Item 6.

01

TO:

Downtown Parking Commission

FROM:

Bill Turnblad, Community Development Director

DATE:

January 5, 2015

RE:

Downtown Permits & Rates

BACKGROUND
At the December meeting the Parking Commission decided which permits would be valid in the
downtown public parking lots. The tables below detail the Commissions decisions.
2015 Parking Lot Permits
Permit
Parking mitigation permits (Day Use)
Business parking permits (Day Use)
Downtown Resident Permit (24/7)
Stillwater Resident Permit (no overnight)

Description
Monthly fee for private businesses to use public
lots to mitigate lack of on-site parking
Permit to park in specific lots all day rather than
for 3 or 4 hour posted limit
Permit for Downtown Residents to park 24/7 in
specific lots
Permit for Stillwater residents to park in Downtown
pay lots for free (no overnight parking)

Current valid lots

4, 5, 8b, 9, 16, 17

Proposed valid lots

4, 5, 8b, 11, part of 12, 16, 17

4, 5, 8b, 9, 16, 17

4, 5, 8b, 11, part of 12, 16, 17

4, 5, 8b, 9, 16, 17

3, 4, 5, 10, part of 12, 16, 17

NA

Any public lot except 8a and

the ramp

This table summarizes the 2015 policies by lot.

Lot #

Pay lot

High turnover

1
2
3
4
5
6
7
8a
8b
9
10
11
12
13
14
15
16
17
18
19
20

Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
Yes
Yes
Yes
Yes
No
No
No
No
No
No
No
No
No

Yes
Yes
No
No
No
Yes
Yes
Yes
No
No
No
No
No
No
No
Yes
No
Yes
No
No
No

Downtown
resident permit
No
No
Yes
Yes
Yes
No
No
No
No
No
Yes
No
Yes 1
No
No
No
Yes
Yes
No
No
No

Day use permit

Hour limit

No
No
No
Yes
Yes
No
No
No
Yes
No
No
Yes
Yes 1
No
No
No
Yes
Yes
No
No
No

NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
24
42
24
4
4
4
42
42
24

West row of spaces only. East portion of lot is trail head parking.

Private parking during business hours. Public parking allowed after business hours.

Stillwater resident
permit
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
Yes
Yes
Yes
Yes
Yes
Yes 2
Yes
Yes
Yes
Yes
Yes 2
Yes 2
Yes

Parking Permits 2015

Page 2

Still to be determined is whether permit rates should increase in 2015. And if so, what should the new
rates be?
Also, the Parking Commission asked staff to look again at the rate for the pay lots. Specifically, is the $5
rate that was recommended by the Parking Commission last summer larger than is necessary to generate
sufficient operating and capital revenue? Or, could the rate be lowered to $4 or perhaps $3?
REQUEST
Review the current fees to determine whether they should change in 2015. Then, forward rate
recommendations to the City Council.
ANALYSIS
1. The cost of monthly permits to pay for the downtown surface lots capital and operating expenses
has not been raised since initially implemented decades ago. In the meantime the costs of
construction and operation have continued to escalate. Should the cost of permits remain at their
current $10 per month? Or with the recent change in pay lots, is the time right to raise these fees?
a. Perhaps the permits should be increased to:
i. $20/ month for the 24/7 downtown resident permit
ii. $15/month for the business permit
b. Stillwater resident pass should probably cost $5/year (or whatever actual cost of materials
is).
c. The current parking mitigation fee for business owners that are increasing the impact of a
property on the parking system is $10 per month per increased deficit space. And an
argument could be made for increasing it to the same fee as the standard business permit.
So, if the standard permit fee goes up to $15 per month, perhaps the mitigation fee should
also increase to $15 per month per increased deficit space. But, January 2015s invoicing
for the mitigation fees will be the first uncontested invoicing the City has had since we
switched from the honor system this summer to an invoicing system for these
mitigation fees. For that reason alone, it may be wise NOT to raise the monthly fee just
yet.
Summary Table Suggested Permit Fees
Permit

Description

Current Fee

Suggested 2015 Fee

Current valid lots

Proposed valid lots

Parking mitigation
permits (Day Use)

Monthly fee for private

businesses to use public lots to
mitigate lack of on-site parking
Permit to park in specific lots all
day rather than for 3 or 4 hour
posted limit
Permit for Downtown Residents
to park 24/7 in specific lots
Permit for Stillwater residents to
park in Downtown pay lots for
free (no overnight parking)

$10/month

$10/month (same as
uncovered rate in ramp)

4, 5, 8b, 9, 16, 17

4, 5, 8b, 11, part of 12,

16, 17

$10/month

$15/month (same as
covered rate in ramp)

4, 5, 8b, 9, 16, 17

4, 5, 8b, 11, part of 12,

16, 17

$10/month

$20/month

4, 5, 8b, 9, 16, 17

NA

$5/year (or actual cost of

permit materials)

NA

3, 4, 5, 10, part of 12,

16, 17
Any public lot except
8a and the ramp

Business parking
permits (Day Use)
Downtown Resident
Permit (24/7)
Stillwater Resident
Permit (no overnight)

2. Last summer, the Parking Commission voted to recommend that the Council adopt a $5 all day
rate to park in the 11 pay lots east of Main Street. This was based upon an analysis of the likely
amount of revenue that would be generated in the 11 lots, and the systems total estimated
operating and capital costs. Last month the Commission wanted to look at that original analysis
to decide whether to keep the $5 rate or recommend that the Council adopt a lower rate.
a. The attached spreadsheets show the amount of revenue that would be generated by rates
of $3, $4 and $5. They also show the amount of revenue needed per year.

Parking Permits 2015

Page 3

b. There are assumptions made for the amount of revenue each parking space in each of the
11 lots would make. The assumptions are all based upon a percentage of what we know
is generated historically by the spaces in Lots 1 and 2.
c. As seen in the attached spreadsheets, the assumed revenue per space for each lot is 20%
to 60% less than Lot 2s historical revenue generation. The reduction in revenue
generation assigned to each lot depends upon location of the lot. The further it is away
from a prime location, the larger the reduction.
d. If assumptions are correct, a $3 rate in all pay lots may generate just enough to cover all
operating and capital costs. Though it would not cover any increased summer help
positions to service the larger number of pay lots. A $4 rate might generate a surplus of
$66,000 annually. And, a $5 rate might generate over $120,000 in surplus revenues.
e. The assumptions that were made are merely educated guesses. Consequently, staff is not
overly confident in the projected revenue generation. Therefore, we would recommend
NOT charging the $3 rate, since that will likely not cover all costs. At a minimum, staff
would recommend the $4 rate. At least, if the assumptions are overly optimistic, we
would still probably generate enough revenue to cover costs. On the other hand, if the
estimates are too conservative and more revenue is generated, it can go to cover the large
gap in the parking ramps performance.

RECOMMENDATION
Staff recommends considering raising the permit rates as suggested. We also recommend being
conservative about the pay lot rate. $4 may cover costs, but if it does not, a rate increase in the next few
years would likely not be accepted well by patrons. Therefore, thought should be given to keeping the $5
rate recommended by the Commission last year.

bt
Attachments:

2015 Permit Map

Rate spreadsheets

Lot 10
Lot 11

Do

98

Lot
13

Lot
14

Lot
8b

t
erry S
Mulb

Lot
9

18 Lot

8a

Lot 7

96
1
Ave

ial
merc
Com

2
2
1
2

[ Lot
[5

Lot 6

ey

Bear

468 marke
148 unmar

1,842 total
1,412 free
76.7% of s

1
7
4

1
Park

Lot 1 (pay
Lot 2 (pay
Lot 3 (pay
Lot 4 (pay
Lot 5 (pay
Lot 6 (pay
Lot 7 (pay
Lot 8a ("pr
Lot 8b (pa
Lot 9 (pay
Lot 10 (pa
Lot 11 (pa
Lot 12 (fre
Lot 13 (fre
Lot 14 (fre
Lot 15 (fre
Lot 16 (fre
Lot 17 (fre
Lot 18 (fre
Lot 19 (fre
Lot 20 (fre
Ramp (pay

Total = 1,2

Lot
2

17

n St

y
Tedd

rk

Lot
17

a
ell P

33
10
4

1
2

Nelso

Lot
3

29
2
1

1
12
1

St
Olive

[[

ge

n Al l
Nelso

Brid
Lift

Low

ark
ell P
Low

[[

1
1

Lot
4

Lot 16

13

[
[

166
2

tnut S
Ches

61

St

St

11

1
8

le y
n Al
Unio

nd S
Seco

d
Thir

le St

5
Proposed
1 6

Main

Myrt

rS
Wate

Lot 15

Approved,
not yet built.

Lot
1

Lot 18

Still

Lot
20

St
Pine

Lot 19

2014Spaces
98
84
33
29
7
16
16
75
30
48
45

$221,505
$244,021

TotalGoal

$136,065
$33,814
$39,100
$12,526

TotalRevenue

PayLots(notramp)
Monthlypermits
Ticketsandfines1
Misc

Current
$89,906
$46,158
$0
$0
$0
$0
$0
$0
$0
$0
$0

Current
/space/year2
$848
$420
$0
$0
$0
$0
$0
$0
$0
$0
$0

Reserveorshortfall
$22,517
Avgof201314
2
Avgof200814,butbasedonthenumberofspacesin2012
ProposaltochargeinalllotseastofMainisbaseduponinitiatingaresidentpasssystem

Parkingsales
Lot
Lot1
Lot2
Lot3
Lot4
Lot5
Lot6
Lot7
Lot8b
Lot9
Lot10
Lot11

Projected
r/s/y@$3
$509
$420
$420
$336
$336
$420
$420
$252
$168
$168
$168

$9,499

$244,021

$253,520

$168,080
$33,814
$39,100
$12,526

Projected Projected
$3total
r/s/y@$4
$53,943
$679
$35,248
$559
$13,847
$559
$9,735
$448
$2,350
$448
$6,714
$559
$6,714
$559
$18,883
$336
$5,035
$224
$8,057
$224
$7,553
$252

$66,784

$244,021

$310,805

$225,365
$33,814
$39,100
$12,526

Projected Projected
$4total
r/s/y@$5
$71,925
$848
$46,997
$699
$18,463
$699
$12,980
$559
$3,133
$559
$8,952
$699
$8,952
$699
$25,177
$420
$6,714
$280
$10,742
$280
$11,330
$280

StillwaterParkingCommission
ParkingRateStudy
Projections

$121,554

$244,021

$365,575

$280,135
$33,814
$39,100
$12,526

Projected
$5total
$89,906
$58,747
$23,079
$16,225
$3,916
$11,190
$11,190
$31,472
$8,392
$13,428
$12,589

Lots

Avgannual
operatingcosts
$166,837.60

Avgannual
Avgannual
Avgannual Avgannual
110%
capitalcosts
equipc/o Totalcosts
revenue
balance
rev.goal
$30,000.00 $25,000.00 $221,837.60 $218,941.04 $2,896.56 $244,021.36

DowntownParkingLotSystem
CostvsRevenueAnalysis
(ExcludingRamp)

1/5/2015

Expenses

720000031400105
720000031400115
720000035600120
720000035600340
720000036100100
720000036100200
720000038100200
720000038700100
72000003830
720000038800200

Revenue

$98,409.93
$3,790.53
$55,980.22
$7,969.71
$17,388.00
$183,538.39
$22,785.70

Balance

$36,325.00
$0.00
$75,953.00
$40,431.70
$23,629.37
$6,729.35
$19,456.64
$0.00
$4,325.00
$525.97
$206,324.09

2008

PERSONNELSERVICES
SUPPLIES
SERVICES&CHARGES
MISCELLANEOUS
RIVERVIEWLOT(3rdSt)
(Doesnotincludecapitaloutlay)

ParkingPermits
ParkingPermitsevents
ParkingMachineSLot
ParkingMachineRiverLot
ParkingTickets
ParkingFines(County)
InterestEarnings
Refunds&Reimbursements
SaleofProperty
Cashover/short
REVENUETOTAL

Description

Parking Enterprise Fund - Four Year View

$33,652.49

$92,817.88
$6,108.76
$32,000.77
$2,152.12
$17,388.00
$150,467.53

$32,997.57
$0.00
$69,856.91
$38,520.00
$28,169.22
$5,990.29
$8,035.14
$359.79
$0.00
$191.10
$184,120.02

2009

$29,293.52

$94,835.39
$11,986.00
$37,876.12
$1,992.46
$17,338.00
$164,027.97

$22,057.31
$0.00
$79,161.08
$52,503.96
$28,139.32
$4,351.49
$4,517.51
$0.00
$0.00
$2,590.82
$193,321.49

2010

$54,933.67

$97,386.51
$14,793.43
$24,952.19
$5,399.16
$13,041.00
$155,572.29

$37,918.45
$1,013.22
$88,725.45
$39,403.91
$26,371.24
$12,582.80
$5,000.00
$3.00
$0.00
$506.11
$210,505.96

2011
Preliminary

$48,948.59

$97,548.33
$9,277.47
$30,990.68
$14,712.76
$21,735.00
$174,264.24

$33,741.47
$3,906.00
$108,485.39
$35,908.73
$36,148.82
$5,054.00
$9,875.11
$0.00
$0.00
$9,906.69
$223,212.83

2013

$123,006.66

$96,014.70
$18,157.63
$25,697.12
$20,244.72
$13,041.00
$173,155.17

$39,842.54
$5,924.45
$117,255.94
$70,181.00
$33,137.55
$4,590.37
$12,612.49
$0.00
$0.00
$12,617.49
$296,161.83

2014

$52,

$96
$10
$34
$8
$16
$166,

$218,

$33
$1
$89
$46
$29
$6
$9