Professional Documents
Culture Documents
Recommendations
Familiarize yourself with the various Wage Types that
present during a payroll cycle. You can print off that list
via the BEACON Help links. Information on how to do
this is located at the end of this Job Aid.
A note about Wage Types. Those with an / are
summative wage types. (Ex. /101 is Total Gross
Amount.)
They are a summary of many wage types. They will not
show all the Wage Types that are behind the scenes.
To see those Wage Types, you would have to list them
individually.
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After copying the data from Excel, you would make
sure your cursor is within the single value block and
click on the Upload from clipboard icon.
Click on the Execute/Copy command when you are
finished.
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You will enter the amounts to trigger the system to report only those results. In
this example, we wanted only those employees who have a $500 difference in
pay from this pay period to the previous one. It is very important to pick an
amount that would trigger you to investigate further.
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If you have clicked on the Multiple Selection icon at the end of the
Wage Types, you will come to this screen.
Here, you can identify specific wage types to include or when you
click on the Exclude Single Values tab, you can pull out wage
types that you do not want the system to include in your report.
In our example, we used Gross Salary which can be skewed by
the inclusion of a Longevity Payment (Wage Type 1220.) If we did
not want the system to report it, we would enter that Wage Type
here or you can simply delete it from Select Single Values.
Click on the Copy function when you are ready to return to the
Main Screen.
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In the Background
You can run larger
reports that wont time
out.
You will not have a
time out on the
system.
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We have identified what we want to see and how we want to see it.
(Please note, this report was run in real time and not in the
background. You would not have this functionality with a report run in
the background.)
Once we run the report, we may want the system to show us a
calculation of that data; especially if we are doing a comparison
between two points in time.
The data will not populate until we add the formulas for the system to
calculate and the layout for the data to be presented.
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Moving the slide bar at the bottom of the page to the far
right, you can see that the current amount of $3,600.64
is compared to the previous amount of $3,906.07 to
yield a difference of $305.23
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Recommendations
Run a basic report using a variant (Total base pay or
total other pay by employee) on one employee so that
you can see all of the wage types that are active. This
will give you a starting point on which wage types you
want to add to your favorites.
It will also help you see which Variants already created
can help you answer questions. Zprod Variants are
created by BEST Shared Services and would be good to
use as a first step.
Identify the type of information you want to retrieve.
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Useful Links
Run a report in the background
http://help.mybeacon.nc.gov/beaconhelp/General_Informati
on/Quick%20References/r_Run%20a%20Report%20in
%20Background.htm#TopOfPage
BEACON Payroll folder
http://help.mybeacon.nc.gov/beaconhelp/TOC11.html
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