Administration

Planning

Introduction to Administration Planning

The administration section is very well-known in every organization, acting as the main unit
of all section. It is an important aspect which needs consideration when starting a business. The
responsibility of each of the members in the company can achieve an efficient and complete
method of management.
This section exist to control the workflow among members in every unit of the company. It is
to ensure that each of the members have done their task to attain the companys objective and
goals. It includes all the necessary aspects of the business planning, such as the location of the
office equipment and other necessities needed by the company.
Furthermore, the administration section provides the salary well as maintaining the welfare
among the workers in the company. Members under the administration section are required to
consider time management of the workers and their healthiness to ensure that they are able to do
their work on schedule.
In a nutshell, the administration section is very vital. We are progressively trying our best to
prepare this business proposal with hopes that our objectives will become a reality. The
administration section can attain success, depending on the responsibility in every members
towards the business of the company.

Administration Objectives

1. To ensure efficiency and effectiveness of the management system in companys

activities.
2. To offer high quality services to customers by ensuring that their satisfaction will be of
utmost properly.
3. To ensure optimal utilization of resources.

Administration Strategies

Every organization has its own targets and goals to strive. In order to achieve them, our company
has created strategies, which some of it is commonly used by most company. The strategies are:
Priority
Quality
Improving The
Information
System
Ensure
Control in The
Administratio
n Budget
Continuous
Improvement
Employee
Involvement

One important strategy to always maintain is satisfying the customers needs, as it is

the utmost thing our company prioritizes in. All off the workers will be done with the
consideration of our customers. Meaning to say, the company will provide better
services than our competitors
The company is equipped with up-to-date information systems in order to ensure our
tasks over the administration section in running smoothly. For example, our
companys hardware are equipped/installed with the latest technology.
The administration will not utilize money in buying unnecessary things for the
section of the company. We will control the outflow of the money by reviewing all of
the budget that has been prepared.
Members of the administration section will work together and practices consistent
observation on the status of the company, and will create follow-up action to ensure
the excellence of the services in terms of human relation, competitiveness and
profitability.
The administration will cooperate with other top management to build up teamwork
and values like respect each other, dedicated, and so on. Not only will this exist
among the top level of management, but also the employees. It is important for them
to take initiative to involve and learn to respect and trust each other.

These are the main strategies that the administration section will execute. It is parallel with our
mission to improve our services continuously to satisfy our customers needs. Other than that, it
allows us to provide a reasonable return to all shareholders, the owner of the business, and the
employees.

Organization Chart

The organization chart for Laurier Enterprise is as below:

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Our business structure emphasizes functional specialties to perform tasks. Each of the managers
are knowledgeable in terms of job handling under their management.

Schedule of Tasks and Responsibilities

Position
General
Manager

No. of
Staff
1

Marketing
Manager

Administratio
n Manager

Operational
Manager

Financial
Manager

Tasks and Responsibility

-

To direct and instruct all the managers working under him.

To plan and monitor the strategic progress of the business.
Observe at cyber cafe area
To satisfy customers needs and wants.
To introduce services to customers.
Plan how to market business services.
Observe at photocopy area
To administrate the office vision, mission and objectives
Update and track up-to-date employees record.
Handle every employees problems and every office
procedures.
Obeserve condition at stationary area
Supervision of the daily tasks.
Monitor the staffs punctuality, absences and safety.
Keep the employees competent by providing training.
Making sure the equipment used are sufficient and safe.
Receiving stock from supplier
To record transaction involves in services.
To keep all related finance records.
Responsible in financial statement of the organization.
Cashier

Schedule of Remuneration

Position

No.

Monthly Salary (Rm)

*EPF
(Rm)

**SOCSO
(Rm)

Total

General
Manager
Administratio
n Manager
Marketing
Manager
Operational
Manager
Financial
Manager
Total

1,500

195

30

1725

1,300

169

26

1495

1,300

338

52

2990

1,300

169

26

1495

1,300

169

26

1495

8,000

1040

160

9200

* Provident fund contribution to EPF by employers is 12% (subject regulatory changes) of employees
monthly pay.
** SOCSO contribution is based on an average of 2% of employers monthly salary not exceeding
Rm2000

List of Furniture and Fittings

Items
Table
Chair
Counter Desk
Sofa (4 seat)
Coffee Table
Refrigerator
Shelf
Air Conditioner
Total

Number of Units
10
12
2
2
1
1
2
3
33

Price per Unit (RM)

100.00
35.00
200.00
350.00
75.00
300.00
150.00
750.00
1960.00

Total (RM)
1000.00
420.00
400.00
700.00
75.00
300.00
300.00
2250.00
5455.00

Number of Units
5 box (consist 8 pack)

Price per Unit (RM)

85.00

Total (RM)
425.00

2
1
1
1
10

100.00
400.00
500.00
1200.00
2285.00

200.00
400.00
500.00
1200.00
2725.00

List of Office Equipment

Items
A4 Blank Paper (Lucky
Star)
Telephone
Printer
Fax machine
Photostat machine
Total
Monthly Expenditure

Items
Water
Telephone
Electricity
Building
Land
Total

Units per Month (RM)

80.00
120.00
300.00
1800.00
200.00
2500.00

Total (RM)
80.00
120.00
300.00
1800.00
200.00
2500.00

Insurance

Insurance
Building
Electricity
Total

Cost(RM)
300.00
300.00
600.00

Administration Budget

Particulars
Office Furniture and
Fitting
Office Equipment
Salaries
EPF
SOCSO
Deposit: Water,
Electricity, Telephone
Registration
Insurance
Total

Fixed Assets
Expenses(RM)
5455.00

Monthly
Expenses(RM)

Other Expenses(RM)

2725.00
8000.00
1040.00
160.00
500.00

8180.00

9200

100.00
600.00
1200.00