Some important points about PMP exam

61% is required to pass the exam

Exam contains 200 questions
25 questions are pretest questions, which
dont count towards your score. They are
scattered throughout the exam.
five basic domains contribute to exam
questions

Some important points about PMP exam

They are
Initiating process
13% - 23 questions
Planning process
24% - 42 questions
Executing process
30% - 53 questions

Some important points about PMP exam

Monitoring and Controlling process
25% - 43 questions
Closing process
8% - 14 questions
Professional Responsibility
Number of questions may vary 5% from
each domain

Session Objectives
To understand and identify a Project
What is Project Management
What is a Program and Program
Management?
What is Portfolio and Portfolio
Management?
Why projects are undertaken
What is Project Management Office?
What qualifies a good Project Manager

Session Objectives
Understand Project Life Cycle
Identify characteristics of Project Life Cycle
Understand and identify characteristics of
Project Phase
What is Project Governance
To differentiate between a Project and an
Operation

Session Objectives
Identify Project Stakeholders
Understand importance of stakeholders in
influencing the project
Understand different types of
organizations and their influences on the
project
Enterprise Environmental Factors
Organizational Process Assets

What is a Project?
Temporary
Unique products or services
A PROJECT is a temporary endeavor
undertaken to create unique products,
services or result.

Application of

Skills
Tools and Techniques

Project Management is the application of

knowledge, skills, tools and techniques to
project activities

Managing a Project means

Identifying Requirements
Setting Clear and Achievable Objectives
Balancing TRIPLE Constraints
The TRIPLE
CONSTRAINTS are
SCOPE, TIME, COST
QUALITY, RISK & CS

Program
A Program is a group of related projects
managed in a coordinated way to obtain
benefits and control not available from
managing them individually.
Program
management
focuses
on
interdependencies of projects and describes
the best approach to achieving program
objectives.

Portfolio
A Portfolio is a collection of projects or
programs and other work that are grouped
together to facilitate effective management
of the work to meet strategic business
objectives.
Portfolio management is an approach to
centralized management of collection of
programs, portfolios and other work, to
achieve organizational goals.

Scope

Project

Program

Projects have
defined
objective,
Scope is
progressively
elaborated
throughout
the project
life cycle

Programs
have a larger
scope and
provide more
significant
benefits

Portfolio
Portfolios
have a
business
scope that
changes with
the strategic
goals of the
organization

Change

Project

Program

Portfolio

Project
Managers
expect
change and
implement
processes to
keep change
managed
and
controlled.

The program
manager
must Expect
change from
both inside
and outside
the program
and be
prepared to
manage the
changes

Portfolio
Manager
continually
Monitor
changes in
the broad
environment

Planning

Project

Program

Portfolio

Project
Managers
Progressively
elaborate highlevel
information into
detailed plans
throughout the
project life
cycle.

Program
managers
develop the
overall program
plan and create
high-level plans
to guide
detailed
planning at the
component
level

Portfolio
managers
create and
maintain
necessary
processes and
communication
relative to the
aggregate
portfolio

Market demand
Organizational need
Customer request
Technological advancement
Legal requirement

Project Management Office

Coordinates resources
Develops Project management
methodologies, best practices and
standards
Repository of project templates and
documents
Monitoring quality of projects

Application Area Knowledge

o Standards and Regulations of the Area
General Management Skills
o IT Skills
o Budgeting Skills
Project Environment
o Cultural and Social
o International and Political
o Physical (Ecology)

Interpersonal Skills
o Communications Skills
o Organizational and Planning Skills
o Conflict Management Skills
o Negotiating and Influencing Skills
o Leadership and Motivating Skills
o Team Building Skills
o Problem Solving Skills

Project life spans through

Initiating

Starting
the
project

Planning

Organizing
preparing for the
project

Executing

Monitoring&
Controlling

Carrying out the project

work

Phases

Closing

Closing the
project

Characteristics are
o Phases are sequential
o Cost and Staffing
Low at the Start
High in Intermediate
Low at the End

Characteristics are
o Level of uncertainty
High at the Start
Drop to minimum
at End
o Stakeholders influence
High at the Start
Low at the End

Characteristics are
o Cost of Changes
Low at the Start
Increases to
maximum
towards End

Deliverable
A DELIVERABLE is a measurable, verifiable
work product Phase
The completion and approval of one or more
deliverables characterizes a PROJECT PHASE

1.
2.
3.
4.

Phases are sequential

Work differs from one to another
End of each phase, a deliverable is produced
Phase end deliverables are reviewed whether
to continue or to abort the phase / project

Sub-Phase
Phases can be decomposed into sub-phases,
depending on the project size, complexity.
Phase End Review
Evaluation of deliverables and project
Performance
Determine if project should go to next phase

Is a method of controlling the project and

ensuring its success
The Phase structure provides basis for control
Project Manager & team determines
appropriate method of control
Phase end Reviews are also known as Phase
Exit, Milestone, Phase Gates, Decision Gates,
Stage Gates or Kill Points

1.
2.
3.

Sequential Relationship
Overlapping Relationship
Iterative Relationship

Both
Performed by people
Constrained by limitations
Planned, executed and controlled
Differ by
Temporary
Unique

Project Operation

Performed by
Project
-Temporary
-Unique

people
Constrained by

Operation

limitations

-Ongoing

Planned,

-Repetitive

Executed &
controlled

Identify Stakeholders
Determine requirements and Expectations
Influences
Positive
Negative
Project Stakeholders are individuals and
organizations who are actively involved in
the project, or whose interests may be
positively or negatively affected as a result
of
project
execution
or
successful
completion

Key Stakeholders are:

Customer
Project Manager
Performing Organization
Project Team
Project Management Team
Sponsor
Influencers (Positive and Negative)
PMO

Organizational culture will have a direct

influence on the success of the project
Organizational culture includes:
Values
Organizational policies and procedures
View of authority relationships
Work ethic and work hours

Types of Organization
o Functional
o Matrix
Weak
Balanced
Strong
o Projectized

Chief

Project Coordination

Executive
Functional
Manager

Staff 1

Functional
Manager

Functional
Manager

Staff 4

Staff 7

Staff 2

Staff 5

Staff 8

Staff 3

Staff 6

Staff 9

Assigned to project

Project Managers Authority

Little and known as Project Coordinator /
Project Expeditor
Resources Availability
Little
Control of the Project
Functional Manager
Project Managers Role
Part-Time
Project Management Admin Staff
Part-Time

Advantages
Clear reporting relationships
Highly specialized expertise
Drive for technical excellence
Disadvantages
Hierarchical decision and communication
processes
Employee development opportunities limited
PM is dependent on his personal influence
Limitations to customer satisfaction and
influence

Chief
Executive
Functional
Manager

Staff 1

Functional
Manager

Functional
Manager

Staff 4

Staff 7

Staff 2

Staff 5

Staff 8

Staff 3

Staff 6

Staff 9

Assigned to project

Project Coordination

Project Managers Authority

Limited and known as Project Coordinator
Resources Availability
Limited
Control of the Project
Functional Manager
Project Managers Role
Part-Time
Project Management Admin Staff
Part-Time

Chief
Executive
Functional
Manager

Staff 1

Functional
Manager

Functional
Manager

Staff 4

Staff 7

Staff 2

Staff 5

Staff 8

Project
Manager

Staff 6

Staff 9

Assigned to project

Project Coordination

Project Managers Authority

Low to Moderate
Resources Availability
Low to Moderate
Control of the Project
Mixed
Project Managers Role
Full-Time
Project Management Admin Staff
Part-Time

Chief
Executive

Functional
Manager

Staff 1

Functional
Manager

Staff 4

Staff 2

Staff 5

Project Manager

Staff 6

Assigned to project

Manager of
projects managers

Project Manager

Project Manager

Project Manager

Project Coordination

Project Managers Authority

Moderate to High
Resources Availability
Moderate to High
Control of the Project
Project Manager
Project Managers Role
Full-Time
Project Management Admin Staff
Full-Time

Project Coordination

Chief
Executive

Project
Manager

Staff 1

Project
Manager

Project
Manager

Staff 4

Staff 7

Staff 2

Staff 5

Staff 8

Staff 3

Staff 6

Staff 9

Assigned to project

Project Managers Authority

Total
Resources Availability
Total
Control of the Project
Project Manager
Project Managers Role
Full-Time
Project Management Admin Staff
Full-Time

Advantages
Clear accountability
Decision making
Customer relationships
Disadvantages
Focus on technical competence reduced
Project Manager may be technical/nontechnical
Project team is dissolved at the completion
of the
project

1.
2.
3.
4.
5.
6.
7.
8.
9.

10.

Organizational Structure
Organizational Culture
Governmental/Industry standards
Infrastructure
Existing Human Resources
Personnel Administration
Organizations Work Authorization System
Marketplace conditions
Stakeholders risk tolerance
Project Management Information System

1.

2.
3.
4.
5.

6.
7.
8.

9.

Organizational processes, standards &

procedures
Templates
Organizational communications requirements
Financial controls procedures
Issues and Defect Management procedures
Change control procedures
Risk Control procedures
Procedures approving and issuing work
authorizations
Organizational knowledge base

To Sum up
o We know what Project is
o We know what Project Management is
o We know what a Program and Program
Management is
o We know what Portfolio and Portfolio
Management is
o We know why projects are undertaken
o We know what Project Management
Office is
o We know what are qualifies of a good
Project Manager

To Sum up
We know what Project Life Cycle is
We know the characteristics of Project Life
Cycle
We know characteristics of Project Phase
We know what Project Governance is
We know differences between a Project and
an Operation

To Sum up
We know to identify Project Stakeholders
We know the importance of stakeholders in
influencing the project
We know different types of organizations
and their influences on the project
We know what Enterprise Environmental
Factors are
We know what Organizational Process
Assets are