)
Both the transferor and the transferee shall provide the Mayor and City Council
with a sworn affidavit and bill of sale attesting to the transfer price or
consideration.
Pay onto the Mayor and City Council a transfer fee equal to the greater of
$500.00 or 25 percent of the transfer price or consideration.
A right of first refusal by the Mayor and City Council of Ocean City to reacquire
the usage rights of the medallion from the transferor for the proposed purchase
price less the transfer fee.
The annual renewal medallion fee shall be $500.00.

No taxicab, licensed under this article, shall be operated without a taximeter operated in
accordance with the provisions of this ordinance when transporting passengers between
points in Ocean City, a point in Ocean City to a point outside Ocean City, a point outside
Ocean City to a point in Ocean City, or a point at an Ocean City owned facility to a point in or
outside Ocean City.
(1)
The Police Department will inspect, test, approve, and then seal the taximeter.
(2)
The taximeter must be accurate, within an error in calibration of not greater than five
(3)
percent, and in operating condition. The type of meter must be approved by the Police
Department.
The taximeter shall be mounted on the dashboard and connected to the transmission,
speedometer cable or speed sensor in a manner approved by the Police Department
and must not obscure the vision of the operator or present a hazard to the
passengers.
(4)
(5)
The lights in the taximeter must be on to indicate the meter is operating.

The taximeter reading (fare) must be visible to the passengers at all times.
(6)
(7)
A taxicab driver may not charge a fare in excess of the taximeter reading.
A taxicab driver may not charge a fare if the taximeter is not operating during a ride.
(8)
If the taximeter breaks down, is stolen, or becomes inoperable for any reason, the
Police Department will do an inspection on the new or repaired taximeter within 48
hours of the request for inspection.
(9)
(10)
(11)
(12)
It is unlawful for any person to tamper with or break the taximeter seal.
It shall be unlawful for any person to operate any taxicab with a broken taximeter seal.
The Police Department shall inspect the taxicab taximeter annually and may conduct
random inspections as needed.
It shall be unlawful for any taxicab to display, internally or externally, any advertising
materials, except:
a.
The name of the taxicab owner.
b.
Advertisement on exterior roof light, which does not exceed 39"L, 14"W and
15"H in size, and which is not:
i.
False, misleading or deceptive;
ii.
Sexually explicit or obscene;
iii.
iv.
Violent in nature or illegal;

Promoting tobacco products;
v.
Promoting gambling, except for Ocean Downs or the State lottery and
keno
vi.
(13)
Promoting alcohol products.
Municode
(d)
(e)
(f)
(g)
(h)
(i)
(j)
(k)
Page 3 of 3
As of March 1, 2007 all taxicabs shall be equipped with a "driver needs help" or
"panic" light pursuant to standards established by the Police Department.
A taxicab must have a minimum of four doors or be a minivan.
A taxicab must have an operational heating system, and, if equipped with air conditioning the
air conditioner must be operational. After March 31, 2010, no taxicab medallion will be issued
for a taxicab which does not have an air conditioning system.
All holders shall accept credit cards for payment of fares, provided that holders have until
March 31, 2013 to be compliant.
All taxicabs, licensed under this article, must be registered with the Motor Vehicle
Administration of the State of Maryland. Vehicles must be registered in either the company
name or the name of the business license holder.
All taxicabs, licensed under this article, must file with the Town of Ocean City a certificate
proving insurance coverage currently exists for the vehicle to be used as a taxicab at the
time of the initial annual inspection. The coverage shall be for injury to or death of persons in
accidents resulting from any cause of which the owner of the vehicle would be liable by law,
regardless of whether the taxicab was being driven by the owner, employee, agent or lessee,
and against damage to the property of another, including personal property, in the minimum
amounts as required by the State of Maryland. The taxicab medallion holder shall have their
insurance carrier name the Town of Ocean City as a "Certificate Holder" further requiring that
the Town of Ocean City be notified of any cancellation or termination of insurance coverage.
The cancellation or termination of any coverage or policy shall automatically terminate and
revoke the taxicab medallion issued to the taxicab covered by such policy, unless another
policy complying with the provisions of this section is provided and is in effect at the time of
the cancellation or termination.
All taxicab medallion holders, licensed under this article, shall establish policies and take
action to discourage, prevent or correct violations of this chapter by taxicab drivers employed
or contracting with the taxicab medallion holder. No taxicab medallion holder will allow a
taxicab driver who is employed by them or whom is contracting with them to drive a taxicab,
if the medallion holder knows or has reasonable cause to know that the driver has failed to
comply with this chapter, any applicable local, state or federal law including any rules or
regulations established by either the Mayor and City Council or the Police Commission.
Every taxicab operating under this chapter shall be kept clean and sanitary according to
rules and regulations which may from time to time be determined and adopted by the Police
Commission. The Police Department shall ensure all taxicabs are inspected at least twice
annually for compliance with this section.
A taxicab medallion may be deactivated by its holder and stored at city hall for a maximum
period of six months in a one year cycle. A taxicab medallion may be deactivated and
reactivated one time with no fee charged, however any additional deactivation and
reactivation will be subject to an administrative fee of $100.00 per vehicle per additional
reactivation.
(Ord. No. 2000-11, 5-1-2000; Ord. No. 2004-4, 4-5-2004; Ord. No. 2006-6, 4-3-2006; Ord. No. 2006-25, 9-26-2006;
Ord. No. 2010-1, 2-16-2010; Ord. No. 2010-5, 4-5-2010; Ord. No. 2010-21, 7-6-2010; Ord. No. 2010-31, 10-182010; Ord. No. 2011-20, 6-20-2011; Ord. No. 2012-12, 3-19-2012)

6. MISCELLEANEOUS REPORTS AND PRESENTATIONS
A. Private Event Approval Request for Wicomico Street
Winter Festival November 7, 2015
TOWN OF
TO:
THRU:
FROM:
RE:
DATE:
Agenda Item #
6A
Council Meeting
February 2, 2015

Wicomico Street Winter Festival
January 29, 2015
ISSUE(S):
Lisa Aydelotte for the Downtown Association requests the Wicomico

Street Winter Festival be approved to take place on November 7,
2015 from 3:00-7:00 pm.
SUMMARY:
This event, which takes place on Wicomico Street between

Baltimore Avenue and the Boardwalk, consists of a visit from Santa,
vendors selling crafts, food and non-alcoholic beverage sales,
games for children and live music.
The applicant requests the Town provide street barriers, trash cans,
trash bags and use of city electric. Department of Public Works can
provide these items.
FISCAL IMPACT:
Revenue to the Town includes $275 for Private Event Fees and
$490.32 for Town Asset and Support Fees, totaling $577.82.
The Downtown Association is requesting two (2) waivers:
The Associations main office is located within Worcester County,
making it eligible to receive up to a 75% discount in Application
and Space Usage Fees upon approval of the Mayor and Council
as outlined in Resolution 2014-11.
The Downtown Association also requests that Council waive the
Town Asset and Support Fees. PPM 600-4 authorizes the Mayor
and Council to consider all costs and determine if any shall be
waived or lessened based on type of promoting entity or event
beneficiary.
RECOMMENDATION:
Approve event as presented. Associated fees may be waived as

authorized by the Mayor and Council.
ALTERNATIVES:
No staff alternatives suggested.
RESPONSIBLE STAFF:
COORDINATED WITH:
All appropriate departmental staff has reviewed, and the event has
been coordinated with Public Works, the Office of the Fire Marshal
and OCPD.
ATTACHMENT(S):
1)
2)
3)
4)
5)
6)
7)
8)
November 2015 Calendar

Cover Sheet
Application
Layout
Town Asset and Support Fees
Letter from Downtown Association
Resolution 2014-11
PPM 600-4
Sun
1
Mon
2
Tue
3
Wed
4
Thu
5
Fri
6
Sat
7
November
PE Wicomico
Winter Festival TENTATIVE
2015
10
11
12
13
14
15
16
17
18
19
20
21
27
28
Winterfest
Opening
22
23
29
30
24
25
26
Ocean City Private Events

Name of Event: Wicomico Street Winter Festival
New Event: No
Date of Event: November 7, 2015

Date Application Received: November 24, 2014
Application Fee Paid: Yes
Date Returned from All Departments: January 2, 2015
Private Event Fees: $275.00

Less Requested 75% Discount: $187.50
Total Private Event Fees Paid the Town: $87.50
Town Asset & Support Fees: $490.32
Total Fees Paid to Town: $577.82
Things to Note:
This event would consist of a visit from Santa, vendors selling crafts as well as food and non-alcoholic drinks, games
for children and live music.
The event would take place on Wicomico Street between Baltimore Avenue and the Boardwalk.
The event would set up on the day of the event, beginning at 9:00 am.
The event would take place from 3:00 pm until 7:00 pm.
The event would clean up immediately following the event and be completed by 9:00 pm.
The event organizers would collect and dispose of all solid waste.
The event organizers request the following from the Town: street barriers, trash cans, trash bags and use of city
electric.
All proceeds would go to the Downtown Association.
The event organizers would set up tents.
Expected number of people is between 100 and 200.
Comments from Department Representatives:
Public Works Will post Wicomico Street and Boardwalk No Parking for event. Will also provide fencing, gates,
trashcans, and trash bags. Estimated cost is $490.32.
Fire Marshal Fire hydrants must remain clear and free of all obstructions; minimum 15-feet clear on all sides of the
fire hydrant and access to the hydrant must remain clear and free of all obstructions. A permit for the use of the tents
must be obtained from the Office of the Fire Marshal.
Risk Insurance certificate must be submitted prior to the event.
OCPD There were no police resources requested for this event, however, shift patrol officers will be requested to
monitor the area for traffic/crowd needs as well as ensure alcohol does not leave the event area.
Tourism, Beach Patrol, Rec & Parks, Emergency Services, Transportation, OCCC No comments or concerns.
Date on Council Agenda: February 2, 2015

Event Approved of Denied:
Other:
DRAFT
Town of Ocean City

Asset Rate Schedule - Events
Event:
Wicomico Winter Festival
Start Date:
6-Nov-15
Attachment A
End Date:
10-Nov-15
Update:8/12/14
PER DAY/TASK
Asset Description
Prev Cost
TOC Cost
STATIC HARDWARE/EQUIP.
Department of Public Works
Barricade (Type 4) Traffic, Plastic (/day)$
4.00 $
4.00
55 Gln Trash Container (/day)
$
2.00 $
5.00
55 Gln Trash Liners (per box)
$
25.00 $
25.00
Cost/Hour
O/T Rate
# of Hours
# OT Hours
# of Days Qty Used Line Cost
2.00
2.00
1.00
12.00 $
8.00 $
1.00 $
Change
Extended Cost
$
-
96.00
80.00
25.00
$96.00
$80.00
$25.00
$
$
$
$253.26
$36.06
ACTIVE HARDWARE/EQUIP.
Pick-up Truck/Operator
42.21 $
63.32
6.00
$ 253.26
LABOR POSITIONS
Supervisor
36.06 $
54.09
1.00
TOTAL RAW COST

M&CC MANDATED CHANGE
TOTAL CONVEYED COST
M&CC %
36.06
Expaination/Description
$ 490.32
$490.32
OCPD and OCVFD assets shall be provided separately and on a case by case basis.
Availability of Assets is not garaunteed and subject to change without notice.
Town of Ocean City needs shall take priority as related to use of Town assets.
Town of Ocean City Confidential
1/29/2015
Page 1
RESOLUTION 2014- I L
WHEREAS, Mayor and City Council of Ocean City is authorized and empowered to
impose, by resolution, permit fees and other fees, generally associated with reviews, approvals
and permits.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of Ocean

City that the following fee schedules be, and the same are hereby, adopted.
Private Event Permit Fees ( apply to all applicants- For-Profit and Non-Profit)
1) General Private Event Application Fee ($ 100)
2) Late Submission Fee if Application is
received within
90 days
of event($
100)
3) Change Fee ($ 50)

4) Damage/ Repair Bond ($250)
5) Concession Fee ($ 75)
6) Public
Fee) March
16th
7) Public
November
1st
Property
Usage Fee ($
through October
Property
annually.
Usage Fee ($
through March
250) applies per venue/per block/per day ( Premium
31St
150) applies per venue/per block/per day ( Basic Fee)
15th
annually.
8) Three- Year Approval Fee ($ 300)
Local Non- Profit Organizations whom maintain primary offices within Worcester
County may be eligible for up to a 75% discount in application and space usage fees upon
approval of the Mayor and City Council.
Additional fees may apply.
RESOLVED this
4th
day
of
August, 2014
and of -
= .
s of January 1, 2015.
LAW OFFICES
ATTEST:
AYRES, JENKINS,
RDY& ALMAN
LMAND, P. .
SUITE 200
nursie4-OCEAN CITY, MD 21842
KEL Y
LMO
D, Clerk
A/
1
Ls
1J&
RICHARD W
dlI
EEHAN, Mayor
Approved
as
to form:
LLOYD
GUY R. AY
City
r RTIN, President
olicitor
MAR
P. KNIGHT,
Secr6tary
TOWN OF OCEAN CITY

OCEAN CITY, MARYLAND

POLICY AND PROCEDURE MANUAL

PPM 6004
SECTION: Operations
SUBJECT: Events Permit Requests and Guidelines for
TownOwned Equipment & Labor Usage by Outside
Entities
PART I:
PRIVATE EVENT PERMIT REQUEST PROCEDURES

An Event is any gathering, parade or event held on any public street, roadway, beach, parking lot, Boardwalk or
sidewalk within the corporate limits or on any other municipal property of the Town of Ocean City, Maryland.
Events shall further be defined as follows:

Special Event (TYPE A) any Town event produced under budgeted Town funds with the intent to increase
tourism and executed and managed by the Towns Special Events Division.

Private Event (TYPE B) Any event in the Town of Ocean City produced by an independent entity/promoter
(forprofit or nonprofit) utilizing public/townowned and/or managed property in whole or in part as a venue
for said event. This includes events held at the Ocean City Convention Center (OCCC) and events booked
through the Recreation and Parks Department (R&P) field and facility booking process.

ValueAdded Event (TYPE C) Any Townowned event produced using budgeted or appropriated Town
funds with the intent to provide entertainment to the existing residents or crowdbase and managed by the
Special Events Division solely or in conjunction with outside entities/promoters.

Marketing Activation (TYPE D) Any temporary standalone promotional effort in the Town of Ocean City on
public property produced by an independent entity with the intent to promote a brand of products or services
to Residents or Ocean Citys crowdbase through professional interaction and product sampling with no
exchange of money or bartering.

Private Event, NonTown Venue (TYPE E) Any event held solely on nonpublic/nonTownowned property
utilizing Town equipment or services.

NonPromoter Event, Private Equipment Use (TYPE F) Any use of Townowned equipment or Town
services for events or needs not related to the public or crowdbase and not intended to produce income.

Public Relations Event (TYPE G) An activity within the Town of Ocean City that promotes the Town, assets
unique to the Town and/or its familyfriendly environment and culture; whereas said activity is more robust
than a Marketing Activation and/or originated from a Towninduced solicitation or need.

Localized Residential Event (TYPE H) A residential event hosted by residents within close proximity to the
residents property or residents properties whereas no official booking process exists and whereby a formal
written request has been received by requestor to modify public traffic patterns within the immediate area.
Requestor does not utilize said event to produce revenue. Example of this type includes but is not limited to
block parties and holiday tours where street(s) may be shut down for pedestrian traffic.

PPM 6004
Revised by Special Events Director Frank Miller
Approved by the Mayor and Council on August 12, 2014
Page 1
Event Types BD shall require a Private Event Permit to execute any and all efforts requested. The opportunity to
be granted a Private Event Permit is a privilege the Town of Ocean City may confer on an applicant for use of
property and/or assets for an event. Private Events are permitted when they serve the community at large, not
just the applicant. Please refer to PPM 6006 for use of municipal parks.

Event Types EH shall have a Town of Ocean City Asset Request form completed internally by the Private Events
Coordinator for request dissemination to proper departments for review and comment. Requests for these event
types to modify traffic or parking require review and approval by the Ocean City Police Commission.

All Private Event applicants are required to file a "Private Events Application" with the Private Events Coordinator
at least 90 days prior to the requested event but no sooner than one year prior to the requested start date.
Applicants who are requesting the use of City Park property should contact the Recreation and Parks Department
for reservation approval prior to submitting a private event application. The reservation shall become part of the
private event application submission and be subject to City approval. Similarly, applicants who are requesting the
use of Ocean City Convention Center property should contact the Convention Center Sales Department for
reservation approval prior to submitting a private event application. The reservation shall become part of the
private event application submission and be subject to City approval. Events solely held at OCCC or solely using a
R&P facility/field do not need to be vetted through the Private Event Application Process unless they include use of
TOC labor and assets outside of OCCC or R&P property respectively.

The Mayor and City Council shall consider applications for Private Events at their regularly scheduled Council
Meetings, and a decision will be made at that time to permit or not permit said event, establish conditions and act
on Town equipment and Town labor requests and other requirements. Date Only approval may be applied for two
years prior for events previously approved by the Mayor and City Council. However, approved dates must comply
with the normal application process or the date will be forfeited. Cityproduced Special Events (Type A) and Town
projects take precedence over all other scheduled events and may supersede any scheduled event at any time.

The applicant must complete a separate application for each event scheduled on a separate date/weekend (e.g.
event A executed as a series on separated weekends/dates may not be identified on one application). A new
application must be submitted annually for recurring events. Applicants must complete and sign the Hold
Harmless Clause and all other disclaimers attached to the application. Insurance coverage shall be occurrence
form comprehensive general liability of at least one million dollars ($1,000,000), combined single limit coverage
with the Mayor and City Council named as additional insured. A copy of the insurance certificate will be kept on
file in the Risk Management office and with the Special Events Application.

Once the application is received by the Private Events Coordinator, it will be routed to appropriate city
departments for review, comment and pricing. A coordination meeting may be required including the applicant
and members of the City Staff prior to submission to the Mayor and City Council for action. The Private Events
Coordinator will receive all staff reviews costs and recommended charges and will adjudicate any issues arising
from the reviews with the applicant. Local NonProfit Organizations whom maintain primary offices within
Worcester County shall be eligible for up to a 75% discount on labor and equipment charges. The discount(s) shall
be applied upon approval by Mayor and City Council. The Private Events Coordinator shall review prediscount
costs and recommended charges with Applicant if Applicant meets the above criteria. Once all issues are resolved,
the Private Events Coordinator will contact the applicant to schedule a mutually agreeable date for the City Council
agenda. The Private Events Coordinator will request the City Manager's office place the item on the appropriate
agenda for consideration. A copy of the completed Private Events Application, pending charges and staff review,
costs, and comments will be forwarded to the City Manager's office for inclusion in the agenda packet. Final costs
and recommended charges shall be reviewed and are subject to modification by Mayor and City Council prior to
approval. Mayor and City Council approved charges shall be reimbursed to the Town of Ocean City by Applicant.

The applicant or a representative shall appear at the Council Meeting to make the formal request. City Council
shall look favorably at applications produced and managed by local County charity organizations. Upon approval or
denial, the Private Events Coordinator shall convey the results to Town staff, along with any changes, conditions, or
PPM 6004
Page 2
fees/charges placed upon the permitted use. Approved applications will receive a Private Event Permit from the
Town of Ocean City. Said permit shall be prominently displayed at the event site.

The Town of Ocean City shall have the right to review and enforce all requirements, conditions, policies,
ordinances and laws during execution of said event. Additional fees may be assessed if execution of said event falls
outside the event description, requirements, conditions and limitations as approved by Mayor and City Council
and/or if additional costs are incurred by Town to return the event venue or Town hardware and assets to their
condition prior to use by event.

PART II:
GUIDELINES FOR TOWNOWNED EQUIPMENT & LABOR USAGE BY OUTSIDE ENTITIES

These guidelines are designed to create an established system of tracking and approval processes, costing, data
sharing and inventory management methods. The system is to be utilized by all participating departments and
divisions within the Town of Ocean City (TOC) as related to Town resources hard equipment assets and labor
where resources are allocated to a defined event. This documentation will address how outside entities such as for
profit and nonprofit businesses, associations, individuals and other Town divisions may apply for utilization of
Town resources, the definitions by which each TOC asset request shall be categorized, the documentation and
updating of TOC available asset inventory, the adaptations to the Private Event Application process and related
Town of Ocean City Policy 6004 wherein these procedures shall reside and the disclosure of responsibilities and
liabilities on both sides of the process.

DEFINITION OF EVENT TYPES (see page 1 of this Policy)

DEFINITION OF PROCEDURES
Any entity or person(s) interested in utilizing Townowned equipment or services (hereinafter referred to as TOC
Assets) must apply for TOC Asset use through the appropriate process managed by the Private Events
Coordinator. Type A events fall under the formal budgeting approval processes set forth by the Town. Types B, C
and D shall follow the Private Event Application Process. Types E and F event types as well as divisiontodivision
requests shall complete a TOC Asset Request form (TAR) outside of the Private Event Process. E, F, G and H
event type TAR forms are processed through the Private Events Coordinator outside of the Private Event
Application Process. DivisiontoDivision TAR forms are completed by the requesting entity with other procedures
as described herein. A sample of the TAR form can be found at the end of this document.

Processed TAR forms, once approved through the Private Event Application process or simply through division
approvals are recorded electronically in the appropriate shared drive. TAR forms are filed electronically using the
month and date of start of usage on the shared drive. TAR forms attached to events through the Private Event
Application process are also recorded within the appropriate private event folder managed by the Private Event
Coordinator. Forms may be reviewed electronically from the shared drive by TOC employees for reference,
inventorying, or to confirm overall allocation of TOC Assets.

Emergency and Disaster Relief needs supersede these guidelines to avert processing time; although, usage should
be tracked, once time allows, to keep accurate inventory and usage information.

REASONABLE NEED VS. COMPETITIVE USE
The condition under which the TOC asset is used and origin of the request play a major role in determining how
policies and guidelines are applied. Complete information will generally lead to applying the following definitions
to the TOC Asset request justifying the path of support to be considered. The definitions are as follows:

Reasonable Need The TOC Asset request originates from within the Town of Ocean City as a requirement
to meet local municipal expectations or needs or the request is deemed as a justified responsibility (legal or
PPM 6004
Page 3
otherwise) of the Town, a unique asset belonging to or in possession of the Town or the Town forces
preference that said TOC asset is to be used over other external asset sources.

Competitive Use Intent to use the TOC Asset in an effort to replace similar assets available externally at a
trackable cost to requestor or the TOC asset is not a TOC necessity or requirement and is an enhancement
that can be duplicated in general through an external provider.

TOC ASSET COSTING
Resolution 201413, approved by the Mayor and Council on August 18, 2014, established the charges for Town
Equipment and Labor related to Type BF Events. A cost must be associated with the TOC Asset use regardless of
how the use has been defined. Costs shall be used to track Investment by Town, Internal Job Cost and /or
toward Fees incurred by Requestor. These costs shall be estimated by the originating department, approved by
the Mayor and City Council and uniformly applied for event needs Townwide. Costs may differ from those applied
to other needs such as disaster relief and Government to Government invoicing. Costs shall be simple in structure
when in the form of public information and may be further broken down internally for budgeting.

HOW COSTS ARE APPLIED
The information below is related to the application of costs, not whether or not the costs are billable back to the
event.

TOC Hardware Assets inherently have a cost associated with them. The Town realizes expenses for hardware from
equipment purchase or asset creation and from raw materials, maintenance, storage, depreciation and
transportation. A cost needs to be associated with each Asset to cover the value of use and duration of the items
use.

In terms of TOC Labor Assets or Services, there are two schools of thought. First is if staff is placed on a job related
to an event, that labor cost should be reflected as an event cost. Use of staff for tasking outside of the positions
normal duties results in a delay in completing those normal duties therefore the cost is specific to the event. The
second perspective is if the staff is assigned during regularly scheduled hours completing work within their scope
of expertise for which they were hired and the job does not incur overtime, there is no need to push the related
cost to the event. If the labor is assigned during hours not regularly scheduled, then the hours are justified for
billing.

Use of Town vehicles and equipment requiring an operator inherently has a combine cost for equipment use and
labor costs to operate said equipment. For the purpose of showing a cost for these operated Town assets, the assets
have one a single hourly rate to cover the package of hardware and labor.

Use of TOC Equipment and Labor for needs related to Event Types A and C also have conditions when it comes to
method of application. Since these event types are produced by the Town using Town funds as the primary
financing source and under the Towns budget, short duration needs and lowvolume needs by the Town from
existing Town assets shall not be billed out by the supplying department. Long duration needs and highvolume
needs may be billed out to the event through and at the discretion of the Towns Budget Manager upon the request
of the source Department or Division. At all times, labor and equipment usage shall be tracked by the source
department and communicated to the department or division producing the event upon completion of needs.
Assets for Town events should not be billed as the assets already belong to the Town for use by the Town.

For Event Types B and E, all planned or anticipated usage of Town Equipment and Labor should be scheduled with
an attached cost. These costs will be communicated through the Private Event Application process to the Mayor
and City Council for review and consideration. Mayor and City Council (M&CC) have the right to, with all
department comments considered, choose what costs if any shall be removed as an expense to an event. The
application of whether assets are in place for a reasonable need or competitive use should be considered at this
time. The standard practice will be: to invoice the event billing contact for approved charges unless
otherwise directed.
PPM 6004
Page 4

Event Types B, C and D shall not be approved by the Mayor and City Council without all Department comments
received and the formal submission thereof to the Mayor and City Council by the Towns Private Event
Coordinator. These comments and job costing figures along with other event details are vital in all Event
considerations.

FORPROFIT VS. NONPROFIT
ForProfit and NonProfit entities shall receive the same consideration and cost structure as costs incurred by the
Town do not change for type of promoter. The Mayor and City Council shall look favorably upon Private Event
Applications submitted for events organized and managed by nonprofit organizations with established offices
within Worcester County. Aforementioned nonprofit applications shall receive a 75% discount on application and
space use fees upon the approval of Mayor and City Council.

INSEASON VS. SHOULDERSEASON
A more vital condition to be considered by M&CC when determining viable billable expenses is time of year event
is to be executed, TOC staffing demands for the dates of the event in question and availability of TOC Assets
requested. For management of the processes and assets as described herein, FIVE SEASONS shall be defined:

WINTER SEASON January 2nd March 15th
(Low demand, low staffing)
SPRING SEASON
March 16th Start of Memorial Day Weekend

(Medium demand, medium staffing)
SUMMER SEASON Start of Memorial Day Weekend Labor Day

(High demand, max staffing)
FALL SEASON
Labor Day October 31st

(Medium demand, medium staffing)
HOLIDAY SEASON November 1st January 1st

(Medium demand, low staffing)

Seasons correlate to not only saturation of private events but also to availability of Town staff and equipment for
vital and fundamental annual job duties, activities and expectations required by Town Departments during that
same time frame. These other responsibilities play a key role in the Towns ability to complete nonstandard add
on tasks requested to support Private Events.

IMPACT VS. INVESTMENT
An important argument when reviewing requested use of Town assets (labor and equipment) is impact on the
Town versus the required investment by the Town. Impact includes variables such as lodging room nights gained
solely by the event taking place (positive), media exposure generated (positive), anticipated consumption of goods
and entertainment within the Town by event attendees (positive), general parking depletion (negative),
displacement of normal usage amenities such as square footage of public beach consumed by an event normally
used by general tourists (negative), and correlation to Towns values and reputation (variable) among others.
Investment is defined by the amount of resources (financial and physical) required by the event from the Town to
successfully execute said event. Financial investments can take on two iterations: (1) To cover the cost of assets
necessary for the safety of Town patrons, elements deemed executable by the Town only or as a proprietary
executable need; or (2) as a monetary request such as seed funding, marketing support, or donation of labor and
equipment. The latter relates back to the subject of Reasonable Need vs. Competitive Use.

PAYMENTS TO TOWN FOR ASSETS USED
Upon cost approval by Mayor and City Council for an event; costs shall be conveyed to event promoter for review
and acceptance. Approval of costs shall be due no later than 30 days prior to event or within three business days of
PPM 6004
Page 5
M&CC approval. Upon final acceptance of costs to be incurred by event. A payment structure shall be enacted with
the following:

50% of all equipment derived costs due at time of approval
75% of all labor derived costs due at time of approval
Balance due 5 business days prior to start of event
Rented equipment insurance policy in place for all TOC provided equipment with Mayor and City Council,
Town of Ocean City, MD as additional insured.

EVENTS WITH MOU
Payment schedule to be established within MOU
Rented equipment insurance policy in place for all TOC provided equipment with Mayor and City Council,
Town of Ocean City, MD as additional insured.

Failure to pay as per the appropriate payment structure places the event at risk of losing services and/or Town
assets.

EQUIPMENT TRACKING
The Private Event Coordinator under the Special Events Division shall track all equipment scheduled for use and
approved by M&CC and the event promoter. Each department/division allocating equipment and/or labor shall
also track assets sourced by their department to a given event using the same data sheet. Last minute additions
need to be added on both sides of allocation for auditing as necessary.

PPM 6004
Page 6
Town of Ocean City, Maryland

Event Support Document
Sample
Rev. 071514
TOWN ASSET REQUEST FORM

All Townowned equipment requested for use by an Event or third party shall be requested herein. Equipment and
labor needs not listed on this form will not be considered for availability or use by event or party.

USE
DATE
TIME
DATE
TIME
TOC
ITEM
QTY
DESC
IN
IN
OUT
OUT
COST

Event Name: _________________________________

Load In: Date(s): ____________________

Contact Name: _______________________________
Event Date(s): _______________________

Contact Phone: ______________________________

Load Out Date(s): ___________________

Email: ________________________________________

Location: _____________________________
PPM 6004
Page 7

6. MISCELLEANEOUS REPORTS AND PRESENTATIONS
B. 3-Year Private Event Approval Request for White Marlin
Festival/Crab Soup Cook-off May 13, 2017
TOWN OF
TO:
THRU:
FROM:
RE:
DATE:
Agenda Item #
6B
Council Meeting
February 2, 2015

White Marlin Festival and Crab Soup Cook-off
January 28, 2015
ISSUE(S):
Lisa Aydelotte for the Downtown Association requests the White

Marlin Festival and Crab Soup Cook-off 3-year event approval be
continued for the date of May 13, 2017.
SUMMARY:
The White Marlin Festival and Crab Soup Cook-off is an annual

fundraiser sponsored by the Ocean City Downtown Association.
Taking place on Somerset Street Plaza, certified chefs provide 2ounce crab soup samples from tented locations for the public to
taste and then vote for their favorite. Trophies are awarded. Soda,
water and draft beer is available for sale.
The applicant requests the Town provide 10 parking spaces at the
Somerset Street Lot for volunteer parking, special event fencing,
trash bags, barricades and cones. The Department of Public Works
can provide these items. The applicant no longer requests picnic
tables.
FISCAL IMPACT:
Revenue to the Town includes $275 for Private Event Fees and
$607.70 for Town Asset and Support Fees, totaling $882.70.
The Downtown Association is requesting two (2) waivers:
The Associations main office is located within Worcester County,
making it eligible to receive up to a 75% discount, or $187.50, in
Application and Space Usage Fees upon approval of the Mayor
and Council as outlined in Resolution 2014-11.
The Downtown Association also requests that Council waive the
Town Asset and Support Fees. PPM 600-4 authorizes the Mayor
and Council to consider all costs and determine if any shall be
waived or lessened based on type of promoting entity or event
beneficiary.
RECOMMENDATION:
Approve event as presented. Associated fees may be waived as

authorized by the Mayor and Council.
ALTERNATIVES:
No staff alternatives suggested.
RESPONSIBLE STAFF:
COORDINATED WITH:
All appropriate departmental staff has reviewed, and the event has
been coordinated with Public Works, the Office of the Fire Marshal
and OCPD.
ATTACHMENT(S):
1)
2)
3)
4)
5)
May 2015 Calendar

Cover Sheet
Application
Layout
Town Asset and Support Fees
~ May 2017 ~
Apr 2017
Sun
Mon
Tue
Jun 2017
Wed
10
Thu
Fri
Sat
Springfest
Springfest
Springfest
11
12
13
Springfest
PE Crab Soup Cookoff - TENTATIVE
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Notes:
Ocean City Private Events 3-Year Approval

Name of Event: White Marlin Festival and Crab Soup Cook-off
Date of Event: Requesting event approval for May 13, 2017
Private Event Fees: $275.00
Less Requested 75% Discount: $187.50
Total Private Event Fees Paid the Town: $87.50
Town Asset & Support Fees: 607.70
Total Fees to Be Paid to Town: $695.20
Things to Note:
The White Marlin Festival and Crab Soup Cook-off is an annual fundraiser sponsored by the Ocean City Downtown
Association. Taking place on Somerset Street Plaza, certified chefs provide 2-ounce crab soup samples from tented
locations for the public to taste and then vote for their favorite. Trophies are awarded. Soda, water and draft beer is
available for sale.
Lisa Parks Aydelotte for the Downtown Association was granted a 3-year event approval for the White Marlin
Festival and Crab Soup Cook-off, and would like to continue this provision, requesting Council approves this event
for the date of May 13, 2017.
There have been no changes or additions requested from previous years. This event will remain the same as
previously held. Therefore, it continues to meet the criteria for the 3-year event approval to be continued.
All appropriate documents have been supplied.
Comments from Department Representatives:
FIRE MARSHAL Must obtain a permit for the use of tents from the Office of the Fire Marshal. A minimum of 15
feet clearance shall be maintained on all sides of the fire hydrants. Access to the fire hydrant from the street must be
maintained at all times. Access of the street from Baltimore Avenue to the Boardwalk shall be maintained for the use
of emergency vehicles. Vendors that are cooking shall provide a fire extinguisher.
RISK MANAGEMENT Insurance Certificate to be submitted prior to the event. Hold harmless agreement signed
and on file.
PUBLIC WORKS Shall provide 10 parking spaces at Somerset St. Lot, special event fencing, cones and trash bags.
Town Asset & Support fees are $607.70.
TOURISM Believes this event is a great enhancement to the May calendar.
REC & PARKS - Drinks provided for sales must be Coca-Cola products.
OCPD, BEACH PATROL, OCCC, EMERGENCY SERVICES and TRANSPORTATION No comments or
concerns.
Date on Council Agenda: February 2, 2015

Council Ruling: ________________________________________________
Other: ________________________________________________
DRAFT
Town of Ocean City

Asset Rate Schedule - Events
Event:
White Marlin Festival/Crab Soup Cook-off
Start Date:
8-May-15
End Date:
Attachment A
12-May-15
Update:8/12/14
PER DAY/TASK
Asset Description
Prev Cost
TOC Cost
STATIC HARDWARE/EQUIP.
Barricade (Type 2) SE, Aluminum (/day)$
5.00 $
5.00
Traffic Cone (/day)
$
2.00 $
2.00
55 Gln Trash Liners (per box)
$
25.00 $
25.00
Cost/Hour
O/T Rate
# of Hours
# OT Hours
# of Days Qty Used Line Cost
1.00
1.00
1.00
10.00 $
4.00 $
1.00 $
M&CC %
Change
Extended Cost
$
-
50.00
8.00
25.00
$50.00
$8.00
$25.00
$
$
$
ACTIVE HARDWARE/EQUIP.
Pick-up Truck/Operator
42.21 $
63.32
6.00
$ 253.26
$253.26
LABOR POSITIONS
Maintenance Staff
Supervisor
$
$
27.21 $
36.06 $
40.82
54.09
6.00
3.00
$ 163.26
$ 108.18
$163.26
$108.18
$
$
TOTAL RAW COST

M&CC MANDATED CHANGE
TOTAL CONVEYED COST
Expaination/Description
$ 607.70
$607.70
OCPD and OCVFD assets shall be provided separately and on a case by case basis.
Availability of Assets is not garaunteed and subject to change without notice.
Town of Ocean City needs shall take priority as related to use of Town assets.
Town of Ocean City Confidential
1/28/2015
Page 1

9 ITEMS REFERRED TO AND PRESENTATIONS FROM
THE CITY SOLICITOR
A. First Reading Ordinance to Amend Chapter 102
Entitled Vehicles for Hire (changes charter bus permit
period from seasonal to year round and changes the
permitting authority from Transportation to Tourism)
TOWN OF

Agenda Item #
Council Meeting
TO:
FROM:
RE:
DATE:
9A
February 2, 2015

Ordinance to Amend Chapter 102
January 28, 2015
ISSUE(S):
First reading of ordinance to amend Chapter 102 entitled

Vehicles for Hire
SUMMARY:
This ordinance revises Chapter 102-84, Parking and standing

restricted; parking in municipal parking lots. It changes the
charter bus permit period from seasonal to year round and
changes the permitting authority from Transportation to Tourism.
FISCAL IMPACT:
Not applicable
RECOMMENDATION:
Pass for second reading.

ALTERNATIVES:
Do not change current Code.
RESPONSIBLE STAFF:
Donna Abbott, Tourism and Marketing Director
COORDINATED WITH:
Tourism Commission with support of HMRA and CVB

Guy R. Ayres, City Solicitor
ATTACHMENT(S):
Ordinance
Ocean City, MD Code of Ordinances
Page 1 of 1
CURRENT CODE
Sec. 102-84. - Parking and standing restricted; parking in municipal parking lots.
The parking or standing of buses in Ocean City, Maryland, between the period commencing May
15 of each year and terminating on September 10 of each year shall be governed as follows:
(1)
(2)
The parking or standing of buses on the public parking lots or streets in Ocean City shall be
prohibited from May 15 through September 10 in the following areas:
a.
All public streets.
b.
All municipal parking lots.
c.
All private parking facilities without a valid permit therefor issued as provided for in
section 102-85
The parking or standing of buses in Ocean City shall be permitted only in municipally
operated parking lots designated by Ocean City as bus parking lots only, and pursuant to the
following regulations:
a.
Any person, persons, corporation or unincorporated association desiring to park in a

municipal bus parking lot shall first obtain a reservation from the transportation
department of Ocean City. The application for said reservation shall be made in writing at
least 14 days prior to the reservation date desired. It shall be accompanied by a permit
fee of $10.00 and a parking fee of $90.00 for each bus for each day for which a parking
reservation is required. Upon receipt of said parking fee, the transportation department
shall determine the availability of the requested spaces for the dates applied for. If space
is available, the transportation department shall mail to the applicant a parking permit or
permits for the spaces reserved. All buses transporting persons for hire to Ocean City,
Maryland, must have such permits prominently displayed on the right side of the
windshield at all times while within the corporate limits of Ocean City.
b.
The number of reservations issued shall be determined by the number of available

spaces.
c.
Debarkation and boarding of said buses shall be only at the municipal transit center or
private parking lots (pursuant to the provisions of section 102-85 hereof), except that the
Police Department may, for good cause shown, from time to time, in specific cases only,
upon prior notification, allow debarkation and boarding at some other location.
d.
Buses so standing or parking in the area herein designated must be, if unattended,
locked, and in no instance shall the operators of said buses allow the motor to be running
when the bus is not moving.
e.
Any person, persons, corporation or unincorporated association parking as herein

specified shall be held responsible for any and all violations caused by the buses used.
f.
Buses transporting participants for a parade or any event at the convention center shall
be exempt from these provisions.
(Code 1972, 99-63)
about:blank
1/28/2015

10 COMMENTS FROM THE PUBLIC
Any person who may wish to speak on any matter at the Regular Session may
be heard during Comments from the Public for a period of five (5) minutes or
such time as may be deemed appropriate by the Council President. Anyone
wishing to be heard shall state their name, address and the subject on which he
or she wishes to speak.

11 COMMENTS FROM THE CITY MANAGER
A. Review of tentative Work Session agenda for
Tuesday, February 10, 2015

12 COMMENTS FROM MAYOR AND CITY COUNCIL

February 2 2015 Complete Agenda

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MAYORANDCITYCOUNCIL

REGULAR SESSION -MAYOR AND CITY COUNCIL

REGULAR SESSION -MAYOR AND CITY COUNCIL

Ocean City, Maryland

REGULAR SESSION -MAYOR AND CITY COUNCIL

The White Marlin Capital of the World

The Honorable Mayor, Council President and Members of Council

2015 Ocean City Air Show

Per the 3-year Memorandum of Understanding (MOU), the Ocean

Potential positive economic impact from lodging, food and

Confirm approval of 2015 event.

Lisa Mitchell, Private Event Coordinator

OC Air Show 2015 Departmental Comments

PRIVATE EVENT APPLICATION

NON-REFUNDABLE APPLICATION FEE:

$100.00 For Profit Applicants, $25.00 Non-Profit Applicants

Private Events Coordinator

A non-refundable application fee must accompany this document.

1. TITLE OF EVENT: ________________________________________________

3. DATE(S) OF EVENT. IF THIS IS A REQUEST FOR A 3-YEAR APPROVAL OR

June 13-14, 2015

June 9 -12, 2015

PO Box 321330, Cocoa Beach, FL 32932

HAVE YOU SUBMITTED SUCH

7216 Etonian Ct., Pittsville MD, 21850

Event mgmt. will

18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE

beach with generators and a tracked skid loader

IF SO, PLEASE ILLUSTRATE ON REQUIRED

Multiple tents are setup on the beach and sand

21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO

CONSIDERATIONS (Be aware that additional charges may be assessed.): ____

23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE?

No refunds on purchased tickets.

Event will cancel if rain is constant and sustained. No rain dates.

will be dispersed in 5 groupings within the event area as defined.

28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &

33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT?

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES

in the clubhouse venue and served with plastic cups.

200,000 - 2,000 in the event area

Will contact Will Edmunds and 85 and sunny vendor

41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY

HAVE YOU ALREADY

Please forward a copy of the approved MDOT

Highway Permit to the Private Events Coordinator.

42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES

Still in progress. Current potential are as follows provided below.): ______________________________________________________

46. PLEASE ATTACH A DETAILED DIAGRAM OF THE EVENT LAYOUT. MAKE

____________TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY

COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE:

LOCAL ORDINANCE DISCLOSURE AND COMPLIANCE

HOLD HARMLESS CLAUSE:

PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT

CALENDAR OF EVENTS LISTING

VIP viewing areas with a exhibit display village.

Person providing this information: _________________________________________________________

REGULAR SESSION -MAYOR AND CITY COUNCIL

The White Marlin Capital of the World

The Honorable Mayor, Council President and Members of Council

Transfer of Taxi Medallion #163

Taha Hachim Bourgo of Academy Taxi, sold Taxi Medallion #163 to

Approve transfer of medallion #163

The Council may exercise their right of first refusal pursuant to