Word Cheat Sheet

Menus and Toolbars

Show or Hide Toolbars Right click on any toolbar, click toolbar name to view or hide
Show or Hide
Click View menu, click next to Ruler to display if not displayed
Horizontal Ruler
Add/Remove buttons to Right click on any Toolbar, choose Customize, click Commands tab. Select
Toolbars desired category, drag desired button to toolbar where you want it to appear.
Selecting Text
Select a word Double click on word
Select a paragraph Triple click in paragraph
Select character by
Click and drag over desired area
character
Select word by word Double click and drag over desired area
Select a continuous Select beginning text of block, move to ending text of the block, press the Shift
block key and click at end of the block
Editing Text
Copy Text Select text then right click and choose copy OR click Edit menu-Copy OR Ctrl+C
Paste Text Select text then right click and choose paste OR click Edit menu-Paste OR Ctrl+V
Drag and Drop Select text, left click and hold button. Drag text to new location and release button.
Formatting Text
Select text, right click then choose desired options OR Use toolbar buttons
Formatting and Editing
Section and page breaks Insert menu, then choose Break. Choose Section or Page
Select the cell with formatting you want to copy, choose the Format Painter
Format Painter
icon from the toolbar, place the cursor in the cell or selected cells and click.
Click File menu, choose Page Setup, use Margins tab OR move margin slider on
Change Margins
Ruler
Change Indents Display Ruler. Slide indent markers to desired locations.
Select lines, right click, choose Paragraph then Indents and Spacing. Change
Change line spacing
Line Spacing
Change page orientation
Click File menu, choose Page Setup, then the Paper Size tab
to Portrait or Landscape
Find and Replace text Click Edit menu, choose Find or Replace
Check Spelling Right click on red squiggles or click Spelling and Grammar button.
Click View menu, choose Header and Footer. To switch between the two
Create Header/Footer
use Switch between button
Insert Page Numbers Click Insert menu, choose Page Numbers, select options

Create Numbered or Add or remove Bullets by clicking or Numbers by clicking on the

Bulleted lists toolbar. Change bullet or number styles by right clicking on a list and choosing
Bullets and Numbering

OVER
Train the Trainer Library Workshops: Developing Materials Fall 2004 - This material has been created by Cheryl Gould for the Infopeople Project
[infopeople.org], supported by the U.S. Institute of Museum and Library Services under the provisions of the Library Services and Technology Act, administered in
California by the State Librarian. Any use of this material should credit the author and funding source.
 Word Cheat Sheet
Tables
Insert a table Click insertion point where table will go, click Insert Table button, click and
drag to choose number of rows and columns
Select a cell Move insertion point to lower left corner of cell (changes to a black arrow) then click
Select several cells Select cell and drag selection over desired cells
Select entire row Move insertion point to left edge of row until it becomes a white arrow then click
Select a column Move insertion point above column until it becomes a black arrow then click
Add a tab in a cell CTRL+Tab
Insert/Delete rows Place insertion point below where you want to add or delete row. Click Table menu,
choose Insert or Delete
Insert/Delete Select column to the right of where you want column inserted or deleted. Click Table
columns menu, choose Insert or Delete
Merge or split cells Select cells, click Table menu, choose Merge Cells or Split Cells
Changing row
Position insertion point at the edge of cell to be changed until double-arrowed resize
heights or column
tool appears. Click and drag to new size.
widths
Show gridlines Click Table menu, choose Show Gridlines
Show/Hide cell Select cells, rows or columns to be alerted, right click, choose Borders and Shading,
borders under Borders tab, choose borders
Word's Automatic Features
The following can be turned on or off using the Tools menu then AutoCorrect. Clicking in the box next to
the feature, a checkmark turns it on, removing the checkmark turns if off.
Capitalize first letter of sentences AutoCorrect tab
Automatically correct spelling AutoCorrect tab; Replace text as you type
Automatically add a line after 3
AutoFormat As You Type
dashes then <enter>
Inserting Items
Insert Images Click Insert menu, choose Picture then either Clip Art or From File
Insert Date Insert menu then choose Date and Time
Position insertion point where worksheet will go. Click Insert Excel
Excel Worksheet
Worksheet button and drag to select number of rows and columns
Tracking Changes
Select text, click Highlight button. Use drop arrow to change colors or
Highlight
None to remove highlighting
Position insertion point where Comment will go. Click Insert menu, choose
Insert Comments
Insert Comment
Turn tracking on or off by double clicking TRK button on status bar. Gray means
Track Changes
feature is off
Using Help
Click Help menu, choose Microsoft Office Help then type question. Right click
Office Assistant
assistant to hide
What's This feature Click Help menu, choose What's This. Press Escape key to turn off

Train the Trainer Library Workshops: Developing Materials Fall 2004 - This material has been created by Cheryl Gould for the Infopeople Project
[infopeople.org], supported by the U.S. Institute of Museum and Library Services under the provisions of the Library Services and Technology Act, administered in
California by the State Librarian. Any use of this material should credit the author and funding source.