EXTR

RACTOFM
MINUTESO
OFMEETING
G
OFTHESSCHOOLBO
OARD
OFINDEPENDENTSCHOOLD
DISRICTNO
O.834
(STILLLWATERAREAPUBLIICSCHOOLLS)
OFMINNESSOTA
STATEO

HELD:FEBRUARY19,,2015

Pursuant to due call an

nd notice th
hereof, a reegular meeting of the School Board of
Independ
dent School District No.. 834 (Stillw
water Area PPublic Schoo
ols), State off Minnesota, was
dulyheld
dinsaidsch
hooldistrict onFebruaryy19,2015,aat6:30o'clo
ockp.m.,forthepurposse,in
part,ofccallinganele
ectiontoautthorizetheisssuanceofschoolbuildingbonds.

Member___
M
__________
______movedtheadopptionofthefollowingR
Resolution:

RESOLU
UTIONRELATTINGTOTH
HEISSUANCEEOF
SCHOO
OLBUILDING
GBONDSANDCALLING
GANELECTTIONTHEREON

VEDbytheSSchoolBoarrdofIndepeendentScho
oolDistrictN
No.834,Staateof
BEITRESOLV

ota,asfollow
ws:
Minneso
1.
Theb
boardherebyfindsand determinessthatitisn
necessaryan
ndexpedien
ntfor
ooldistrictto
oborrowm
moneyinanaggregateaamountnot toexceed$
$97,500,000
0and
thescho
nottoexxceedanylim
mitationupontheincurringofindeebtednessw
whichshallbeapplicab
bleon
thedate
eordatesoftheissuan
nceofanyb
bonds,fortthepurposeeofprovidingfundsfo
orthe
acquisition and bettterment off school sittes and faciilities, inclu
uding the construction
n and
ng of a classsroom addition and vaarious otherr improvem
ments to thee Stillwater High
equippin
Schoolsiteandfacilitytoallow
wthatfacilittytoserveggrades9to 12andtheeconstructio
onof
onandequip
pping
anactivitycenterattthatsite;theacquisitionoflandfforandtheconstructio
ementaryscchoolfacilityyandatran
nsportation terminal;th
heconstructtionofupgrrades
ofanele
andimprovements tothePonyyStadiumaandvarioussotherathleeticsitesan
ndfacilities;;and
uisition and
d installatio
on of HVAC
C systems and variou
us other im
mprovementts to
the acqu
existing elementaryyschoolsite
esandfacilities.Theqquestionon theborrow
wingoffund
dsfor
urposesshalllbeSchoolDistrictQuestion1on theschool districtballlotatthesp
pecial
thesepu
electionheldtoauthorizesaidborrowing.

2.
The actions of the administration in consulting with the Minnesota
DepartmentofEducation,causingaproposaltobepreparedforsubmissiononbehalfofthe
boardtotheCommissionerofEducationfortheCommissioner'sReviewandCommentand
takingsuchotheractionsasnecessarytocomplywiththeprovisionsofMinnesotaStatutes,
Section123B.71,asamended,areherebyratifiedandapprovedinallrespects.Theactual
holding of the special election on School District Question 1 specified herein shall be
contingentuponthereceiptofapositiveReviewandCommentfromtheCommissionerof
Educationontheprojectsincludedinthatquestion.

TheclerkisherebyauthorizedanddirectedtocausetheCommissioner'sReviewand
Commenttobepublishedinthelegalnewspaperoftheschooldistrictatleasttwenty(20)
but not more than sixty (60) days prior to the date of the special election as specified in
paragraph3ofthisresolution.

3.
The ballot question shall be submitted to the qualified voters of the school
districtataspecialelection,whichisherebycalledanddirectedtobeheldonTuesday,May
12,2015,betweenthehoursof7:00o'clocka.m.and8:00o'clockp.m.

4.
Pursuant to Minnesota Statutes, Section 205A.11, the school district
combined polling places and the precincts served by those polling places, as previously
establishedanddesignatedbyschoolboardresolutionforschooldistrictelectionsnotheld
onthedayofastatewideelection,areherebydesignatedforthisspecialelection.

The clerk is hereby authorized and directed to prepare a notice to any voters who
willbevotingatacombinedpollingplaceforthisspecialelection.Thenoticemustbesent
bynonforwardablemailtoeveryaffectedhouseholdintheschooldistrictwithatleastone
registered voter. The notice must be mailed no later than fourteen (14) days before the
date of the election. A notice that is returned as undeliverable must be forwarded
immediately to the appropriate county auditor. The notice must include the following
information: the date of the election, the hours of voting and the location of the voter's
pollingplace.Thisnoticemaybeinthesameformasthenoticeofspecialelectiontobe
publishedandposted.

5.
The clerk is hereby authorized and directed to cause written notice of said
specialelectiontobegiventothecountyauditorofeachcountyinwhichtheschooldistrict
islocated,inwholeorinpart,andtotheCommissionerofEducation,atleastseventyfour
(74)dayspriortothedateofsaidelection.Thenoticeshallspecifythedateofsaidspecial
electionandthetitleandlanguageforeachballotquestiontobevotedonatsaidspecial
election.

Theclerkisherebyauthorizedanddirectedtocausenoticeofsaidspecialelectionto
bepostedattheadministrativeofficesoftheschooldistrictatleastten(10)daysbeforethe
dateofsaidspecialelection.

Theclerkisherebyauthorizedanddirectedtocauseasampleballottobepostedat
theadministrativeofficesoftheschooldistrictatleastfour(4)daysbeforethedateofsaid
special election and to cause two sample ballots to be posted in each combined polling
placeonelectionday.Thesampleballotsshallnotbeprintedonthesamecolorpaperas
theofficialballot.

Theclerkisherebyauthorizedanddirectedtocausenoticeofsaidspecialelectionto
bepublishedintheofficialnewspaperoftheschooldistrict,fortwo(2)consecutiveweeks
withthelastpublicationbeingatleastone(1)weekbeforethedateofsaidelection.

The notice of election so posted and published shall state the question to be
submitted to the voters as set forth in the form of ballot below, and shall include
informationconcerningeachestablishedprecinctandpollingplace.

The clerk is hereby authorized and directed to cause the rules and instructions for
useoftheopticalscanvotingsystemtobepostedineachpollingplaceorcombinedpolling
placeonelectionday.

6.
The clerk is authorized and directed to acquire and distribute such election
materialsasmaybenecessaryfortheproperconductofthisspecialelection.

7.
The clerk is further authorized and directed to cause ballots to be prepared
foruseatsaidelectioninsubstantiallythefollowingform,withsuchchangesinform,color
andinstructionsasmaybenecessarytoaccommodateanopticalscanvotingsystem:

SPECIALELECTIONBALLOT

INDEPENDENTSCHOOLDISTRICTNO.834
(STILLWATERAREAPUBLICSCHOOLS)

MAY12,2015

INSTRUCTIONSTOVOTERS
Tovote,completelyfillintheoval(s)nexttoyourchoice(s)likethis:

Tovoteforaquestion,fillintheovalnexttotheword"YES"onthatquestion.
Tovoteagainstaquestion,fillintheovalnexttotheword"NO"onthatquestion.

SCHOOLDISTRICTQUESTION1
APPROVALOFSCHOOLDISTRICTBONDISSUE

YES

NO

Shall the school board of Independent School District No. 834

(Stillwater Area Public Schools) be authorized to issue its general
obligation school building bonds in an amount not to exceed
$97,500,000 to provide funds for the acquisition and betterment of
schoolsitesandfacilities,includingtheconstructionandequippingof
a classroom addition and various other improvements to the
Stillwater High School site and facility to allow that facility to serve
grades9to12andtheconstructionofanactivitycenteratthatsite;
the acquisition of land for and the construction and equipping of an
elementary school facility and a transportation terminal; the
constructionofupgradesandimprovementstothePonyStadiumand
various other athletic sites and facilities; and the acquisition and
installation of HVAC systems and various other improvements to
existingelementaryschoolsitesandfacilities?

BYVOTING"YES"ONTHISBALLOTQUESTION,YOU
AREVOTINGFORAPROPERTYTAXINCREASE.

Opticalscanballotsmustbeprintedinblackinkonwhitematerial,exceptthatmarks
tobereadbytheautomatictabulatingequipmentmaybeprintedinanothercolorink.The
nameoftheprecinctandmachinereadableidentificationmustbeprintedoneachballot.
Votinginstructionsmustbeprintedatthetopoftheballotoneachsidethatincludesballot
information.Theinstructionsmustincludeanillustrationofthepropermarktobeusedto
indicateavote.Linesforinitialsofatleasttwoelectionjudgesmustbeprintedononeside
oftheballotsothatthejudgesinitialsarevisiblewhentheballotsareenclosedinasecrecy
sleeve.

8.
If the school district will be contracting to print the ballots for this special
election,theclerkisherebyauthorizedanddirectedtoprepareinstructionstotheprinter
forlayoutoftheballot.Beforeacontractinexcessof$1,000isawardedforprintingballots,
the printer, at the request of the election official, shall furnish, in accordance with
Minnesota Statutes, Section 204D.04, a sufficient bond, letter of credit or certified check
acceptable to the clerk in an amount not less than $1,000 conditioned on printing the
ballotsinconformitywiththeMinnesotaelectionlawandtheinstructionsdelivered.The
clerkshallsettheamountofthebond,letterofcredit,orcertifiedcheckinanamountequal
tothevalueofthepurchase.

9.
The clerk is hereby authorized and directed to provide for testing of the
optical scan voting system within fourteen (14) days prior tothe election date. The clerk
shall cause notice of the time and place of the test to be given at least two (2) days in
advance of publication once in the official newspaper and by causing the notice to be
postedintheofficeoftheCountyAuditor,theadministrativeofficesoftheschooldistrict,
andtheofficeofanyotherlocalelectionofficialconductingthetest.

10. Theclerkisherebyauthorizedanddirectedtocausenoticeofthelocationof
thecountingcenterortheplaceswheretheballotswillbecountedtobepublishedinthe
officialnewspaperatleastonceduringtheweekprecedingtheweekoftheelectionandin
the newspaper of widest circulation once on the day preceding the election, or once the
weekprecedingtheelectionifthenewspaperisaweekly.

11. As required by Minnesota Statutes, Section 203B.121, the Board hereby

establishes a ballot board to process, accept and reject absentee ballots at school district
electionsnotheldinconjunctionwiththestateprimaryorstategeneralelectionorthatare
conductedbyamunicipalityonbehalfoftheschooldistrictandgenerallytocarryoutthe
duties of a ballot board as provided by Section 203B.121 and other applicable laws. The
ballotboardmustconsistofasufficientnumberofelectionjudgestrainedinthehandlingof
absentee ballots. The ballot board may include deputy county auditors and deputy city
clerkswhohavereceivedtrainingintheprocessingandcountingofabsenteeballots.The
clerkortheclerk'sdesigneeisherebyauthorizedanddirectedtoappointthemembersof
the ballot board. The clerk or the clerk's designee shall establish, maintain and update a
rosterofmembersappointedtoandcurrentlyservingontheballotboardandshallreport
totheBoardfromtimetotimeastoitsstatus.Eachmemberoftheballotboardshallbe
paidreasonablecompensationforservicesrenderedduringanelectionatthesamerateas

otherelectionjudges; provided,however,ifastaffmemberisalreadybeingcompensated
for regular duties, additional compensation shall not be paid for ballot board duties
performedduringthatstaffmember'sdutyday.

12. The clerk is hereby authorized and directed to begin assembling names of
trainedelectionjudgestoserveatthepollingplacesandcombinedpollingplacesduringthe
special election. The election judges shall act as clerks of election, count the ballots cast
and submit the results to the school board for canvass in the manner provided for other
schooldistrictelections.Theelectionmustbecanvassedbetweenthethirdandthetenth
dayfollowingtheelection.

The motion for the adoption of the foregoing resolution was duly seconded by
____________________________.Onarollcallvote,thefollowingvotedinfavor:

andthefollowingvotedagainst:

whereuponsaidresolutionwasdeclareddulypassedandadopted.

________________________________
TomLehmann,BoardChair

_______________________________
MichaelB.Ptacek,Clerk