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GEORGE WASHINGTON UNIVERSITY

Washington, D.C.
The Faculty Senate

February 5, 2015

The Faculty Senate will meet on Friday, February 13, 2015 at 2:10 p.m. in the State
Room, 1957 E Street, N.W., seventh floor.
AGENDA
1.

Call to order

2.

Approval of the minutes of the meeting held on December 12, 2014


(as all of the edits to the December meeting had not been received
in time to incorporate them into the final document, approval was
deferred from the January 9th meeting to the February 13, 2015
Senate meeting. The link to the December minutes will be included
with the January Senate minutes posted notice next week)

3.

Approval of the minutes of the meeting held on January 9, 2015


(minutes to be distributed)

4.

RESOLUTIONS:

a)

A RESOLUTION TO ENDORSE A REVISED EDITION OF


THE FACULTY HANDBOOK OF GEORGE WASHINGTON
UNIVERSITY (15/1) (the Resolution and the final Handbook
copy are included with this agenda please note: the Handbook is
82 pages long)

b)

A RESOLUTION TO ADOPT AN OPEN ACCESS POLICY FOR


RESEARCH PUBLICATIONS AT THE GEORGE WASHINGTON
UNIVERSITY (15/2) (The Resolution and attachments are included
with this agenda)

5.

Introduction of Resolutions

6.

Update on Sustainability Initiatives


Dr. Kathleen Merrigan, Executive Director of Sustainability

7.

General Business
a)

Report of the Executive Committee (Charles A. Garris, Chair)

b)

Provosts Remarks

c)

Chairs Remarks

Faculty Senate Agenda, February 13, 2015


8.

Brief Statements (and questions)

9.

Adjournment

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Elizabeth A. Amundson
Elizabeth A. Amundson
Secretary

A RESOLUTION TO ENDORSE A REVISED EDITION OF


THE FACULTY HANDBOOK OF THE GEORGE WASHINGTON UNIVERSITY (15/1)
WHEREAS, the Faculty Senate has previously endorsed the adoption of the Universitys
Faculty Handbook, including the most recent revision of that Handbook in 1999; and
WHEREAS, the Faculty Handbook is a matter of great interest and concern to the faculty, as it
represents a part of the contract of each faculty member with the University (subject, in the case
of certain part-time faculty members, to the terms of a collective bargaining agreement between
the University and Service Employees International Union Local 500); and
WHEREAS, the University Administration has proposed to adopt a revised edition of the
Faculty Handbook in the form attached to this Resolution as Exhibit A; and
WHEREAS, the Faculty Senates Committee on Professional Ethics and Academic Freedom
(PEAF) has reviewed the proposed revised edition of the Faculty Handbook for consistency with
the rights, privileges and duties of faculty members as set forth in the Universitys Faculty Code
and Faculty Organization Plan; and
WHEREAS, the PEAF Committee has raised questions about the following new language
included in Section 2.7 of the revised Handbook:
Throughout the university there is the expectation that all regular, fulltime faculty will stay
current in their field and engage in publishable scholarly and applied research or its equivalent in
creative work in the arts. It is expected that special service faculty will stay current in their field
and in teaching pedagogy.
WHEREAS, in response to those questions, the President and the Provost have assured the
Executive Committee and the PEAF Committee that the new language in Section 2.7 will not
provide a basis for any form of post-tenure review of the performance of tenure-accruing faculty,
except for the existing customary annual review of faculty performance for the purpose of
determining merit increases in faculty salaries; and
WHEREAS, based in part on the Presidents and the Provosts foregoing assurances, the PEAF
Committee has endorsed the revised Faculty Handbook in the form attached to this Resolution as
Exhibit A, and the Faculty Senate believes that the revised Handbook is consistent with the best
interests of the University and its faculty; NOW THEREFORE
BE IT RESOLVED BY THE FACULTY SENATE OF THE GEORGE WASHINGTON
UNIVERSITY:
(1)

That the Faculty Senate hereby endorses the Universitys revised Faculty
Handbook in the form attached to this Resolution as Exhibit A; and

(2)

That the Faculty Senates endorsement in Paragraph (1) of this resolution is based
in part on assurances given by the President and the Provost that the new language
included in Section 2.7 of the revised Faculty Handbook will not provide a basis
for any form of post-tenure review of the performance of tenure-accruing faculty,
except for the existing customary annual review of faculty performance for the
purpose of determining merit increases in faculty salaries; and

(3)

That the Faculty Senate understands and expects that future proposed revisions to
the Faculty Handbook will be presented to the Faculty Senate for its review and
recommendations in accordance with the procedures followed in connection with
the adoption of this Resolution.

Faculty Senate Committee on Professional Ethics and Academic Freedom


January 14, 2015

GWFacultyHandbook

December,2014v.16

WithPEAFSuggestedEdits

Foreword

ThisHandbookhasbeenpreparedfortheinformationanduseofthefacultyoftheGeorge
WashingtonUniversity.Someparttimefacultyarecoveredbythecollectivebargaining
agreementbetweentheuniversityandServiceEmployeesInternationalUnionLocal500.For
thoseparttimefacultymembers,thecollectivebargainingagreementshallcontrolwhenthere
isaconflictbetweenitandtheHandbook.

Thepoliciesandproceduresdescribedhereinmayberevisedbytheuniversity,andunless
otherwisestated,willbeeffectiveasofthedateofadoption.Revisionswillbepostedtothe
onlineversionoftheHandbookassoonaspracticableaftertheyareadopted.Itisthe
universityspracticeandintentthatnosubstantiverevisionsrelatingtoacademicpoliciesthis
HandbookwillbemadewithoutconsultationwiththeFacultySenate.

AfacultymembershouldalsobecomefamiliarwiththeFacultyCode,whichsetsforththe
rightsandresponsibilitiesofacademicpersonnel,andtheFacultyOrganizationPlan,which
describesthebodiesandfunctionsoffacultygovernance.Copiesofthesepublicationsare
availableatthetwowebsitesbelow:
http://provost.gwu.edu/policiesprocedures
http://www.gwu.edu/~facsen/

Section1:AbouttheUniversity

1.1

1.2

History

http://www.gwu.edu/history
Foundedin1821,GeorgeWashingtonUniversitygrewoutofPresidentGeorge
Washingtonsvisiontoestablishanationalinstitutionofhigherlearning.Washington
believedthenationscapitalwasthelogicalsiteforsuchaninstitution,andhelefta
bequesttowardthatobjective.

http://trustees.gwu.edu/gwmissionstatement
Mission

GeorgeWashingtonUniversity,anindependentacademicinstitutioncharteredbythe
CongressoftheUnitedStatesin1821,dedicatesitselftofurtheringhumanwellbeing.
Theuniversityvaluesadynamic,studentfocusedcommunitystimulatedbyculturaland
intellectualdiversityandbuiltuponafoundationofintegrity,creativity,andopennessto
theexplorationofnewideas.

GeorgeWashingtonUniversity,centeredinthenationalandinternationalcrossroadsof
Washington,D.C.,commitsitselftoexcellenceinthecreation,dissemination,and
applicationofknowledge.Topromotetheprocessoflifelonglearningfrombothglobal
andintegrativeperspectives,theuniversityprovidesastimulatingintellectual
environmentforitsdiversestudentsandfaculty.Byfosteringexcellenceinteaching,the

universityoffersoutstandinglearningexperiencesforfulltimeandparttimestudentsin
undergraduate,graduate,andprofessionalprogramsinWashington,D.C.,thenation,
andabroad.Asacenterforintellectualinquiryandresearch,theuniversityemphasizes
thelinkagebetweenbasicandappliedscholarship,insistingthatthepracticalbe
groundedinknowledgeandtheory.Theuniversityactsasacatalystforcreativityinthe
arts,thesciences,andtheprofessionsbyencouraginginteractionamongitsstudents,
faculty,staff,alumni,andthecommunitiesitserves.

GeorgeWashingtonUniversitydrawsuponthericharrayofresourcesfromtheNational
CapitalAreatoenhanceitseducationalendeavors.Inreturn,theuniversity,throughits
students,faculty,staff,andalumni,contributestalentandknowledgetoimprovethe
qualityoflifeinmetropolitanWashington,D.C.

StrategicPlan

http://provost.gwu.edu/strategicplan
Vision2021:AStrategicPlanfortheThirdCenturyoftheGeorgeWashingtonUniversity
TheGWBoardofTrusteesunanimouslyapprovedanewstrategicplanfortheuniversity
atitsMay2013meeting,cappingan18monthplanninganddevelopmentprocessthat
involvedmembersofeverysectoroftheGWcommunity.Theplanprovidesa
frameworkfortransformationalprogressoverthenextdecade.Vision2021centerson
fourthemes:innovationthroughcrossdisciplinarycollaboration,globalization,
governanceandpolicy,andcitizenshipandleadership.Actionsandinitiativesintheplan
arelinkedtooneormoreofthesethemes.Overall,theinitiativessetforthinVision
2021willcreateamoreunifiedundergraduateeducationalexperience,enhance
researchinitiatives,especiallythosewithacrossdisciplinaryapproach,andexpand
GWscontributionstothelocal,national,andglobalcommunity.
1.3

DemographicOverview
GWisthelargestinstitutionofhighereducationintheDistrictofColumbiawith
approximately25,000studentsfromall50states,theDistrict,andmorethan130
countries.Theundergraduatepopulationaccountsfor10,000students,while14,000
studyonthegraduateleveland1,000arenondegreestudents.GWstenschoolsand
colleges,andnearly100researchcentersandinstitutesspanthreecampuses:Foggy
BottomandMountVernoninWashington,D.C.,andtheGWVirginiaScienceand
TechnologyCampusinAshburn,Va.Severalgraduateeducationcentersalsoserve
studentsinthemetropolitanareaandinHamptonRoads,VA.

GWFactbook

http://www.gwu.edu/~ire
TheOfficeofInstitutionalResearch&PlanningsWebsiteincludeslinkstoawidearray
ofinformationaboutGW,includingtheFactbook,whichcontainsofficialstatisticsfor
themostrecentandhistoricreportingperiods,suchasgraduationandretentionrates,
enrollmentcounts,admissionsstatistics,tuitionandfeesinformation,andfacultyand

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1.4

1.5

staffstatistics.TheIRPsitealsoincludestheCommonDataSet,whichcontainscurrent
informationaboutGWthatisusedbypublishersofcollegeguidebooks.

http://trustees.gwu.edu/
BoardofTrustees

Theuniversityisgovernedbyaboardoftrustees,whichhasoveralllegalandfiduciary
responsibilityfortheuniversity.

Administration
Theadministrationoftheuniversityiscomprisedofthepresident,provost,vice
presidents,deansanddepartmentchairs.Allarefirmlycommittedtoensuringatop
qualityeducationalexperienceforGWstudents.

President

http://president.gwu.edu/

Provost

http://provost.gwu.edu/

VicePresidents

http://www.gwu.edu/vicepresidents

Deans

http://www.gwu.edu/deans

DepartmentChairs
http://www.gwu.edu/departmentchairs

Faculty
Theuniversitystructureisbasedonsharedgovernance,andthefacultyhavean
advisoryroleinthedevelopment,implementation,andmanagementofeducational
policyandcurriculumthroughmembershipinschoolfacultiesandthroughtwo
universitywidegroups:(1)theFacultyAssembly,whichconsistsofacademicpersonnel
infulltimeserviceandcertaindesignatedadministrativepersonnel;and(2)theFaculty
Senate,arepresentativebodyactingforthefacultyasawholeinlegislativeand
advisorycapacities.Themembershipandfunctionsofeachofthesegroupsare
describedintheFacultyCodeandtheFacultyOrganizationPlan.

TheFacultyCode
http://www.gwu.edu/~facsen/faculty_senate/pdf/2004Code.pdf
TheFacultyCodesetsforththerightsandresponsibilitiesofacademicpersonnel.Italso
definesthevarioustypesoffacultyappointmentsatGW.

1.6

FacultyOrganizationPlan
http://www.gwu.edu/~facsen/faculty_senate/pdf/FacultyOrganizationPlan.pdf
TheFacultyOrganizationPlandescribestherole,structureandfunctionsoffacultyat
theuniversity,includingthefaculty'sroleinsharedgovernancethroughtheFaculty
AssemblyandtheFacultySenate.

1.7

SchoolsandAcademicPrograms
http://www.gwu.edu/collegesschools
GeorgeWashingtonUniversityincludestenacademicunits,asfollows:

TheColumbianCollegeofArtsandSciences(CCAS,http://columbian.gwu.edu)offers
programsleadingtothedegreesofBachelorofArts,BachelorofScience,Bachelorof
FineArts,MasterofArts,MasterofFineArts,MasterofForensicSciences,Masterof

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PublicAdministration,MasterofPublicPolicy,MasterofScience,MasterofPhilosophy,
MasterofPsychology,DoctorofPhilosophy,andDoctorofPsychology.
WithinCCAS,theSchoolofMediaandPublicAffairs(http://smpa.gwu.edu)
offersprogramsleadingtothedegreeofBachelorofArtswithmajorsin
journalism,masscommunication,andpoliticalcommunicationandtothedegree
ofMasterofArtsinPublicAffairs.

TheTrachtenbergSchoolofPublicPolicyandPublicAdministration
(http://www.tspppa.gwu.edu),alsopartofColumbianCollegeofArtsand
Sciences,offersprogramsleadingtothedegreesofMasterofPublic
Administration,MasterofPublicPolicy,andDoctorofPhilosophyinPublicPolicy
andAdministration.

WithinCCAS,theCorcoranSchooloftheArts&Designbridgestheuniversitys
academicallyrobustprogramsintheartswithCorcoranscreativeandinspired
scholarship.Theschoolfunctionsasanincubatorforartistsandpractitionersin
artsrelatedfields,andservestoenrichstudentswhoaretakingclassesinother
areasoftheuniversity.Itoffersundergraduateandgraduateprogramsinboth
practicalandfinearts.

TheSchoolofMedicineandHealthSciences(http://smhs.gwu.edu)offersprograms
leadingtothedegreesofBachelorofScienceinHealthSciences,MasterofSciencein
HealthSciences,DoctorofPhysicalTherapy,andDoctorofMedicine.

GWLaw(http://www.law.gwu.edu)offersprogramsleadingtothedegreesofJuris
Doctor,MasterofLaws,andDoctorofJuridicalScience.

TheSchoolofEngineeringandAppliedScience(http://www.seas.gwu.edu)offers
undergraduateprogramsleadingtothedegreesofBachelorofScienceandBachelorof
Arts.GraduateprogramsleadtothedegreesofMasterofScience,Engineer,Applied
Scientist,andDoctorofPhilosophy.

TheGraduateSchoolofEducationandHumanDevelopment(http://gsehd.gwu.edu)
offersprogramsleadingtothedegreesofMasterofArtsinEducationandHuman
Development,MasterofArtsinTeaching,MasterofEducation,EducationSpecialist,and
DoctorofEducation.

TheSchoolofBusiness(http://business.gwu.edu)offersprogramsleadingtothe
degreesofBachelorofAccountancy,BachelorofBusinessAdministration,Bachelorof
Finance,MasterofAccountancy,MasterofBusinessAdministration,MasterofScience
inFinance,MasterofScienceinInformationSystemsTechnology,MasterofSciencein
ProjectManagement,MasterofTourismAdministration,andDoctorofPhilosophy.

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TheElliottSchoolofInternationalAffairs(http://elliott.gwu.edu)offersprograms
leadingtothedegreesofBachelorofArts,MasterofArts,MasterofInternationalPolicy
andPractice,andMasterofInternationalStudies.

TheMilkenInstituteSchoolofPublicHealth(http://publichealth.gwu.edu/)offers
programsleadingtothedegreesofBachelorofScience,MasterofScience,Masterof
PublicHealth,MasterofHealthServicesAdministration,andDoctorofPublicHealth.

TheCollegeofProfessionalStudies(http://cps.gwu.edu)offersprogramsleadingtothe
degreesofAssociateinProfessionalStudies,BachelorofProfessionalStudies,and
MasterofProfessionalStudies.
WithintheCollegeofProfessionalStudies,theGraduateSchoolofPolitical
Management(GSPM,http://gspm.gwu.edu)offersprogramsleadingtothe
degreesofMasterofProfessionalStudiesinPoliticalManagement,Legislative
Affairs,andStrategicPublicRelations,andgraduatecertificatesinCampaign
Strategy,CommunityAdvocacy,OnlinePolitics,PACsandPoliticalManagement,
andStrategicPublicRelations.

TheSchoolofNursing(http://nursing.gwu.edu)offersprogramsleadingtothedegrees
ofBachelorofScienceinNursing,MasterofScienceinNursing,andDoctorofNursing
Practice.

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Section2:WorkingatGW
Whatfollowsisacompendiumofanumberofuniversitypoliciesandemploymentrelated
information.Youareencouragedtoreviewhttp://policies.gwu.eduforamorecompletesetof
universitywidepolicies.

2.1FacultyandStaffServiceCenter

http://www.gwu.edu/hr/fssc
TheFacultyandStaffServiceCenter(FSSC)providesasinglelocationforemployeesofthe
universitytoreceivefacetofacesupportintheareasofbenefitsadministration,parkingand
transportationservices,andpayrollandtaxservices.LocatedonthefirstfloorofRiceHall(2121
EyeStreet,NW),theFSSCisopenweekdaysfrom8a.m.to5p.m.

2.2OfficeofFacultyPersonnel

https://provost.gwu.edu/facultypersonnel
TheOfficeofFacultyPersonnelistheprimarycontactforfacultyappointmentandpersonnel
policies.

2.3FacultyAppointmentProcedures
TheOfficeofFacultyRecruitmentandPersonnelRelations(FRPR)supports,amongother
things,theuniversityscontinuingcommitmenttoaculturallydiversefaculty/librarian
workforceandpromotesinclusiverecruitmentandemploymentpractices.

OfficeofFacultyRecruitmentandPersonnelRelations

https://provost.gwu.edu/facultyrecruitmentpersonnelrelations

FacultyRecruitment,includingdetailedinstructionsfordepartments/libraries

https://provost.gwu.edu/recruitmentprocess

FacultyPersonnelRelations

https://provost.gwu.edu/personnelrelations

ParttimeFaculty

https://provost.gwu.edu/parttimefaculty

2.3.1 TermsofService

Fulltimemembersofthenonmedicalfacultyarenormallyappointedforaninemonth
academicyearandmayreceivesupplementaryappointmentsforteachingorresearch
duringthethreesummermonths.Facultymemberswithyearroundresponsibilities
receiveafiscalyear(July1throughJune30)appointment.

Fulltimemedicalfacultyarenormallyhiredon12monthcontracts.Fulltimemedical
facultyincludesthefacultiesoftheSchoolofMedicineandHealthSciences,theMilken
InstituteSchoolofPublicHealth,andtheSchoolofNursing.

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2.3.2 EmploymentEligibilityandVerification(I9Form)
Theuniversityisrequiredbyfederallawtoverifytheeligibilityofanemployeetolegally
workintheUnitedStatesandatGW.SectionIoftheEmploymentEligibilityVerification
Form,commonlycalledtheI9Form,mustbecompletedonorbeforethedateofhire.
Section2mustbecompletedwithin3workdaysofthestartofemployment.

I9FormInformationandInstructions:http://www.gwu.edu/hr/hris/i9.html

RemoteI9Procedure

Occasionally,adepartmentwillhireafacultyorstaffmemberwhowillbeemployedby
theuniversity,yetwillnotphysicallyworkonorincloseproximitytothecampusesin
FoggyBottom,Ashburn,VA(VirginiaScienceandTechnology)HamptonRoads,VA,or
theBiostatisticsCenterinRockville,MD.Assuch,anewemployeemaynotbeableto
accessaGWAuthorizedI9Representativeinthelocalareatopresentoriginal
documentsaspartoftheI9completionprocess.Tofacilitatethetimelycompletionof
I9s,employeeswhoareoffcampusmaycompletearemoteI9verification.Questions
regardingtheremoteprocessshouldbereferredtoHRISathris@gwu.eduor(703)726
3679.

2.3.3 AppointmentofRelativesofFacultyMembers
http://my.gwu.edu/files/policies/NepotismFINAL.pdf

Inaccordancewithgeneraluniversitypolicy,thebasiccriteriaforappointmentand
promotionshallbeappropriatequalificationsandperformance.Relationshipbyfamily
ormarriageshallconstituteneitheranadvantagenoradeterrenttoappointmentor
promotion.Membersofthesameimmediatefamily,samehousehold,orthoseinvolved
inapersonalrelationship(RelatedParties)arepermittedtoworkinthesameuniversity
department,providedthatnodirectreportingorsupervisortosubordinate
relationshipexists.Thatis,noindividualshouldhavedecisionmakingauthorityor
significantinfluenceoverthehiring,workresponsibilities,salary,hours,career
progress,benefitsorothertermsandconditionsofemploymentofaRelatedParty.

2.3.4AppointmentandEmploymentofForeignNationals
TheGWcommunityisenrichedbythepresenceofshorttermvisitors,visiting
professorsandresearchers,aswellaslongertermandpermanentfacultyappointees
fromothercountries.Inthisregard,certainguidelinesmustbefollowedwithrespectto
immigrationregulations.Theseregulationsapplytosuchindividualsfromforeign
countries,regardlessofwhethertheyareformallyemployedbyGW.Inaddition,hiring
individualsfromanothercountryisasignificantactionthatrequirescarefuladvance
planning.Departmentscontemplatingtheappointment,employment,orcompensation
ofanyindividual(includingastudentorteachingassistant)whoisnotaU.S.citizenora
lawfulpermanentresidentmustconfirmthattheindividualhasproperimmigration
statusauthorizingemploymentatGWwhenrecommendinganofferofappointment.
TheGWInternationalServicesOffice(ISO)providesdetailedadviceandassistanceto

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academicdepartmentsonthepoliciesandproceduresgoverningvisaoptionsand
employmentofinternationalfacultyandresearchers.Whenimmigrationsponsorshipby
GWispursued,theresponsibilityundertakeninvolvesacollaborativeeffortbetween
thehiringdepartmentandtheISO.

2.3.5 FacultyinResidenceandFacultyGuideProgram
TheFacultyinResidenceandFacultyGuide(Fir/FG)programenhancesthelifeof
residentsintheresidencehallsandsupportstheacademicmissionoftheuniversityby
facilitatingeducationallymeaningfulinteractionsamongresidentsandfacultyoutsideof
theclassroom.

Livingandworkinginresidencehalls,FiR/FGfacultymembersplanprogramsinand
beyondtheresidencehallsfromstudybreakstoconcertsatthenearbyKennedy
Center.FiRsandFGsserveasbridgesforresidentialstudentstoexistingacademic
programsandhelptoreinforcehealthylearningbehaviorsinanefforttocultivatea
strongacademicenvironmentwithintheresidencehalls.
http://students.gwu.edu/facultyprograms

2.4

2.3.6 SecondaryandCourtesyAppointments
Afacultymemberholdingaregular,activestatusappointmentinonedepartmentor
schoolmaybegrantedasecondaryorcourtesyappointmentinanotherdepartmentor
schoolforaspecifiedterm.Asecondaryorcourtesyappointmentshallrequirethe
recommendationoftheappropriatefacultyandofficersofadministrationoftheunit
grantingthatappointmentandshallcomplywithrulesandproceduresforsuch
appointmentsestablishedbytheunitgrantingthatappointmentandbytheProvost.

Asecondaryorcourtesyappointmentisnotaregular,activestatusappointmentand
doesnotautomaticallyconferanyoftherightsprovidedbytheFacultyCodeandthe
FacultyOrganizationPlantoparticipateinfacultygovernanceintheunitgrantingthat
appointment.Unlikeacourtesyappointment,asecondaryappointmentshallallowa
facultymembertoexerciseoneormorespecifiedgovernanceprivilegesinthefaculty
unitgrantingtheappointment,butsuchprivilegesmustbeapprovedbythatunits
regular,activestatusfaculty.Asecondaryorcourtesyappointmentterminates
automaticallyupontheexpirationofitsspecifiedtermoruponterminationofthe
facultymembersregular,activestatusappointment.

RelocationandMovingAllowanceforNewFaculty
FullTimeFaculty
Newfulltimefacultymaybeeligibleforreimbursementofcertainexpensesconnected
withmovingtotheWashingtonarea.Reimbursementcovers:
1.Actualcostsofmovinghouseholdgoods(e.g.,toamovingcompany,vanrental
agency,postofficeforbookshipments),withthemaximumamountauthorized
basedonthefacultymembersrank,asfollows:
ProfessorandAssociateProfessor:$4,500;

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2.5

AssistantProfessorandInstructor:$3,000
(Iftwomembersofthesamefamily,movingconcurrentlyfromthesamelocation,
arerequestingreimbursement,thetotalreimbursementshallnotexceed$7,500.)
Note:Forcurrentrates,seehttps://provost.gwu.edu/facultyappointments.

OriginalreceiptsmustbesubmittedforreimbursementtotheOfficeofFaculty
Personnel.Reimbursementwillbeprocessedafterthefulltimeappointmentbegins
andaftertheI9hasbeensubmittedandverified.

2.Travelcostsintheformofamileageallowancefrompointoforigintothe
Washington,D.C.area.TherateofreimbursementistiedtotheIRSbusinessmileage
rate(56centsfor2014).TheIRSestablishedmileagerateformoving(23.5centsfor
2014)islessthanthebusinessmileagerate.Theportionofthereimbursementthat
exceedstheIRSrateforrelocationisconsideredtaxableincomeandwillbeaddedto
yourwagesandsubjecttoincometaxwithholding.

VisitingFaculty
Afacultymemberonatemporaryoneyearappointmentmaybeeligibleforeitherthe
movingallowanceorthemileageallowance,whicheverisgreater.Nomovingormileage
allowanceisavailabletoparttimefacultyortofulltimefacultyappointedforone
semester.

Compensation
2.5.1 SalaryPaymentSchedule https://provost.gwu.edu/facultyappointments
FullTimeFacultySalaries
Facultysalariesarepaidonthelastworkingdayofeachmonth.Excludingtheinitial
academicyearappointment,afacultymemberappointedonanacademicyearbasis
customarilyreceivesninesalarychecksfromthelastdayofSeptembertothelastdayof
May.Intheinitialacademicyearappointment,regularfulltimeorvisitingfulltime
facultywillbeplacedinatenmonth(August1throughMay31)appointmentstatusfor
purposesofpayandbenefitadministrationunlesselectingtobepaidinnine
installments(SeptemberMay31).

DeferredCompensation

Fulltimefacultymembersmayelectatwelvepaymentoption(Septemberthrough
August)byrequestingthatarrangementinwritingtotheFacultyPersonnelOffice.
Facultymembersshouldconsultwithataxadvisorregardinganyquestionsaboutthe
impactofelectingtoreceivecompensationover12months.
InformationandDeferredCompensationForm:

PartTimeFacultySalaries
Facultysalariesarepaidonthelastworkingdayofeachmonth.Bythecourseteaching
staffappointedforthefallsemesterreceivetheirsalaryinfourchecks(September

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throughDecember)andforthespringsemesterinfiveinstallments(Januarythrough
May).

2.5.2 OverloadCompensation
Amemberofthefulltimefacultywhoisauthorizedbythedepartmentchairanddean
toteachanextracourseduringasemesterispaidoverloadcompensationatthe
appropriateparttimefacultysalaryrateschedulebasedontheminimumrates
establishedinthecollectivebargainingagreementforparttimefacultypaidbythe
course.Schoolbasedoverloadcompensationratesmaybeestablishedbyrequestfrom
adeantotheProvost.Nofacultymembershallteachmorethan8creditsofoverload
(onand/oroffcampus)percalendaryear.Facultywillonlyreceiveoverload
compensationforcoursesinexcessof15creditsduringtheacademicyear.

Consistentwiththepolicy,allfaculty,includingthosewithcoursereductionsfor
administrativepurposes,arenoteligibleforoverloadcompensationunlesstheyhave
taughtfifteen(ortwelvewiththepermissionofthedean)credits.Ifafacultymembers
usualteachingloadisfourthreecredit,aschooldeanmayapproveanoverloadforthe
fifthcoursetaughtduringanacademicyear.Suchanapprovalmayonlyoccuronacase
bycasebasisandshouldcomeintheformofamemofromthedeantotheViceProvost
forFacultyAffairs.

Facultyonfiscalyearappointments,suchasassociatedeans,departmentchairs,and
programdirectors,cannotteachoverloadsduringtheacademicyear,exceptinspecial
circumstancesandsubjecttoadvanceapprovalfromtheProvost:theymay,however,
becompensatedforadvisingorcoordinatinginspecificprogramsatanagreedupon
rateforsuchactivity.Additionalcompensationforoverloadteachingoncampusoroff
campus,orforprogramcoordinationbyfulltimemembersofthefaculty,mustbe
processedthroughthepayrollsystem.
2.5.3 SummerSessionsCompensation
Fulltimeandparttimefacultymaybeappointedtoteachamaximumoftwocourses
duringthesummer;anyexceptiontothisrulemustbeclearedinadvancebythedean
andtheProvost.Ineachschool,thedeanmayfurtherrestrictteachingtoonecoursein
ordertomakesummerteachingavailabletoagreaternumberoffaculty.Withthe
exceptionofLaw,MedicineandNursing,theuniversityusuallypays1/11ofthe
academicyearbasesalary,uptoanestablishedcapsetatafactorof1.2oftheaverage
salarywithinaschooloraschoolsubdivision,foreach3credithourcoursetaught
duringthesummerbyfulltimefaculty.The1/11fractionisappliedtothebasesalary
earnedintheacademicsemesterprecedingthesummerprogram.(Compensationfor
teachingcoursesofmoreorfewercreditsisproratedaccordingly,uptotheestablished
cap.)Ifathirdcourseisapprovedforafulltimefacultymemberbecauseofaspecial
needofthedepartmentthatcannototherwisebemet,compensationfortheadditional
coursewouldbeonanoverloadbasisattheparttimefacultyrate.

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Facultyonfiscalyearappointments,forexampleassociatedeans,departmentchairs,
andprogramdirectors,arepermittedtoteachonecourseinthesummerat1/11ofthe
baseacademicyearsalary,uptotheestablishedcap.Anyexceptiontothisrulemustbe
clearedinadvancebythedeanandtheProvost.Ifasecondcourseisapprovedbecause
ofaspecialneedofthedepartmentthatcannototherwisebemet,compensationfor
theadditionalcoursewouldbeonanoverloadbasisattheparttimefacultyrate.
Administratorswithappropriatecredentialsmayteachuptotwocoursesinthesummer
attheparttimefacultyrate.Assignmentsforadministratorswillbelimitedtoweekend
oreveningcoursesunlesstheirsupervisorprovideswrittenapprovalandthedeanand
directorofsummersessionsconcur.

Afacultymemberwhocombinesteachingandexternallyfundedresearchduringthe
summermaynotreceivefromtheuniversitymorethan3/9oftheacademicyearsalary
forthethreesummermonths,includingbothteachingandresearch,exceptwhenthe
facultymemberservesasaconsultanttoauniversityprojectasspecifiedunder
universityPolicyonResearch:AllowableCompensationandAllocationofEffort.
Associatedeans(withtheapprovalofthedeanandtheProvostandExecutiveVice
PresidentforAcademicAffairs),departmentchairs,andprogramdirectorsonfiscalyear
appointmentswhoareinvolvedwithsummerresearchgrantsareallowedtoearnupto
amaximumof2/9oftheirbaseacademicyearsalary,includingbothteachingand
research.

Anewfulltimefacultymemberjoiningtheuniversityintheacademicyearbeginningin
thefallsemestermayberecommendedforteachingintheprecedingsummersessions,
withthe1/11fractionappliedtothebasesalarystipulatedinthecontractforthe
comingacademicyear.

Afacultymemberleavingtheuniversitymay,underspecialcircumstances,be
recommendedforateachingassignmentinthesummersessionsfollowinghisorher
termination.Insuchacase,the1/11fractionisappliedtothebasesalaryforthe
precedingacademicyear.Typically,facultymemberswhoaredeniedtenurewillnotbe
permittedtoteachaftertheirterminalyear.

2.5.4SabbaticalLeaveCompensation
http://provost.gwu.edu/facultypersonnel
Duringaperiodofsabbaticalleavetheuniversitywillpayafacultymemberhis/herfull
salaryforonesemesterofleave(or6monthsleaveinthecaseoffacultymemberson
12monthappointments)orsixtypercentsalaryforafullyearsleave.Itis
understoodthatafacultymemberonsabbaticalleavemayreceiveadditional
compensationfromanothersourceeithertosupplementthe60%ofGWsalary
providedonafullyearsleaveortocoverrelocationexpenseswhenasemestersleave
orafullyearsleaveisspentatadistancefromWashington,D.C.Thecombinationof
GWcompensationandadditionalcompensationshouldnotexceedreasonablelimitsfor

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thepurposesindicated.Whileonsabbatical,unlesspreapprovedbytheProvost,a
facultymembermaynotreceiveoverloadcompensationforteachingatGWandmay
notreceiveanadministrativestipendfromGW.

AfacultymembermaynotreceivesabbaticalcompensationfromtheUniversityand
concurrentlyholdafullyfulltimecompensatedpositionwithanotherorganization.
(Whenafacultymemberarrangesforfulltimeemploymentatanotherinstitutionor
withaprivatefirmorgovernmentagency,he/sheshouldapplyforleavewithout
salaryasprovidedforinArticleIIIF.andArticleVI.A.oftheFacultyCode.)Faculty
withquestionsaboutcompensationarrangementsshouldconsultwiththeProvosts
Officeforguidance. ThefullGWsabbaticalpolicycanbefoundattheProvosts
websitewiththeSabbaticalApplicationForm.

2.5.5 ResearchCompensation
http://research.gwu.edu/intramuralfunding
TheOfficeoftheVicePresidentforResearch(OVPR)sponsorsvariousintramural
fundingcompetitionsthroughouttheacademicschoolyear.Thepurposeofthe
UniversityFacilitatingFund(UFF)istofosterthecreationofnewresearchprojectsand
scholarlyactivitiesforfulltimeuniversityfaculty.Awardsrangefrom$5,00025,000and
theawardperiodisayearstartinginJuly.

OVPRcharteredCenterandInstitutedirectorscanapplyfortheCentersandInstitutes
FacilitatingFund(CIFF).Thisprogramfundscenter/instituteinfrastructurethatwill
supportmoreeffectiveandcollaborativeeffortsleadingtosuccessinreceiving
extramurallyfundedgrantsand/orinpromotingscholarshipandadvancingGWs
reputation.Theseawardslastfortwoyears.

TheResearchEnhancementIncentiveAwards(REIA)representareturnofresearch
dollarstoPrincipalInvestigators,departmentsandschoolsbasedonthegenerationof
externalfunding.

2.5.6 AdministrativeStipendsforFulltimeFaculty
Fulltimefacultymemberswhoareaskedtoassumeadministrativeroles,suchas
programdirector,departmentchair,associatedean,orotherdutiesmaybegivenan
administrativestipendinadditiontotheirfacultysalary.Theamountofsuchstipends
isdeterminedbytheroleandthesupervisor.Facultywhoassume12month
administrativerolesandreceiveastipendarelimitedtoearninganadditional2/9of
theirsalaryduringthesummer.

2.6

Benefits

http://benefits@gwu.edu
GWiscommittedtoofferingeligibleemployeesacomprehensivebenefitspackageata
competitivecost.Afulltimefacultymemberwithaonesemesterappointmentisnot
eligibleforbenefits.Learnmoreaboutbenefits,perks,andpaybycompletingthe

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onlineBenefitsOrientationandtheonlinePayrollOrientation.Benefitsforparttime
facultycoveredbythecollectivebargainingagreementaredescribedinthatdocument.
Informationandforms:
http://benefits.gwu.edu/benefitsforms

2.6.1 BenefitTrackingandEnrollment
http://www.benedetails.gwu.edu
EmployeescanchoosefromavarietyofbenefitsusingtheonlineBenedetailssystem.In
addition,theGWBenefitsCallCenterisavailableat8884GWUBEN(8884498236)to
assistwithhealth&welfarequestionsorconcernsweekdaysfrom9a.m.to6p.m.For
questionsregardingotherbenefitprograms,pleasecontacttheBenefitsAdministration
Departmentat7037268382orbenefits@gwu.edu.

EnrollmentDeadlines
Employeesmustenrollforhealthandwelfarebenefitswithin30calendardaysfromthe
dateofhireoraQualifiedLifeEvent,suchasthebirthoradoptionofachild.Elections
arefortheentirecalendaryearandgenerallycannotbechangedoutsideofOpen
Enrollment,aperiodeachfallinwhichallemployeescanreviewandchangebenefit
selectionsfortheupcomingyear.AnexceptiontothiswouldbeaQualifiedLifeEvent.

Listofqualifiedlifeevents:
http://benefits.gwu.edu/qualifiedlifeevents

2.6.2 RetirementBenefitEnrollment
http://benefits.gwu.edu/retirementsavingsenrollment

EligibleemployeescanchoosebetweenretirementinvestmentprovidersFidelityand
TIAACREFfortheirGWretirementsavingsplaninvestments.Employeesmayenrollin,
ormakechangesto,their403(b)planatanytimeduringtheyear.Employeesmay
contactFidelityat18003430860,andTIAACREFat18008422776,toobtainbalance
andinvestmentinformationortorequestassistancewiththeiraccounts.

2.6.3 TuitionRemission/TuitionExchange
AtGW,weprovideaworldclasseducationtoourstudentsandofferouremployeesand
theirspouses,domesticpartners,anddependentchildrenanopportunitytoparticipate
inourformaleducationthroughthetuitionremissionbenefitplan.

Dependentchildrenmaybeeligibleforundergraduatetuitionthroughthetuition
exchangeprogramatotherinstitutionsofhighereducation.GWisamemberschoolof
TuitionExchange,Inc.anationalorganizationthatadministersundergraduatetuition
scholarships(limited)foremployeesdependentchildren.

2.6.4 Leave

http://hr.gwu.edu/leaveprograms
Theuniversitysupportsitsemployeesabilitiestobalancetheirworkandpersonallives
(includingsupportforemployeespersonalandfamilyhealth)byprovidingavarietyof
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leaveoptions.Facultywhoneedtotaketimeofffromtheirclassesforjuryduty,
bereavement,militaryduty,familyleave,orshortorlongtermdisabilityshouldcontact
theirdepartmentchairanddeantomakearrangementsfortheirclassestobecovered.
Informationandforms:http://benefits.gwu.edu/leaveabsence

2.6.4.1ParentalChildcareLeave
Aregular,activestatusfulltimememberofthefacultyshallbeentitledto
parentalchildcareleaveuponcertifyingthatheorshewillprovideatleasthalfof
thechildscareduringtheleaveperiod,subjecttothetermsandconditionsset
forthinthissection.Parentalchildcareleaveshallincludereleasefromteaching
responsibilitiesandserviceresponsibilitiesforonesemesterwithfullsalaryand
benefits,andsuchleaveshallterminatewithintwelvemonthsafteraminor
dependentchildisbornoradoptedorentersthefacultymembershomeunder
afostercarearrangement.Duringsuchleave,facultymembersshallcontinue
providingthesisanddissertationadvisingtostudentswhomtheyadvisedprior
totheleaveunlessadequatealternativearrangementsaremade.Forfaculty
membersengagedinexternallyfundedgrantorcontractrelatedactivities,
parentalchildcareleaveshallincludereleasefromresponsibilitiestothe
university,butshallnotincludereleasefromresponsibilitiestotheexternal
fundingsourcesunlessalternativearrangementsareapprovedbysuchsources.

Aregular,activestatusfacultymemberisentitledtoparentalchildcareleavefor
amaximumoftwominordependentchildrenwhoarebornoradoptedorenter
thefacultymembershomeasfosterchildrenafterthestartingdateofthe
facultymembersappointmenttotheuniversity.Parentalchildcareleaveunder
othercircumstancesorforotherfulltimefaculty,includingleavewithfullor
partialsalary,maybegrantedatthediscretionoftheProvostandExecutiveVice
PresidentforAcademicAffairs,afterconsultationwiththeappropriate
departmentchair(ifapplicable)anddean.

Facultyonresearchappointmentswhosecompensationcomesfromresearch
grantsarenoteligibleforparentalchildcareleaveundertheGWparentalleave
policy.However,federalagencieshavecreatedfamilyfriendlyleavepoliciesto
enableprincipleinvestigators(PIs)andresearchersfundedbyfederalgrantsto
petitionforfamilyrelatedleave.TheprocessisforthePItocontacttheproject
officertorequestleaveforhim/herselforanotherkeystaffmember.Depending
ontheagency,theremayalsobeadministrativesupplementstocovertime
away,nocostextensions,orotheroptions.

NationalInstitutesofHealthChildcareProvisions

NationalScienceFoundationCareerLifeBalance

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Continuationinservice.ByacceptingParentalChildcareLeave,afacultymember
agreestocontinueintheserviceoftheuniversityforatleastoneyearfollowing
theleaveunlesstheuniversityapprovessomeotherarrangement.

2.6.5 WorkLifeandWellnessPrograms
AtGW,wetakegreatprideincreatingasupportiveworkenvironmentandunderstand
thatfacultyandstaffareourgreatestasset.ThemissionofColonialCommunityisto
promotefacultyandstaffwellbeingbyprovidingprograms,policies,andresourcesto
createastrongandhealthyworkforce.Thefollowingservicesareavailabletoall
fulltimeandregularparttimefacultymembers.

2.6.5.1GWsWellbeingHotline
GWsWellbeingHotlineisaonestopshopforhelpwithpersonalissues,
planningforlifeevents,orsimplymanagingdailylife.Facultyandtheirfamily
memberscantakeadvantageofconfidentialcounselingservices,qualified
referralsforchildandeldercare,financialorlegalservicessupport,andmuch
more.
2.6.5.2SmokingCessationProgram
GWprovidessupporttohelpovercomethephysical,psychologicaland
behavioraladdictionstotobaccothroughexpertcoachingandsupport.Faculty
andtheirfamilymembersmayalsoqualifyfornicotinereplacementtherapy.The
programisfreeandconfidential

2.6.5.3BackUpFamilyCare
GWsBackupFamilyCareprogramhasbeentailoredtomeettheuniqueneeds
ofworkingfamilieswhenregularfamilycarearrangementsaredisrupted.
Facultyhaveuptofivedaysperyearforchildren,adults,andelders.

2.6.5.4HealthAdvocacyServices
HealthAdvocateisaspecialbenefitpaidbyGWthatcanhelpfacultyandtheir
familymembersresolvehealthcareandinsuranceissues,promptlyandreliably.
HealthAdvocateisdesignedtohelpcutthroughthebarriersthatoftencreate
frustrationandproblems.
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2.6.5.5WellnessPrograms
GWoffersawidevarietyofprogramstosupportthehealthandwellbeingofour
facultymembers.Programsinclude,butarenotlimitedto,nutritionandweight
management,recreationalsports,fitnessclassesandchallenges,andhealthy
pregnancysupport.
2.7

ProfessionalResponsibilities
Althoughfacultymembersworkdifferently,eachindividualmustperformhisorher
shareoftheoverallactivityrequiredbytheinstitution.Themajortypesoffaculty
activityareinstructional,includingpreparation,performanceinclass,grading,student
advising,thesisanddissertationdirection,andprogramplanning;professional/clinical
service;scholarlyandappliedresearchorcreativeandartisticeffort,whethersponsored
orunsponsored;anduniversityservice,suchascommitteeworkandparttime
administration.Throughouttheuniversitythereistheexpectationthatallregular,
fulltimefacultywillstaycurrentintheirfieldandengageinpublishablescholarlyand
appliedresearchoritsequivalentincreativeworkinthearts.Itisexpectedthat
specialservicefacultywillstaycurrentintheirfieldandinteachingpedagogy.

Itistheresponsibilityofthedepartmentchairandthedeantooverseefacultymembers
infulfillingallprofessionalresponsibilitiesfullyandeffectively.Inmostdivisionsofthe
university,thenumberofcoursestaughtbyafulltimefacultymembervariesfromfour
tosix(1218credits)coursesperacademicyear.Thenormalteachingportionofafull
timefacultymemberscommitmenttotheinstitutionvariesinrelationtoother
professionalresponsibilitiesanduniversityassignments.Afterconsultationbetweenthe
deanandtheprovost,thedepartmentchairmayincreaseordecreaseanindividuals
teachingload,withnodecreaseinsalary,takingintoaccountthatindividualsoverall
effortinsuchareasasresearchorcomparablescholarlywork,administration,advising,
anduniversitygovernanceaswellasthetotalnumberofstudentstaught.

Itisexpectedthatamemberofthefacultywillperformconscientiouslyallacademic
duties,includingattendanceatfacultymeetings,commencementexercises,and
convocations.Becausecollegialityisessentialtothesmoothfunctioningofthe
university,thereisanexpectationthatfacultymemberswillcomportthemselveswith
respectforothersintheirinteractionswithcolleaguesandstudents.

2.7.1 AnnualReports

http://provost.gwu.edu/forms
Allregular,activestatusandresearchfacultymembersarerequiredtofileannual
reports.Incertaincircumstancesschoolsmayrequireothercategoriesoffacultyto
periodicallysubmitannualreports,e.g.,aspartofareaccreditationreview.Annual
reportsdocumentaccomplishmentsfromJune1toMay31thefollowingyear.Theyare

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duetodepartmentchairsbyMay31eachyear.Annualreportsarefiledelectronically
throughtheonlineLyteratisystem.Lyteraticanbeaccessedthroughthefollowinglinks:

https://gwu.lyteraticloud.com/login

http://provost.gwu.edu,underResources,thenForms

FacultyaregiventheopportunitytoattachtheirrecentCV,whichwillbeinputintothe
Lyteratisystem.Annualreportsfiledthroughtheelectronicsystemareavailableto
chairsanddeansforreviewandcommentonline.

2.7.2 ConflictsofInterestandCommitmentPolicyforFacultyandInvestigators
Facultyandinvestigatoractivitiesshallbeconductedinamannerthatavoid
inappropriateconflictsofinterestandcommitment.Conflictsofinterestmayoccur
whenthereisadivergencebetweenaFacultyMembersprivateinterestsand
professionalservicetotheuniversity.Thegoaloftheuniversityistoestablish
1)boundarieswithinwhichconflictsaremanaged,reducedoreliminated,2)processes
forreviewofactualandapparentconflicts,and3)appropriatemechanismsfor
management ofconflicts.
http://my.gwu.edu/files/policies/ConflictofInterestandcommitment.pdf
ConflictofInterestReporting

AnnualFacultyConflictofInterestandFinancialDisclosureReportsareduebyMay31
aspartoftheonlineannualreport.TheConflictofInterestformisfiledelectronically
throughtheLyteratisystemandcanbefoundattheendoftheannualreport.Annual
filingisamandatoryobligationofaGWfacultymember.Facultymembersarealso
expectedtoprovideupdatestotheirconflictofinterestdisclosuresifnewpotential
conflictsariseduringtheyear.

Datacollectedintheannualconflictofinterestdisclosuresarekeptconfidentialandare
reviewedbytheComplianceandPrivacyOfficeandtheProvostsOfficetodetermine
potentialconflicts.Withnoticetofacultymembersatthetimeofcollection,thedata
mayalsobesharedwithaffiliatedorganizationssuchastheChildrensNationalMedical
CenterortheMedicalFacultyAssociatesasappropriate.

ComplianceandPrivacyOffice
ThemissionoftheuniversitysComplianceandPrivacyOfficeistoestablisha
complianceprogramtoeducatefacultyandstaffabouttheircomplianceobligationsand
toassisttheminadheringtothem.
http://www.gwu.edu/~comply/index.html
ResearchComplianceandIntegrity
TheuniversityhasabroadrangeofpoliciesgoverningresearchactivitiesintheResearch
andFinanceSectionsoftheuniversitysPolicies.Itistheresponsibilityofeveryone

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associatedwithresearchatGWtocomplywithfederal,state,locallaws,regulationsand
universitypoliciesinallaspectsofanyresearchconductedfororonbehalfofthe
university.
https://research.gwu.edu/ensuringcompliance
2.7.3 InstructionalBasedProfessionalResponsibilities

http://blackboard.gwu.edu

2.7.3.1.UseofBlackboard

FacultyarestronglyencouragedtousetheonlinetoolBlackboardtosupplement
courseinstructionfrompostingsyllabi,assignments,andlecturesto
conductingrealtimewritten,spoken,orvideodiscussions.Intheeventofa
weathereventorotheremergencythatclosesthecampus,Blackboardbecomes
aninvaluabletooltoallowinstructiontocontinueuninterrupted.Trainingon
BlackboardisavailablethroughtheInstructionalTechnologyLabandalsoviathe
Webathttp://itl.gwu.edu/blackboardguides.

http://itsupport.gwu.edu

BlackboardSupport

InformationTechnologyHelpdesk

Phone:2029944948

Email: ithelp@gwu.edu

2.7.3.2InstructionalTechnologyLab

http://itl.gwu.edu
TheInstructionalTechnologyLaboffersphoneandinpersonsupportforfaculty
membersusingprogramsincluding,butnotlimitedto,Blackboard,PowerPoint
andBBCollaborateLive.Facultymemberscanalsoregisterforworkshops
sponsoredbytheITL.

Phone:

2029940485
WalkinHours:
MondaysandTuesdays,10a.m.3p.m.

WednesdaysandThursdays,1p.m.6p.m.
Location:

GelmanLibrary,RoomB05A(BasementLevel)

2.7.3.3OfficeHours
Theuniversitydoesnotspecifypreciseregulationsgoverningfacultyoffice
hours,butsomeschoolsanddepartmentssetguidelinesfortheamountoftime
expectedforfacultytoprovideofficehours.Itisevidentthattheready,regular,
andampleavailabilityoffacultytostudentsandtootherfacultycolleaguesis
essentialtotheacademicenterprise.Facultymemberswillvarywidelyintheuse
oftheiroffices.Somewillspendmostoftheiroutofclasstimeinthem;others,
engagedinresearchorotherprofessionallyrelatedactivities,willobserve
specificofficehours.Ineithercase,itisexpectedthatofficehoursofsufficient
extentandvarietywillbepostedsothatstudentshaveeasyaccesstotheir
instructorsandadvisors.Academicdepartmentswillmaintainalistofallfaculty
members(bothfullandparttime)officehoursduringthesemestersand
summersessions.Itisimportantthatthisinformationiskeptcurrent.

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2.7.3.4SyllabiwithLearningObjectives
Facultyareexpectedtodistributeahardcopyofthesyllabusduringthefirst
sessionofeachcoursetaught.Itshouldalsobemadeavailablethrough
Blackboard.Someschoolsprovidetemplatesforsyllabiforcourseswithinthat
school.Itisexpectedthatfacultywillregularlyreviewandupdatetheirsyllabito
keepthemcurrent.School,departmentandprogramadministratorsmayalso
reviewsyllabitomakesurethatacademicprogramobjectivesandaccreditation
standardsarebeingmet.Allsyllabishouldinclude:
1)thebulletindescriptionofthecourse,
2)courseprerequisites,ifany,
3)learningobjectivesthatstatedescriptionsofbehaviorsorskillsthat
studentswillbeabletodemonstrateattheendoftheclassorunit,
4)requiredtextbooksorothermaterials,
5)ascheduleoftopicstobepresented
6)descriptionofassignmentsandothercourseassessmentsthatdelineate
howstudentperformancewillbeevaluated,
7)astatementofthereligiousholidaypolicy(seeSect.2.12.5),
8)astatementregardingstudentdisabilityservicesandpolicies,and
9)areferencetotheGWAcademicIntegrityCode

Resources
TeachingandLearningCollaborative
http://tlc.provost.gwu.edu/developinggoalsandobjectives
AcademicPlanningandAssessment

http://www.gwu.edu/~assess/coursegoals.html

2.7.3.5TextbookAdoption

https://adoptions.efollett.com
Facultymembersshoulddeterminerequirementsforbooksandsuppliesasearly
aspossibleandplaceordersinatimelymanner.Textbookadoptionsmaybe
submittedinthefollowingways:

Onlinehttp://www.gwu.bkstr.com

Forinstructions,gotohttp://contest.efollett.com/edoptions/ct_edoptions

Firsttimeusers:Whenpromptedforastoresuppliedpassword,enter122.

Email:textbook@gwu.edu

Fax:2022969445(Attn:TextbookDepartment)

CampusMail:GWBookstore,Attn:TextbookDepartment,MarvinCenter
Deadlines:Thetextbookadoptiondeadlineforsummerandfallcoursesis
March15;forspringcourses,October15.Thesedeadlinesarenecessaryto
complywiththeHigherEducationOpportunityActbyprovidingtextbook
informationintimeforstudentregistration.Submissionoftextbookadoptions
bythesedeadlinesalsohelpstoensure:

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Studentsreceivemorebuybackmoneyfortheirusedbooksifthebookstore
knowsthattheywillbeusedforthenextsemesterscourses.
Awiderselectionoflowerpricedusedbooksareavailableforpurchase
Titleavailabilitycanbecheckedinatimelymanner
Textbooksarriveintimeforthestartofclasses.

2.7.3.6CoveringClasses
Promptandregularattendanceatallassignedclassesisacontractualduty.If
unavoidabledelayorabsenceoccurs,everyeffortshouldbemadetohavethe
classcovered.Facultymemberswhoexpecttobeabsentfromtheuniversity,
especiallyiftheirclassesaretobetaughtbysomeoneelse,shouldinformthe
departmentchairandthedean,givingasmuchnoticeaspossible.

2.7.3.7StudentswithDisabilities
http://gwired.gwu.edu/dss
Theinstitutionmustprovidereasonableaccommodationstothestudents
knowndisabilityifneededinordertoaffordhim/heranequalopportunityto
participateintheinstitutionsprograms,activitiesandservices(including
extracurricularactivities).Acollegeoruniversitymaynotdiscriminateagainstan
individualonthebasisofdisability.Ifastudentapproachesyoutodiscuss
issuesrelatingtoaclaimeddisabilityortorequestanaccommodation,you
shouldreferthestudenttoDisabilitySupportServicestoacquireappropriate
documentation.

DisabilitySupportServicesrecommendsthefollowingstatementforuseon
coursesyllabitoencourageearlyselfdisclosure:Anystudentwhomayneedan
accommodationbasedonthepotentialimpactofadisabilityshouldcontactthe
DisabilitySupportServicesofficeat2029948250inRomeHall,Suite102,to
establisheligibilityandtocoordinatereasonableaccommodations.

2.7.3.8StudentsinDistress
FacultycanreferstudentswhoappeartobeindistresstotheUniversity
CounselingCenterand/ortotheCARENetwork,auniversitywidenetwork
designedtoconnectstudentswithneededresources.Distresscanbe
manifestedthroughsuddenchangesinbehavior,demeanor,oracademic
performance,dropinclassattendance,commentsmadethatalludetoselfharm
orharmtoothers,oranyotheractionsthatseematypicalforthestudent.Filing
aCAREreportcanbeveryhelpfulindeterminingifthechangesaremore
pervasive,sinceotherreportsmayhavealsobeenfiledonbehalfofthatstudent.

UniversityCounselingCenter

CARENetwork

http://gwired.gwu.edu/counsel/

http://students.gwu.edu/care

2.7.3.9FinalExamSchedule

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TheAcademicSchedulingOffice(ASO)schedulesfinalexamsforthemajorityof
oncampuscourses.Finalexamsareonlyscheduledforlecturesections,notfor
labs,discussions,recitations,etc.Offcampusfinalexamsarescheduledbyeach
individualdepartment.Allundergraduatefinalexamsmustbegivenduringthe
finalexamperiodlistedintheacademiccalendarandmustbegivenontheday
andtimelistedinthefinalexamschedule.

Graduateexamsmaybegivenonthelastdayofthesemester.Iftheprofessor
wouldliketoscheduleanexamduringthefinalexamperiod,thedepartment
mustmakearequesttoASO.Graduateexamrequestsareacceptedonceall
undergraduateexamshavebeenscheduled.
http://registrar.gwu.edu/finalexamschedule
2.7.3.10TimelySubmissionofGrades
Facultyarerequiredtosubmitfinalgradeswithinfive(5)businessdaysafterthe
finalexamination,afterthesubmissionofafinalproject,orafterthefinalclass
meetingifnoexamorprojectisgiven.Exceptionstothisrequirementmaybe
madebythedeansofficetoaccommodategradingforlargeclassesorother
exceptionalcircumstances.Anylatesubmissionofgradesmustbeclearedwith
thedepartmentchairordeansofficeaheadoftime.

Facultymembersarestronglyencouragedtosubmitfinalgradesonlinevia
GWeb.Gradessubmittedonlinewillbeappliedtoastudentsrecordovernight
andwillbeavailabletoviewbythestudentsthefollowingmorning.Onlinegrade
submissionmustbedonethroughGWeb;gradesenteredintoBlackboardare
notconsideredofficialandarenotappliedtostudentrecords.Onlytheprimary
instructor(asdesignatedinBanner)maysubmitfinalgradesonline.

FacultyGradeEntryStepbyStepInstructions
https://registrar.gwu.edu/sites/registrar.gwu.edu/files/downloads/Faculty_Grad
ing_instructions.pdf

2.7.3.11ClassroomEmergencies,Maintenance,andTechnicalDifficulties
Toreportacrimeorahealth,publicsafetyemergency,orunusual/suspicious
activities,calltheGWPoliceDepartmentat2029946111.Toreporta
classroominneedofminormaintenanceorbettertemperaturecontrol,call
Facilitiesat2029946706.Torequestassistancewithcomputerequipment,call
AcademicTechnologiesat2029947900.

2.7.4 Convocations
http://provost.gwu.edu/facultyattendancecommencementevents
TheuniversityschedulesonemajorconvocationduringtheacademicyeartheSpring
CommencementinMayandotherconvocationsfromtimetotimethroughoutthe
academicyear.Membersoftheregular,fulltimefacultyareexpectedtoparticipatein
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theacademicprocessionsontheseoccasions.Allregular,fulltimefacultymemberswho
areinterestedinpurchasingacademicregaliawillreceiveaonetimeonly
reimbursementbytheuniversityof$200towardthecostofpurchasingcapandgown.
OriginalreceiptsshouldbesubmittedtotheOfficeofUniversityEvents,RiceHall504.
Facultypreferringtorentacademicregaliamaymakearrangementstodosothrough
theUniversityBookstore.

2.7.5 ConsultingandOtherProfessionalActivities
Increasingly,industryandgovernmenthavecometorelyonfacultiesofuniversitiesfor
adviceandguidance.Suchpracticalcontributionsfrominstitutionsofhighereducation
tosocietyatlargehaveprovidedmanyfacultymemberswiththeopportunitytouse
theirknowledgeandtalentsconstructivelyandprofitablyandtostrengthentheir
competencethroughagreatervarietyofprofessionalexperiences.

Theuniversitypermitsregular,fulltimefacultymemberstospendtheequivalentofup
tooneworkingdayaweekduringtheacademicyearonoutsideconsultingandother
professionalactivities,providedsuchcommitmentsdonotinterferewithuniversity
obligations.Thisprivilegeisnotextendedtoresearchfacultymemberspaidwhollyfrom
researchgrantsorcontractsortofulltimephysicianfacultymemberswhoare
participantsinMedicalFacultyAssociatesortootherphysicianfacultymemberswhose
universitycontractsprecludesuchactivities.

Fulltimefacultyareexpectedtolistconsultingandotherexternalprofessionalactivities
onFacultyAnnualReportseachspring.FacultyarerequiredtocompleteaFinancial
InterestDisclosureformaspartoftheconflictofinterestandcommitmentreporting
process,aswellastofileadhocreportswhennewfinancialinterestsoccur.Faculty
membersprovidingoutsideconsultingorotherprofessionalservicesinaccordancewith
thispolicymustinformclientsthattheydonotrepresenttheopinionsoftheuniversity.

Itistheresponsibilityofthedepartmentchairandthedeantoensurethatoutside
activitiesreportedinfacultyannualreportsdonotbecomeaconflictofcommitmentfor
thefacultymember.Inparticular,itisexpectedthatfacultyinvolvedinprivateincome
producingactivitieswillnotutilizebeyondincidentaluseuniversityspaceorresources
forsuchpurposes,northeservicesofsupportstaff,researchassistants,orother
universitystaffduringregularworkinghours(PolicyonConflictsofInterestand
Commitment:http://my.gwu.edu/files/policies/ConflictofInterestandcommitment.pdf).

Nofacultymembermayacceptateachingappointmentatanotheracademicinstitution
orengageinanyotherregularactivityofaremunerativenaturewithanotheracademic
institutionduringtheacademicyearwithouttheapprovaloftheuniversity.Exceptions
allowingoutsideteachingappointmentsoracademicactivitiesmaybeauthorizedin
specialcasesiftheyareforalimitedperiodwithpriorapprovalofthedeanandthe
ProvostandExecutiveVicePresidentforAcademicAffairs.Approvalofanoutside
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teachingassignmentisforalimitedperiod,anditisexpectedthatduringthatperiodthe
facultymemberwillnotengageinotherconsultativeactivity.

2.7.6 TraveltoMeetingsofScholarlyOrganizations
http://ibuy.gwu.edu/travelservices
Universitypolicyistosubsidizeinpartorinfull,withinbudgetarylimitationsandwith
advanceapproval,facultyattendanceatlearnedorprofessionalsocietymeetingswhen
theindividualisanofficeroftheassociation,ispresentingapaper,oristakingsome
otherofficialpartinthemeeting.Occasionally,otherreasonsmayprovidethebasisfor
support.Departmentchairs,forexample,oftenfindattendanceatmeetingsessentialto
therecruitingprocess.

Requestsfortravelapprovalshouldbesubmittedwellinadvanceofthedateofthe
meetingthroughthechairtothedean(ordirectlytothedeaninschoolswithout
departments).Suchrequestsshouldinclude,inadditiontoroutineinformationabout
themeetinganditslocation,anestimateofthecostofthetrip.Normally,
reimbursementforairtransportationcostsisbasedoncoachfare.Noticeofactionon
therequestbythedeanwillbesenttothedepartmentchair.Iftherequestisapproved,
theindividualundertakingthetravelwillberequiredtosubmit,uponhisorherreturn,
anitemizedexpenseaccountrecordedontheappropriateuniversityform,together
withreceipts.ThisinformationisforwardedbythedeantoAccountsPayablefor
reimbursement.PleaseseetheTravel,Entertainment,andBusinessExpense
ReimbursementPolicyformoreinformation:
http://my.gwu.edu/files/policies/TravelEntertainmentFINAL.pdf

FacultyandstaffwhoseuniversityresponsibilitiesincludetravelmayapplyforaGW
corporatecreditcardcalledaPcard.ThePcard,whichhasnoannualfee,shouldbe
usedexclusivelyforapproveduniversitybusinessexpenses.Theindividualfaculty
membercardholder,nottheuniversity,isresponsibleforallchargesmadetothecard,
andtheuniversitywillonlyreimburseauthorizedcharges.

2.7.8 Service
Serviceis,alongwithteachingandresearch,athirdrequiredcomponentofprofessional
responsibilities.Itisdefinedbroadlyandatmanylevels.Itisnotrequiredthata
professorbeinvolvedineveryaspectofdepartment,school,university,professional,
andcommunityservicebutitisassumedthattherewillbebroadparticipationin
extendingandsharingtheacademicresponsibilitiesoftheinstitution.

Servicelevelsinclude:workandleadershipattheprogram,departmentlevel,school,
professionalsocieties,aswellasservicetocommunityorganizations.Amongthe
servicerolesare:participationinleadershipandonuniversitycommitteesatalllevels;
engagementandleadershipinprofessionalorganizationsandsocieties;andserviceto
agenciesandorganizationsinthebroadercommunity.Afacultymembermayelectto
concentrateonspecificaspectsofservice,e.g.agreaterparticipationinprogram

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2.8

2.9

administration,inschoolcommitteework,orattheuniversitylevelonacademicand
FacultySenatecommittees.Overtimefacultywouldbeexpectedtodemonstrate
leadershipintheirparticipationintheseareas.

Servicetothecommunityisbroaderandcaninclude:membershiponBoardsof
Trusteesofprofitandnonprofitorganizations;consultativesupporttosuch
organizations;orcollaborativeventureswithrepresentativesofsuchorganizations,such
asjointresearchactivities.Facultyarerequiredtoreportallsuchactivitiesandto
documentthoseactivitiesofaremunerativenatureintheirannualreports.Conflictof
interestregulationsoftheinstitutionrequirethatdepartmentchairs,deans,andthe
administrationbenotifiedofallactivitiesthatmightconstituteaconflictofinterestby
facultyormembersofafacultymembersfamily.

Activeengagementinprofessionalorganizations,atalllevels,isanotheroptionfor
facultyservice.Thiswouldincludeeditingorreviewresponsibilitiesonprofessional
journalsandpublications,committeemembershipandleadershipintheorganization,as
wellasprofessionalpresentationsandkeynoteaddressesatnationalmeetings.

Newfacultyshoulddiscusstheirserviceinterestswithmentorsandwiththe
departmentchairandotherschoolleadershiptoascertainhowtheirinterestsexpand
themissionandobjectivesoftheschoolandtheuniversity.

FacultyinResidenceandFacultyGuideProgram
http://students.gwu.edu/facultyprograms
AsdescribedinSection2.3.5,TheFacultyinResidenceandFacultyGuideProgramis
anotherwaytoservetheuniversitybyactiveengagementwithstudentsoutsideofthe
classroom.
http://www.gwu.edu/~fwi
FacultyWorkstationInitiative

TheFacultyWorkstationInitiative(FWI)providesanewcomputertoeligiblefaculty
everythreeyears.
FacultyRecords(RetentionandConfidentiality)
TheRecordsManagementPolicyandtheEmployeeRecordTerminationPolicyaddress
issuesofretentionandconfidentialityrelatedtofaculty,staff,andstudentrecords.

RecordsManagementPolicy
http://my.gwu.edu/files/policies/RecordRetentionINTERIM.pdf

EmployeeRecordTerminationPolicy
http://my.gwu.edu/files/policies/RecordTerminationFINAL.pdf

PrivacyofStudentRecordsPolicy
http://my.gwu.edu/files/policies/PrivacyofStudentRecordsFINAL.pdf
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2.10 SabbaticalPolicy

http://provost.gwu.edu/forms
Sabbaticalleaveisgrantedtomembersofthefacultyasrecognitionofnotableservice
throughteachingandscholarlycontributionsandasanaidandinspirationtofurther
achievements.Sabbaticalleaveisintendedtoprovidefacultywithopportunitiesfor
scholarlydevelopmentandcontactsthatwillcontributetotheirprofessional
effectivenessandtothevalueoftheirlaterservicetoTheGeorgeWashington
University.AGeorgeWashingtonUniversityfacultymemberwhowishestoapplyfor
sabbaticalleaveshouldfirstconsultthestatementofsabbaticalleavepolicytomake
surethatheorsheiseligible.Inbrief,theapplicantshould:(1)haveservedfulltimein
regularactivestatusforatleastsixyears;(2)haveaprojectforimprovinghis/her
scholarlydevelopmentandprofessionaleffectiveness;and(3)submitanapplication
sufficientlyinadvanceoftheacademicyearinwhichsabbaticalleaveisdesired.Those
whoareunclearastotheireligibilityshouldcontacttheOfficeofFacultyPersonnel
(2029946511).

Allfacultymembersarestronglyencouragedtopursuefellowshiporgrantopportunities
tosupporttheirproposedsabbaticalactivities.Informationaboutfellowship
opportunitiesforfacultyisavailablefromtheOfficeofGraduateStudentAssistantships
andFellowships(2029946835)andaboutgrantsfromtheOfficeoftheVicePresident
forResearch(2029947315).

SabbaticalLeaveReport.Uponreturnfromthesabbaticalleave,thefacultymemberis
requiredtoreportinwritingontheprogressoftheresearchorformalstudyduringthe
leaveperiodthroughthedepartmentorprogramchairtothedeanandthentothe
ProvostandExecutiveVicePresidentforAcademicAffairs.

ContinuationinService.Itisassumedthatafacultymemberwhoacceptsleaveintends
toreturntotheUniversity.Byacceptingagrantofsabbaticalleave,afacultymember
agreestocontinueintheserviceoftheuniversityforatleastoneyearfollowingthe
leaveunlesstheuniversityapprovessomeotherarrangement.Ifaftercompletionofa
sabbaticalafacultymemberresignsfromtheuniversitytoacceptanalternative
position,theuniversitywillexpecttobemadeharmlessbythefacultymember(orthe
newemployer)throughtherepaymentofcompensationprovidedtothefaculty
memberduringthesabbatical.

2.11 LeavingtheUniversity

http://benefits.gwu.edu/

2.11.1 Retirement
Facultymembersareeligibleforretirementbenefitsifthey(1)retireatage65orover:
(2)retirebetweentheagesof60and65withtenormoreyearsoffulltimeuniversity
service:or(3)retirebetweentheagesof55and60withtwentyormoreyearsof
universityservice.(Retirementbetweentheagesof55and60issubjecttoapprovalby
theBoardofTrustees.)

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TheGWBenefitswebsitecontainsaFacultyRetirementGuidewheretheretirement
benefitsandoptionsarediscussed.AQuickLinktothemostuptodateGuide,
describinghealthcarecoverage,tuitionremission,andotherretireebenefits,canbe
foundat:http://benefits.gwu.edu/

AsstatedintheFacultyCode,ArticleVIIA.Subjecttotheneedsoftheuniversity,afull
timememberofthefacultywhoisfullyretiredmaybeinvitedbytheappropriate
officersoftheuniversitytocontinueonaparttimebasisandappointedforarenewable
periodnottoexceedoneacademicyear.Suchappointeeshallbedesignated
emeritus(orretired)inresidence.

2.11.2 EmeritusStatus
AsstatedintheFacultyCodeArticleVIIB:Amemberofthefacultywithlongand
distinguishedservicetotheuniversitymay,uponretirement,beawardedemeritus
status.Emeritusstatusisrecommendedbytheregular,activestatusmembersofthe
facultyconcernedand,withtheconcurrenceoftheadministration,isawardedbythe
BoardofTrustees.
Thoseeligibleforconsiderationforemeritusstatusareuniversityprofessors,professors,
adjunctprofessors,clinicalprofessors,researchprofessors,associateprofessors,and
associateclinicalprofessors.Facultymembersinemeritusstatusshallbeentitledtouse
facilitiesasarrangedwiththeadministrationoftheuniversityandtoparticipatein
facultymeetingswithouttherighttovote.Theymayserveoncommitteesandmay
performsuchotherservicesasareinkeepingwiththeirdesiresandtheneedsofthe
university.

AnemeritusfacultymemberbecomesamemberoftheSocietyoftheEmeriti
(http://emeritifaculty.gwu.edu/).Emeritifacultymemberswillbeissuedanemeritus
GWIDbadgetoenablethemtoreceivefreeparkingoncampus,useoftheSOTELounge
ontheMountVernonCampus,continueduseoftheLibraries,andaGWemailaccount.

2.11.3 PartialRetirement
FulltimemembersofthefacultywhoqualifyundertheprovisionsofArticleVII.Dofthe
FacultyCodemayretirepartiallybyreducingtheirservicetotheuniversitytoeithera
twothirdstimeorahalftimebasisforaspecifiedperiodoftime.Eitherbasiswill,in
general,includeteaching,research,andotherservicesproportionatetothatconsidered
normalforafulltimefacultymemberintherelevantdepartment,school,orother
divisionoftheuniversity.Anydeterminationofprogrammaticneedsasrequiredby
SectionVII.DoftheFacultyCodeandanycombinationofeffortproposedbyafaculty
membermustbeapprovedbythedepartmentchair,thedean,andtheProvostand
ExecutiveVicePresidentforAcademicAffairs.

Thefacultymemberssalaryshallbe,asapplicable,twothirdsoronehalfofthe
establishedfulltimesalary,andeligibilityforannualsalaryincreasesshallcontinue.At
thesametime,thefacultymembersfringebenefits*maynotbereduced.Thebenefits
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thatareofferedtothosewhopartiallyretirewouldcontinuetobethoseofferedto
fulltimefacultymembersatthesamecontributionlevel(ex.medical,dental,vision);
however,thebenefitsthataresalarydriven(ex.lifeinsurance,AD&D)wouldchangeto
reflectthenewproratedsalarylevel.Onceafacultymemberhaselectedtoretire
partially,heorshemaynotincreasethelevelofservicethereafter.Thefacultymember
mayelecttoretirefullyatanytimepriortotheendofthespecifiedperiod.
*Pleasenote:BasicandAdditionalLifeInsurancebenefitsincludeanagereduction
provision.Thisprovisionwillcontinuetoapplyshouldyoudecidetopartiallyretire.
Pleasereviewtheapplicableplancertificatefordetailsbyvisiting
https://benefits.gwu.eduInaddition,ifatanytimeyoursalaryreduces,salarydriven
benefitssuchaslife,AD&Dinsurance,anddisabilitywillbeadjustedaccordingly.To
viewyourcurrentbenefitsatanytimeduringtheyear,pleasevisit
https://benedetails.gwu.edu.
Fordetailsregardingbenefitsduringfullretirement,facultymembersshouldreferto
thePlanningforRetirementGuideontheBenefitsAdministrationwebsiteat
https://benefits.gwu.edu/retiringgw.

2.11.4RetiredFaculty

Facultywhoretire,butarenotemeritus,willnormallycontinuetohaveaccesstotheir
GWemailaccountforoneyearaftertheyleavetheuniversity,subjecttouniversity
policies.Facultymustsetupanautogeneratedmessagednotingtheendoftheir
employmentrelationshipwithGW.

2.11.5ResignationfromGW
FacultymemberswhovoluntarilyresignfromGWwillnormallycontinuetohaveaccess
totheirGWemailaccountforoneyearaftertheyleavetheuniversity,subjectto
universitypolicies.Facultymustsetupanautogeneratedmessagednotingtheendof
theiremploymentrelationshipwithGW.

2.12 ImportantPoliciesRelatedtoEmployment

http://policy.gwu.edu
2.12.1 EqualOpportunity
TheuniversityisanEqualEmploymentOpportunity/AffirmativeAction(EEO/AA)
employercommittedtomaintaininganondiscriminatory,diverseworkenvironment.
Theuniversitydoesnotunlawfullydiscriminateonthebasisofrace,color,religion,sex,
nationalorigin,age,disability,veteranstatus,sexualorientation,genderidentityor
expression,oronanyotherbasisprohibitedbyapplicablelawinanyofitsprogramsor
activities.FortheuniversityscompleteEqualOpportunityActionStatement,see:
http://my.gwu.edu/files/policies/EqualEmploymentOpportunityStatement.pdf
http://hr.gwu.edu/eeoconsultativeservices

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Facultyquestionsorconcernsaboutdiscriminatoryorunfairtreatmentshouldbe
broughttotheOfficeofFacultyRecruitmentandPersonnelRelations.
https://provost.gwu.edu/facultyrecruitmentpersonnelrelations

2.12.2 DisabilitiesPolicy

Theuniversityiscommittedtoequalopportunity,diversityandnondiscrimination,and
supportstheemploymentofqualifiedindividualswithdisabilities.Facultywhobelieve
theyneedareasonableaccommodationinordertoperformtheessentialdutiesoftheir
positionshouldcontacttheuniversitysOfficeofEqualEmploymentOpportunity(EEO).
http://my.gwu.edu/files/policies/DisabilitiesFINAL.pdf

2.12.3NonRetaliation
Theuniversityiscommittedtoconductingitsaffairshonestly,ethicallyandin
compliancewithapplicablelawsandregulations.Membersoftheuniversitycommunity
areencouragedtoreportgoodfaithconcernsaboutuniversityrelatedviolationsof
laws,regulationsoruniversitypolicies.Retaliationagainstmembersoftheuniversity
communitywhomakegoodfaithreportsregardingpotentialuniversityrelated
violationsoflaws,regulationsoruniversitypoliciesisprohibited,andviolatorsmaybe
subjecttodisciplinaryaction.
http://my.gwu.edu/files/policies/NonRetaliationFINAL.pdf

2.12.4GuidelinesforPoliticalCampaignActivitiesonBehalfofPoliticalCandidates
ItisthepolicyoftheuniversitytocomplywithInternalRevenueService(IRS)regulations
thatprohibittheuseofuniversityresourcesinconnectionwithpoliticalcampaign
activitiesinsupportoforinoppositiontocandidates.
http://my.gwu.edu/files/policies/PoliticalActivityFINAL.pdf

2.12.5 LegalRepresentationofFaculty
Itisthepolicyoftheuniversitytoprovidelegalrepresentationandprotectionfrom
liability,inaccordancewiththetermsofitsBylawsandrules,tofacultywhobecome
involvedinclaimsorsuitsarisingfromauthorizedactivitiesthatfallwithinthescopeof
theiruniversityemployment.Allcourtpapersandlettersfromlawyersreceivedby
facultyandstaffconcerningtheirworkattheuniversitymustbetransmittedpromptly
totheOfficeoftheSeniorVicePresidentandGeneralCounsel(OGC)inaccordancewith
theuniversitysLegalAdvisoryconcerningProceduresGoverningSummonses,
Subpoenas,Lawsuits,NoticesandLettersfromLawyers.
http://my.gwu.edu/files/policies/Legal%20Representation%20of%20Faculty%20and%20
Staff.pdf

2.12.6 ReligiousAccommodation
Attheemployeesrequest,theuniversitywillattempttoprovideareasonable
accommodationforreligiousbeliefsandpracticesoftheemployeeiftodosodoesnot
imposeanunduehardshipontheemployeesdepartment,orinterferewiththe
employeesabilitytoperformtheessentialfunctionsofhisorherposition.

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http://my.gwu.edu/files/policies/ReligiousAccommodationFINAL.pdf

EachyeartheProvostandtheDeanofStudentsissueamemototheuniversity
communityprovidingalistofreligiousholidaystobeaccommodated.
https://provost.gwu.edu/sites/provost.gwu.edu/files/downloads/AY2012
2013ReligiousHolidayMemoNEW.pdf

TheAdministrationhasacceptedaresolutionoftheFacultySenateregardingthe
accommodationoftheobligationsofreligiouslyobservantstudentsandfaculty.The
Senaterecommendedthat:
1. Studentsnotifyfacultyduringthefirstweekofthesemesteroftheirintentionto
beabsentfromclassontheirday(s)ofreligiousobservance.
2. Facultycontinuetoextendtothesestudentsthecourtesyofabsencewithout
penaltyonsuchoccasions,includingpermissiontomakeupexaminations.
3. Facultywhointendtoobserveareligiousholidayarrangeatthebeginningofthe
semestertoreschedulemissedclassesortomakeotherprovisionsfortheir
courserelatedactivities.
4. TheAdministrationcontinuetocirculatetofacultybythelastweekofthe
previoussemesterascheduleofreligiousholidaysmostfrequentlyobservedby
ourstudentswithanotationthatstudentmembersofotherreligiousgroupsare
alsoentitledtothesamecourtesiesandaccommodations.
5. TheAdministrationconveythispolicytostudentsbyincludingitintheSchedule
ofClassesandotherplacesdeemedappropriate.
http://registrar.gwu.edu/universitypolicies#holidays

2.12.7 SexualHarassmentandSexualViolence
GWiscommittedtomaintainingapositiveclimateforstudyandwork,inan
atmospherethatisfreefromcoercion,intimidationandviolence.Sexualharassment
anddiscrimination,includingsexualviolence,isdestructivetotheuniversitycommunity
andwillnotbetolerated.GWcommunitymembersfoundtohaveviolatedthetermsof
thispolicywillbeheldaccountablethroughtheuniversitysprocessesandwillface
consequencesuptoandincludingtermination,suspension,orexpulsion.
http://my.gwu.edu/files/policies/SexualHarassmentFINAL.pdf

2.12.8 SmokeFreeCampusPolicy
Itisthepolicyoftheuniversitytopromoteasmokefreecampusbyprohibitingsmoking
inallacademic,athleticandrecreational,andadministrativesupportfacilities,including
offices,classrooms,lockerrooms,restrooms,laboratories,halls,stairways,residence
facilities,parkinggarages,andmaintenancefacilities.
http://my.gwu.edu/files/policies/SmokingPolicy.pdf

2.12.9 SubstanceAbuse
InaccordancewiththeDrugFreeWorkplaceActof1988andtheDrugFreeSchoolsand
CommunitiesActof1989,theuniversityiscommittedtomaintainingadrugfree

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workplaceandpromotinghighstandardsofemployeehealthandsafety.University
standardsofconductprohibittheillegalmanufacture,possession,distribution,oruseof
alcoholanddrugs.Universitymanuals,codesofconduct,andpublicationsspecify
penaltiesforviolationsofthesepolicies,includingsuspensionordismissalfromthe
university.

2.12.10ThreatsandActsofViolencePolicy
Threatsandactsofviolencewillnotbetoleratedonpropertyowned,leasedor
controlledbytheuniversity.Anyuniversitystudent,facultyorstaffmember,orguestor
visitorwhoviolatesthispolicywillbesubjecttodisciplinaryactionsinaccordancewith
universitypoliciesandprocedures.

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Section3:TeachingatGW
3.1

3.2

3.3

3.4

AcademicCalendar
http://www.gwu.edu/academiccalendar
TheAcademicCalendarlistsimportantdatesthroughouttheyear,includingthefirstday
ofclassesandexamdates.Datesaresubjecttochange.
Expectations
PerArticleIII.C.oftheFacultyCode,itisexpectedthatfacultymembersshallmake
adequatepreparationfortheirclassesandconducttheminadignified,courteous
manner.Theyshallmeetclassesontime,holdclassesforthefullperiod,evaluate
academicperformancefairlyandreasonably,andreportevaluationspromptly.Unless
specialarrangementsaremadeforclasscoveragethroughthedepartmentchairor
deansoffice,facultypresenceduringthefirstweekofclassesismandatory.Itisalso
requiredthatacompletesyllabusisdistributedonthefirstdayofclassesoravailable
duringthefirstweekofanonlineclass.
ScheduleofClasses
http://my.gwu.edu/mod/pws
TheScheduleofClasseslistsclassesofferedinthefall,spring,andsummertermsatall
ofGWscampusesaswellasonline.

UndergraduateAdvising
Allincomingfirstyearandtransferstudentsareassignedprofessionaladvisors.Atthe
endoftheirsophomoreyears,studentsareassignedafacultyadvisorintheirmajorin
additiontotheirprofessionaladvisor,whomtheyretainuntilgraduation.Facultyare
urgedtoencouragestudentstomeetwiththeiracademicadvisorstoselectthe
appropriatecoursesfortheirprogram.Allacademicadvisorsundergorigoroustraining
andmeetwithvariousdivisionsandprogramsaroundcampustoensuretheyare
knowledgeableabouttheuniversitysresources.

UndergraduateAdvisingOffices
ColumbianCollegeofArts&Sciences
http://columbian.gwu.edu/undergraduate/advising

SchoolofEngineeringandAppliedScience
http://www.seas.gwu.edu/seasundergraduate/currentstudents/advisingfaq.html

SchoolofBusiness
http://business.gwu.edu/ugrad/advisingcenter

ElliottSchoolofInternationalAffairs
http://elliott.gwu.edu/academics/ugrad/advising/index.cfm

MilkenInstituteSchoolofPublicHealth
http://publichealth.gwu.edu/

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3.5

3.6

SchoolofNursing
http://nursing.gwu.edu/studentservices
FacultymembersprovideacademicadvisingintheSchoolofNursing.TheManagerof
StudentServicesofferssupportakintoadeansoffice,whiletheExecutiveCoordinator
ofStudentServicesworkswithstudentsonallotherissues.

DegreeMAP

http://registrar.gwu.edu/degreemap
DegreeMAPisanonlineadvisinganddegreeauditingsystemthatdisplaysrequirements
forstudentsprogramsofstudyandappliesstudentsindividualacademichistoriesto
thoserequirements.DegreeMAPcanincludeinprogresscoursestoshowhow
currentlyenrolledclasseswillapplytorequirements.Studentscanalsovisittheir
advisortorunWhatIfauditsthatapplytheircurrentacademichistorytoadifferent
setofdegreerequirements.DegreeMAPisdesignedtoprovidemoreinformationabout
degreerequirementsearlyinstudentsacademiccareersandgivestudentsatoolto
monitorandtrackdegreeprogress.

DegreeMAPisavailabletoallundergraduateprogramsandmanygraduateprograms.
Additionalgraduateprogramswillgoliveonarollingbasisaspartofthecontinued
phasedimplementationofDegreeMAP.

GraduateAdvising
Advisingisprogramspecificatthegraduatelevel.
StudentRegistration
http://registrar.gwu.edu/registration
TheRecordsandRegistrationunitoftheOfficeoftheRegistrarhelpstofacilitatethe
registrationprocessbyprovidingavarietyofresourcesforstudents,includingonline
instructionsonhowtoregisterforclasses,theregistrationscheduleforeachupcoming
semester,waitlistinformation,instructionsforresolvingholds,withdrawalandrefund
information,anddetailsonROTCandConsortiumregistration.Studentsinthefollowing
programsshouldconsulttheirschoolorprogramforspecificregistrationinformation:

3.7

LawSchool
http://www.law.gwu.edu/Students/Records/Pages/Default.aspx
MedicalSchool
http://smhs.gwumc.edu/mdprograms/currentstudents
OffCampusPrograms
http://nearyou.gwu.edu
StudentRecords/FERPA
http://registrar.gwu.edu/universitypolicies#ferpa
TheFamilyEducationalRightsandPrivacyAct(FERPA)isafederallawthatprotectsthe
privacyofstudenteducationrecords.InkeepingwithFERPAguidelinesfacultymembers
shouldnotpubliclypoststudentgrades,shouldnotdiscussaspecificstudentsgradein

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class,andshouldnotlinkstudentgradestotheirGWIDorSocialSecurityNumber.
Facultymembersmaynotdiscussastudentsgradeswithaparentorguardianunless
thestudenthasfiledasignedwaiverwiththeRegistrarsOfficegivingpermissiontodo
so.

Whenastudentenrollsinaninstitutionofhighereducation,heorshebecomessubject
totheFERPAregulationsthatgovernallcollegesanduniversities.Regardlessoftheage
ofastudent,withlimitedexceptions,theuniversitymaynotdisclosetheeducation
recordsofthestudentabsentthestudentsconsent.Astudentsgradesmayonlybe
disclosedtothestudent,unlessthestudentexpresslydirectsotherwise.

AmendingRecords
http://registrar.gwu.edu/universitypolicies#amend
Astudenthastherighttorequestthattheuniversityamendinformationinhisorher
educationrecordswhenthestudentbelievesthoserecordscontaininaccurateor
misleadinginformation.Uponreceiptofaproperlywrittenrequesttoamendsuch
records,theuniversitywillconsidertherequestandrespondwithinareasonabletime,
nottoexceedthirtydays.Thestudentwillbenotifiedinwritingeitherthatthestudents
recordshavebeenamendedorthattherequesthasbeendenied.Aletterdenyingthe
requestwillstatethereasonsforthedecisionandnotifythestudentoftherightto
requestahearing.

UniversityProcedureforRequestinganAmendmenttoStudentRecords
https://registrar.gwu.edu/sites/registrar.gwu.edu/files/downloads/FERPA_Request_to_
Amend.pdf

3.8

Classrooms

http://registrar.gwu.edu/facultyfaqs#sched
ClassroomschedulingishandledwithintheOfficeoftheRegistrarbyAcademic
Scheduling.

ClassroomDescriptions
http://registrar.gwu.edu/buildingsrooms
Onlineclassroomdescriptionsshowroomtypes,seatingcapacity,availabletechnology,
andphotographs,wherepossible.Roomsnotincludedinthisonlinelistare
departmentcontrolledspaces;theAcademicSchedulingOfficedoesnotschedule
classesinthoserooms.Questionsregardingdepartmentcontrolledspacesshouldbe
directedtotherelevantdepartment.

Facultyshouldcheckclassroomassignmentsassoonastheupcomingsemesters
scheduleisannounced.Visitingtheclassroom(s)isalsoadvisable.Althoughthe
SchedulingOfficepostsclassroomdescriptionsonline,thesearesubjecttochange.Ifa
classroomchangeisnecessary,facultymembersshouldworkwithdepartmentstaffto
requestachangeimmediatelywiththeSchedulingOffice.

LockedClassroom
Toreportalockedclassroom,callGWUniversityPoliceat2029946110.

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ClassroomMaintenance
Toreportaclassroominneedofminormaintenanceorbettertemperaturecontrol,call
Facilitiesat2029946706.

TechnicalAssistance
Torequestassistancewithcomputerequipment,callAcademicTechnologiesat202
9947900.Therearetelephonesinmostclassrooms.

EmergencyPreparedness

http://CampusAdvisories.gwu.edu
TheOfficeofEmergencyManagementpublishesthefollowingemergencyguidelines
thatfacultyshouldreviewandbefamiliarwithintheeventanemergencyoccurs:

3.9

ReadandfamiliarizeyourselfwiththeEmergencyOperationsPlan(EOP)
Familiarizeyourselfwithyourclassrooms,thelocationoftheclosestemergency
equipment(fireextinguishers,AED's,firstaidkits,etc.),andtwoemergencyexit
routesoutofthebuilding
Provideyourclasseswithgeneralinformationrelatingtoincidentproceduresatthe
startofeachsemester(seeSyllabusInsert)
Knowhowtoreportanincidentfromtheclassroom(s)youuse
Takechargeofthestudentsinyourclassroomandfollowappropriateproceduresfor
allfire/buildingalarmsandemergencyalerts
Ensurethatstudentswithdisabilitiesorspecialneedshavetheinformationoraccess
toassistancetheymayrequireduringanincident
Besurethatyouplanfordisruptionstoanyresearchyoumaybeconducting
ContacttheOfficeofEmergencyManagement(oem@gwu.edu)ifyouhaveany
questions

AdditionalFacultyEmergencyResources
EmergencyPreparednessCourseSyllabusInsert
GWEmergencyResponseHandbook
EmergencyPreparedness&ReadyGWPocketGuide
PreparingforEmergenciesandDisruptiveIncidents:DesignatedandEssential
Employees;AcademicandAdministrativeManagement

ClassRostersinGWebandBlackboard
FacultymemberscanaccessclassrostersbyloggingintoGWeb.Classrostersarealso
availableinBlackboardunderCommunication.

http://tlc.provost.gwu.edu
3.10 UniversityTeachingandLearningCenter
TheUniversityTeachingandLearningCenter(UTLC)isafacultydrivencenterfor
teachingexcellence.TheUTLCbringsfacultyandstafftogethertohelpfacultybroaden
theirinstructionalexperience,promotethescholarshipofteachingandlearning,and
encouragestudentsastheydeepentheircommitmenttolearning.
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Resources

http://tlc.provost.gwu.edu/resources
TheUTLCoffersagrowingcollectionofonlineresourcesforGWUfacultyandteaching
assistants,suchastipsonengagingstudentsinlargeclasses,adjustingcontentbasedon
studentresponsestowebbasedactivities,andideasforhelpingstudentscometoclass
preparedtolearnandparticipate.

eDesignShop
(replacessectiononOnlineLearning)
Website:TBD
TheGWeDesignShopisaunitoperatingundertheViceProvostforOnlineEducation
andAcademicInnovation.Theteamconsistsofinstructionaldesigners,multimediaand
videospecialiststhatspecializeinprogram,course,andonlinedesign.Instructional
designersensurethateachproductundergoesathoroughpedagogicalreviewand
maintainsahighdesignstandard.
Programsandcoursesareselectedbystrategicdesigntofacilitatesustainablegrowth
intotheonlinemarket.Facultymembersinterestedinaddingtheircoursestothe
developmentcycleshouldcontactthedean'sofficeoftheirselectedschool.
HybridCourseInitiative

http://tlc.provost.gwu.edu/hybridcourses
TheUTLCalsosupportsthehybridcourseinitiative.Ahybridapproachtoeducation
(alsoknownasblended),whetherinasinglecourseorthreadedthroughouta
program,balancesfacetofaceandonlineenvironments.Acourseisgenerally
consideredhybridwhenthepercentageofworkdoneonlineisbetween3070%.

3.11 AcademicTechnologies

http://acadtech.gwu.edu
AcademicTechnologiesworkswithfaculty,studentsandotherGWunitstoidentify,
develop,andsupporttechnologiesthatcanenrichteachingandlearningatGW,bothin
theclassroomandbeyond.

ClassroomSupport

http://acadtech.gwu.edu/pages/support
Torequestassistancewithclassroomequipment,contactAcademicTechnologiesat
2029947900oracadtech@gwu.edu.Therearetelephonesinmostclassrooms,and
theyincludesignslistingtheextensionforAcademicTechnologies.

EquipmentLoanandRental
AcademicTechnologiesloansaudiovisualequipmenttoGWfacultyforuniversity
coursesheldontheFoggyBottomcampus.Forafee,AcademicTechnologiesalsorents
equipmenttothirdpartieswhoarehostingeventsontheFoggyBottomcampus.
Reservations
http://acadtech.gwu.edu/pages/equipmentreservations
Toreserveequipment,completeanonlinereservationformatleast48hoursin
advance.Forassistance,contacttheSolutionsCenterat2029947900.

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G1Account

http://acadtech.gwu.edu/pages/computingaccount
AG1Accountprovidesuserswithloginaccesstocomputersinclassroomsand
computerlabs.ToenrollintheG1Accountsystem,youmustbeafacultymemberora
registeredstudentwithavalidNetID(GWemailaddressbeforethe@sign).

Training

http://acadtech.gwu.edu/pages/training
AcademicTechnologiestrainsandassistsfacultyinthesetupanduseoftechnologyin
theclassroom.Trainingishighlyrecommendedpriortousingclassroomequipment.

3.12 CourseInformation/SyllabuswithLearningObjectives
Consultwithdeansofficesofspecificschoolsforsyllabustemplates.SeeSection
2.7.3.4ofthisdocumentformoredetails.

SettingCourseGoalsandObjectives/LearningOutcomes

http://www.gwu.edu/~assess/coursegoals.html

DevelopingGoalsandObjectives
http://tlc.provost.gwu.edu/developinggoalsandobjectives

OnlineTeaching:CourseGoals,ObjectivesandStrategies

http://tlc.provost.gwu.edu/coursegoalsobjectivesstrategies

3.13 Grades
http://registrar.gwu.edu/grading

Itisexpectedthatfacultywillassigngradesinafairmannerconsistentwiththestated

gradingcriteriainthecoursesyllabus.Facultyarerequiredtosubmitfinalgrades

withinfive(5)businessdaysafterthefinalexamination,afterthesubmissionofafinal

project,orafterthefinalclassmeetingifnoexamorprojectisgiven.Exceptionstothis

requirementmaybemadebythedeansofficetoaccommodategradingforlarge

classesorotherexceptionalcircumstances.Anylatesubmissionofgradesmustbe

clearedwiththedepartmentchairordeansofficeaheadoftime.

http://www.gwu.edu/~bulletin/ugrad/unrg.html
FromtheUniversityBulletin
GradesaremadeavailabletostudentsthroughtheOfficeoftheRegistraraftertheclose
ofeachsemester.Thefollowinggradingsystemisused:A,Excellent;B,Good;C,
Satisfactory;D,LowPass;F,Fail;othergradesthatmaybeassignedareA,B+,B,C+,C,
D+,andD.SymbolsthatmayappearincludeAU,Audit;I,Incomplete;IPG,InProgress;
W,AuthorizedWithdrawal;Z,UnauthorizedWithdrawal;P,Pass;NP,NoPass;R,Need
toRepeatCourse.

Exceptforcoursesthatspecificallystatethatrepetitionforcreditispermitted,a
candidateforadegreeatthisuniversitymaynotrepeatacourseinwhichagradeofD
orbetterwasreceived,unlessrequiredtodosobythedepartmentconcerned.A
writtenstatement,indicatingthatthestudentisrequiredtorepeatthecourse,mustbe
submittedtothestudentsdeanbytheappropriatedepartmentchair.
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ThesymbolofZisassignedwhenstudentsareregisteredforacoursethattheyhavenot
attendedorhaveattendedonlybriefly,andinwhichtheyhavedonenogradedwork.At
theendoftheacademicyear,studentsrecordsarereviewed;ifthereismorethanone
Zpersemester,astudentsrecordwillbeencumbereduntilreleasedbythestudents
advisororacademicdean.ThesymbolofZisnotagradebutanadministrativenotation.

Incompletes
ThesymbolI(Incomplete)indicatesthatasatisfactoryexplanationhasbeengiventhe
instructorforthestudentsinabilitytocompletetherequiredcourseworkduringthe
semesterofenrollment.Attheoptionoftheinstructor,thesymbolImayberecordedif
astudent,forreasonsbeyondthestudentscontrol,isunabletocompletetheworkof
thecourse,andiftheinstructorisinformedof,andapproves,suchreasonsbeforethe
datewhengradesmustbereported.Thissymbolmaybeusedonlyifthestudentsprior
performanceandclassattendanceinthecoursehavebeensatisfactory.Anyfailureto
completetheworkofacoursethatisnotsatisfactorilyexplainedtotheinstructor
beforethedatewhengradesmustbeturnedinwillbegradedF,Failure.Ifacceptable
reasonsarelaterpresentedtotheinstructor,thatinstructormayinitiateanappropriate
gradechange,whichinallcaseswillincludethesymbolI.

Thecourseworkmustbecompletedwithinthedesignatedtimeperiodagreeduponby
theinstructorandstudent,but(exceptintheSchoolofBusiness)nomorethanone
calendaryearfromtheendofthesemesterinwhichthecoursewastaken.IntheSchool
ofBusiness,thesymbolImustbechangedbyadateagreedonbytheinstructorandthe
student,butnolaterthanthelastdayoftheexaminationperiodforthefallorspring
semesterimmediatelyfollowingthesemesterorsummersessioninwhichthesymbolI
isassigned.AllstudentswhoreceiveanIncompletemustmaintainactivestudentstatus
duringthesubsequentsemester(s)inwhichcourseworkisbeingcompleted.Ifnot
registeredinotherclassesduringthisperiod,thestudentmustregisterforContinuous
Enrollmentstatus.Whenworkforthecourseiscompleted,theinstructorwillcomplete
agradechangeformandturnitintotheOfficeoftheRegistrar.Effectivewiththe
coursestaughtinthefallsemester2014andbeyond,theIindicatoronstudents
transcriptswillberemovedonceanactualgradehasbeenreportedandrecorded.If
workforthecourseisnotcompletedwithinthedesignatedtime,thegradewillbe
automaticallyconvertedtoagradeofF,Failure,0qualitypoints,andthegradepoint
averageandacademicstandingrecalculated.

3.14 Examinations

http://provost.gwu.edu/administrationfinalexaminationsduringexaminationperiod

FinalExaminationPolicyStatement
Finalexaminationsaretobeadministeredonlyduringtheregularlyscheduled
ExaminationPeriodintheFallandSpringsemestersunlessotherwiseapprovedbythe
Provost.Inordertoprovidestudentsmaximumopportunitytostudyandreview
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materialcoveredduringthesemester,finalexaminationsarenottobeadministered
duringregularlyscheduledclasssessions,ontheclassmakeupday,orduringthe
readingperiod.Inparticular,facultyteachingundergraduatecoursesarenottogiveany
examinationsduringthelastweekofregularlyscheduledclasses,butrather,administer
suchexaminationsduringtheExaminationPeriod.

FinalExaminationConflicts
http://registrar.gwu.edu/universitypolicies#finals
Studentswhohavethreeormoreexaminationsscheduledonanyonedayduringthe
examinationperiodmayrequesttotakeexaminationsonadifferentdaysothatthey
havenomorethantwoexaminationsonanyoneday.Itisthestudent'sresponsibility
andrighttorequestthatanexamination(s)berescheduledsuchthatnomorethantwo
examinationsaregivenduringthecourseofoneday.Facultymembersareexpectedto
accommodatetheserequests.Theadministrationhasacceptedaresolutionofthe
FacultySenateregardingfinalexaminationconflicts.TheSenaterecommendedthatthe
reschedulingtakeplaceatleastthreeweekspriortothelastdayofclassesandthat,
wheneverpossible,themakeupexaminationberescheduledduringtheexamination
period;thatthereschedulingbeachievedinconsultationwiththeinstructorsinvolved,
andthat,wheneverpossible,thestudentselectswhichexaminationtoreschedule.

FinalExaminationScheduling
http://registrar.gwu.edu/finalexamschedule
TheAcademicSchedulingOffice(ASO)schedulesfinalexamsforthemajorityofon
campuscourses.Finalexamsareonlyscheduledforlecturesections,notforlabs,
discussions,recitations,etc.Offcampusfinalexamsarescheduledbyeachindividual
department.Allundergraduatefinalexamsmustbegivenduringthefinalexamperiod
listedintheacademiccalendarandmustbegivenonthedayandtimelistedinthefinal
examschedule.

Graduateexamsmaybegivenonthelastdayofthesemester.Iftheprofessorwould
liketoscheduleanexamduringthefinalexamperiod,thedepartmentmustmakea
requesttoASO.Graduateexamrequestsareacceptedonceallundergraduateexams
havebeenscheduled.

FacultyFAQs
WhatifIneedmoretimetogivemyfinalexamthanwhatisprovidedintheschedule?
Whileallfinalexamsmustbeginatthetimescheduledbytheuniversity,examscango
beyondthescheduledendtimeprovidedtheinstructormakesarrangementswith
AcademicSchedulingtoreservetheclassroombeyondthestandardtwohourperiod.

WhatifIwouldliketochangetheroomassignedtomyfinalexam?
Classroomassignmentscanbechangedupuntilthree(3)dayspriortothescheduled
examdate.InstructorsshouldsubmitarequesttotheAcademicSchedulingOffice.
Pleasebeadvisedthatclassroomassignmentscanchangeduetoconflictsupuntilthat
date,soyoushouldcheckyourassignmentwithinthree(3)dayspriortoyourexam.

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WhatifIhaveaconflictwithmyscheduledfinalexams?
Examsarescheduledtoavoidasmanyconflictswithotherexamsaspossible;however,
conflictsdooccasionallyoccur.Ifyouhaveaconflict,pleasecontactAcademic
Schedulingassoonaspossibleforrescheduling.

FinalExaminationSchedule
http://my.gwu.edu/mod/exam_schedules
TheFinalExaminationScheduleisonlineattheGWPortal.

3.15 AcademicIntegrity

http://www.gwu.edu/~ntegrity
TheCodeofAcademicIntegritywaswrittenanddesignedbystudents,faculty,librarians
andadministrationwithultimateapprovalfromthePresidentoftheuniversityandthe
BoardofTrustees.AnAcademicIntegrityOfficewascreatedtomanagetheprocessand
anAcademicIntegrityCouncilwasformedtopromoteacademicintegrityandto
administerallproceduresassociatedwiththeCode.

3.16 CourseChangeandWithdrawal

http://registrar.gwu.edu/registrationschedule#late

Beginningthefirstdayofclasses,thereisalatefeeassessedforanyfirsttime
registrations.

Beginningthefirstweekofclasses,studentswhowishtoaddacourseanddropa
courseasanevenexchangemaydosowithoutfinancialpenaltyifthesetransactions
aremadeduringthesameclassweek(bythedropdateforarefund)foranequal
numberofcredits.

Individualprogramadjustmentsmayincurfinancialpenaltiesand/oradditionalfeesif
theyarenotevenexchanges,orinvolvecoursesotherthanthoseattheFoggyBottom
andMountVernoncampuses.

RegistrationTransactionForm(RTF)
StudentswhowishtomakechangestotheirscheduleonceGWebregistrationhas
closed(afterthesecondweekofclasses)mustuseanRTFEZform.Anycourse(s)added
musthavethepermissionoftheinstructorordepartment.Afterthefourthweekof
classes,studentsmustreceivepermissionfromtheirDeansOfficetoaddacourse.

Studentsmaydropcoursesthroughtheendofthefourthweekofclasseswithout
academicpenaltyusinganRTFEZform.Afterthefourthweekofclasses,itisconsidered
awithdrawalandagradeofWwillappearonthetranscript.Studentsmaywithdraw
usinganRTFEZformthroughtheendoftheeighthweekofclasses.Withdrawalsafter
theeighthweekofclassesrequireapetitiontothestudentsDeansOffice.
https://registrar.gwu.edu/sites/registrar.gwu.edu/files/downloads/RTFEZ.pdf

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DeansPermission/RegistrationTransactionForm
AnychangestoregistrationthatrequireDeanspermission(i.e.changingfromletter
gradetopass/failortimeconflicts)mustbecompletedusingaRTF.
https://registrar.gwu.edu/sites/registrar.gwu.edu/files/downloads/reg_transaction_form.pdf

WithdrawalsandRefunds
http://registrar.gwu.edu/withdrawalsrefunds
WithdrawalsandrefundsarediscussedontheOfficeoftheRegistrarsWebsite.

3.17 ClassAttendance

http://registrar.gwu.edu/universitypolicies#attendance
Attendingregularlyscheduledandscheduledmakeupclasses,discussionsand
recitations,laboratorysessionsandothercoursemeetingsisafundamentalstudent
responsibility.Facultymayuseclassattendanceandparticipationasfactorsin
determiningcoursegrades.Thecontributionsofclassattendanceandparticipation
towardcoursegradesshouldbeexplicitlystatedoncoursesyllabiasshouldallfactors
usedindeterminingthesegrades.

Whileitisexpectedthatstudentswillmakeeveryefforttoattendclasses,itis
recognizedthatpersonalcircumstances(e.g.,religiousobservances,documentedfamily
andmedicalemergencies)anduniversityscheduledevents(e.g.,varsityathletic
competitions,performances)willarisewhichprecludeclassattendance.Insuch
circumstances,facultyandotherinstructorsareexpectedtomakeappropriate
accommodations(e.g.,makeuptests,adjustedduedatesforpapersandprojects),such
accommodationstobedeterminedbythefacultymemberandappropriateuniversity
officessuchasDisabilitySupportServicesaswarranted.Thestudentisresponsiblefor
obtainingthematerialspresentedinmissedclassesandformakingupmissedtestsand
otherassignments.Noacademicpenaltyshallbeimposedforclassabsencesthatare
permissibleinaccordancewithuniversitypolicy.

Itisexpectedthatstudentswillscheduleclassesinordertominimizethenumberof
classesthatmaybemissed.Further,itisexpectedthatwheneverpossible,studentswill
informcourseinstructorsinadvanceofanyabsencesrelatedtoscheduledeventsor
religiousobservances.

3.18 ReligiousHolidays

(SeeSection2.12.5 http://registrar.gwu.edu/universitypolicies#holidays)

3.19 AdverseWeatherConditions

http://my.gwu.edu/files/policies/AdverseWeatherPolicyFINAL.pdf
TheuniversitysPolicyonAdverseWeatherprovidesgeneralguidancetofaculty,staff,
andstudentsduringadverseweather.

3.20 RetentionofGradedPapersandPapersNotReturnedtoStudents
Consultwithdeansofficesofspecificschoolsforpoliciesaboutretentionofgraded
papersandpapersnotreturnedtostudents.
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3.21 AuditingaClass

http://www.gwu.edu/~bulletin/grad/unrg.html
Apersonwhohasbeenadmittedtotheuniversitymayberegistered,withthe
permissionoftheinstructor,asanauditorinaclass(noacademiccredit).Anauditoris
notrequiredtoparticipateactivelyortopassexaminations.Astudentwhotakesa
courseasanauditormaynotrepeatitlaterforcredit.Tuitionischargedatthe
prevailingrate.Astudentmaynotchangefromauditstatustocreditstatusorviceversa
aftertheendoftheeighthweekofclasses.

3.22 ElectronicThesesandDissertations
http://www.gwu.edu/~etds
Studentscannowpublishtheirtheses/dissertationsinelectronicformat.GWrequires
thatallmastersanddoctoraldissertationsbesubmittedelectronicallyto
Proquest/UMI,thenationsarchiveranddistributorofdoctoraldissertations.

ETDContacts

http://library.gwu.edu/etds/contacts.php
GelmanLibrarysETDadministratorcanhelpwithquestionsaboutthesubmission
process.Inaddition,eachschoolhasanETDcoordinatorforassistancespecificto
particularprograms.

3.23 AcademicProgramandCourseApproval
http://academicplanning.gwu.edu/programcourseapproval
AMasterProgramDataForm(MPDF)and/oraMasterCourseDataForm(MCDF)is
requiredtomaintainanaccuraterecordoftheuniversitysofferingsandrequirements
andtolistthemintheScheduleofClasses,bulletins,andstudenttranscripts.Before
changesoradditionstotheacademiccurriculumareinstitutedorannounced,theymust
beapprovedby:

Program/departmentandschool

AssociateProvostforAcademicPlanningandAssessment

MPDFsandMCDFsandallrequiredsupportingdocumentsmustbecompletedand
submittedearlyenoughtoallowforsufficientreviewandapprovalbythe
program/department,theschool,andAcademicPlanningandAssessmentpriortothe
requestedeffectivedate.Retroactiveapprovalswillnotbegranted,andnewprograms
orrevisionscannotbepublicizedtocurrentorprospectivestudentsuntilapprovedby
AcademicPlanningandAssessment.AcademicPlanningandAssessmentwillmakeevery
efforttopromptlyreviewandprovidefeedbackoncompletesubmissionsthatmeetthe
submissionrequirements.Thefullproposal,withallapplicableelementsaccompanying
thesignedMPDFand/orMCDF,shouldbesubmittedinbothhardcopyandelectronic
formto:AcademicPlanningandAssessment,RiceHall102,acadappl@gwu.edu.

MasterProgramDataForm
Foraneworchangeddegree,certificate,major/fieldofstudy,orconcentration
https://academicplanning.gwu.edu/sites/academicplanning.gwu.edu/files/downloads/
Master%20Program%20Data%20Form_020113_0.pdf

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MasterCourseDataForm
Foranewcourse,reinstatementofaformercourse,changesinexistingcourses,and
deletionsofcourses
https://academicplanning.gwu.edu/sites/academicplanning.gwu.edu/files/downloads/
Master%20Course%20Data%20Form%20New_101612_0.pdf

3.24 StudentServices
CareerCenter
CenterforCivicEngagementandPublicService
CenterforStudentEngagement
CenterforUndergraduateFellowshipsandResearch

ColonialCentral
ColonialCrossroads
DisabilitySupportServices
DivisionofStudentAffairs
InternationalServicesOffice
MulticulturalStudentServicesCenter

OfficeoftheRegistrar
OfficeofStudentRightsandResponsibilities
OfficeforStudyAbroad

StudentHealthService
UniversityCounselingCenter

CareerCenter

http://gwired.gwu.edu/career
GWsCareerCenterservesundergraduatestudentsandalumnifromallschoolsexcept
theSchoolofBusiness,andallgraduatestudentsandalumnifromtheColumbian
CollegeofArtsandSciences(exceptfortheTrachtenbergSchool).Linkstoschoolbased
careercenterscanbefoundatthewebsite:http://gwired.gwu.edu/career/allcenters/

ThefollowingservicesareavailabletoALLGWstudentsandalumnithroughtheCenter

forCareerServices:
FederalWorkStudyandoncampusstudentemploymentadministrative
assistance(hiringandpayrollinformation).(FederalWorkStudyisforcurrently
enrolledstudentswhohaveappliedforandreceivedFederalWorkStudyfunds
aspartoftheirUniversityfinancialaidpackage.Alumniarenoteligiblefor
FederalWorkStudy).
Careereventsandspecialprograms(fairs,workshops,panels).
UseofonlineservicesontheCenterforCareerServiceswebsite(Vault,Focus
2,GoingGlobal[H1BVisa],InterviewStream,OptimalResume,Leadership
Directories,BradTraverseJobs,etc.,).
CenterforCivicEngagementandPublicService
http://serve.gwu.edu
TheCenterforCivicEngagementandPublicServiceaimstointegratecivicengagement
intoGeorgeWashingtonUniversityseducationalwork.TheCenterstrivestofocusGWs
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resourcestomeetcommunityneedsbeyondthecampus,promoteactivecitizenshipin
adiversedemocracy,andenhanceteaching,learningandscholarshipatGW.

http://studentengagement.gwu.edu
CenterforStudentEngagement

RecognizingthatGWisacommunityofscholars,theCenterforStudentEngagement
bringslearningoutoftheclassroomandworkstoimplementinnovativefouryear,
competencybasedstudentlearningoutcomes.

CenterforUndergraduateFellowshipsandResearch
http://undergraduate.research.gwu.edu
TheCenterforUndergraduateFellowshipsandResearch(CUFR)providesGW
undergraduatesandalumniwithinformation,guidance,andsupportastheylearnabout
andapplyforresearchopportunitiesandnationalfellowshipcompetitions,a
complementtoacademicandextracurricularexperiencesatGWandaneducational
experienceinitsownright.

http://colonialcentral.gwu.edu
ColonialCentral

ColonialCentralislocatedinthebasementoftheMarvinCenter.Ithastheofficesfor
StudentFinancialAssistance,StudentAccounts,theRegistrar,theGWorldcard,andthe
Cashier.

ColonialCrossroads
ColonialCrossroads,locatedonthefifthflooroftheMarvinCenter,housesGWsCareer
Center,CenterforCivicEngagementandPublicService,CenterforStudentEngagement,
CenterforUndergraduateFellowshipsandResearch,andtheOfficeforStudyAbroad.
ColonialCrossroadsisopenfrom9a.m.to5:30p.m.,MondaythroughFriday.

DisabilitySupportServices
http://www.gwu.edu/disabilitysupportservices
DisabilitySupportServices(DSS)currentlyoverseesservicesformorethan700GW
studentswitharangeofdisabilities,includingstudentstemporarilydisabledbyinjuryor
illness.Tobeeligible,astudentmustprovideDSSwithdocumentationthat
substantiatestheneedforsuchservicesincompliancewithSection504ofthe
RehabilitationActandtheAmericanswithDisabilitiesAct(ADA).Servicesprovided
withoutchargemayincluderegistrationassistance,readers,interpreters,scribes,
individualizedlearningspecialistsupport,adaptivematerialsandequipment,assistance
withnotetaking,laboratoryandlibraryassistance,andtestaccommodations.DSSdoes
notprovidecontenttutoring,althoughitisavailablethroughtheGWTutoringInitiative.
Theuniversitydoesnotprovideorpayfortransportationservicesorpersonalattendant
care.

DivisionofStudentAffairs

http://students.gwu.edu

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TheDivisionofStudentAffairssupportstheuniversitymissionandenhancesthestudent
experiencebyprovidingprogramsandservicesthatfocuson:StudentSuccess;Student
andParentEngagement;andWellness,Education,andPrevention.

InternationalServicesOffice

http://gwired.gwu.edu/iso
TheInternationalServicesOfficefacilitatesinternationaleducationalexchangethrough
itsservicesandprograms.Itservesastheprimaryadministrative,programmingand
advisingofficefortheGWUinternationalcommunity.

MulticulturalStudentServicesCenter

http://gwired.gwu.edu/mssc
TheMulticulturalStudentServicesCenter(MSSC)servesasGWscenterfor
multiculturalcommunication,communitybuilding,andleadership.TheCenter
collaborateswithmajoruniversityofficesincluding:theStudentActivitiesCenter,the
CommunityLivingandLearningCenter,CareerServices,UndergraduateAdmissions,
OfficeofCommunityService,GraduateAdmissions,andtheCounselingCenter.In
partnershipwiththeseallies,theCenterstrivestodevelopcocurricularandexperiential
learningopportunitiesforGWstudentsthat:

Supporttheshapingofacampusclimatethatwelcomescultural,racial,ethnic,and
intellectualdiversity

Supportstudentsacademic,cultural,social,spiritualandprofessionalgrowth

Supporttheretention,inclusionandincreaseinparticipationratesofstudentsof
color

OfficeoftheRegistrar

http://registrar.gwu.edu
TheOfficeoftheRegistrarsupportstheuniversitysmissiontopromotelifelonglearning
byadministeringthevariousacademicpoliciesoftheuniversityandprovidingsupport
tostudents,faculty,administrators,andalumni.Theofficemaintainsacademicrecords
fromenrollmentthroughgraduationandoffersawiderangeofservicesintheareasof
classroomscheduling,enrollmentverification,registration,requirementstracking,
transcripts,anddegreeconferral.

OfficeofStudentRightsandResponsibilities
http://students.gwu.edu/officestudentrightsresponsibilities
TheOfficeofStudentRightsandResponsibilities(SRR)upholdstheCodeofStudent
Conduct(oneofthecomponentsoftheGuidetoStudentRightsandResponsibilities)
andothernonacademicconductpolicies.SRReducatesstudentsabouttheirbehavior
andhelpsstudentsmakeresponsiblechoicesinthefuture.GWvaluesstudentsas
partnersinupholdingtheminimumexpectationssetforstudentbehavior.Students
participatebyservingasUniversityHearingBoardmembers,DisciplinaryConference
Officers,PeerEducators,andmembersoftheCommitteeontheJudicialSystem.In
eachcapacity,studentsexaminethecasesreferredtothemandrenderdecisionsand
recommendedsanctionsbaseduponcircumstancespresented.

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OfficeforStudyAbroad

http://studyabroad.gwu.edu
TheOfficeforStudyAbroad(OSA)providesandfacilitatesqualityinternational
educationalopportunitiesatGW.Thestaffworkstopromotetheacademic,personal,
professional,andinterculturaldevelopmentofstudentsbefore,during,andaftertheir
studyabroadexperiences.Theyrespondeffectivelytostudentneeds,contributeto
campusinternationalization,andfosterculturalunderstandingandselfawareness
amongthestudentbody.TheOSAprimarilyworkswithundergraduatestudents;some
shortterm,facultyledgraduateprogramsareadministeredthroughtheOSAaswell.

StudentHealthService

http://gwired.gwu.edu/shs
StudentHealthService(SHS)isanoutpatientclinicstaffedbyphysicians,nurse
practitioners,andphysicianassistants.Studentscanbeevaluatedandtreatedformany
medicalproblems.Psychiatristsareonstafftoprovideinitialevaluationandreferraland
crisisintervention.Allcurrentlyregisteredfulltimeandparttimestudentsenrolledina
degreeprogramatGWareeligibleforservicesatSHS.Nondegreeseekingstudents
registeredforatleast12hoursofacademiccreditinthecurrentsemesterarealso
eligible.StudentsmustpresenttheirGWorldcardeachtimetheyvisittheSHS.

UniversityCounselingCenter

http://gwired.gwu.edu/counsel
TheUniversityCounselingCenter(UCC)offersabroadrangeofcounseling,crisis,
academic,andcareerservices,psychoeducationalworkshopsandwebbasedmaterials
tosupportandenhancetheexperienceofstudentsenrolledatGW.Confidentialshort
termindividualcounselingandgroupcounselingareprovidedtomanagepersonal
concernsthatmaybeinterferingwithcollegeorgraduateschoollife.24/7crisis
interventionisavailableattimesofcriticalstudentneed.TheUCCalsoprovides
alcohol/drugscreeningthroughinterviewandpsychoeducationalsubstanceusegroups.
Studentswhorequireordesireservicesbeyondourlimitsareprovidedwithappropriate
communitybasedreferrals.

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Section4:ResearchatGW
4.1

4.2

4.3

4.4

http://www.gwu.edu/researchoverview

UniversityPoliciesonResearch
http://my.gwu.edu/mod/upolicy/index.cfm?thisTab=2&indsho=0,253,254
UniversitypoliciesgoverningresearcharelocatedontheGWUniversityPoliciesWeb
site.Policiescoverareasofcompliance,costsharing,costtransfer,directchargingof
administrativecostsassociatedwithsponsoredprojects,effortcertification,research
administration,andresearchintegrity.
OfficeoftheVicePresidentforResearch

http://research.gwu.edu/
ItisanexcitingtimeforresearchatGW,withmorethan100centersandinstitutesand
researchincuttingedgeprojectsinscienceandtechnology,health,publicpolicy,global
security,andtheartsandhumanities.Researchandinnovationaredrivingforces
advancingGWasanacademicinstitutionandsocietyasawhole.TheOfficeoftheVice
PresidentforResearch(OVPR)worksdiligentlytostrengthenexistinginitiativesand
expandintonewmultidisciplinaryfields.Inpartnershipwithfaculty,OVPRfacilitatesall
phasesoftheexternalandinternalfundingprocesses,andprovidessupportforfaculty
andstudentresearchinitiatives.
SponsoredProjectsAdministration http://research.gwu.edu/sponsoredprojects
Thesponsoredprojectsadministration(SPA)teamwithinOVPRhasbeenassembledto
facilitateandprovideoversightforeachstepoftheresearchprocessforfacultyand
researchers.

Workingcollaborativelywithprincipalinvestigatorsandtheirdepartmentstaff,our
SponsoredProjectsAdministrators,SponsoredProjectsManagers,negotiationteam,
andGrantsandContractsOfficersensuresuccessfulsubmissionofproposalsand
compliancethroughoutthelifeoftheproject.

TheSPAsiteincludesinformationonseveralkeyareasrelatedtosecuringandusing
sponsoredfunds,including:

Forms

http://research.gwu.edu/forms

FindingFunding

http://research.gwu.edu/funding

PreparingProposals

http://research.gwu.edu/proposals

SubmittingProposals

http://research.gwu.edu/submittingyourproposal
OfficeofEntrepreneurship

http://entrepreneurship.research.gwu.edu
TheOfficeofEntrepreneurshipiscommittedtopromotingexcellencein
multidisciplinaryentrepreneurship,innovation,andregionalengagementinnew
venturecreationattheGeorgeWashingtonUniversity.Foundedin2010,theofficehas
workedcloselywiththousandsofaspiringstudent,faculty,andalumnientrepreneurs,
andnowservesasafocalpointtofoster,promote,andperpetuatequalityacademic
research,education,andoutreachprograms.

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4.5

OfficeofTechnologyTransfer

http://ott.research.gwu.edu
TheOfficeofTechnologyTransfer(OTT)facilitatesthetransitionofideastoproductsso
thattheuniversitycommunityandthepubliccanbenefitfromGWresearch.OTTlinks
theacademywithindustry,connectinguniversityresearcherswithcompanies,
entrepreneurs,andinvestors.OTToverseesallaspectsoftechnologycommercialization
atGW.

4.6IntellectualPropertyRights

Facultyintellectualpropertyrightsarecoveredbytwouniversitypoliciesthatdealwith
copyrightandpatentrights.Inthecaseofcopyright,facultymembersmayreceive
furtherguidancefromtheOfficeofGeneralCounselortheUniversityCopyrightOfficer
whoistheViceProvostforFacultyAffairs.Inthecaseofpatents,facultymembersmay
receivefurtherguidancefromtheGWOfficeofTechnologyTransfer.

GWCopyrightPolicy
Theuniversityencouragesthecreationandpublicationofscholarly,technical,
literaryandartisticworksaspartofitseducationalmission.Generally,whenby
his/herowninitiativeafacultymember,librarianorstudent,inpursuitofnormal
scholarly,professional,oracademicresponsibilities,includingnormaluseofthe
university'sphysicalfacilities,createcopyrightableworks,thecopyrightandany
resultingroyaltiesmaybeclaimedbythefacultymember,librarian,orstudentas
authorofthecopyrightedwork.However,whenaworkqualifiesasa"WorkMade
forHire"orwhen"SubstantialUse"ofuniversityresourcesisinvolved,asdefinedin
thepolicybelow,thecopyrightinsuchworkwillbeownedbyortransferredtothe
university.SeeGWCopyrightPolicy:
http://my.gwu.edu/files/policies/CopyrightPolicyFINAL.pdf

GWPolicyonPatentsandScholarlyWork
Theuniversityseekstoservetheneedsofsocietyinthecourseofpursuingthe
traditionalprinciplesofeducationandresearch,aswellaspatientcare.Ithas
dedicateditselfandallitsresourcestothepursuitanddisseminationofknowledge.
Itdoesnotpursueknowledgeforprimarilycommercialpurposes.However,the
universityrecognizesthattheinterestoftheinventor(s)andthatoftheuniversity
arebetterservedwheninventionsanddiscoveriesmadebyuniversityfaculty,staff,
orstudentsaredevelopedtothepointofpracticalapplication.

Inordertoprovidemaximumbenefittotheuniversitycommunityandtoassurethe
university'scompliancewithobligationstosponsorsofresearch,allfaculty,staff,
andstudentshavetheresponsibilitytopromptlydisclosefullyandopenlytotheGW

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TechnologyTransferOfficeallInventions,discoveries,technologies,andinnovations
asrequiredbyresearchagreementsorwherethereisprospectfor
commercializationinwhichtheuniversityhasaninterest.Theprocessforapplying
forapatentanddistributionofroyaltyorlicensefeeswillbedonethroughthat
officeinaccordancewiththeGWPolicyonPatentsandScholarlyWorks:
http://my.gwu.edu/files/policies/PatentsandScholarlyWorkFINAL.pdf
4.7

4.8

FoundationRelations

http://research.gwu.edu/foundationrelations
TheFoundationRelationsProgramprovidescomprehensiveservicestosupportfaculty,
administratorsandcenterdirectorsintheirworkwithfoundations.Staffmemberscan
helpto:

identifypotentialfundingsources

planandcoordinatesolicitations

assistwithletterofinquiriesandgrantproposals

routeproposalmaterialsthroughthesystem

ensuretimelyfollowupwithfoundationsfollowinganaward

securefollowupawards

Compliance

http://research.gwu.edu/ensuringcompliance
ResearchIntegrity

TheuniversityhasabroadrangeofpoliciesgoverningresearchactivitiesintheResearch
andFinanceSectionsoftheuniversitysPolicies.Itistheresponsibilityofeveryone
associatedwithresearchatGWtocomplywithfederal,state,locallaws,regulationsand
universitypoliciesinallaspectsofanyresearchconductedfororonbehalfofthe
university.
http://research.gwu.edu/researchintegrity

GeneralComplianceConsiderations
Inadditiontoalluniversitypoliciesrelatedtoresearchintegrity,therearemany
governmentandgeneralcompliancestandardsthatapplytoconductingresearchatGW
asreferencedinGWsEmployeeComplianceGuide:
https://research.gwu.edu/sites/research.gwu.edu/files/downloads/ComplianceAwarene
ssGuideFINAL.pdf

ComplianceandPrivacyOffice
http://www.gwu.edu/~comply/index.html
TheuniversitymaintainsaComplianceandEthicsprogramtoexerciseduediligencein
preventinganddetectingimproperandcriminalconductandtootherwisepromotea
culturethatencouragesethicalconductandacommitmenttocompliancewiththelaw.
Specificethicsoremployeecompliancequestionsmaybedirectedtoasupervisor,
departmentchairordeanortotheComplianceandPrivacyOffice.

StatementofEthicalPrinciples
GWsStatementofEthicalPrinciplessetsforththeuniversityscorevaluesandguides
theactionsofanyoneactingonbehalfoftheuniversity.

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4.9

http://my.gwu.edu/files/policies/StatementofEthicalPrinciplesFINAL.pdf
ResearchAdvisoryBoard
http://research.gwu.edu/researchadvisoryboard
GeorgeWashingtonUniversityResearchAdvisoryBoard,composedofdistinguished
externalresearchexperts,isconvenedtoprovidefeedbackandstrategicdirectionfor
GWsresearchagenda.

4.10 UniversityAdvisoryCouncilonResearch
http://giving.gwu.edu/advisoryboardsand
councils#Advisory%20Council%20on%20Research
TheAdvisoryCouncilonResearch(ACR)iscomposedoffacultymembersand
administrativerepresentativesfromthevariousschoolsanddivisionsatGW,andisthe
mainresearchadvisorygrouptotheOfficeoftheVicePresidentforResearch.TheACR
alsocollaborateswiththeFacultySenateCommitteeonResearch,administersthe
ResearchEnhancementFund,andisresponsibleforcharteringandrecharteringGW
affiliatedcentersandinstitutes,aswellasfordevelopinglongtermplanningstrategies
andforimprovingGWresearchpolicies.

4.11 OfficeofHumanResearch/InstitutionalReviewBoard
http://humanresearch.gwu.edu/

TheOfficeofHumanResearch(OHR)istheadministrativesupportofficefortheGeorge
WashingtonUniversityInstitutionalReviewBoard(IRB).TheGWIRBisresponsiblefor
thereviewofallresearchactivitiesthatinvolvehumansubjects(inaccordancewith
federalregulations).TheOHRprovidesinstitutionaloversightforallhumansubjects
researchactivitiesconductedbyGWaffiliates(faculty,students,oremployees),under
theauspicesoftheGeorgeWashingtonUniversity.

4.12 ResponsibleConductofResearch

http://research.gwu.edu/responsibleconductresearch
GWencouragesallofitsfacultyandstudentstobecomefamiliarwithprofessionaland
ethicalstandardsinacademiaingeneralaswellasintheirchosenfields.Infulfillingits
responsibilitytopreparethenextgenerationofresponsibleresearchers,GWoffersthe
followingassistance:

ResponsibleConductofResearchTraining
AllfacultyandstudentsinterestedinresearchareurgedtocompletetheResponsible
ConductofResearchtrainingprovidedatGW.Discussionoftheissuesraisedbythis
trainingamongfacultyandstudentsshouldbeanimportantelementofprofessional
developmentinallofourresearchandgraduateprograms.Facultyandstudents
engagedincertainsponsoredoracademicprogramsandcircumstancesarerequiredto
participateinResponsibleConductofResearch(RCR)training.

WritingResources
GWalsooffersavarietyofresourcestoassiststudentsinbeingresponsiblewriters:
GWsCodeofAcademicIntegrityrepresentsourcommunityscommitmenttoacademic
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honesty.TheOfficeofAcademicIntegrityisalwaysavailabletoconsultonissuesof
academicintegrity.RefWorksisanonlinetoolsupportedbyGelmanLibrarythathelps
writersorganizetheirresearchandcreatebibliographiesandavoidinadvertent
plagiarismintheprocess.
http://libguides.gwu.edu/refworks

4.13 CentersandInstitutes

http://research.gwu.edu/centersinstitutes
GWspolicyofcharteringandrecharteringscholarlycentersandinstitutesstrengthens
researchandscholarlyactivitycapabilitiesthroughouttheuniversity.Becominga
charteredcenterorinstitutereflectsauniversitysealofapprovalandresultsinthe
inclusioninlistingsofscholarlyunits.Further,charteredcenters/institutesareeligibleto
applyforintramuralfundingfromtheCentersandInstitutesFacilitatingFund.

4.14 UniversitySeminars
http://provost.gwu.edu/universityseminars
TheGeorgeWashingtonUniversitySeminarsprogramwasestablishedin1985tofoster
sustaineddiscussionofissuesthatcrosstraditionaldisciplinaryboundariesamong
membersoftheGWfacultyandtheirdistinguishedcounterpartsinuniversities,
researchcenters,federalagencies,internationalorganizations,andprivateindustry
throughouttheWashington,D.C.metropolitanarea.Onlytopicsthatwarrantintensive
continuinginquiryareapprovedasorganizingthemesfortheSeminars.

ThegoaloftheSeminarsistoconnectthetraditionalresearchandinquiryactivitiesof
theacademywiththemajorinstitutionsofsociety,therebyensuringanexchangeof
perspectivesandinformation.UniversitySeminarsmeetperiodicallyduringthe
academicyearontheGWcampus.TheinitialnucleusofeachSeminarisagroupof
highlyqualifiedfacultyfromarangeofappropriatedepartmentsandschools,alongwith
distinguishedindividualsfromoutsidetheGWacademiccommunity.Thechairofeach
Seminarservesasconvener.Distinguishedguestsmaybeinvitedtogivepresentations
tostimulatediscussion.However,thegoalistoencouragedialogueonissuesof
importanceinsuchawaythattherearedemonstrableoutcomessuchaspublications,
whitepapers,grantproposals,curriculumreforms,scholarlydiscussionblogs,the
developmentofcrossdisciplinarycourses,conferenceproceedings,orcontributionsto
publicpolicy.TheUniversitySeminarshouldnotbeperceivedtobeonlyalecture
series.Agraduatestudentcanbeappointedaslogisticalcoordinatorandrapporteurfor
eachSeminar.UniversitySeminarsmayreceivefundingforuptothreeconsecutive
years.

4.15 ResearchTraining

http://www.gwu.edu/researchtraining
UndergraduateResearch

TheCenterforUndergraduateFellowshipsandResearchoffersprogramsthroughwhich
studentsengageinresearchandinteractcloselywithfacultymembers.Undergraduate
researchexperiencesprovideinvaluablepreparationforstudentsinterestedinpursuing
nationallycompetitivefellowshipsthatrecognizeacademicandextracurricular
excellence.http://undergraduate.research.gwu.edu
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GraduateResearchTraining

Graduatestudentsgainvaluableexperiencebyworkingwithfacultymembersand
engaginginresearch.GWoffersthreemajoropportunitiestoprovidestudentswith
essentialtrainingandskills:GraduateResearchAssistantships,GraduateTeaching
Assistantships,andFellowAwards.Mostfellowshipsandscholarshipsareoffered
throughtheacademicdepartmentsandsomeareofferedthroughtheOfficeof
GraduateStudentAssistantshipsandFellowships.http://www.gwu.edu/~fellows

MedicalResidencyResearchTraining
ThemedicalresidencyprogramhasarichhistoryatGW,whichinthenineteenth
centurywasoneofthefirsthospitalstostartaclinicalpracticewithresidentstudent
participation.ResidentsmaytakeadvantageofresearchopportunitiesatGWaswellas
atthenearbyNationalInstitutesofHealth,NationalCancerInstitute,NationalInstitute
ofMentalHealth,andFoodandDrugAdministration.
http://smhs.gwumc.edu/graduatemedicaleducation/index.html

ProfessionalResearchTraining
Postdoctoralresearcherscanbefoundinallareasoftheuniversity,includingthe
biology,chemistry,highperformancecomputing,physics,andpsychologydepartments.
EachGWdepartmentmaintainsitsownlistingofpostdoctoralresearchneeds.GWs
OfficeofGraduateStudentAssistantshipsandFellowshipsisanotherresourcefor
graduateslookingtofindpostdoctoralworkatbothGWandotherinstitutions.
http://www.gwu.edu/~fellows

4.16 EmploymentofInternationalStudents
GWenrollsapproximately1,800internationalstudentsfromover128countries;most
studyatthegraduatelevel.Internationalstudentsbringcrossculturalcommunication
andmulticulturalperspectivetotheworkplace,inadditiontotheknowledgegained
fromtheirstudiesatGW.Itisimperativetoknowthedifferentrulesthatgovern
employmenteligibilityforinternationalstudentsandlimitationsonhoursfederallaw
permitsthemtoworkoncampuswhileschoolisinsession.

HiringInternationalStudents
http://gwired.gwu.edu/career/employers/HireGW/HiringInternationalStudents

OnCampusEmploymentforF1Students
http://gwired.gwu.edu/iso/forms

PostCompletionOptionalPracticalTraining(OPT)
OPTPortal:http://gwired.gwu.edu/iso/OPTReporting/OPTReportingPortal
Reporting:http://gwired.gwu.edu/iso/OPTReporting

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Section5:AcademicResourcesatGW

5.1LibrariesatGW
ThelibrariesatGeorgeWashingtonUniversityconsistoftheJacobBurnsLawLibrary,the
HimmelfarbHealthSciencesLibrary,andthecentrallyadministeredGWLibraries,madeupof
GelmanLibrary,EcklesLibrary,andtheVirginiaScienceandTechnologyLibrary.Themissionof
theGWLibrariesistoenableGWfacultyandstudents,regardlessoflocation,tomeettheir
curricular,researchandinformationneeds.Withacommitmenttoexcellenceinservices,the
Librariesofferqualityinformationresourcesandcreativeandinnovativeoptionstosupportthe
intellectualinquiry,researchandlifelonglearningneedsoftheuniqueuniversitycommunity
theyserve.

5.1.1 UniversityLibrarian

TheUniversityLibrarianandViceProvostforLibrariesisresponsibleforplanning,
directing,andoverseeingalloperationsofGWsEstelleandMelvinGelman,Eckles,and
VirginiaScienceandTechnologyCampuslibraries.

5.1.2 EstelleandMelvinGelmanLibrary
http://library.gwu.edu
FoggyBottomCampus(Washington,D.C.)
TheEstelleandMelvinGelmanLibraryistheuniversityslargestlibrary,featuringmore
thantwomillionvolumesandover300electronicdatabases.Itseightlevelsinclude
hightechnologyclassrooms,computerlabs,androtatingexhibitions.Staffareavailable
toworkwithyoutosupportyourteachingandresearchattheuniversity.Services
offeredincludeclassroomsupportthroughlibraryinstructionandreserves,research&
tenuresupport,datamanagementguidance,interlibraryborrowinganddelivery
services,andmedia.Afullerlistingoftheservicesavailablecanbefoundhere:
http://libguides.gwu.edu/facultyresources.

TheGWLibrariesarealsohosttorangeofspecializedcollections,onlineresourcesand
subjectexperts.Amongitsuniqueofferingsforresearchandstudyarethefollowing:

GlobalResourcesCenter

http://library.gwu.edu/collections/GRC
TheGlobalResourcesCenter(GRC)supportsGWsgloballyfocusedacademicprograms.
TheGRCconcentratesonthepolitical,socioeconomic,historical,andculturalaspectsof
countriesandregionsaroundtheworldfromthetwentiethcenturyonward.Its
interdisciplinaryholdingsincludefivespecializedcollections,theChinaDocumentation
Center(CDC);JapanResourceCenter(JRC);TaiwanResourceCenter(TRC);Resource
CenterforRussia,Eurasia,EasternandCentralEurope(REECE);andtheMiddleEastand
NorthAfricaResourceCenter(MENA).

http://library.gwu.edu/collections/scrc
SpecialCollectionsResearchCenter
TheSpecialCollectionsResearchCentercollectsandpreservesawiderangeof
personal,professional,andhistoricalmaterialsfromlocal,national,andinternational
sources.Collectionhighlightsincludethefollowing:
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AfricanaResearchCenter

I.EdwardKievJudaicaCollection

InternationalBrotherhoodofTeamstersLaborHistoryResearchCenter

NationalEducationAssociationLibraryandArchive

UniversityArchives

WashingtonianaCollection

NationalSecurityArchive

http://library.gwu.edu/collections
GelmanLibraryisalsohometotheindependentNationalSecurityArchive.Foundedin
1985byjournalistsandscholarstocheckrisinggovernmentsecrecy,theNational
SecurityArchivecombinesaninvestigativejournalismcenterwitharesearchinstitute
oninternationalaffairsandalibraryandarchiveofdeclassifiedU.S.documents.A
leadingnonprofituseroftheU.S.FreedomofInformationAct,italsoservesaspublic
interestlawfirmdefendingandexpandingpublicaccesstogovernmentinformation.

5.1.3 EcklesLibrary

http://library.gwu.edu/eckles
MountVernonCampus(Washington,D.C.)
TheEcklesLibraryhousesaprintcollectionofmorethan64,000volumescovering
politicalscience,womenshistoryandcontemporaryissues,interiordesign,history,and
literature,amongothersubjects.Featuringstudentartworkandexhibits,freeDVD
rentals,andcoffee,thelibraryisanintegralpartofstudentlifeontheMountVernon
Campus,whichisaccessiblebyfreeshuttlefromtheFoggyBottomcampus.

5.1.4 VirginiaScienceandTechnologyCampusLibrary http://library.gwu.edu/virginia

VirginiaCampus(Ashburn,VA)

GWconductsresearchinengineering,physics,andchemistrywhileprovidinggraduate
educationatitsVirginiaScienceandTechnologyCampusinLoudounCounty(about30
mileswestofdowntownWashington).AsaCooperatingCollectionoftheFoundation
Centerandmemberofthisnationalnetworkoflibraries,communityfoundations,and
nonprofitagencies,theVirginiaScienceandTechnologyCampusLibraryprovides
visitorswithfreepublicaccesstograntmakerdirectories,booksandelectronic
databases,includingtheFoundationDirectoryOnline,afullysearchabledatabasewith
detailedprofilesofallactiveU.S.foundations.

5.1.5 JacobBurnsLawLibrary

http://www.law.gwu.edu/library
FoggyBottomCampus(Washington,D.C.)

TheJacobBurnsLawLibraryisamongthelargestacademiclawlibrariesintheUnited
States.ItfeaturesaresearchcollectionrichinAmericanhistoricandcontemporarylegal
materials,aswellasinternationalandcomparativematerials.TheLawLibrarysholdings
ofmorethan600,000volumes(andequivalents)anditsrangeofelectronicresources
provideresearcherswithawealthoflegalinformation.

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5.1.6 HimmelfarbHealthSciencesLibrary

http://www.gwumc.gwu.edu/library
FoggyBottomCampus(Washington,D.C.)

TheHimmelfarbHealthSciencesLibraryservesfaculty,studentsandstaffoftheSchool
ofMedicineandHealthSciences,SchoolofPublicHealthandHealthSciences,andthe
SchoolofNursingbyprovidingresourcesandservicestosupporteducational,clinical
andresearchactivities.Himmelfarblibrariansassistwithuniversitycompliancewiththe
NationalInstitutesofHealthOpenAccessPolicyandassistresearchersapplyingfor
federalgrantswithcomplianceissues.

5.1.7 WashingtonResearchLibraryConsortium
http://www.wrlc.org
MembershipintheWashingtonResearchLibraryConsortium(WRLC)allowslibrary
patronstoborrowfromnineacademiclibrariesinthemetroWashingtonarea.
Establishedin1989,withGWasaleadingcofounder,theWRLCcoalitionalsoincludes
American,Catholic,Gallaudet,GeorgeMason,Georgetown,HowardandMarymount
universities,alongwiththeUniversityoftheDistrictofColumbia.

5.2

ComputerResources
GWprovidesawidearrayofcomputingsystemsandservicesforthefaculty.WiFiis
availableinmostbuildingsoncampustoprovidewirelessaccesstotheinternet.The
universityprovidessupportforlaptops,iPads,tablets,andotherelectronicdevices
throughtheDivisionofInformationTechnology(DIT)andfortechnologyusedfor
instructionalpurposesthroughAcademicTechnologies(AT).
(Seesection6.5forCodeofConductforUsersofComputingSystemsandServices)
5.2.1 GWComputerSystems
AcquiringaGWNetID,whichservesasyourelectronicidentificationoncampus,isthe
firststeptoconnecttothetechnologysystems,servicesandapplicationsatthe
university.ANetIDisasingleusernamewithacorrespondingpasswordthatprovides
accesstothemyGWPortal,GW'swirelessnetworks,theGWemailandcalendar
systems,theBlackboardinstructionalcontentmanagementsystem,andother
importantsystems.TheNetIDisusedastheaccesspointwhenrequestingpersonal
web(ACAD)orresearchspaceoraccessingcomputerlabsacrosscampus.GototheIT
SupportCentertocreateyourGWNetID.
EncryptionofData

http://it.gwu.edu/encryption
Encryptionistheconversionofdataintoaformatthatisnotunderstandabletousers
withoutinformationsuchasausernameandpassword.Encryptionprotectscomputers
andmobiledevicesintheeventoflossortheft.Partofinsuringthatyourdevicesare
wellencryptedistosetupaverystrongpassword.Theencryptionprocedureis
designedtocovercomputersandremovablestoragemediathatstoreandprocess
confidentialandsensitiveelectronicdatacorrespondingtothedefinitionsof
confidentialandsensitivedataintheGWDataClassificationPolicy.Forinstructionson
howtoencryptyourdesktoporlaptopcomputers,contactDITorgoto
http://it.gwu.edu/encryption.

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BackupandRecoveryofData

http://it.gwu.edu/backupandrecovery
Performingregularbackupsiscrucialtoprotectingyourinformationfromdataloss.To
backupdata,simplysavecopiesofyourimportantfiles,emailsandfolders.Allportable
datafilesstoredondrives,disksandmobilelaptopsthatincludehealthdataorother
sensitiveinformationshouldalsobeencryptedandpasswordprotectedatalltimes.

5.2.2 GWEmailServicehttp://my.gwu.edu/files/policies/GWMailPolicyFINAL.pdf
AllfacultymembersareprovidedwithaGWemailaccountintheGWMailsystem.
TheGWMailelectronicmailsystemexiststosupporttheuniversitysacademic
missionandassistinitsadministrativeoperations.TheGWMailpolicygovernsusage
ofthe GWMailsystemtohelpensurethatitservesthesepurposeseffectively.To
thatend,the policysetsforthcertainrequiredprocedurespertainingtouseofthe
GWMailsystem.ItidentifiestheelectronicmailprotocolstheGWMailsystem
supports.ItmakesclearthatGWMailaccountholdersdonothaveanexpectationof
personalprivacywithrespecttoemailmessagestransmittedorreceivedthroughthe
GWMailsystem,andexplainstherightreservedbytheuniversitytosearch,review,
monitorandcopythosemessages.ItstatesthatuseoftheGWMailsystemissubject
toallapplicablelawsanduniversitypolicies,andprescribesproperprocedureswith
respecttounsolicitedelectronicmail,masselectronicmail,LISTSERVS,message
relaying,backups,virusprotection,inactiveaccountsandothermatters.Thepolicy
alsoprovidesexamplesofusesthatareconsideredemailmessagestransmittedor
receivedthroughtheGWMailsystem,and explainstherightreservedbythe
universitytosearch,review,monitorandcopythosemessages.

5.2.3 FacultyComputers

SeeSection2.8,FacultyWorkstationInitiative.

http://acadtech.gwu.edu
5.2.4 AcademicTechnologies(AT)

ATstaffworkwithfacultymemberstoidentify,develop,andsupporttechnologiesthat
canenrichteaching,learningandresearchatGW,bothintheclassroomandbeyond.
Theseincludescomputerlabs,electronicteachingdevices,mediacapturetechnologies,
andtheBlackboardsystem.SeeSection3.11,AcademicTechnologies.
5.2.5 AcademicDatabases

http://library.gwu.edu/research
TheGWLibrariesmaintainaccesstomanyacademicdatabases.Torequestaccesstoor
helpwithsearchingadatabasecontactareferencelibrarian.Areferencelibrariancan
provideassistanceingainingaccesstonationaldatasetsneededforresearchpurposes.
Thelibraryisalsoabletoassistafacultymembertodeveloptherequiredprotocolfor
preservingresearchdatasetscreatedintheprocessofdoingfundedresearchas
mandatedbyfederalguidelines.

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Section6:InstitutionalDocuments
6.1

6.2

6.3

6.4

UniversityCharter http://encyclopedia.gwu.edu/index.php?title=University_Charter
GeorgeWashingtonUniversitywascharteredin1821astheColumbianCollegebyan
ActoftheUSCongresstoestablishacollegeintheDistrictofColumbia.

FacultyOrganizationPlan
Furtherinformationconcerningthisdocument,oramendmentsthereto,maybe
obtainedfromtheFacultySenateOffice,OldMain,Suite400.

FacultyCode

Furtherinformationconcerningthisdocument,oramendmentsthereto,maybe
obtainedfromtheFacultySenateOffice,OldMain,Suite400.
StatementofEthicalPrinciples
GeorgeWashingtonUniversitydedicatesitselftofurtheringhumanwellbeing.Todo
this,theuniversitymustmaintaintheconfidenceoflocal,national,andworldwide
communities.Fortheuniversitytomaintainthisconfidence,trustees,seniorofficials,
faculty,principalinvestigators,staff,studentemployees,andothersactingonbehalfof
theuniversityshouldstrivetomaintainthehighestlevelofethicsinalloftheiractions
onbehalfoftheuniversity,andmustcomplywithuniversitypoliciesaswellasexternal
lawsandregulations.ThisStatementofEthicalPrinciplessetsforthstandardsofethical
conducttowhichallpersonsactingontheuniversitysbehalfshouldaspire.The
Statementshouldbeusedasageneralguideinmakingethicaldecisionsinallsituations,
especiallythosewheretherightanswerisnotalwaysclear.

Thesestandardsareintendedtoprovideasummaryofethicalprinciplesofconductand
toencourageeachofustomaintainheightenedawarenessoftheirexistence.These
Principlesarealsostated,clarifiedandimplementedinseveralseparatepoliciesand
proceduresoftheuniversity.Violationsofuniversitypolicieswillbesubjectto
disciplinaryactionasprovidedinthosepolicies.Pleaseseewww.policy.gwu.eduforthe
latestfulllistingofuniversitypolicies.

IntegrityandRespect
Theuniversitycommunityisdiverseinrace,background,age,religion,andinmany
otherways.Thepersonalactionsofeachcommunitymemberestablishandmaintain
thecultureoftoleranceandrespectforwhichwestrive.Theuniversityiscommittedto
freeinquiry,freeexpression,andthevigorousdiscussionanddebateonwhichthe
advancementofitseducationalmissiondepends.Atthesametime,trustees,senior
officials,faculty,principalinvestigators,staff,studentemployees,andothersactingon
behalfoftheuniversityshouldrespecttherightsanddignityofothersregardlessof
theirdifferences,andmustconscientiouslycomplywithnondiscriminationpolicies
adoptedbytheuniversity.

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TheGeorgeWashingtonUniversity

ResponsibilityandAccountability
Universitytrustees,seniorofficials,faculty,principalinvestigators,staff,student
employees,andothersactingonbehalfoftheuniversityshouldassumeandexercise
responsibilityappropriatetotheirpositionsandroles.Weareaccountabletoeach
other,totheuniversity,andtoourselvesforouractionsandourdecisionsnottoact.
Whenrolesorresponsibilitiesareunclear,weshouldtakeituponourselvestoobtain
clarity.Weshouldexercisesoundprofessionaljudgmentintheperformanceofour
responsibilities,tothebestofourability.

ConflictsofInterestandCommitment
Alltrustees,seniorofficials,faculty,principalinvestigators,staff,studentemployees,
andothersactingonbehalfoftheuniversityholdpositionsoftrust,andshouldconduct
theiractivitiesaccordingly.Activitiesthatimpairorappeartoimpairtheabilityto
performourdutiesoraffectindependenceandobjectivityofjudgmentinthedischarge
ofourresponsibilitiestotheuniversityshouldbeavoided.Weshoulddemonstrate
sensitivityinidentifyingpotentialconflictsofinterest,whetherofafinancial,personal,
orprofessionalnature.Conflictsofinterestmustbedisclosed,reviewed,and
appropriatelymanagedoreliminatedinaccordancewiththereportingandother
provisionsofapplicableuniversitypolicies.

HarassmentandAbuseofPower
Theuniversitysupportsanenvironmentinwhichharassmentofothersisnottolerated.
Trustees,seniorofficials,faculty,principalinvestigators,staff,studentemployees,and
othersactingonbehalfoftheuniversitymaynotusepositionsofauthoritytoviolateor
toinfluenceotherstoviolatelaws,regulationsoruniversitypolicies.

Stewardship
Asstewardsofuniversityresources,alltrustees,seniorofficials,faculty,principal
investigators,staff,studentemployees,andothersactingonbehalfoftheuniversity
havearesponsibilitytoensurethatalluniversityresourcesareusedprudently,ethically,
andfortheirdesignatedpurposes.Wehavearesponsibilitytocontributorstothe
university,includingfederal,state,andlocalgovernments,totreatuniversityproperty
withcare,andtoexpendfundsprudently.Weshouldavoidwasteandimproperuse,
andshouldnotusetangibleorintangibleuniversityassets,funds,property,orfacilities
forourpersonalbenefitorforthebenefitofanonuniversityorganizationwithout
properapproval.Ouractsshouldreflecttherecognitionofaspecialobligationtouse
universitypropertyresponsiblyandconsistentwiththetaxexemptstatusconferredon
theuniversityinlightofitseducational,research,andservicemissions.Itisimperative
thatthosewithaccesstoconfidential,proprietary,orprivateinformationnotmake
unauthorizeddisclosuresoruseofthisinformation.

Reporting
Alltrustees,seniorofficials,faculty,principalinvestigators,staff,studentemployees,
andothersactingonbehalfoftheuniversityareexpectedtoreportviolationsoflaws,
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regulationsoruniversitypoliciestoappropriateuniversityofficials,e.g.,theemployees
dean,departmentchairorothersupervisor,senioruniversityadministrator,Compliance
andPrivacyOffice,orOfficeoftheSeniorVicePresidentandGeneralCounsel.
Confidentialityofindividualsreportingviolationsofthesestandardswillbemaintained
totheextentpossible.

6.5

6.6

6.7

6.8

GWPolicies

ThepurposeofaGWpolicyistomakecleartheuniversitysintentontopicsofbroad
institutionalconcernandtooutlineexpectedactionsassociatedwiththatintent.Article
III,Section1oftheFacultyOrganizationPlanoutlinesthefunctionoftheFaculty
SenatewithrespecttoneworrevisedGWpolicies,includingitsconsultativerole.

GWsonlinepolicypageprovidesstaff,facultyandstudentswithaccesstothefulltext
ofapproveduniversitypolicies.Onlypoliciesapprovedattheuniversitylevelappearon
theuniversityscentralpolicywebpage.Insomecasesuniversitypolicieswillrefertoa
setofprocedures.Proceduresarenotpoliciesbutarethemethodsforimplementing
policies.Departmentalorschoolwidepolicies,whichmaybeimportantbutaremore
narrowinapplicability,mayappearindepartmentalorschoolguidelinesandwebpages
butnotontheuniversityspolicywebpage.

CodeofConductforUsersofComputingSystemsandServices
AlluseofuniversitycomputingandnetworkingresourcesisgovernedbytheCodeof
ConductforUsersofComputingSystems.
GuidetoStudentRightsandResponsibilitiesandCodeofStudentConduct

PolicyonConflictsofInterestandCommitmentforFacultyandInvestigators

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Section7:UniversityServicesandGeneralResources
7.1

7.2

AcademicTechnologies

SeeSection3.11,AcademicTechnologies.

AlumniRelations

http://alumni.gwu.edu
TheOfficeofAlumniRelationsfostersrelationshipsbetweentheuniversityandmore
than250,000alumniaroundtheworldbyprovidingavarietyofbenefitsandservices
andbyhostingeducationalprograms,networkingandculturalevents,andlifelong
professionaldevelopmentopportunities.AlumniRelationsispartoftheDivisionof
DevelopmentandAlumniRelations,whichpromotesacultureofphilanthropy
throughouttheuniversitycommunity,includingalumni,students,parents,andfriends.

7.3

GWAlumniAssociation

http://alumni.gwu.edu/gwalumniassociation
AlumniRelationshasacloseandmutuallybeneficialworkingrelationshipwiththeGW
AlumniAssociation,anindependent501(c)(3)nonprofitorganization.Theofficeandthe
associationpartnertofurthertheGWAAsthreemaingoals:1)Enablinglifetime
engagement;2)Gatheringavoiceforalumni;and,3)Buildingacultureofphilanthropy.

AthleticsandRecreation

http://www.GWsports.com
GWsDepartmentofAthleticsandRecreationactivelyengagesstudents,thecampus
community,alumni,andfansthroughthespiritofhealthylivingandcompetition.The
universitycommunityanditsneighborscangetinvolvedinGWAthleticsthrougha
varietyofprograms.

VarsitySports

http://www.GWsports.com/tickets
Theuniversitysathleticsprogramhas23varsityteams.Seasonandindividualtickets
areavailableformensandwomensbasketball,volleyball,andgymnastics.Purchase
ticketsonlineorbycallingtheSmithCenterBoxOfficeat2029947325.Allother
sportingevents,includingfallandspringsportsplayedattheMountVernonAthletics
Fieldsarefreeandopentoall.

ClubandIntramuralSports
http://www.gwu.edu/clubintramuralsports
Clubandintramuralsportsallowstudentstoreapthehealthandwellnessbenefitsof
athleticcompetition(nottomentionthefun).

SportClubsprovideopportunitiesforstudentswhodesireamoreindepthsports
experience.Clubteamsregularlytraveltheregionandcountrytocompeteagainst
otherschools.GWsclubsportofferingsaresubjecttochangefromyeartoyearbut
examplesofpastclubshaveincludedbaseball,basketball,cricket,icehockey,lacrosse,
crosscountry,fencing,fieldhockey,rugby,soccer,softball,swimming,tennis,Ultimate
Frisbee,volleyball,andwaterpolo. http://gwired.gwu.edu/gwellness/clubsports/

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IntramuralsatGWrangefromawidearrayofteamsports(includingbasketball,floor
hockey,football,kickball,soccer,volleyball)toindividualsports(includingracquetball,
tabletennis,TurkeyTrot5K,BattleBoatPassageRace).
http://gwired.gwu.edu/gwellness/intramuralsports/

SpiritGroups

http://spirit.gwu.edu/home
TheGWSpiritProgramincludesspiritgroupsthatarethemselvesopportunitiesfor
athleticism,suchasthenationallycompetitivecoedCheerTeam,FirstLadiesDance
Team,andmascotsGeorge,BigGeorge,andHippo.Committedtoentertaining
ColonialsfansandpromotingGWathletics,theSpiritProgramwelcomeseveryoneto
shareinthespiritofGW!

AthleticFacilities
BarcroftPark

4200SouthFourMileRunDrive,Arlington,VA
GWsbaseballteamplaysitshomegamesatBarcroftParkinArlington,VA.Barcroft
ParkfeaturesaFieldTurfplayingsurface,grandstandstyleseating,covereddugouts,
bullpens,battingcages,pressbox,concessionstands,restrooms,entryplaza,and
parking.http://www.gwsports.com/facilities/gewabaseblfacility.html

CharlesE.SmithCenter

FoggyBottomCampus

TheCharlesE.SmithCenterhousesthemajorityofGWsintercollegiatevarsity
sports.Mensandwomensbasketball,volleyball,gymnastics,mensandwomens
swim,andmensandwomenswaterpoloplayalloftheirhomegamesattheSmith
Center.Inadditiontohostingvarsityathletics,theSmithCenterofferspractice
spaceforclubsports,classroomspaceforExerciseScienceclasses,andofficespace
fortheDepartmentofAthleticsandRecreation.TheSmithCenteralsohostsmajor
eventsandconcerts.http://www.gwsports.com/facilities/gewabaskblfacility.html

MountVernonAthleticFacility

MountVernonCampus
TheMountVernonAthleticsFacilityishometoGWssoccer,lacrosse,tennisand
softballteams.Thefacilityincludesasyntheticturfsurfaceforsoccerandlacrosse,a
softballdiamond,anoutdoorpool,andtenniscourts.Itisusedforintercollegiate
teampracticesandcompetitions,studentclubteampracticesandcompetitions,
intramuralandrecreationalactivities,aswellasoccasionaluniversityandother
specialevents.http://www.gwsports.com/facilities/gewavernonfacility.html

ThompsonBoatCenter

PotomacRiverfront
LocatedonlyonequartermilefromcampusonthePotomacRiver,theThompson
BoatCenterishometothemensandwomensrowingteams.
http://www.gwsports.com/facilities/gewacrewfacility.html
http://GWsports.com/camps
CampsandClinics

GWoffersyouthcampsandclinicsinsportssuchassoccer,lacrosse,androwing.

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7.4

7.5

ATMs
ATMs

http://living.gwu.edu/atmsvendingmachines
AutomaticTellerMachines(ATMs)arelocatedonthegroundflooroftheMarvinCenter
(80021stStreet,N.W.)andinthelobbyoftheAcademicCenter(80122ndStreet,
N.W.).

Bookstore

http://www.gwu.bkstr.com
TheUniversityBookstoreislocatedonthegroundflooroftheMarvinCenter(80021st
Street,NW).Inadditiontobooks,computers,andtextbooks,thebookstorecarriesa
varietyofuniversitymerchandise,includingclothingandsouveniritems.Thestorealso
stocksworksauthoredbyGWfacultyaswellasarangeofschool,office,andpersonal
supplies.Universityemployeesreceiveadiscountonselecteditems,notincluding
textbooks.Callorvisitthebookstorefordetailsonemployeediscountsandhoursof
operationat2029946870.

7.6

7.7

TextbookAdoption(seeSection2.7.3.5)

ColonialCentral/ColonialCrossroads/StudentServices
SeeSection3.15,StudentServices.

ColonialCentral
CashiersOffice
GWorldCardOffice
OfficeoftheRegistrar
OfficeofStudentAccounts
OfficeofStudentFinancialAssistance

ColonialCrossroads
CareerCenter
CenterforCivicEngagementandPublicService
CenterforUndergraduateFellowshipsandResearch
OfficeforStudyAbroad

DisabilitySupportServices
DivisionofStudentAffairs
InternationalServicesOffice
MulticulturalStudentServicesCenter

OfficeofStudentRightsandResponsibilities
StudentHealthService
UniversityCounselingCenter
Commuting
Bicycling
Carpooling

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http://sustainability.gwu.edu/transportation

Carsharing
ElectricCarChargingStation
GuaranteedRideHome
MetrorailandMetrobus
ParkingServices
ShuttleServices
SmartBenefits
SmarTripCard
Walking
Bicycling
Bikesharing

http://www.capitalbikeshare.com
CapitalBikeshareoffersbicyclerentalsbythehalfhourortheday.Severalracks
areavailablenearcampus.Ridersareresponsibleforprovidinghelmets.

BicycleParking
Theuniversityoffers77bikeracksand492parkingspacesoncampus.Aspartof
currentandfuturebuildingconstruction,GWplanstoaddmoresecuredbike
storage,racksand284parkingplaces.Theuniversityisnotresponsiblefor
bicyclesthatmaybedamagedorstolenwhileparkedinanycampusarea.

ShowerPass
http://gwired.gwu.edu/gwellness/membership/BiketoWork
TheLernerHealthandWellnessCenterprovideslockerroomaccesstofaculty
andstaffwhobikeorwalktocampus.Afreetowelandlockserviceareavailable
dailybyrequest;thetowelandlockmustbereturnedwithinonehourof
accessingthebuilding.Alternately,thereisanoptiontorentalockerforan
entiresemesteratadiscountedrate.Note:Accessistogenerallockerrooms,
notPresidentialClublockerrooms.

Carpooling

http://transportation.gwu.edu/gwcarpoolincentive
AcarpoolisdefinedastwoormoreGWUemployeessharingtheprogram.Parkingfees
arepaidviapayrolldeductionandthefeeisdividedequallyamongsttheregistered
carpoolers.

NuRide

http://www.nuride.com
TheuniversityworksinpartnershipwithNuRide,aflexibleridesharingprogram
thatencouragesandrewardscarpooling.Thefreeprogramservesemployeesat
theFoggyBottom,MountVernonandVirginiacampuses,whocansignupfor
onerideorforrecurringrides.Registeredridersearnrewardpointsforevery
carpoolride.Pointscanberedeemedforgiftcards,discountsandeventtickets.
TheuniversitysenrollmentinNuRideandthecreationofadiscountedparking
rateforcarpoolersarecomponentsofanongoingefforttopromote
sustainability.

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Carsharing

http://www.zipcar.com/gwu
Zipcarisacarsharingservicethatpermitshourlyordailycarrental.Fuel,insuranceand
Zipcaronlyparkingareincludedintherentalrates.Faculty,staff,andstudentsoverthe
ageof18canjoinZipcaratadiscountedrate.

ElectricCarChargingStation

http://www.chargepoint.net
Inspring2012,GWinstalledanelectricvehiclechargingstationintheAcademicCenter
ParkingGarage.TheuniversityreceivedthestationfreeofchargethroughaDepartment
ofEnergygrant.ContacttheGWParkingOfficewithquestionsabouttheoncampus
station.

GuaranteedRideHome
http://www.mwcog.org/commuter2/commuter/grh
GuaranteedRideHome(GRH)providescommuterswhoregularly(twiceaweek)
carpool,vanpool,bike,walk,ortaketransittoworkwithafreeandreliableridehome
whenunexpectedemergenciesarise.CommutersmayuseGRHuptofourtimesper
yeartogethomeforemergenciessuchaspersonalillness,asickchild,orunscheduled
overtime.RegisteronlineatCommuterConnections.Forquestions,callGRHat1800
745RIDE(7433).

MetrorailandMetrobus

http://www.wmata.com
TheFoggyBottomCampusisaccessiblebybothMetrorailandMetrobus.Locatedon
theBlueandOrangelinesofMetrorail,thecampusisservedbytheFoggyBottom/GWU
MetroStation.TheFarragutWestStation(Blue/Orangeline)maybeclosertosome
buildingsontheeasternsideofcampus.SeveralMetrobusroutesalsotravelthrough
theuniversityarea.AtripplannerisavailableonMetrosWebsite,asisaccessibility
informationforpersonswithdisabilities.

SmarTrip
http://financeoffice.gwu.edu/taxpayrollbenefits/payroll/forms/SmartBenefits_FAQ.pdf
ASmarTripcardisapermanent,rechargeablecardusedtopayMetrorailandlocalbus
systemfares.Madeofplastic,likeacreditcard,itisembeddedwithaspecialcomputer
chipthatkeepstrackofthevalueofthecard.Insteadofinsertingafarecardthrough
theMetrorailfaregateslot,touchtheSmarTripcardtothecirculartargetsontopofor
insidestationfaregates.Likewise,tapthefareboxonMetrobustopaybusfareswitha
SmarTripcard.

TransitProvidersAcceptingSmarTrip
SmarTripcardscanbeusedtoridetheMetrobus,Metrorail,andtoexitMetroParking
lots.VariousareatransitprovidersalsoaccepttheSmarTripcardasapaymentoption.

GettingaSmarTripCard
Employeeswhodonothaveacardandareenrollingintheprogramforthefirsttime
canreceiveafreeSmarTripcardbyvisitingtheFacultyandStaffServiceCenterinRice

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Hall.YoumayalsouseoneyoupresentlyownorpurchaseonedirectlyfromMetroat
http://wmata.com/fares/smartrip.

UsingandRegisteringaSmarTripCardtoParticipateinSmartBenefits
EmployeescanbeginusingaSmarTripcardbeforeanypayrolldeductionsaretakenfor
GWsSmartBenefitsprogrambyaddingmoneytotheSmarTripcard.Inorderto
participateinSmartBenefits,anemployeesSmarTripcardmustberegisteredthrough
Metroathttps://smartrip.wmata.com/Registration/Register.aspx.
Allow48hoursfortheregistrationprocess.

SmartBenefits
http://financeoffice.gwu.edu/taxpayrollbenefits/payroll/payroll_metro.html
SmartBenefitsallowsbenefiteligibleemployeestosetasidepretaxdollarseachmonth
throughpayrolldeductionfortransitandparking.Deductionsaretakenonemonthin
advanceandcreditedtoanemployeesSmarTripcard,whichmaybeusedtopayfor
Metrorail,Metrobus,andMetroparking.

TransitProvidersNotAcceptingSmarTrip
EmployeeswhouseareatransitprovidersthatdonotcurrentlyaccepttheSmarTrip
cardasfarepaymentsuchasMetroAccess,VirginiaRailwayExpress(VRE),MARCTrain
Service,MTACommuterbuses(Eyre,Dillons,&Keller)maystilltakeadvantageofpre
taxsavingsbyparticipatingintheGWSmartBenefitsprogram.TheSmarTripcardallows
employeestoallocatetheirbenefittotheirpersonalaccountthrougheitherCommuter
Direct,or(forresidentsofMarylandonly)MTAtocontributetoyourorder.

ParkingServices

http://transportation.gwu.edu/welcomeparkinggw
GWoffersparkingforfaculty,staff,students,andvisitorsatitsFoggyBottom,Mount
Vernon,andVirginiaScienceandTechnologycampuses.Parkinglocations,ratesand
proceduresareavailableontheTransportationandParkingServicesWebsite.For
questionsorassistance,visittheFacultyandStaffServiceCenter(RiceHall,FirstFloor,
2121EyeStreet,NW)orcall202994PARK(7275)andpress4.

NonUniversityPretaxParkingTransportationBenefit
Theuniversityoffersallbenefiteligibleemployeesapretaxdeductionforparking
expenses.Employeeselectamonthlyamountbasedontheirestimatedparking
expensesforthefollowingmonth.Aftertheexpensesareincurred,employeessubmit
claimstoCeridianBenefitServicesforreimbursement.Forquestions,contactPayroll
Servicesat7037264277.

Note:Reimbursementsareprocessedonthe10thofeachmonth.Properlycompleted
claimformsmustbereceivedbyCeridiantwobusinessdaysbeforethereimbursement
dateinorderfortheclaimtobepaidonthatdate.
http://financeoffice.gwu.edu/taxpayrollbenefits/payroll/payroll_parking.html

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7.8

7.9

ShuttleServices
GWoperatestwointercampusshuttles:
MountVernonCampus

TheVernExpresspicksupanddropsoffstudents,faculty,staff,andvisitorsat
fourFoggyBottomcampuslocationsandtwoMountVernoncampuslocations.
TheonewaytripbetweenthecampusesontheVernExpresstypicallytakes10
13minutes,althoughduringheavytrafficconditions,especiallyonweekdays
from7a.m.to10a.m.and3p.m.to7p.m.,duringrushhour,theonewaytrip
maytakelonger.Passengersareencouragedtoplanaccordingly.

TheVernExpressisoperatedbyInternationalLimousineService(ILS).ContactILS
Dispatchat2023886800,extension236forrouteinformationand/orADA
arrangements.http://transportation.gwu.edu/mountvernonshuttlevernexpress

VirginiaScienceandTechnologyCampus
TheuniversityprovidesshuttlesbetweentheVirginiaScienceandTechnology
andFoggyBottomcampuses,aswellastheWestFallsChurchMetroStation
(OrangeLine).ShuttleservicesarefreeforGWorldholders(pleasebeprepared
toshowyourIDtotheshuttledriver).ThepublicridestheWFCExpressfora
fee.

http://www.gwvirginia.gwu.edu/services/shuttles.htm

http://transportation.gwu.edu/virginiacampusshuttles
Walking
ShowerPassProgram
Theshowerpassprogramallowspedestrianandcyclistcommuterstouseshowerand
lockerfacilitiesattheGWLernerHealthandWellnessCenter.Fordetails,seeShower
PassProgramunderBicycling.

ComputerSuppliesandEquipment
FacultyandstaffcanpurchaseAppleandLenovocomputersatacademicpricing
(discountedrates)attheGWBookstore.Inaddition,theGWBookstoreoffersacademic
pricingonsoftwareandtenpercentoffselectaccessories,notincludingAppleproducts.
http://giving.gwu.edu
DevelopmentOffice

TheDivisionofDevelopmentandAlumniRelationsseekstopromoteacultureof
philanthropythroughouttheuniversitycommunity,includingalumni,students,parents,
andfriends.

AnnualGiving

http://giving.gwu.edu/contactus
TheAnnualGivingdepartmentengagesGWcommunitymembersaboutthevalueof
philanthropyinsupportingallaspectsofGW.Staffmembersanswerquestionsabout
thewaystogivetoGWaswellastheprogramssupportedbyphilanthropy.Theyalso
workcloselywiththeFacultyandStaffCampaign,StudentGiving,andtheColonial
ConnectionStudentCallers.ContactAnnualGivingat2029945303or
giving@gwu.edu.

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FacultyandStaffCampaign

http://giving.gwu.edu/facultyandstaff
TheFacultyandStaffCampaignprovidesawaytosupportuniversityinitiativesand
programsbeyonddailycontributionsoftimeandtalent.Donationscanbedirectedto
departments,thePresidentsFundforExcellence,ortohundredsofotherprogramson
campus.Giftstotheuniversitycanbemadevia:

Payrolldeduction
http://development.gwu.edu/give/faculty_staff_giving/payroll_deduction_doc.pdf

Check(PayabletoGeorgeWashingtonUniversity)

Credit/debitcard

Appreciatedsecuritiesandbonds

Bequests

Lifeinsurance
HeritageSociety

http://giving.gwu.edu/honoringdonors
TheHeritageSocietyhonorsalumni,friends,faculty,andstaffwhosupporttheGeorge
WashingtonUniversitythroughabequestintention,charitablegiftannuity,charitable
trustorotherplannedgiving.

PlannedGiving

http://giving.gwu.edu/contactplannedgiving
ThePlannedGivingstaffcanhelpwithplanningagifttoGWfromhowtoincludeGW
inestateplanstohelpinsettingupagiftannuity.ThesemethodsofgivingbenefitGW,
whileoftenresultinginfavorabletaxtreatment.ContactPlannedGivingStaffat202
9947657orpgiving1@gwu.edu.

ReceivingDonationstotheUniversity
http://www.gwu.edu/~ads/records.cfm
Discussionswithpotentialdonorsshouldbecarriedoutinconsultationwiththe
DevelopmentOfficetomakesurethatdonationsareappropriateforconsistentwith
themissionoftheuniversity.GWfacultyorstaffmembersinreceiptofadonationto
theuniversityshouldcontactAdvancementServicesimmediatelytoenabletimely
processing.TheAdvancementRecordsDepartmentwillensurethatthegiftispostedto
theappropriateaccountbasedonthedonorsintentionsandthatthedonorreceivesa
giftreceiptforhis/hertaxrecords.

7.10 ECycling

http://facilities.gwu.edu/master/recyclingcopy/electronics
Electronicmaterialsmaycontainhazardousmetals(e.g.,leadinmonitorsand
televisions)thatcouldleachoutofalandfillintothesurroundinggroundwaterifthe
materialisnotdisposedofproperly.Forthisreason,GWcollectsthesematerialsand
returnsthemtoanappropriatevendorfordisassemblyandreuseofvariousparts.

Themostcommonelectronicitemstobeecycledinclude,butarenotlimitedto,PCs
andrelatedperipherals,telephones(desk,wall,andcell),faxmachines,andtelevisions.

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Officeswithelectronicmaterialsthatarenolongerneededshouldfollowthestepson
theECyclingWebsiteforproperdisposal(seelinkbelow).Then,submitaFiXitrequestfor
pickup.

http://www.gwu.edu/~ecycling/esurplus.policy.html

TonerCartridges
1. Tonercartridges,aswellasbatteries,lightbulbs,andcellphones,canberecycledin
binsacrossfromtheGWBookstore(MarvinCenter,GroundFloor).
2. Alternately,submitaFIXitrequestandselectECyclingandRecyclingPickUpfrom
theFIXitproblemdropdownmenu.Intheadditionaldetailssection,pleasespecify
thattheitemsshouldbedeliveredtoMarcShirleyat2025FStreet,NWSuite#104.

ECyclingGuideforFacultyandStaff
https://sustainability.gwu.edu/sites/sustainability.gwu.edu/files/downloads/Ecycling.pdf

7.11 EmergencyPreparedness

http://CampusAdvisories.gwu.edu

SeeSection2.7.3.11andSection3.8

7.12 EventsandVenues

http://eventsvenues.gwu.edu/universityevents
TheEventsandVenuesdepartmentmanagesseveralspacesoncampusavailableto
students,faculty,staff,anduniversityguestsforspecialevents,meetings,and
conferences.VenuesavailablethroughtheEventandVenuesdepartmentarethe
MarvinCenter,JackMortonAuditorium,1918FStreet(AlumniHouse),1957EStreet
(7thFloor),LisnerAuditoriumandvariousoutdoorlocations.

Torequestaspaceorformoreinformation,pleasecontacttheEventsandVenuesoffice
at2029947470orvenues@gwu.edu.Venuedescriptionscanbeviewedandspace
requestscanbesubmittedonlineviathewebsite(http://eventsvenues.gwu.edu).
BuildingManagersareonduty24/7forafterhourseventemergenciesandcanbe
contactat2029943605.

Events
Eachyear,UniversityEventscoordinatesorcontributestoapproximately100events
thatrangeinsizefrom25peopleto25,000people.Theseevents,manyofwhichare
hostedbythepresidentoftheuniversity,servetheentireGWCommunitystudents,
faculty,staff,alumniandfriends.

FallSemesterEventsinclude:

FreshmanConvocation

9/11Remembrance

ConstitutionDay

AppleDay

GWInterfaithDinner

GWFacultyandStaffHolidayParty

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SpringSemesterEventsinclude:

GeorgeWashingtonsBirthdayBonfire,February22

AcademicHonorsDinner

FacultyHonorsCeremony

InterfaithBaccalaureate

DoctoralHoodingCeremony

CommencementWeekend

7.13 ExternalRelations

FacultyExperts
GWmaintainsasearchabledatabaseofFacultyExpertsforthebenefitofthenews
media.Tobeaddedtoorupdateexistinginformationinthedatabase,pleasecontact
gwmedia@gwu.eduor2029946460.

FollowGW

http://www.gwu.edu/followgw
FollowGWlistsGWsofficialsocialmediasites,aswellasthoseaffiliatedwithGW
schoolsandadministrativeoffices.

GWToday

http://gwtoday.gwu.edu
GWTodayistheuniversitysprimarysourceofnewsandinformation.Viewuptodate
informationaboutGWandsubscribetotwiceweeklyemailsatGWTodaysWebsite.

MarketingandCreativeServices

http://creativeservices.gwu.edu
MarketingandCreativeServicesisadepartmentwithintheDivisionofExternal
Relationswhoseservicesincludephotographyandvideographyaswellascreatingvisual
designs,printpublications,andWebsites.Inaddition,MarketingandCreativeServices
maintainstheuniversitysIdentityStandardsandGuidelines,institutionallogofiles,and
othercomponentsofthevisualidentitysystem,andensurestheiruseconformsto
universitypolicy.

BusinessCards,Letterhead,andEnvelopes

http://ibuy.gwu.edu
Workwithdepartmentstafftoorderbusinesscards,letterhead,andenvelopes
throughDupliiniBuy,theuniversitysonlineprocurementsystem.

MediaRelations

https://mediarelations.gwu.edu
MembersofthemediaareencouragedtocontactGWMediaRelationsforuptodate
informationabouttheuniversity.Iffacultymembersarecontacteddirectlybythe
media,theyshouldconsulttheGWMediaPolicyandMediaProceduresforguidance.

UniversityCalendar

http://calendar.gwu.edu
TheGWUniversityCalendarservesacentralresourceforinformationabouteventsat
theuniversity.GWschools,departments,andorganizationscontributetothecalendar
onanongoingbasis.Ifinterestedinpostingeventsonthecalendar,pleasereviewthe
calendarpolicypriortosubmittinganevent.
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7.14 Facilities

http://facilities.gwu.edu
FacilitiesServicesmanagesandmaintainsGWspropertyandgroundsonallthreeof
GWscampuses,includinghousekeeping,routine,andemergencymaintenance,moving
services,pestcontrol,projectmanagement,logistics,wasteremoval,recycling,
ecycling,propertymanagement,andenergyandenvironmentalmanagement.

FacilitiesServicesseekstoprovidehighqualityservicetocompleterequestswithin5
days.Completiontimesmayvaryduringperiodsofincreasedrequestvolume.FIXitis
theworkrequestsystemandcanbefoundathttps://my.gwu.edu/mod/fixit/login.cfm.
Requestedservicesinclude:Housekeeping,TrashRemovalandRecycling,Event
Support,MaintenanceandPestControl.Anyonecansubmitroutinerequestsfor
standardmaintenanceinanybuildingonanyofthethreecampuseswithoutbeing
charged.

EmergencyMaintenance

2029946706
ANEMERGENCYISDEFINEDASAPROBLEMTHATWILLJEOPARDIZEAPERSON'SSAFETY,
CAUSEDAMAGEORLOSSOFPROPERTYORWILLSIGNIFICANTLYDISRUPTREGULAR
UNIVERSITYACTIVITIES.Toreportmaintenanceemergency,pleasecall2029946706,
24hoursaday,7daysaweek.

RoutineRequests

https://my.gwu.edu/mod/fixit/login.cfm
Toreportroutinemaintenanceissues,submitaFIXitticketat:
https://my.gwu.edu/mod/fixit/login.cfm

ChargeableRequests
http://facilities.gwu.edu/workdone/acadadminbuildings
Requestsoutsideofstandardmaintenanceandoperationsofbuildingsarechargeable,
suchasmovingoroutofcyclepainting.FacultyshouldworkwithdepartmentFIXit
PowerUserstosubmitchargeablerequests.

EventSupportisconductedasfollows:

Supportforevents,suchasHousekeepingorsetupsareprovidedonareimbursable
basisforallcampusevents.TheseareChargeableRequestsandthefixitproblem
codeisEVENTSUPPORT.Ifspecialserviceisrequiredforaparticularareaor
room,aFIXitrequestshouldbesubmittedatleastthreedaysinadvance.
Routinemaintenanceservicesareprovidedasfollows:

MaintenancecrewsareavailableMondayFriday,7a.m.11p.m.andSaturday

Sunday,9a.m.6p.m.

Routinehousekeepingservicesareprovidedasfollows:

Inacademicandadministrativebuildings,between6a.m.and10p.m.either
SundayThursdayorMondayFriday,dependingonthebuilding.

Limitedweekendandovernighthousekeepingservicesareprovidedtospecificareas
oncampusthatareopenandinusebytheuniversitycommunitythroughoutthe
dayandonweekends.
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7.14

7.15

7.16

7.18

FacultyComputers

SeeSection2.6,FacultyWorkstationInitiative.
Faculty/EmployeeAssistanceProgram
SeeSection2.3.3,Faculty/EmployeeAssistanceProgram.

FacultyandStaffServiceCenter

SeeSection2,WorkingatGW.
GraduateStudentSupport

http://www.gwu.edu/~fellows
TheOfficeofGraduateStudentAssistantshipsandFellowships(OGSAF)providesgeneral
informationonfellowshipopportunitiesforgraduatestudentsattheGeorge
WashingtonUniversityontheFoggyBottomcampus.Theseopportunitiesinclude
specialinternalcompetitionsaswellasnationalfellowshipssuchasBoren,Fulbrightand
NSFGraduateResearchFellowships.TheOGSAFoverseesallgraduate,nonsponsored
projectfundinganddirectlyadministersspecialprogramsandendowmentfellowships.
TheOGSAFoffersinformationalmeetingsonnationalandinternalcompetitionsand
fundingopportunitiesforgraduateandPhDstudents,aswellasspecialassistanceon
aspectsoftheapplicationprocesssuchasessaywritingandinterviewing.TheOfficealso
overseesGWsGraduateTeachingAssistantshipProgram(GTAP).

7.19 GWMobileApp
http://acadtech.gwu.edu/pages/gwmobile

AccesskeyGWservicesfromyourwebenabledmobiledeviceusingtheGWMobileapp
developedbyAcademicTechnologies.Tapintothecampuswhereveryougowiththe
officialGWiPhoneandAndroidapps,andnowMobileWeb.ServicesincludeSchedule
ofClasses,GWEmail,4Ride,SocialMediafeeds,andShuttleinformation.

http://gworld.gwu.edu
7.20 GWorldCard

The GWorld Card is the official identification card of George Washington University. It
provides access to campus buildings and facilities, such as residence halls, academic
buildings, libraries, and the Lerner Health and Wellness Center. It can also offer access to
campus events. Faculty and staff can add funds (online or at campus kiosks) to their
GWorld cards for purchases on campus, including occasional parking and dining
services. The GWorld Card Office is located in Colonial Central (Marvin Center,
Ground Floor).

http://it.gwu.edu
7.21 InformationTechnology

TheDivisionofInformationTechnology(DIT)providestechnologyinfrastructure,
services,andapplicationsatGW,fromInternetandphoneconnectionsinofficesand
residencehallstosoftwarethatsupportsadmissions,onlineregistration,andother
aspectsofdaytodaybusiness.
TechnologySupport
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http://itsupport.gwu.edu

TheDivisionofITprovidesawiderangeoftechnologysupportservices,including
assistancewithoncampusservices,universityaccountsandapplicationssupport,
assistancewithpersonalcomputers,oneononehelpwithusingapplications,andmuch
more.TechnologyassistanceisavailablethroughtheITSupportCenter24hoursaday,
sevendaysaweek.

Telephone:

202994GWIT(4948)

Email:

ithelp@gwu.edu

Livechatsupportandticketsubmission: http://itsupport.gwu.edu

WalkuptechnologysupportisalsoprovidedthroughTechCommons,locatedonthe
lowerlevelofGelmanLibrary(B03).

Academicyearhours:
MondayThursday,9a.m.10p.m.

Friday,9a.m.7p.m.

Sunday,2p.m.8p.m.

MondayFriday,9a.m.7a.m.

Summersessionhours:

Note:Hoursaresubjecttochangeonholidaysandduringintersessionbreaks.

InadditiontouniversitywidesupportprovidedbytheDivisionofIT,specialized
technologysupportforparticularcollegesandadministrativefunctionsmaybeprovided
byalocalsupportpartner(LSP).Checkwithyourorganizationtodetermineifthis
appliestoyourgroup.

7.22 InternationalServicesOffice

SeeSection3.15,StudentServices.

7.23 LernerHealthandWellnessCenter

http://gwired.gwu.edu/gwellness
AllcurrentGWemployees(fullorparttimefacultyandstaff)ontheFoggyBottomand
MountVernoncampusesareeligibletojointheLernerHealthandWellnessCenter
(cornerof23rdandGstreets).Annualmembershipfeescanbepaidthroughcreditcard
orapersonalcheck.Thereisasixmonthminimumformembership.
Facilityfeaturesinclude:

3laneindoorlappool

Aerobics,dance,andmartialartsclasses

Cardiovascularandstrengthtrainingcenter

Freeweightroom

2courtgymnasiumsforbasketball,volleyball,badminton,andintramuralsports

6squashcourts

4racquetballcourts

3lanesuspendedjoggingtrack

Lockerroomsandequipmentrental

Conference,wellness,andmultipurposerooms

Ahealthyeatingcaf

AdditionalAthleticFacilities
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MountVernonAthleticComplex
ThefollowingfacilitiesarelocatedontheMountVernonCampus:

TheGWLloydGym
ActivitiesavailabletocurrentGWstudents,faculty,andstaffincludebasketball,
volleyballandindoorsoccer.Thefacilityalsoboastsafullcircuitoffreeweightand
cardiovascularequipment.CurrentGWorldcardholdersarewelcome.

TheMountVernonCampusPool
AsixlaneswimmingpoolisopenfromMaythroughSeptember,offeringmembersa
coolandrefreshingwaytorelax.Thecenterhasatoddlerpoolforyoungchildren.
GWstudentscanpresenttheirGWorldcardtousetheSwimCenter.

TheGWTennisCenter
ThetenniscenterisopentoallGWstudentsandTennisCentermembers.Its11
courtfacilityhaslightsonsixcourtsfornightplay.Amenitiesincludeacourtside
patio,watercoolers,courtchairs,dividernets,andaprivatelockerroom.

7.24 MailServices

FoggyBottomCampus
DeliveryandPickup
GWsMailServicesprocessesallincomingandoutgoingU.S.mailaswellas
interdepartmentalmailformostuniversityofficesanddepartments.InterofficeandU.S.
mailisdeliveredandpickeduptwicedaily(morningsandafternoons)forall
departmentslocatedoncampusandoncedailyfordepartmentslocatedoffcampus.

PreparingOutgoingMail
AlloutgoingmailisprocessedattheSupportBuildingandpickedupbytheU.S.Postal
Serviceoranoutsidevendoratapproximately2p.m.daily.Departmentscansend
outgoingmailbyattachingadepartmentalchargebackcardtoeachbundleandplacing
itintheiroutgoingmailbox.Specifyonthecardhowthemailshouldbeprocessed(i.e.,
3rdClass,Overnight,UPS,etc.).Ifthereisnospecificnotationonthecard,themailwill
automaticallybesentFirstClass.Ifyouhaveanyquestionsregardingbulkmailings,
obtainingdepartmentalchargebackcards,yourmailingaccount,orothermatters,call
2029948707(outgoingmail)or2029948706(interdepartmentalmail)forassistance.

FoggyBottomCampusPostOffice

TheFoggyBottomCampuspostofficeisopenweekdaysfrom11a.m.to4p.m.Faculty,
staff,andstudentscansendlettersandpackages,includingexpressmail(USPS,FedEx
andUPS),andbuystampswithcashoraGWorldCard.Thepostofficeisonthelower
leveloftheSupportBuildingat2025FSt.,NW,SuiteL101.

U.S.PostOffices

TheclosestU.S.postofficestotheFoggyBottomCampusareasfollows:
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WatergateStation(2512VirginiaAvenue,NW)
WhiteHouseStation(1700PennsylvaniaAvenue,NW)
TwentiethStreetStation(2001MStreet,NW)

ExpressMail
GWcontractswithpreferredsuppliersfordiscountedratesonservices.Currently,GWs
preferredexpressmailvendorsareFedExandUPS.Facultyshouldworkwith
departmentstafftosendworkrelatedexpressmail.HoursofOperation(Mail
Services/StudentPackageServices)

FoggyBottomCampus
10a.m.8:00p.m.
MondayFriday
Saturday

Noon6p.m.(fallandspringsemesteronly)
Sunday

15p.m.(fallandspringsemesteronly)

Location:

SupportBuilding,2025FStreet,NW,SuiteL101

Contact:

2029946725

gwmailsv@gwu.edu

MountVernonCampus
MondayFriday
8a.m.6p.m.
Saturday

10a.m.2p.m.(fallandspringsemesteronly)
Sunday

Closed
Locations:

MailServices:
WestHallSuiteB114A

PackageServices:
Mt.VernonGarageadjacenttoWestHall

2022426660
Contact:

VirginiaScienceandTechnologyCampusMailService
DeliveryandPickup
VirginiaCampusMailServicesprocessesallincomingandoutgoingU.S.Mailaswellas
interdepartmentalmailformostuniversityofficesanddepartments.Mailisdelivered
andpickedupdailyforallcampusbuildings.

PreparingInterofficeMail
Labelinterofficemailwithrecipient,department,andbuildingname.Acourierservice
transportsinterofficemailbetweentheFoggyBottomandVirginiacampusestwice
daily.Mailsentbythe10:15a.m.runwillbedeliveredthesamedayatFoggyBottom.
Toarrangeforapickupoflargepackages(oversized,boxedmaterials)destinedfor
FoggyBottom,call7037263563(beforenoonforsamedaydelivery).

PreparingOutgoingU.S.Mail
AlloutgoingmailisprocessedandpickedupbytheU.S.PostalServiceatapproximately
10a.m.daily.Departmentscansendoutgoingmailbyattachingadepartmental

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chargebackcardwitharubberbandorpapercliptoeachbundleandplacingitintheir
outgoingmailbox.Departmentalchargeback,orpostagemeter,cardscanbeprinted
fromtheEnterpriseAccountingSystem(EAS).Toarrangeforapickupoflargepackages
(oversized,boxedmaterials),call7037263563.

ExpressMail
FedExandUPSpickupdailyfromMailServices.By1p.m.,packagesshouldbeat
Logistics(ResearchI)orSecurity(ResearchII).FedExGroundpicksupbefore9a.m.

Questions
Ifyouhaveanyquestionsregardingbulkmailings,obtainingdepartmentalchargeback
cards,yourmailingaccount,orothermatters,call7037263563or7037263552for
assistance.HoursofOperation
MondayFriday
7a.m.5p.m.
Location:

BuildingII,1stFloor
Contact:

7037263563or7037263552

omarp@gwu.edu

7.25 MarvinCenter
http://eventsvenues.gwu.edu/marvincenterbuildinghours
TheCloydHeckMarvinCenterisGWscampuscommunitycenter.Itoffersprograms,
services,andfacilitiesforstudents,faculty,staff,alumni,anduniversityguests.The
Centerswiderangeoffacilitiesincludesdininglocations,atheatre,lounges,study
rooms,conference,andmeetingrooms,andishometoColonialCentral,GWorld,the
GWBookstoreandSTATravel.

TheMarvinCenterissupportedbyateamoffulltimeprofessionalstafftotendtothe
needsandcareofthestudents,faculty,staff,andcommunitymemberswhousethis
universitycenter.Forquestionsorconcerns,visitMarvinCenter204duringregular
businesshours.BuildingManagersareonduty24/7andcanbecontactedat202994
3605.
http://eventsvenues.gwu.edu/reservablespace#marvin

7.26 NIHFederalCreditUnion

https://www.nihfcu.org
GWemployeesareeligibletojointheNIHFederalCreditUnion,whichhasabranch
adjacenttocampusat2200PennsylvaniaAvenue,NW.Phone:8008776440

7.27 NotaryPublicService

http://neighborhood.gwu.edu/discovergw/notary.cfm
NotarypublicservicesareavailableatvariousFoggyBottomcampuslocations.Alistof
notariesonandaroundcampusisavailablefromColonialCentral(MarvinCenter,
GroundFloor).

7.28 OfficeSuppliesandEquipment

http://ibuy.gwu.edu
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Officesupplyandequipmentordersshouldbeplacedaccordingtotheacademic
departmentsadministrativeofficepolicy.SuppliescanbeorderedthroughiBuy,GWs
onlineprocurementsystem.ThroughiBuy,departmentscanorderfrompreferred
vendorsatdiscountedrates,suchasStaples,CDWG,Apple,andDell.

7.29 ParkingServices

SeeSection7.7,Commuting.

7.30 Payroll

http://financeoffice.gwu.edu/taxpayrollbenefits/payroll
ThePayrollOfficeislocatedontheVirginiaCampus;however,FoggyBottomCampus
employeescanvisittheFacultyandStaffServiceCenter(FSSC)forassistancewith
payrollrelatedquestions.LocatedonthefirstfloorofRiceHall(2121EyeStreet,NW),
theFSSCisopenweekdaysfrom8a.m.to5p.m.

VirginiaCampusPayrollOffice

FacultyStaffServiceCenter
45155ResearchPlace,Suite155

2121IStreet,NW
st

RiceHall,1stFloor
ResearchPlace,1 Floor
Ashburn,VA20147

Washington,DC20052
7037264277

2029941000
payroll@gwu.edu

7.31 SafetyandSecurity
safety.gwu.edu
TheGeorgeWashingtonUniversityOfficeofSafetyandSecuritycomprisedoftheOfficeof
EmergencyManagement,OfficeofHealthandSafetyandGWPoliceDepartmentistasked
withpromotingasafecampusandprotectingourcommunity.Thiseffortrequiresinvolvement
fromallmembersoftheuniversitycommunity,includingfaculty,staff,andstudents.

PhoneNumbers:Emergency:NonEmergency:
FoggyBottom(GWPD)20299461112029946110
MountVernon(GWPD)20224261112022426110
VSTC(LoudounCounty)9117037771021
OtherLocations911
GWInformationLine2029945050
VSTCInformationLine7037268333
CampusAdvisories.gwu.edu

OtherImportantPhoneNumbers
UniversityCounselingCenter2029945300OfficeofHealthandSafety2029944347
DivisionofStudentAffairs2029946710OfficeofParentServices2029942305
EmergencyMaintenance2029946706SexualAssaultResponse
GWHospital2027154000ConsultativeTeam(SARC)2029947222
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GWHousing2029942552StudentHealthService2029946827
InformationTechnology2029944948UniversityOperator2029941000
OfficeofEmergencyManagement2029944936

http://police.gwu.edu/bluelightphones
BlueLightPhones

GWPDoperatesoverthirtybluelightphonesontheFoggyBottomandMountVernon
campuses.Therearealsopanicalarmbuttonsinstairwellsandsecludedareasofseveral
universitybuildingsandparkinggarages.Ifyouneedassistance,seesomethingthatis
suspicious,orseesomeoneelsewhoneedsassistance,youshouldactivateabluelight
phoneandspeakdirectlywiththeGWPDdispatcher.Onceactivated,alargeblue
strobelightflashesfromthetopofthephonetowerandtheGWPDdispatcheris
notifiedimmediately.Acallerslocationisimmediatelyreportedandofficersarequickly
dispatched.Additionally,theGWMobileAppallowsyoutoseeyourlocationinrelation
tothebluelightphonesoncampus.Downloadtheappandlookforbluelightphones
undertheemergencymenu.

http://acadtech.gwu.edu/pages/gwmobile

EmergencyCommunications http://www.gwu.edu/emergencycommunications
TheuniversityutilizesseveraldifferentmediumstonotifyGWstudents,staff,faculty,
andcommunitymembersofemergencysituationsandsafetyrelatedinformation.
CampusAdvisories

http://CampusAdvisories.gwu.eduThisis
theuniversitysprimarywebsiteusedforcommunicatingemergencypreparednessand
incidentrelatedinformationtotheGWcommunity.

GWAlert(Text,EMailandWebpages):GWAlertisanotificationsystemthatsends
emergencyalertstoemailaddressesandmobiledevices.Students,faculty,andstaff
membersarerequestedtomaintaincurrentcontactinformationbylogginginto
https://banweb.gwu.edu.Inemergencysituations,alertsmayalsoappearatthetopof
universitywebpages.

SocialMedia:SelectedGWCampusAdvisoriesarepostedtotheuniversitysTwitter
accountandFacebookstatus.
@GWtweets
http://www.facebook.com/georgewashingtonuniversity

EmergencyMedicalResponseGroup(EMeRG)

http://www.gwemerg.com
TheGWEmergencyMedicalResponseGroup(EMeRG)isastudentbasedvolunteer
organizationlicensedtoprovideBasicLifeSupportandtransportwhileservingtheGW
FoggyBottomandMountVernoncampuses.EMeRGstrivestoservethecommunity
24/7duringtheacademicyearontheFoggyBottomcampus,andduringpeakevening
hoursonThursdays,FridaysandSaturdaysontheMountVernoncampus.AllofEMeRG
membersarelicensedEmergencyMedicalTechniciansattheBasiclevelorhigherinthe
DistrictofColumbia.

4RideandColonialExpressShuttleBus
transportation.gwu.edu/4ride
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GWPDcoordinatestwosafetravelalternatives.4Rideisafleetofescortvehicles
thatpickupanddropoffstudents,faculty,andadministratorsanywherewithin
threeblocksofcampus.TheColonialExpressShuttleBusrunstworoutesaround
campus,stoppingatresidencehallsandmajorcampusbuildings.Bothservices
operatedailyfrom7p.m.to5:30a.m.

GWPoliceDepartment

http://police.gwu.edu/services
TheGeorgeWashingtonUniversityPoliceDepartment(GWPD)iscommittedto
workingwiththeGWCommunitytohelpensureasafeandsecureenvironment.
Policepersonnelpatrolthecampusarea24hoursaday,7daysaweek.
TheGWPoliceDepartmentislocatedinRomeHall,Suite101.AllGWPDwalkin
services,includingfilingapolicereportandreportinglostorstolenkeyscanbe
accessed24hoursaday.Inquiriescanbemadeintolostandfounditemson
weekdaysbetweenthehoursof8a.m.and5p.m.EyeglassesandnonGWkeysare
availableforpickupfromlostandfound24hoursaday.

LostandFound

http://police.gwu.edu/lostandfound
LostandfounditemsrecoveredbycommunitymembersorGWPDofficersare
storedattheOfficeofSafetyandSecurityintheAcademicCenter.Whenturnedin,
theyareloggedinarecordbookandstoredbyGWPDforthirtydays.Afterthirty
days,theitemsaredonatedtoalocalcharity.Inquiriescanbemadeintolostitems
onweekdaysbetweenthehoursof8a.m.and5p.m.bycalling2029946948orby
visitingRomeHall,Suite101.Alternately,emaillostandfound@gwu.edu.Eyeglasses
andnonGWkeysareavailable24/7.ClaiminglostitemsrequiresphotoID.

OperationIdentification
TheGWPDprintsuniquelyidentifiablenumbersonvaluablestoassistintheir
positiveidentificationorrecoveryintheeventtheitemsarelostorstolen.
http://police.gwu.edu/operationidentificationengraveyourvaluables

SelfDefenseClasses

http://police.gwu.edu/selfdefenseclasses
GWPDSelfDefenseisopentoGWcommunitymembersofallagesandall
backgrounds.AllGWstudents,faculty,andstaffareabletoparticipateinthe
classes.Whilethemajorityofclassesaregearedtowardsexualassaultprevention
forwomen,classescanbebeneficialformenaswell.Inadditiontoclassesopento
bothmenandwomen,GWPDcantailoraclassformenorspecificgroups.Formore
informationcontactGWPDatgwpd@gwu.edu.

SexualAssaultResponseConsultative(SARC)Teamgwired.gwu.edu/sarcteam
Trainedfacultyandstaffmembersarepreparedtoassistsurvivorsofsexualassault.
Membersdonotactascounselorsbutprovidethesurvivorwithinformationand
resourcestomakeinformeddecisionsregardingtheincident.
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ViolenceintheWorkplace

http://police.gwu.edu/violenceworkplace
Violenceintheworkplace,inanyform,isnottoleratedbytheGeorgeWashington
University.Ifyouexperienceviolenceorharassmentintheworkplace,youshould
reportitimmediatelytoGWPDandyourdirectsupervisor.Ifyouareindanger,you
shouldimmediatelycallGWPDat2029946111or911.Ifyouobservebehaviorthat
issuspiciousormakesyoufeelthreatened,butyoudonotbelievethatyouarein
imminentdanger,youcanreportthreateningbehaviororotherbehavioralconcerns
toGWPDonline.GWPDtakesreportsofthreateningbehaviorseriouslyandworks
withseveralotherofficeswithintheuniversitytoaddressincidentsofworkplace
violenceimmediately.

Definitions
Workplaceviolenceisviolenceorthethreatofviolencedirectedtowardpersonsat
workoronduty.Itcanoccuratoroutsidetheworkplaceandcanrangefrom
threatsandverbalabusetophysicalassaultsandhomicide.OSHAhascategorized
workplaceviolenceintothreecategoriestomakeiteasiertounderstand.
1. StrangerViolenceStrangerviolenceversusemployees,suchasarmed
robbery,accountsfor60%ofallworkplacehomicides.
2. ClientViolenceClientversusemployee,whichisbestexemplifiedbyasocial
workerbeingattackedbyaclient,accountfor30%ofallworkplace
homicides.
3. EmployeeViolenceEmployeeversusemployee,whichisbestexemplified
byacasewhereinanemployeeattacksasupervisor,accountsfor10%ofall
workplacehomicides.Thiscategoryalsoincludesdomesticviolence,
temporaryemployees,andsubcontractors.

GeneralInformation
OccupationalSafetyandHealthActof1970assuressafeandhealthfulworking
conditionsforeveryworkingpersonandtoreserveourhumanresources.The
NationalInstituteforOccupationalSafetyandHealth(NIOSH)ischargedwith
researchingandmakingrecommendationsrelatedtooccupationalsafetyandhealth
standards.

http://police.gwu.edu/whatdoandhowprotectyourself
ProtectingYourself
FAQ

http://police.gwu.edu/workplaceviolencefaqs
RiskFactors

http://police.gwu.edu/workplaceviolenceriskfactors
Resources

http://police.gwu.edu/workplaceviolenceresources

GWPDalsofacilitatesatrainingprogramforViolencePreventionintheworkplace
andrecognizingbehaviorsofconcern.Thisprogramisacollaborationwith
UniversityHumanResourcesandtheuniversitysBehavioralThreatAssessment
Team.GWPDwillalsoassistwithcreatinganofficesafetyplanandconducttraining
formembersofaspecificdepartment.

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V.A.M.P.ViolenceAwarenessandMitigationProgram
VAMPisaGWPDdesignedprogramthatteachesfaculty,staffandstudentleaders
indicatorsofpotentialviolenceinindividuals,deescalationtechniquesanddefense
againstarmedandunarmedassailants.http://police.gwu.edu/violenceawareness
mitigationprogram

7.32 SmithCenter
TheCharlesE.SmithCenter,60022ndStreet,NW,isanathleticandrecreationcenter
servingtheuniversitycommunity.Inadditiontohostingvarsityathleticsandmajor
eventsandconcerts,theSmithCenterhousespracticespaceforclubsportsandoffice
spacefortheDepartmentofAthleticsandRecreation.
http://www.gwsports.com/facilities/gewabaskblfacility.html

7.33 StudentServices/ColonialCentral

SeeSection3.15,StudentServices.

http://sustainability.gwu.edu
7.34 Sustainability

GWdefinessustainabilityasafuturewithresourcesystemsthatarehealthyandthriving
forall.Sustainabilityisthebalanceofenvironmentalresources,socialequityand
economicprosperityacrosstheglobeandacrossgenerations.Throughefforts
underwayinoperations,teaching,research,andoutreach,GWiscommittedtobeinga
modelofsustainability.

AcademicPrograms

http://sustainability.gwu.edu/academicprograms
GWishometonumerouscoursesontopicsrelatedtosustainabilitythatstudentstake
acrossmultipleacademicprogramsattheundergraduateandgraduatelevel.These
coursesserveasthefoundationformanyofsustainabilityrelatedacademicprograms
offeredattheuniversity.

ResearchInstitutesandCenters

http://sustainability.gwu.edu/researchinstitutescenters
AtGWasuiteofinstitutesconductsresearchonavarietyofsustainabilitytopics.

GreenLeafCourseGrants
http://sustainability.gwu.edu/opportunitiesfaculty
FacultycanapplyforSupportGrantsforDevelopingorRevisingCoursestoMeetthe
GreenLeafDesignation.GreenLeafcoursesaddressissuesaroundsocial,economic,
and/orenvironmentalsustainabilityandincludeatleastthreeofthefollowingcriteria:

Contentrelatedtosustainabledevelopment:creatinghealthyandthrivingresource
systemsforall;

Contentrelatedtoenvironmentalissues;

Contentrelatedtosocialissuesthatcanbeappliedtosustainabledevelopmentsuch
ashumanwelfare,socialequityissuesorsocial/organizational/behavioralchange;

Contentrelatedtoeconomicissuesthatcanbeappliedtosustainabledevelopment;
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Discoursefocusedontheinterconnectionofworldresourcesandthehuman
conditionfromalongtermperspective;
Contentrelatedtopolicyandcommunicationsissuesthatcanbeappliedto
sustainabledevelopment.

GreenOfficeNetwork

http://sustainability.gwu.edu/greenofficenetwork
TheGreenOfficeNetworkistheprimaryfacultyandstaffsustainabilityengagement
program.Officessignuptoparticipateinaprogramdesigned:

Tobetterunderstandofficebehaviorandpracticesonadaytodaybasis

Tofosteradiscussionabouthowtoimprovesustainabilityontheindividualand
officelevel

Toimproveawareness,buildcommunity,andempowerstafftomakepositive,
healthychanges

Recycling/ECycling

http://sustainability.gwu.edu/wasterecycling
GWiscommittedtoreducingoncampuswaste,aswellasensuringthatitsrecycling
programiscomprehensiveandrobust.

FoggyBottomandMountVernonCampusRecyclingGuide
https://sustainability.gwu.edu/sites/sustainability.gwu.edu/files/downloads/FB
MV_Recycling_Tab%20(3).pdf

VirginiaCampusRecyclingGuide
https://sustainability.gwu.edu/sites/sustainability.gwu.edu/files/downloads/VA
%20Campus%20Recycling%20Tips_1.pdf

ECyclingGuideforFacultyandStaff
https://sustainability.gwu.edu/sites/sustainability.gwu.edu/files/downloads/Ecy
cling.pdf

7.35 TelephoneandVoicemail
Alluniversitytelephonecallsareprocessedthroughacommunicationsnetworkowned
andoperatedbyGW.

DialingInformation

http://it.gwu.edu/dialinginformation
Callsareroutedtotheappropriatecampusdestinationbydialinga5digitnumber.Dial
aprefixof9toaccessanoutsidelineforlocalcallstotheDistrictofColumbia.Long
distancecallsandlocalcallstoMarylandandVirginiatollfreenumbersshouldbe
precededby9,1andtheareacode.

Oncampusdialing
Theuniversityhasseveraltypesofoncampusphonenumbersthatyoucanreachby
dialingthelast5digitsofeachnumber:

202994xxxx
4xxxx
571553xxxx
3xxxx
Page80
FacultyHandbook
TheGeorgeWashingtonUniversity

703726xxxx
6xxxx
202242xxxx
2xxxx

LongDistanceCodes

http://it.gwu.edu/longdistancecodes
Eachemployeeauthorizedbyadepartmentchairtomakelongdistancecallsisassigned
anauthorizationcodethatisdialedaftertheareacodeandtelephonenumber.The
authorizationcodeisusedtoverifytheauthenticityofthecallerandtoallowdirect
billingtothedepartment.Themainlistednumberfortheuniversityis2029941000.
Forinformation,dial0andthensayoperatortoreachtheuniversityoperator.The
universityphonesystemisadministeredbytheDivisionofInformationTechnology.

Repair

http://it.gwu.edu/telephonerepair
Fortelephonerepairs,pleasecontacttheITSupportCenterat202994GWIT(4948),
ithelp@gwu.eduorhttp://it.gwu.edu.Technicalsupportisavailable24hoursaday,
sevendaysaweek.

http://it.gwu.edu/voicemailorder
Voicemail

Alluniversitytelephoneextensionsareequippedwithvoicemail.Toaccessvoicemail,
dial2029944100andtypeinthesecuritycodeforthatextension.Ifaccessing
voicemailfromadifferenttelephone,youwillberequiredtotypeinthe5digit
extension(calledthemailboxnumber)oftheofficephonefollowedbythesecuritycode
fortheextension.

7.36 Textbooks

SeeSection2.7.3.5,TextbookAdoption.

7.37 UniversityTraditions

http://www.gwu.edu/traditions
TraditionsareanimportantpartofGWsculture,enrichingdailylifeandcultivating
pridewithinourcommunity.Theoldesttraditionsdatebackto1904whenColumbian
CollegebecameGeorgeWashingtonUniversity.Today,manyGWtraditionsandlogos
incorporatethelegendsandlorelinkedtothenamesake,PresidentGeorgeWashington.

Page81
FacultyHandbook
TheGeorgeWashingtonUniversity

Appendix:FacultyHandbookRevisionProcedures

TheOfficeofFacultyAffairsintheProvostsOfficeisresponsibleformaintainingtheFaculty
HandbookinconsultationwiththeFacultySenate.TheHandbookshouldbeverifiedfor
accuracyandrevisedperiodically.Changesrequiredforadministrativeorotherreasonsmay
bedoneintheinterimonanadhocbasisinconsultationwiththeFacultySenate.
1999GWFacultyHandbook,approved____________
2014GWFacultyHandbook,approved______________

Page82
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TheGeorgeWashingtonUniversity

A RESOLUTION TO ADOPT AN OPEN ACCESS POLICY FOR RESEARCH


PUBLICATIONS AT THE GEORGE WASHINGTON UNIVERSITY (15/2)
Whereas, the Faculty is committed to disseminating the fruits of its research and
scholarship as widely as possible; and
Whereas, Federal agencies either already require (as in the case of NIH) or are expected
soon to require the results of taxpayer-funded research to be made freely available; and
Whereas, the startling rise in the costs of for-profit scholarly publication over the past
decade or more, a trend that shows little signs of diminishing, has put tremendous
pressure on the budgets of all higher-education libraries, and has directly limited the
ability of GW Libraries to provide as wide a wealth of scholarly resources as the
University community now needs, making it necessary for GW to join with other
research libraries to develop viable alternatives to for-profit publishing; and
Whereas, the movement toward open access publishing has been embraced by many of
the most prestigious universities in this country and abroad, and that movement has been
growing rapidly; and
Whereas, the so-called open access model of publication offers researchers and
universities an opportunity to begin to redress that startling rise in costs; and
Whereas, at those institutions that have adopted open access policies, the use and
frequency of citation of faculty research have risen sharply as a result of the availability
of those publications, raising the impact of faculty research and enhancing the
institutions overall reputation; therefore,
Be it resolved by the Faculty Senate that an open access policy be established at GW,
as follows:
1. Each faculty member grants to George Washington University nonexclusive
permission to make available his or her scholarly articles and to exercise the copyright in
those articles for the purpose of open dissemination. In legal terms, each faculty member
grants to GW a nonexclusive, irrevocable, paid-up, worldwide license to exercise any and
all right under copyright relating to each of his or her scholarly articles, in any medium,
and to authorize others to do the same.
2. The policy will apply to all scholarly articles written while the person is a member of
the Faculty except for any articles completed before the adoption of this policy and any
articles for which the faculty member entered into an incompatible licensing or
assignment agreement before the adoption of this policy.
3. The Provost or Provosts designate (normally the Vice Provost for Libraries) will
waive application of this policy for a particular article upon written notification by the
author, who informs GW of the reason.

4. To assist GW in distributing the scholarly articles, as of the date of publication, each


faculty member will make available an electronic copy of the article at no charge to GW
Libraries in an appropriate format (such as PDF) specified by the University
Librarian/Vice Provost.
5. GW Libraries will make the scholarly article available to the public in a permanent and
freely accessible repository. The Vice Provost for Libraries, in consultation with the
Senates Libraries Committee, will be responsible for insuring that compliance with the
policy is as convenient for the Faculty as possible, for resolving disputes concerning the
interpretation and application of the policy, and for recommending changes to the
Faculty.
6. The attached list of FAQs is understood to supplement this resolution.
7. The policy is to take effect immediately upon approval of the Administration and the
Board of Trustees.
8. The policy is to be reviewed by the Faculty Senate after five years.

Adopted (7-0) by the Libraries Committee, Dec. 12, 2014:


Karen Ahlquist, Music
Elise Friedland, Classics
Valentina Harizanov, Mathematics (on leave, Fall 2014)
Beverly Lunsford, Nursing
David McAleavey, English (Chair)
Edward Robinson, Forensic Science
Richard Stott, History
Ayanna Thompson, English
non-voting:
Miriam Galston, Law (Executive Committee Liaison)
Geneva Henry, Vice Provost for Libraries
Anne Linton, Himmelfarb Health Sciences Library
Ann McCorvey, EVPT
Scott Pagel, Burns Law Library
Jerry Wei, SA (Student Representative)

INSTRUCTIONS TO AUTHORS FOR THE USE OF THE GEORGE


WASHINGTON UNIVERSITY ADDENDUM TO PUBLICATION AGREEMENT
Step 1:

Sign your publishers copyright transfer or publication agreement when you submit
your final manuscript for publication with the following statement written above your
signature:
subject to attached Addendum

Step 2:

Attach the Addendum (next page) with the information filled in and your signature at
the bottom.

Step 3:

Send both to the publisher.

Additional information about the Addendum and GWs Open Access Policy can be found at
(tbd website url).
If you have questions about this process, please contact (tbd contact address and website url).

If your publisher will not accept the Addendum, you will need to request a copyright waiver. A
waiver may be obtained at (tbd website url).

03/05/2013

Addendum to Publication Agreement


1. This Addendum modifies and supplements the attached or accompanying agreement (the
Publication Agreement) concerning the article titled ____________________________
(including any supplementary materials, the Work) in _____________________________
[Journal Title].
2. The parties to the Publication Agreement as modified and supplemented by this addendum
are: ________________________________ (corresponding author) (individually or, if more
than one author, collectively, "Author") and ___________________________________
(Publisher).
3. The parties agree that wherever there is any conflict between this Addendum and the
Publication Agreement, the provisions of this Addendum will control and the Publication
Agreement will be construed accordingly.
4. Notwithstanding any terms in the Publication Agreement to the contrary, Author and
Publisher agree as follows:
a. All of the terms and conditions of the Publication Agreement, including but not limited to
all grants, agreements, representations and warranties, are subject to and qualified by a
non-exclusive license previously granted by Author to The George Washington
University (GWU). Under that license, GWU may make the Article available in an open
repository and may exercise all rights under copyright relating to the Article, and may
authorize others to do the same, provided that the Article is not sold for a profit.
b. In addition to any rights retained by or granted to Author in the Publication Agreement,
Author retains the non-exclusive right to make the Article available and to exercise all
rights under copyright relating to the Article, in any medium, in connection with Authors
teaching, conference presentations, lectures, other works of authorship, and professional
activities, and to authorize others to do the same.
c. Where applicable, all of the terms and conditions of the Publication Agreement, including
but not limited to all grants, agreements, representations and warranties, are subject to
and qualified by nonexclusive rights previously granted, or required to be granted, by
Author to a funding entity that financially supported the research reflected in the Article
as part of an agreement between Author or Authors employing institution and such
funding entity, such as an agency of the United States government, and/or to Authors
employing institution.
d. Nothing in the Publication will impose any limitation on the rights and licenses referred
to in the paragraphs above or any obligation in connection with their exercise. Neither the
existence nor the exercise of those rights and licenses will be deemed to violate any
representation or warranty or to breach the Publication Agreement.
5. Either publication of the Work or Publishers signature below will constitute Publishers
acceptance of and agreement to this Addendum.
AUTHOR _________________________________

DATE _____________

PUBLISHER ______________________________

DATE _____________

FrequentlyAskedQuestionsaboutTheGeorge
WashingtonUniversityOpenAccessPolicy1
(TableofContentsishyperlinkedtorelevantsectionsoftheFAQforreadingonline.)
1.

2.

PurposeofthePolicy........................................................................................................................................2

a. WhatisthepurposeofTheGeorgeWashingtonUniversityOpenAccessPolicy? .................2
b. Whatotherresearchuniversitieshaveopenaccesspolicies? ........................................................2
c. Whatisthebenefittome? ...............................................................................................................................2
ScopeofthePolicy.............................................................................................................................................3

a. Whataboutbooksandothertextpublicationsbesidesarticles?..................................................3
b. Whataboutmovies,documentaries,oralhistories,etc.thatIpublish? ....................................3
c. Whatversionofthepublicationneedstobesubmittedtocomplywiththispolicy? ...........3
d. I'macoauthoronapaperandtheotherauthorsarefromdifferentinstitutions.DoIstillneedto
submitittotherepository?......................................................................................................................................4
e. DoesthepolicyapplytopublicationsI'vewrittenbeforethispolicywasinplace? .............4

3.ComplyingwiththePolicy...................................................................................................................................4

a. HowdoIcomplywiththePolicy? ................................................................................................................4
b. WhatifIcannotpublishmyworkwithapublisherbecauseofthispolicy? ............................4
c. Mypublisherhasapolicytoallowthepublicationtobeavailableinanopenaccessrepository6or12
monthsafterpublication.Howisthathandled?............................................................................................4
d. HowdoIsubmitmypublicationtotheinstitutionalrepository?.................................................5
e. Whoisresponsiblefortheimplementationofthepolicy?................................................................4
f. Willsomeonebedepositingallofmypublicationstotherepository?.........................................4
g. Ialreadysubmitmypublicationstoanotheropenaccessrepository.DoIstillneedtosubmitthemto
GW? .....................................................................................................................................................................................5
h. Mydepartment/labmaintainsitsownpublicationsdatabasewithourpublications.Isthatsufficient
forcomplyingwiththepolicy?

4.

5.

6.

OptingOut(ObtainingaWaiver) ................................................................................................................5

a.
b.
c.
d.

Whyistherean"optout"option?................................................................................................................5
HowdoIoptout?.................................................................................................................................................5
Whathappenswhencoauthorsdisagreeonwhetherornottooptout?.................................5
WhatifIsignovertherightstoapublisherwithoutoptingout? ................................................6

LegalAspects ......................................................................................................................................................6

a. IsGWtakingthecopyrighttomypublication?.....................................................................................6
b. WhodoIcontactforanylegalissuesthatarisewithmakingmyworkopenlyavailable?6
c. MypublicationincludesimagesthatIreceivedpermissiontouseinmypublicationonalimitedbasis.
Won'tthisviolatethatagreement?......................................................................................................................6
WhatWillBeDonewiththeArticles?.........................................................................................................6

1ThisFAQhasbeenborrowedfromMITsOpenAccessPolicyFAQ,withmodificationstothetextforTheGeorge

WashingtonUniversity,inaccordancewiththelicenseofthatFAQ.TheMITFAQcanbefoundat
http://libraries.mit.edu/scholarly/mitopenaccess/openaccessatmit/mitopenaccesspolicy/mitfacultyopen
accesspolicyfaq/.

a.
b.
c.
a.
7.

WhatdoesGWdowiththepublications? ................................................................................................6
CanIsellmypublication?................................................................................................................................7
Canotherpeopleusemypublishedwork? ...............................................................................................7
CanmyarticlesbeusedtoprovidesearchorotherservicesbycompaniessuchasGoogle?

ImpactofPolicyonScholarlyPublishing..................................................................................................7

a.
b.
c.
b.

Whataboutpeerreview?.................................................................................................................................7
WillIhurtmychancesofpromotionandtenurebycomplyingwiththispolicy?.................7
Howwillpeoplecitemyworkifitispublishedinmorethanoneplace? ..................................7
WhydoesGWwanttohaveanopenaccesspolicy? ............................................................................8

MoreInformation .............................................................................................................................................8

a. WhatisOpenAccess?.........................................................................................................................................8
b. Whymakethisanautomaticlicense?Whynotjustsuggestthatfacultyindividuallyretainalicensefor
openaccessdistribution?..........................................................................................................................................8
c. Whowillpayforthis? ........................................................................................................................................8
d. HowisthispolicyrelatedtotheNIHPublicAccessPolicy,andhowisthatpolicyworking?
9
e. Whydoesntthepolicyexpresssupportforopenaccessjournals?...............................................9
f. Whydoesntthepolicyofferadelaybeforepostingthearticles,sothattheGWversiondoesntappear
untilafterthejournalpublication?......................................................................................................................9
g. Wontthisleadtotheproliferationofversionsandconfusionovercitation?........................9

1. PurposeofthePolicy
a. WhatisthepurposeofTheGeorgeWashingtonUniversityOpenAccessPolicy?
TheopenaccesspolicysupportsthebroaddisseminationofGWsresearchandscholarship
tobringincreasedrecognitiontoauthorsandtotheinstitution.Thepublicationsarefreely
availabletoanyone,anywhere.

b. Whatotherresearchuniversitieshaveopenaccesspolicies?
Numerousinstitutions,includingmanytoptierUSresearchuniversities,haveadopted
openaccesspolicies.UniversitiesthathaveadoptedopenaccesspoliciesincludeMIT,Duke,
Columbia,Harvard,Princeton,UniversityofVirginia,RiceUniversityandEmory.Acurrent
listofinstitutionswithopenaccesspoliciesismaintainedathttp://roarmap.eprints.org/.

Researchfundersaresupportingsucheffortsaswell.Forinstance,theNationalInstitutes
ofHealthnowrequirepostingofarticlesderivedfromresearchtheyfundtotheNational
LibraryofMedicinesfreefulltextarchive,PubMedCentral;andtheHowardHughes
MedicalInstitute(HHMI)aswellastheWellcomeTrustrequireanyscholarlyarticleson
researchtheyfundtobemadeopenlyaccessible.

c. Whatisthebenefittome?
OpenlysharingyourresearchontheWebbringsmorevisibilitytoyourresearch.Studies
haveshownthatpublicationsthatarefreelyavailablearecitedmoreoftenandhave
greaterimpactthanthosethatarenotfreelyavailable.ManagingthepublicationsinGW's
institutionalrepositorymeansthattheyarecentrallyavailable,backedup,preserved,and

madeavailabletointernetsearchenginessuchasGoogleandGoogleScholar.Publications
fromtherepositoryarerecognizedbyGoogleasscholarlyworksand,therefore,tendto
rankmorehighlythanpublicationssimplyavailableonawebpage.

2. ScopeofthePolicy
a. Whataboutbooksandothertextpublicationsbesidesarticles?
TheOpenAccessPolicyappliestoscholarlyarticles,butfacultymembersareencouraged
toalsomakeotherscholarlycommunicationsavailableforopendissemination.An
advantageofhavingabookintheopenaccessrepositoryisthatitwillbeavailabletomore
peoplearoundtheworld.Forbooksthatgooutofprint,havingitintherepositorywill
keepitcirculatingmuchlonger.Mostacademicauthorsdonotmakemuchmoneyontheir
books,sobeingmorewidelyvisiblecanhaveagreaterimpact.If,however,theagreement
withthepublisherdoesnotpermitopenaccessarchivingorcopyrightedmaterials
includedinthebookprecludeitfrombeingmadeavailableunderopenaccess,youshould
notincludeitintherepository.Or,youcanincludeitwithouttheopendissemination
option.Thesameistrueofotheruniqueformsofpublication(e.g.whitepapers,technical
reports,etc.).

b. Whataboutmovies,documentaries,oralhistories,etc.thatIpublish?
Justaswithbooks,multimediapublicationscanhaveasmanyadvantagestobeingincluded
intherepository.Therepositorycanmanagemultimediafilesinadditiontotextworks.As
withbooks,shoulditnotbepossibletoobtainpermissiontoincludetheseasopenaccess
works,youshouldnotincludetheseintherepositoryforopendissemination.Or,youcan
includeitintherepositorywithouttheopendisseminationoption.

c. Whatversionofthepublicationneedstobesubmittedtocomplywiththispolicy?
Theauthor'sfinalpeerreviewedversionofthearticleshouldbesubmitted.Some
publishersmaypreferthatthecopyeditedformattedversionbesubmittedwhileothers
willonlyallowthefinalpeerreviewedmanuscriptpriortocopyeditingandformattingto
bemadeavailableunderopenaccess.Thisdecisionshouldfollowtheoriginalpublisher's
guidelines.Thelibrarycanworkwithyouandthepublishertodeterminethecorrect
versiontoincludeintherepository.

d. I'macoauthoronapaperandtheotherauthorsarefromdifferentinstitutions.DoI
stillneedtosubmitittotherepository?
Yes.Eachcoauthorofanarticleholdscopyrightinthearticleand,individually,cangrant
GWanonexclusivelicense.

e. DoesthepolicyapplytopublicationsI'vewrittenbeforethispolicywasinplace?
No.Publicationsorpublishingagreementsthatweresignedpriortotheadoptionofthis
policy(listeffectivedate)donotneedtocomplywiththepolicy.Authorsmay,however,
includetheirpastpublicationsintherepositoryifthepublishersdonotforbidtheirdoing
so.

3. ComplyingwiththePolicy
a. HowdoIcomplywiththePolicy?
ThepolicyautomaticallygivesGWanonexclusiverighttodistributetheworks,unlessan
optoutwaiverhasbeensigned(seeOptingOut).Whensigningpublishingagreementsfor
thepublicationofanarticle,youshouldletthepublisherknowthattheagreementis
subjecttopriorlicenseagreementwithGeorgeWashingtonUniversity.Apublisher
addendumcanbefoundinthe"Documents"sectionof(linktowebsitewithaddendum).

b. WhatifIcannotpublishmyworkwithapublisherbecauseofthispolicy?
Youhavemultipleoptionsinthissituation.Youcantalkwiththepublisher,oraskyour
librarianliaisontospeakwiththem,ortrytopersuadethemtoacceptGWsnonexclusive
licenseinordertobeabletopublishyourarticle.Anotheristofindanalternativepublisher
thatwillacceptthelicense.Alistofjournalsandtheiropenaccesspoliciescanbefoundat
http://www.sherpa.ac.uk/romeo/.AthirdoptionistoconsultwiththeLibraryabout
takingstepstoaddressthepublisher'sspecificconcerns.Afourthoptionistoobtaina
waiverforthearticleunderthepolicy(see"OptingOut").

c. Mypublisherhasapolicytoallowthepublicationtobeavailableinanopenaccess
repository6or12monthsafterpublication.Howisthathandled?
TheLibrarycanworkwithyouintheseinstancestoplaceanembargoonthepublication
whenitissubmittedtotherepositoryasrequiredbythepublisher.Duringthelengthof
timerequiredbytheembargo,thepublicationwillbearchivedintherepository,backedup
andpreserved,butnotmadeavailabletousersuntiltheembargohasexpired.Please
contact(tbdemailaddress)toinformusofthepublisherandtheirrequirements.

d. HowdoIsubmitmypublicationtotheinstitutionalrepository?
Assoonasthepaper/articleispublished,uploadacopyofthefinalpeerreviewed
manuscripteitherdirectlyintotherepository(websiteurltbd)oremailacopyto(tbdemail
address)andtheLibrarywilluploaditforyou.Youwillneedanaccounttouploadyourself,
butthisisasimpleprocess.(Briefinstructionstbd.)

e. Whoisresponsiblefortheimplementationofthepolicy?
TheLibraryisworkingonanimplementationplanthatwillprovidetheservicesneededto
supportfacultycompliance.Thegoalistoincreaseyourvisibilitysoyoureceivemore
recognitionforyourresearch,nottocreateanadditionalburden.Thisplanwillbe
developedinconsultationwithfacultytoensureitmeetstheirneeds.

f. Willsomeonebedepositingallofmypublicationstotherepository?
TheLibrarywillprovidesupportforsubmittingpublicationstotherepository.Youcan
emailacopyofthearticleto(tbdemailaddress).Ifyouprefertosubmityourself,and
assistanceisneeded,pleasecontactyourlibraryliaison.Notsurewhoyourlibraryliaison
is?Findsupportforyourdisciplineathttp://libguides.gwu.edu.

g. Ialreadysubmitmypublicationstoanotheropenaccessrepository.DoIstillneedto
submitthemtoGW?
Youcanprovidealinkoruniqueidentifier(e.g.digitalobjectidentifierdoiorhandle)for
thearticleto(tbdemailaddress).TherecordinGWsinstitutionalrepositorywillidentify
thepublishedversionandanyothersourceswherethearticleisheldsothatuserscanfind
thearticleintheauthoritativesite,whichmeansthatyouwillneedtorevisethearticleonly
initsauthoritativesite.LibrariansfromGWLibrarieswillcoordinatewithlibrariansat
BurnsLawandHimmelfarbHealthSciencesLibraryforpublicationsdepositedinthose
openaccessrepositoriessothatauthorswillnotbesubmittingtheirworkstomultipleGW
openaccessplatforms.

h. Mydepartment/labmaintainsitsownpublicationsdatabasewithourpublications.Is
thatsufficientforcomplyingwiththepolicy?
Thepublicationsalsoneedtogointotheinstitutionalrepositorywheretheywillbebacked
upandpreservedforthelongterm,butthereisnoneedforyoutosubmitthearticlemore
thanonce.Thelibrarywillgladlyworkwithyouongettingthepublicationsuploaded
withouthavingtomanuallyenterthemonebyone.Thisprocesscanbeautomated.Contact
(tbdemailaddress)ifyouwanttotransferpublicationsfromanexistingGWdatabase.

4. OptingOut(ObtainingaWaiver)
a. Whyistherean"optout"option?
TheoverallobjectiveoftheOpenAccessPolicyistomakeyourresearchmorevisibleand
toacknowledgetheworkyouhavedoneatabroaderlevelthancanbeachievedwithcostly
subscriptiononlyorforpurchasepublishing.Werecognize,however,thattheremay
sometimesbeotherconsiderationswherethoseinterestswouldnotnecessarilybe
advancedthroughthispolicy.Sometimestheinclusionofcopyrightedmaterialsinthework
willprecludeitsopendissemination,ortheagreementwiththepublishermaypreclude
opendissemination.Recognizingthattherearelegitimateexceptions,anoptoutwaiver
hasbeenincludedaspartofthepolicy.

b. HowdoIoptout?
TheProvostorProvost'sdesignate(theUniversityLibrarianandViceProvostfor
Libraries)willwaiveapplicationofthepolicyforaparticulararticleuponwritten
notificationbytheauthor,whoinformsGWofthereason.Youcanrequestawaiverby
fillingoutthewebformat(tbdemailaddress).

c. Whathappenswhencoauthorsdisagreeonwhetherornottooptout?
Eachcoauthorinajointlywrittenarticleownsthecopyright.UnderU.S.copyrightlaw,any
coauthorhastherighttograntanonexclusivepermissiontoothers.Itwouldbeuptothe
coauthortodecidewhethertooptoutofthepolicyforagivenarticletoaccommodatea
coauthor.

d. WhatifIsignovertherightstoapublisherwithoutoptingout?
GWslicenseisstillvalidsinceitwasineffectpriortoyoursigningthepublisher's
agreement.IfthepublisherrefusestoallowthearticletobepublishedinlightoftheGWs
policy,youcandiscussthematterwith(tbdauthorityinthelibrary),talkwithGWsOffice
ofGeneralCounsel,orrequestanoptoutwaiverforthepublication.Werecognizethatyou
havetherighttopublishwiththejournalsyouregardasmostadvantageoustoyourfieldof
study.ThereisnointentionfortheOpenAccessPolicytointerferewithyourabilityto
publishyourscholarlyworkasyouseeappropriate.

Evenwithawaiver,thepublishersagreementmayprovide,ortheauthormaybeableto
negotiate,sufficientrightstoallowcopiesofthearticletobemadepubliclyavailableinthe
GWrepository.Thepublishermayaskthatcertainconditionsbemet,someofwhichthe
repositorycanaccommodate(forexample,anembargoperiodduringwhichthearticlewill
notbemadepubliclyavailable).SHERPA/RoMEO(http://www.sherpa.ac.uk/romeo/)isa
usefulresourceforidentifyingthepublisherspolicyforaspecificjournal.Youcanalso
contactGWLibrariesat(tbdemailaddress)forassistance.

5. LegalAspects
a. IsGWtakingthecopyrighttomypublication?
No.Youretainthecopyrightforyourpublications.Ifyouassigncopyrighttoapublisher,
GWspolicyisstillenforceablesinceitwasalreadyineffectpriortoyoursigningoveryour
copyright.

b. WhodoIcontactforanylegalissuesthatarisewithmakingmyworkopenly
available?
The(tbdauthorityinthelibrary)ishappytoconsultwithyouaboutcopyrightissues,but
GWsOfficeoftheGeneralCounselwillprovideanylegalguidanceyoumayneed.

c. MypublicationincludesimagesthatIreceivedpermissiontouseinmypublicationon
alimitedbasis.Won'tthisviolatethatagreement?
Yourlibrarianliaisonwillworkwithpublishersandcopyrightownerstocleartherightsso
thatthearticlecanlegallybedepositedasanopenaccesspublication.Ifthisisnotpossible,
anoptoutwaivercanberequestedbytheauthor.

6. WhatWillBeDonewiththeArticles?
a. WhatdoesGWdowiththepublications?
GWsinstitutionalrepositoryismanagedbyGWLibraries,withacommitmenttocontinue
itsoperationasanopenaccessrepository.Thepublicationsunderthispolicywillresidein
therepositorylongterm,wheretheywillbebackedupandpreserved.Contentsofthe
repositoryaremadeavailabletoInternetsearchengines,includingGoogle,GoogleScholar,
andOAIster.GWiscommittedtomaintaintherepository'savailability,longevity,and
functionality,totheextenttechnologicallyfeasible.

b. CanIsellmypublication?
Thispolicydoesnotpreventyou,asthecopyrightholder,fromdoingwhatyouwishwith
thepublication,includingsellingit.However,underGWslicensetothework,itwill
continuetobeavailableasanopenaccesspublication,freetothosewhoaccessitfrom
GW'swebsite,unlessyouobtainanoptoutwaiver.

c. Canotherpeopleusemypublishedwork?
Otherscanusethepublishedworkwithintheboundsofthecopyright.Youmustreceive
attributionforanycitationsoruseoftheworkandanyoneusingitmusthavepermission
todosowithinthecopyrightguidelinesassignedtothework.Failuretodosoisaviolation
ofyourcopyrightandissubjecttolegalaction.

a. Canmyarticlesbeusedtoprovidesearchorotherservicesbycompaniessuchas
Google?
Yes,thelicenseallowsGWtoenablebothcommercialandnonprofitentitiestousethe
articlestoprovidesearchorotherservices.Thisistrueeveniftheservicesgenerate
advertisingrevenuesorthecompanychargesfortheservices.Forinstance,thelicense
allowsGWtoenablethearticlestobeharvestedandindexedbysearchservices,suchas
GoogleScholar,sothattheycanmorereadilybefound,andtobeusedtoprovideother
valueaddedservices.GWcouldalsoauthorizeuseofthearticlesinacommercialservice
thatprovidesinformationextractedfromthearticles,suchasbibliographicdataorcitation
lists.Anyarrangementswouldbeconsistentwiththegoalsofopenaccessandensuring
widevisibilityandavailabilityofscholarlyarticles.

7. ImpactofPolicyonScholarlyPublishing
a. Whataboutpeerreview?
Publicationsgothroughthenormalpeerreviewprocesspriortotheirbeingdepositedin
theinstitutionalrepository.Justbecausetheworkisavailableasanopenaccess
publicationdoesnotmeanithasnotgonethroughpeerreview.Thepublisher'sstandard
peerreviewmechanismisusedandthefinalpostpeerreviewedcopyofthemanuscriptis
theversiondepositedintheinstitutionalrepository,unlessthepublisherprefersthatyou
depositthecopyedited,formattedversionaspublished.

b. WillIhurtmychancesofpromotionandtenurebycomplyingwiththispolicy?
No.Manypublishersallowauthorstodeposittheirpublicationsintheauthor'sinstitutional
repository.Ifapublisherrefusestopermitthisandpublishingwiththatpublisheriscritical
forafacultymember'stenureconsideration,anoptoutwaivercanbepursued.

c. Howwillpeoplecitemyworkifitispublishedinmorethanoneplace?
Citationsshouldgenerallybetotheauthoritativepublication.Alinktotheopenaccess
versionmayalsobeincluded.Whenthepublicationisdepositedintotheinstitutional
repository,theauthoritativereferenceand/oridentifierisincludedinthemetadatarecord
forthatwork,soitcanbeproperlycited.Anyadditionalidentifiers,citations,orlinksare
alsoincludedintherecord.

b. WhydoesGWwanttohaveanopenaccesspolicy?
ThepolicywouldincreasetheimpactofGWresearchbymakingitmorewidelyavailable.
Studiesshowaverylargecitationadvantageforopenaccessarticles,rangingfrom45%to
over500%,butrestrictivepublisherbusinessmodelslimitwidesharingthroughonerous
termsincontractswithuniversitylibrariesandindividualauthors.Forexample,some
publishersprohibitauthorsfrompostingtheirworkopenlyontheweb,andpublishers
commonlyrentaccesstotheircontent,puttingaccessatriskfollowingcancellationof
subscriptions.Performingsystematicsearching,advancedindexing,oranalysisare
prohibitedinvirtuallyallcontracts.
ThepolicywouldgiveGWameansofnegotiatingformoreattractivetermswith
publishers,aneffortneededinacontextofdramaticinflationandmarketconsolidation:
the5largestjournalpublishersnowaccountforoverhalfoftotalmarketrevenues,and
overthepast15years,thepriceofscholarlyjournalshasgrownroughlythreetimesasfast
astheConsumerPriceIndex.

8 MoreInformation
a. WhatisOpenAccess?
Openaccessasdiscussedinrelationtothispolicyreferstofreeavailabilityofjournal
articlesonthepublicinternet,permittinganyuserstoread,download,copy,distribute,
print,search,orlinktothefulltextsofthesearticles,crawlthemforindexing,passthemas
datatosoftware,orusethemforanyotherlawful,noncommercialpurpose,without
financial,legal,ortechnicalbarriersotherthanthoseinseparablefromgainingaccessto
theinternetitself.

b. Whymakethisanautomaticlicense?Whynotjustsuggestthatfacultyindividually
retainalicenseforopenaccessdistribution?
Experiencehasshownthatoptinsystemshavelittleeffectonauthorsbehavior.For
instance,beforeCongressmadeitarequirement,participationintheNIHPublicAccess
Policywasoptional.Duringthatperiod,therewasonlya4%levelofcompliance.
Experienceinmanyareashasshownthatoptoutsystemsachievemuchhigherdegreesof
participationthanoptinsystems.

IndividualfacultybenefitfromablanketpolicybecauseitmakesitpossibleforGWtowork
withpublishersonbehalfofthefaculty,tosimplifyproceduresandbroadenaccess.

c. Whowillpayforthis?
GWalreadyhasthetechnicalinfrastructureinplacetostorethearticles,intheformofthe
openaccessrepository.Inaddition,theGWLibrarieshaveexperiencesupportingaccessto
facultyresearchsuchastechnicalreportsandworkingpapers.Onceanimplementation
planisdeveloped,itwillbepossibletoassesswhatotherstaffortechnicalsupportmight
beneeded,ifany,andtoreassessprioritiesinlightofthoseneeds.

d. HowisthispolicyrelatedtotheNIHPublicAccessPolicy,andhowisthatpolicy
working?
TheNIHPublicAccessPolicyappliesonlytoNIHfundedresearchabout(xxx%)ofGWs
fundedresearchdollars.Itrequiresauthorstodepositthefinalpeerreviewedjournal
manuscriptsintheNationalLibraryofMedicinesfree,fulltextarchivePubMedCentral
wheretheymustbeaccessiblewithin12monthsofpublication.Makingthepolicy
mandatoryhashadadramaticeffectondeposits:theratehasincreasedfromunder10%to
anestimated60%.Thepolicymakestaxpayerfundedresearchavailabletotaxpayers.

AparticulararticlecouldbesubjecttoboththispolicyandtheNIHPublicAccessPolicy,ifit
ispeerreviewedandarose,inwholeorinpart,fromNIHfundedresearch.IfanNIH
fundedarticleiscoveredbythispublicaccesspolicy,theauthorcouldusetheGW
amendmenttopublicationagreementstocoverNIHrequirementsandaccommodatethe
GWpolicy.EveniftheauthordecidestooptoutoftheGWpolicyforanarticle,theauthor
mustreserverightssufficienttocomplywiththeNIHpolicywhenenteringintoa
publicationagreementforthearticle.InformationforGWauthorsoncomplyingwiththe
NIHPublicAccessPolicyisavailableathttp://libguides.gwumc.edu/NIHcompliance.

e. Whydoesntthepolicyexpresssupportforopenaccessjournals?
Thispolicytakesonlyafirststeptowardsrebalancingthescholarlypublishingsystem,
givingGWameansofnegotiatingforfacultyandallowingwidersharingoftheirresearch.
Otherstepswillnodoubtmakesenseinthefuture.Someuniversities,forexample,have
begunsupportingopenaccessjournalsbycreatingfundsauthorscanuseforpublication
fees.

f.

Whydoesntthepolicyofferadelaybeforepostingthearticles,sothattheGW
versiondoesntappearuntilafterthejournalpublication?
Differentdisciplineshaveverydifferenthalflivesforjournalarticles,makingitvery
difficulttoincludeaparticulartimeperiodinanoverallpolicy.Instead,theembargoand
optoutoptionsexistforauthorswhosepublishersrequireadelaybeforeposting.

g. Wontthisleadtotheproliferationofversionsandconfusionovercitation?
Withorwithoutthispolicy,theacademiccommunitywillneedtoworkontheproblemof
versioncontrolindigitalscholarship.Therearetechnicalandstandardbasedsolutions
thatwilladdressthisproblem.SomeofthoseexaminingthisissueincludeanInternational
workinggroupofscholars,scholarlysocieties,andpublishersandtheAAAS,amongothers.
TheNationalInformationStandardsOrganizationandtheVersionIdentification
Frameworkhaveinitiatednomenclatureandmodelingefforts,whichwillbeclosely
monitored.