OFFICE OF THE STUDENT COUNCIL

University of the Philippines Cebu

Room 165, Arts and Sciences Building
Minutes of the Meeting
Last October 7, 2014, the UP Cebu Student Council 2014-2015 had its 24th
meeting at the Student Council office. The meeting was called to order at 6:38 PM with
10 members present, and 4 members absent. The meeting was presided by Student
Council Chairperson Dyan Gumanao.
The following were present in the meeting:
April Dyan Gumanao (Chairperson)
France Kevin Degamo (Vice Chairperson)
Angel Rose Trocio (Councilor)
Chatch Calderon (Councilor)
Vince Francis Dingding (Councilor)
Justine Raphael Balane (3rd Year Rep.)
Carmen Jonahville Matarlo (3rd Year Rep.)
Patrick Byron Gattoc (2nd Year Rep.)
Hannah Lois Tidalgo (2nd Year Rep.)
The following were late in the meeting:
Christine Meriz (4th Year Rep.), who arrived at 6:50 PM
The following were absent in the meeting:
Narlyn Dura (FA Rep.) - academic concerns (project and competition)
Damsel Mondido (FA Rep.) - academic concerns (project and competition)
Cristine Hellery Libres (4th Year Rep.) - academic concerns (study)
Darl Octa Henessa Santos (Councilor) - academic concerns (study)
Guests:
Erika Palmera (Cookout Production Team Member)
I.

CALL TO ORDER

The meeting was called to order at 6:38 PM. Quorum was established.
A. AGENDA
1. Business Arising
a. Approval of Minutes
b. Communication from OSA
2. Cookout Matters
3. PI Campaign

4. UNISO
5. Other Matters
Councilor Trocio motioned to move the Cookout Updates to the first to be discussed
on the agenda. Representative Gattoc duly seconded the motion.
Councilor Calderon motioned to add the 1st Year Representative Elections on the
5th agenda, Other Matters. Motion was approved by Representative Matarlo.
REVISED AGENDA
1. Cookout Matters
2. Business Arising
a. Approval of Minutes
b. Communication from OSA
3. PI Campaign
4. UNISO
5. Other Matters
a. 1st Year Representative Elections
B. ORDER OF BUSINESS
1. COOKOUT UPDATES
a. Updates are kept off the record for preparation purposes
2. Business Arising
a. Approval of Minutes
Sec. Gen. Solon told the body that the 22nd Minutes of the Meeting and
the Special Meeting conducted last September 25, 2014 were still not finished.
The 23rd Minutes of the Meeting were still with Representative Libres, the acting
Secretary General during that meeting. Chairperson Gumanao suggested that
the minutes be posted online for the body to view and approve. Deadline for the
approval of the minutes would be on Friday, October 10, 2014.
b. Communication from OSA
Chairperson Gumanao announced to the body that the Student Council
received an invitation to join the Grand Rally for the 1st Year Representative
Elections on the following day, October 8, 2014, Wednesday. However, with the
putting up of the OLX booth and the UNISO meeting, Chairperson Gumanao
suggested that the members of the council be divided and be designated to each
event.

3. PI CAMPAIGN
Councilor Trocio reported to the body that UP FIAT was now committed to
the PI Campaign. Furthermore, forums for the freshmen could be done through
their NSTP classes and for the upperclassmen and other organizations,
Councilor Trocio said that Miss Gigi and Professor Cabahug were willing to work
with the council if ever the council decided to hold a forum for PI. A candle
lighting event could be conducted at the Oblation square after the forum and the
PI Signature Campaign should have a booth, as well.
Councilor Trocio said that since it was Cookout week, the activities for the
PI Campaign could be done after Cookout week. Chairperson Gumanao shared
that one of her classes, Dev Comm, wanted to tap the council regarding the PI
Campaign.
4. UNISO
Vice-Chairperson Degamo reported that the UNISO meeting would now
be held at the ILC at 9 AM until 12 NN, instead of the supposed meeting at 1 PM
until 4 PM. Since the OSA was still in the process of counting the recognized
organizations for Academic Year 2014-2015, quorum for the meeting would be
based on the number of recognized organizations last academic year (A.Y. 20132014). Vice-Chairperson Degamo stated that there were 50 recognized
organizations last academic year, with 2 graduate organizations. Quorum for the
UNISO meeting would be 25. As of the date, 36 organizations had confirmed to
attend the UNISO meeting, with 21 organizations whose chairpersons were
going to attend, 9 who were going to send representatives, and 6 who were
unsure who to send.
The amendments to the House Rules and the Election for the UNISO
Chairperson would be the highlight of the meeting. Vice-Chairperson Degamo
said that because of the agenda, organizations that were going to send
representatives should also bring with them a letter of authorization. ViceChairperson Degamo explained the tasks to be exercised on the meeting
tomorrow and said that there were 4 volunteers who were going to help. Another
point made by Vice-Chairperson Degamo was the projector to be used. He
explained that although the venue was free, the use of the projector required a
fee. Vice-Chairperson Degamo was shocked to find out that even if you had a
letter signed by the Dean to waive the fees, the letter would not be entertained
since the ILC was said to be an income generating project. In the end, ViceChairperson Degamo got updates from the officers assigned to specific
organizations of the attendance of these organizations.
Vice-Chairperson Degamo presented a question to the body: what if an
organization sent a representative without an authorization letter? Chairperson
Gumanao answered that representatives of the organizations, recognized or
unrecognized, must bring an authorization letter since it would be unfair to the

other organizations. Moreover, authorization letters in the form of text messages

would be acceptable.
5. OTHER MATTERS
a. 1st Year Representative Elections
Councilor Calderon inquired about the publicity material and
Representative Gattoc duly answered that it was now posted. Chairperson
Gumanao requested that the body share the publicity material.
b. Other Updates
Chairperson Gumanao updated the body on the UCSFA meeting she had
attended recently.
Councilor Calderon raised the concern of a freshman that there was an
SC member who joined an RTR. Councilor Calderon reminded the body that on
the previous meeting, the officers had agreed that no council member would join
or help in the campaign. Chairperson Gumanao duly explained that the council
members could campaign but not join any RTRs.
II.

ADJOURNMENT

The 24th meeting of the Student Council 2014-2015 was adjourned at 9:20
PM. Motion to adjourn was approved by Representative Balane and duly seconded
by Representative Tidalgo.

Prepared by:
Christine Margarette U. Solon
Secretary General