OFFICE OF THE STUDENT COUNCIL

University of the Philippines Cebu

Room 165, Arts and Sciences Building
Minutes of the Meeting
Last November 25, 2014, the UP Cebu Student Council 2014-2015 had its 31 st meeting at the
Student Council office. The meeting was called to order at 6:52 PM with 9 members present and 8
members absent. The meeting was presided by Student Council Chairperson Dyan Gumanao.
The following were present in the meeting:
April Dyan Gumanao (Chairperson)
Angel Rose Trocio (Councilor)
Darl Octa Henessa Santos (Councilor)
Justine Balane (3rd Year Rep.)
Patrick Byron Gattoc (2nd Year Rep.)
Hannah Lois Tidalgo (2nd Year Rep.) left at 7:10 PM
Syrum Quinto (1st Year Rep.)
Damsel Mondido (FA Rep.)
The following were late in the meeting:
France Kevin Degamo (Vice Chairperson) arrived at 7:02 PM
The following were absent in the meeting:
Christine Meriz (4th Year Rep.)
Vince Francis Dingding (Councilor) academic concerns (forum)
Chatch Calderon (Councilor) health concerns
Cristine Hellery Libres (4th Year Rep.) health concerns
Carmen Jonahville Matarlo (3rd Year Rep.) academic concerns (forum)
Nicole Carreon (1st Year Rep) health concerns (migraine)
Narlyn Dura (FA Rep.) academic concerns (plates)
Paulo Salada (UNISO Chairperson)
I.

CALL TO ORDER
The meeting was called to order at 6:52 PM. With 9 members present, quorum was not
established. Consequently, Chairperson Gumanao decided to have updates on the agenda for the
meeting instead.

A. AGENDA
1. Business Arising
a. Cookout Matters
b. BMI

2.
3.
4.
5.

GASC Matters
Pasko sa UP
UP Intramurals
Other Matters
a. DAC Meeting
b. VAWC

B. ORDER OF BUSINESS
1. BUSINESS ARISING
a. COOKOUT MATTERS
Councilor Santos reported that she had gone to the Accounting Office and there was
some confusion with the amount of money. Chairperson Gumanao said that she had talked
to the Accounting Personnel before.
Possible 3 companies as suppliers were PROAVM, BUG ROCK/LIFE DECK (?), and
RRB. Chairperson Gumanao said that the company with the lowest costing for the sound
system and lights would be awarded the bid (?).
With regard to the budget, Representative Carreon had been paid and only PhP 4,
000.00 was lacking. Moreover, some employees at OSA bought a few GCs as well, and
payment for the GCs would be given on the next semester. Follow-ups on the other GCs
were given, such as the Park Lane GC.
On the issue of the Cookout Shirts, a statement would be posted by Councilor Trocio
regarding the status of the shirts. Chairperson Gumanao and the supplier had agreed that
the shirts be released on December 12, 2014. However, the supplier of the shirts could not
be contacted as of the moment. Members in charge of the shirts were trying to contact the
supplier but no reply was received yet.
b. BMI
December 15, 2014, the tentative date for the BMI, was moved to the second
week of January and after GASC. The set date was on January 12, 2014.
2. GASC MATTERS
It was confirmed that the UP Cebu campus would host the 38 th GASC. It was also on the
memo from the OSR that the Kasama sa UP National Congress would be held on the same
campus.
Representative Tidalgo shared to the council the event organized by Haeng UP prior to her
departure. The organization has asked to work with the council on their upcoming event: the
Hallyu Con (?) to make the scope bigger. Chairperson Gumanao said that it was ok as long as
the organization presents the activities for the event and the role and tasks of the council
clearly.
Chairperson Gumanao proceeded to share the news that the Solidaridad Convention was
going to be held at UP Cebu as well. Date stated in the letter was for the event to take place

this January 6, 7, and 8, 2015. Committees for the event were Finance (solicitations), Logistics
(venue, food, accommodations, technical, and transportation), Secretariat (registration,
tarpaulin printing services, etc). Chairperson Gumanao suggested that the council work under
the same committee as for the GASC. Furthermore, it was requested that the Union Building
be used for the Kasama sa UP.
Tasking for the GASC was discussed after. Updates are as follows:
COMMITTEE

UPDATES
Sugbutel (PhP 99.00; 1 month before
dapat)
Cebu Guest House (PhP 250/day)
Cendet (?) (Approx. PhP 250/head/night)
Technical (borrow a projector for 2 days
use c/o GY for SocSci and Gumanao from
Maria (?)
Chairs & Tables c/o Balane and Gattoc
Joweldon
Budget of PhP 60.00
*according to Councilor Trocio, members of the
finance team had not yet convened

LOGISTICS

FOOD
FINANCE/MARKETING
SECRETARIAT

Laptops for the registration

Chairperson Gumanao suggested that the delegates for the KAS UP be on the same
accommodations and use the same transportation as the delegates of the GASC. This was for
the security of the delegates. A memo was sent containing the information: confirmation,
student council reports and resolutions to be submitted to the OSR. December 5, 2014 would
be the submission of resolutions. The deadline for the confirmation date would be on
December 19, 2014, 5 PM, through email.
Initial Registration amounted to PhP 1, 360.00. The amount includes food,
accommodations, etc. Representatives Balane and Gattoc would be the ones to take care of
the reservations for the AS Lobby and Union Building. Chairperson Gumanao, Vice
Chairperson Degamo and Councilor Calderon would be the ones assigned to reservation of
the accommodations.
Regarding the transportation, Councilor Dingding had already made a letter and
Chairperson Gumanao would edit it after. Furthermore, she volunteered to go to the office of
the Kaushung busses across the city hall to deliver the said letter.
Projectors for the event were needed and the council would try to ask the OSA to borrow
their projector. They would also try to ask the Social Sciences offices and outside sources for
projectors. Chairs and tables for the event would also be needed. It was requested that chairs
with armrests would be used for the GASC.
For the food, Chairperson Gumanao had asked Joweldon for their price. Vice Chairperson
Degamo said that in previous GASCs, the delegates were asked to bring their own tumblers. It
was suggested that upon registration, each delegate would receive a cup/tumbler which he/she
will use throughout the duration of the event.

Since the Finance/Marketing committee had not yet convened, Chairperson Gumanao
suggested that a draft for a solicitation letter, sponsorship letter, etc.
Members in the Secretariat Committee were told that they could help out on the Logistics
Committee, especially on the technical aspects.
3. PASKO SA UP
Representative Mondido reported that on December 12, 2014, date of the Lantern Parade,
there would be a party after the Lantern Parade. Furthermore, if the members had any ideas or
suggestions, they were welcome to give them.
4. UP INTRAMURALS
Chairperson Gumanao and Representative Libres would be the ones to attend the
meeting. According to Chairperson Gumanao, most of the clusters opted to have the
intramurals around March 2015. Moreover, Athletes Night would be the event along with the
opening ceremony, which would be handled and organized by the council.
5. OTHER MATTERS
a. DAC MEETING
Chairperson Gumanao reported that on the DACs last meeting, one of the pressing
concerns was the No ID, No Entry Policy. Chairperson Gumanao said that there should
be a consultation with the MSA and it was discussed that the MSA would be on February.
Regarding the Library Fees, Chairperson Gumanao reported that it was approved
system-wide. It was discussed that it was not a pattern with the Diliman campus, rather it
was BOR (?) approved. Vice Chairperson Degamo said that that might only apply to
Diliman. Chairperson Gumanao replied that she had asked for the policy paper regarding
the library fees.
For the IDs of the students, it was reported that the IDs for the first years was ongoing
and certifications could be acquired from the CSO for free. There was no release date
reported for the IDs. For older students who surrendered their IDs, they could get their
IDs back from the CSO and their new IDs will be released to them when they are ready.
They will then surrender their old ID in exchange for the new one. There is an assurance
that no IDs will be released this semester due to the machine being repaired.
Liquidation for the org activities that had/needed funding would be taken care of by
Vice Chairperson Degamo.
b. VAWC
Councilor Trocio offered to post the series of activities for the council members to
spread online and offline. Chairperson Gumanao also said that the council should prepare
for the Human Rights Week Commemoration on December 10, 2014 and the Oblation
Run on December 12, 2014. Chairperson Gumanao had also told the organizers for the
Oblation Run the stands which the council carries for the runners to carry on their run.

II.

ADJOURNMENT OF THE MEETING

The 31st council meeting adjourned at 7:50 PM. Motion to adjourn was approved by Councilor
Trocio and seconded by Councilor Santos.

Prepared by:
Christine Margarette U. Solon
Secretary General