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SQF 2000 CODE SQF - A HACCP Quality Code for the Food Industry

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SQF 2000 CODE


CM

August 2001 3rd edition

Licensed to Saipem (SPCM) on 28 Oct 2002. Single user licence only. Storage, distribution or use on network prohibited.

A HACCP QUALITY CODE for the Food Industry

Supplementary Document Attached

SQF 2000CM CERTIFICATION TRADE MARKS


Rules For Use
6th Edition, August 2001

SQF Institute
SQF Institute S.A.
Rue du Grand-Chne 6/4
1003 Lausanne
SWITZERLAND
Tel 41-(0)21-310-4890
Fax 41-(0)21-310-4899

www.sqfi.com

Designed by RED BARON INC.

SQF Institute
Published by:
SQF Institute S.A.
Rue du Grand-Chne 6
1003 Lausanne
Switzerland

Preface
The SQF (Safe Quality Food) 2000CM Code was prepared and released by the Western Australian Ministry of Agriculture in 1995. The
agrifood sector (primary producers, food manufacturers, retailers, agents and exporters) was the main driver of this initiative. It required a
quality assurance system tailored to its requirements that enabled it to meet regulatory, food safety and commercial quality criteria in a cost
effective manner. In 1994 the Code was developed and pilot programs implemented to ensure its applicability to the food sector. It was
circulated in draft form for comment to people with expertise in quality management, food safety, food regulation, food processing, agriculture
production systems, food retailing, food distribution and HACCP.
In February 2001, the SQF 2000CM Code was placed under the control of the SQF Institute SA. The SQF Institute SA, based in Switzerland
holds an exclusive worldwide license to control, develop, market and promote the SQF 2000CM Code.
The SQF Institute SA has established an Expert Technical Committee to review and make recommendations on changes to the Code. This
latest edition has been reviewed and reissued to ensure it is in line with the current requirements and expectations of the global food sector.
The Code will undergo a process of continuous review and be reissued at least every four years.

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Suggestions for improvements to the Code are encouraged from all users. They should be submitted in writing and be sent to the head office
of the SQF Institute SA, Lausanne, Switzerland.

Copyright AGWEST & SQFI 2001. All rights reserved.


First printed May 1995
Users of these Codes and the associated documents are reminded that copyright subsists in all SQF Institute SA
publications and software. Except where the Copyright Act allows and except where provided for below no publications
or software produced by the SQF Institute SA may be reproduced, stored in a retrieval system in any form or transmitted
by any means without prior permission in writing from the SQF Institute SA. Permission may be conditional on an
appropriate royalty payment. All requests for permission and information on software royalties should be directed
in writing to the head office of the SQF Institute SA located in Lausanne, Switzerland.
Care should be taken to ensure that material used is from the current edition of the Code and that it is updated whenever
the Code is amended or revised. The date of the Code should therefore be clearly identified.
The use of material in print form or in computer software programs to be used commercially, with or without payment,
or in commercial contracts is subject to the payment of a royalty. SQFI may vary this policy at any time.

SQF 2000CM Code


First published May 1995

Copyright AGWEST & SQFI 2001. All rights reserved.

ii

Contents
Preface.................................................................................................................................................i
Contents ............................................................................................................................................ii
Introduction.......................................................................................................................................1
1. Scope .............................................................................................................................................2
2. References ......................................................................................................................................2
3. Definitions .....................................................................................................................................2
4. SQF 2000CM System Requirements ................................................................................................3
4.1 Commitment...........................................................................................................................3
4.2 Specifications ...........................................................................................................................3

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4.3 Control of Production .............................................................................................................4


4.4 Verification ..............................................................................................................................4
4.5 Document Control and Records ..............................................................................................4
4.6 Product Identification, Trace and Recall...................................................................................4
Appendix 1 Implementing a SQF 2000CM System............................................................................5
Appendix 2 Principles & Application of HACCP.............................................................................6
Appendix 3 Certifying SQF 2000CM Systems ...................................................................................7
Appendix 4 SQF 2000CM Certification Trade Mark Rules for Use .................................................8

Copyright AGWEST & SQFI 2001. All rights reserved.

SQF 2000CM Code


First published May 1995

SQF 2000CM Code

August 20013rd edition

Licensed to Saipem (SPCM) on 28 Oct 2002. Single user licence only. Storage, distribution or use on network prohibited.

Introduction

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manufactured under the SQF 2000 Code certification


retain a high degree of acceptance in global markets.

Consumers throughout the world are demanding access to


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safe, quality food. This increased demand can be attributed The SQF 2000 Code enables a business to demonstrate
to more affluent and mobile populations and a growing that they can supply food that is safe and that meets the
awareness of food safety, public health and other social issues. quality specified by a customer. Raw materials received by
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SQF 2000 certified businesses from suppliers who have
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Government has traditionally been responsible for ensuring implemented the more producer friendly SQF 1000 Code
consumer health through inspection of the safety of the food ensure that, through these complimentary systems, product
supply. However, due to an increase of food safety incidents is traceable from the producer to the consumer.
worldwide, there has been a weakening of consumer
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confidence in the capacity of regulators to adequately assure The SQF 2000 Code also provides a mechanism for the
safe food. In response the export, import, retail, food service, food sectors of developing countries seeking to effectively
hotel, hospitality and major manufacturing sectors now insist enter the global food market to implement a management
that all links in the food chain assume responsibility. The system that addresses their needs and the needs of their
use of third party certification services to audit supplier customers.
management systems and to assure the integrity, traceability,
safety and quality of the food purchased is increasing. Implementing the Code is not a guarantee of food safety or
quality. However, management systems that are developed
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The SQF 2000 Code can be used by all sectors of the to meet the requirements of this Code will minimize the
food industry. The Code is a HACCP management system risks to consistently achieving product safety and quality.
that encapsulates NACMCF and CODEX HACCP Principles
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and Guidelines, proven methods used by the food industry The development of the SQF 2000 Code has been a
to reduce the incidence of unsafe food reaching the significant move towards the recognition of the importance
marketplace. It is designed to support industry or company of independent third party assurance of food safety and
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branded product and to offer benefits to business at all links quality by all sectors of the food industry. The SQF 2000
in the food supply chain. The business develops plans for Code focuses on the benefits to both industry and the
its products and processes to cover controls necessary to consumer, whereby improved product quality enhances
ensure food safety and quality. Products produced and marketability and profitability.
The word shall is used throughout this document to
indicate mandatory provisions.

SQF 2000CM Code


First published May 1995

Copyright AGWEST & SQFI 2001. All rights reserved.

SQF 2000CM Code


August 20013rd edition

1. Scope

identifies, evaluates and controls hazards which are significant


for food safety.

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The SQF 2000CM Code specifies food safety and quality system
requirements for use by all sectors of the food industry to
provide objective evidence of their ability to supply food,
beverages, fibre or services which are safe and which meet
quality and legislative requirements.

3.3.2 HACCP guidelines developed and managed by the


National Advisory Committee on Microbiological Criteria for
Foods (NACMCF). Hazard Analysis and Critical Control
Point Principles and Application Guidelines, adopted August
14, 1997. - A systematic approach to the identification,
The Code does not guarantee food safety or quality. However, evaluation, and control of food safety hazards.
quality management systems developed to meet the Code are
designed to minimize the risks to achieving product safety and 3.4 HACCP Method: The implementation of Pre-requisite
quality. The supplier and the customer first agree to a finished Programs and the application of HACCP principles in the
product specification. By applying the concepts and principles logical sequence of the twelve steps as described in the current
of Hazard Analysis and Critical Control Point (HACCP), built edition of the CODEX Alimentarius Commission Guidelines,
developed and
upon a sound foundation of Pre-requisite Programs such as or the current edition of the HACCP guidelines
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managed
by
the
NACMCF.
The
SQF
2000
Code utilizes
Good Manufacturing Practice (GMP), Good Hygiene Practice
the
HACCP
Method
to
control
food
safety
and
other quality
(GHP) or Good Agriculture Practice (GAP) the supplier
hazards
in
the
segment
of
the
food
chain
under
consideration.
identifies, documents and controls critical food safety and
quality criteria during production in order to deliver product
3.5 High Risk Food: Food that has a significant likelihood
so specified.
of causing illness or injury to a consumer if not properly
produced, processed, distributed and/or prepared for
2. References
consumption, or food deemed high risk by a customer or
The Code makes reference to the current edition of the CODEX declared high risk by the relevant food regulation.
Alimentarius Commission Guidelines for the Application of
the Hazard Analysis and Critical Control Point (HACCP) 3.6 Pre-requisite Program: A procedural measure that
System and the National Advisory Committee on reduces the likelihood of a food safety or a food quality hazard
Microbiological Criteria for Foods (NACMCF) Hazard Analysis occurring, but one that may not be directly related to activities
and Critical Control Point Principles and Application Guidelines, taking place during production.
adopted August 14, 1997. It also makes reference to the
International Organisation for Standardisation (ISO) 9001:2000 3.7 Recognized HACCP Training: A three-day HACCP
Principles and Applications training course for SQF Practitioners
Quality Management System Requirements.
and SQF Auditors, that is in accordance with the current edition
of the CODEX Alimentarius Commission and/or NACMCF
3. Definitions
HACCP Guidelines. The training is delivered by training
For the purpose of this Code, the definitions outlined in ISO providers licensed by SQFI or its nominated agent (See SQF
8402: 1994 Quality Management and Quality Assurance - Program: Criteria for Training Bodies, Trainers and Training
Vocabulary apply, together with the following additional Courses).
definitions:
3.8 Recognized SQF Systems Training: A two-day training
3.1 Approved Supplier: An entity that has implemented course for SQF Practitioners and SQF Auditors, designed to
a management system, approved by its customer. The provide detailed knowledge and understanding of requirements
to the implementation and auditing of the SQF
management system shall document the controls, verification applicable
CM
1000
Code
or the SQF 2000CM Code. The training is
procedures and product analysis, and include all records necessary
to satisfy the customers food safety and quality requirements. delivered by training providers licensed by SQFI or its nominated
agent (See SQF Program: Criteria for Training Bodies, Trainers
3.2 Business: An organization involved either in the and Training Courses).
production, manufacture, processing, transport, storage,
distribution or sale of food, beverages, packaging or fibre. 3.9 Recognized SQF Systems Awareness Training: A oneday training course designed for staff to increase their
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3.3 HACCP: Hazard Analysis Critical Control Point. Refers understanding of the SQF 1000 Code or the SQF 2000
to the following two universally accepted guidelines and Code and CODEX or NACMCF HACCP Principles. The
training course shall be delivered by training providers licensed
definitions contained therein:
by SQFI or its nominated agent (See SQF Program: Criteria
3.3.1 HACCP guidelines developed and managed by the for Training Bodies, Trainers and Training Courses).
Food and Agriculture Organisations CODEX Alimentarius
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Commission. Hazard Analysis and Critical Control Point 3.10 SQF: Means Safe Quality Food. The SQF 2000 Code
(HACCP) System and Guidelines for its Application Annex utilizes the HACCP Method, its principles and concepts to
to CAC/RCP 1 1969, Rev. 3 (1997), A system, which define and provide assurance of the safety and quality of food.
Copyright AGWEST & SQFI 2001. All rights reserved.

SQF 2000CM Code


First published May 1995

SQF 2000CM Code

August 20013rd edition

3.11 SQF 2000CM Plan: A documented HACCP plan,


covering a food or food group and its associated process that
includes Pre-requisite Programs. It is prepared in accordance
with the HACCP Method, includes a Verification Schedule
and is developed, validated, verified and documented by a SQF
Practitioner and implemented by a food business to assure food
safety and quality.

4.1.3 Organizational Structure


The organizational reporting structure shall be described to
detail those who have functional responsibility for continuous
improvement, food safety and quality and their interrelationship.
Position job descriptions for individuals undertaking these
activities shall be prepared.

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3.12 SQF Plan: Means either the SQF 1000CM Plan or the 4.1.4 Training
SQF 2000CM Plan as the case may be.
Appropriate training shall be provided for personnel carrying
3.13 SQF Practitioner: An individual, registered by SQFI out the tasks at the critical steps identified by the hazard analysis.
or its nominated agent, who is responsible for developing, Instructions shall be available setting out how these tasks are
validating, verifying and documenting HACCP Plans and to be performed. At least one person in the business shall have
implementing SQF Systems. They shall have completed completed Recognized SQF Systems Awareness Training. A
Recognized HACCP Training and Recognized SQF Systems training register describing who has been trained in relevant
Training and demonstrate proficiency and understanding of areas shall be maintained.
these subjects. They will have experience and a sound technical
knowledge of the product and the process under HACCP study 4.2 Specifications
and a sound knowledge of the SQF Codes and how to
implement them.
4.2.1 Supplier Specifications
3.14 SQF 2000CM System: A risk management and preventive
system that encompasses the results of a SQF 2000CM Plan
implemented and operated by a food business to assure food
safety and quality. The System is designed by a SQF
Practitioner, audited by a SQF Auditor and certified by a
licensed certification body as meeting the requirements of the
SQF 2000CM Code.

The business shall have documented specifications for all goods


and services purchased that impact on finished product safety
and quality. Supplier specifications shall define goods and
services in terms of their critical food safety and quality
parameters.
4.2.2 Incoming Goods and Services

3.15 SQF System(s): Means either the SQF 1000CM System The business shall provide documented evidence to show that
or the SQF 2000 CM System as the case may be. specified incoming goods and services have been inspected
before use or that they have originated from Approved Suppliers.
3.16 Verification Schedule: A schedule outlining the
frequency and responsibility for carrying out the methods, 4.2.3 Finished Product Specifications
procedures or tests additional to those used in monitoring, to
determine that the SQF study was completed correctly, that Written finished product specifications shall be approved and
the relevant SQF System is compliant with the relevant SQF accessible by relevant staff.
Plan and that it continues to be effective.

4.3 Control of Production

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4. SQF 2000 System


Requirements

4.3.1 Process Control


To produce safe food and meet customer requirements a SQF
2000CM Plan shall be prepared. The SQF 2000CM Plan shall
outline the measures taken to assure food safety and quality.

4.1 Commitment
4.1.1 Management Policy
The owner or most senior person shall define the business
commitment to food safety, quality and continuous improvement
in a policy statement, which is relevant to the business goals
and customer needs and expectations. It shall be signed by the
owner or most senior person, documented in the quality manual
and understood by all members of the business.
4.1.2 Quality Manual

4.3.2 Corrective and Preventive Action


The business shall have a procedure that describes how it will
undertake corrective and preventive action. The procedure
shall outline the responsibility and the methods used to
investigate and identify the cause and the resolution of violations
of critical limits that impact on food safety and quality. Records
of corrective and preventive action shall be maintained.

The business shall prepare a quality manual which outlines the


methods the business will use to meet the requirements if this
Code.
SQF 2000CM Code
First published May 1995

Copyright AGWEST & SQFI 2001. All rights reserved.

SQF 2000CM Code


August 20013rd edition

4.3.3 Non-Conforming product

4.4.4 Customer Complaints

A procedure outlining how non-conforming product identified


during receipt, storage, processing, packing, handling or delivery
is isolated and identified shall be provided. Non-conforming
product or materials shall be handled and disposed of in such
a manner that minimizes the risk of mix-up, improper use or
risk to the integrity of finished product. Records of the disposal
of non-conforming product shall be maintained.

The business shall document a procedure for handling customer


complaints and identify who is responsible for investigating
the cause and resolution of customer complaints. Customer
complaints shall be handled efficiently and effectively and
records of customer complaints and their investigations shall
be maintained.

4.3.4 Food Legislation (Regulations)

4.5 Document Control and Records

4.5.1 Document Control


The business shall ensure that, at the time of delivery to the
customer, the food supplied shall comply with the legislation A list of documents and amendments to documents shall be
that applies to the food, its production or its manufacture in maintained to identify the current document in use.
the country of its origin and destination.
4.5.2 Records

4.4 Verification

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4.4.1 Calibration
All measuring, test and inspection equipment used for
monitoring activities outlined in the SQF 2000CM Plan, or to
demonstrate compliance with customer requirements, shall be
routinely calibrated to recognized standards or to an accuracy
appropriate to its use. The business shall document a procedure
that identifies who is responsible for all equipment calibration
and re-calibration. Records of equipment calibration and recalibration shall be maintained.

Legible records demonstrating that essential production or


process inspections or tests identified in the SQF 2000CM Plan
have been completed shall be maintained. Records shall be
stored to prevent their damage and deterioration. All records
shall be retained for a minimum period of one year to enable
effective internal and external auditing of the SQF 2000CM
System. Record retention shall also meet periods specified by
a customer or legislation (regulation).

4.6 Product Identification, Trace and Recall


4.6.1 Product Identification

4.4.2 Internal Audits


The business shall document its internal audit procedure and
identify who is responsible for scheduling and conducting
internal audits. The procedure shall include an audit schedule
and detail how internal audits will be conducted to verify the
effectiveness of the SQF 2000CM System and each SQF 2000CM
Plan to ensure activities comply with documented requirements.
Those conducting internal audits shall be trained and where
possible people independent of the area or function being
audited shall conduct these internal audits. Records of internal
audits, and any corrective action taken as a result of internal
audits, shall be maintained.

Finished product shall be clearly identified to the customer


specification, regulatory requirements and include the SQF
2000CM Code certified business number and the name of the
certification body. The product identification system shall be
documented. Product identification records shall be maintained.
4.6.2 Product Trace

Finished product shall be traceable to the customer. The product


trace system shall be documented in a procedure and
responsibilities defined. It shall provide for the identification
of raw materials and other inputs that may have an impact on
finished product quality and safety, and that these raw materials
4.4.3 System Review
and other inputs are traceable through the process to the finished
product. Records of product dispatch and destination shall be
The business shall document a procedure and identify who has maintained.
responsibility for completing reviews of the SQF 2000CM
System and each SQF 2000CM Plan. The SQF 2000CM System 4.6.3 Product Recall
and each SQF 2000CM Plan shall be reviewed at least annually.
A SQF 2000CM Plan shall be reviewed when a major change A product recall system shall be documented in a procedure in
to a product formulation, its process, process controls or any which the responsibilities, management and protocols to be
other factor that impacts on food safety and quality arise. implemented are clearly described. The product recall system
Changes to a SQF 2000CM Plan shall be developed, validated, shall be tested and verified. Records of all product recalls shall
verified and documented by a SQF Practitioner. All reviews be maintained.
and changes to the SQF 2000CM System and each SQF 2000CM
Plan shall be documented.

Copyright AGWEST & SQFI 2001. All rights reserved.

SQF 2000CM Code


First published May 1995

SQF 2000CM Code


August 20013rd edition

Appendix 1
CM

Implementing a SQF 2000

System

High Risk Food is subject to independent panel review to


determine their capability to work in this area.

SQF 2000CM Plans are developed, validated, verified and


documented by a SQF Practitioner. The Certification Body
will require evidence of this. All SQF Practitioners are certified
by the SQF Institute in a particular food sector category and
are issued with an identity card to indicate the sectors in which
they are qualified to work.
SQF Practitioners wishing to provide a consultant service are
required to obtain a license from the SQF Institute before
offering their services. A Consultant SQF Practitioner Code
of Practice has been prepared outlining the practices expected
of consultants and to minimize the risks to clients of a consultants
poor performance. Clients are expected to exercise appropriate
due diligence when selecting and engaging a consultant.

These arrangements are designed to maintain the integrity of


the SQF Program by ensuring qualified SQF Practitioners,
who have sound technical knowledge and experience of the
commodity and the process under study, develop SQF Systems.
The SQF Institute licenses training organizations to deliver
recognized training courses. The SQF Institute has prepared
documents SQF Program: Certification Criteria for SQF
Practitioners and SQF Program: Criteria for Training
Bodies, Trainers and Training Courses. They describe the
qualification requirements for SQF Practitioners, SQF Auditors,
HACCP Trainers and the requirements and objectives for SQF
Training Courses.

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The SQF Institute also requires that a SQF Practitioner who


develops a SQF 2000CM Plan and a SQF 2000CM System for
the production, handling, manufacture or distribution of a

SQF 2000CM Code


First published May 1995

Copyright AGWEST & SQFI 2001. All rights reserved.

SQF 2000CM Code

August 20013rd edition

Appendix 2
Principles & Application of HACCP
(Adapted from Codex Alimentarius Commission Food
Hygiene Guidelines see Codex 2000)

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Preliminary Steps

1.

Assemble HACCP team with expertise in product and processes

2.

Describe product

3.

Identify intended use

4.

Construct flow diagram

5.

Confirm flow diagram against process in operation (or planned process)

HACCP Principle

HACCP Application

Conduct a hazard analysis

6. List all potential hazards associated with each step and consider any
measures to control identified hazards

Determine Critical Control Points


(CCPs)

7. Determine CCPs

Establish critical limit(s)

8. Establish critical limits and tolerance levels. Determine at what point critical
limit is exceeded based on known limits or risk assessment if unknown.

Establish system to monitor


control of CCP(s)

9. Establish a monitoring system for CCP that is able to detect loss of control
i.e. when critical limits are exceeded. Consider continuous monitoring
and/or periodic audit.

Establish corrective action


to be taken when monitoring
indicates CCP(s) are not under
control

10. Establish corrective actions that are able to deal with loss of control when
it occurs and is capable of determining when CCP has been brought
under control.

Establish procedures for


verification to confirm that the
HACCP system is working
effectively.

11. Establish procedures for verification or audit that include review of HACCP
system and records, records of deviations and actions taken in order to
confirm that CCPs are kept under control

Establish documentation
covering all procedures and
records appropriate to these
principles and their application

12. Documentation and record keeping should be appropriate to the nature


and scale of the operation

Copyright AGWEST & SQFI 2001. All rights reserved.

SQF 2000CM Code


First published May 1995

SQF 2000CM Code

August 20013rd edition

Licensed to Saipem (SPCM) on 28 Oct 2002. Single user licence only. Storage, distribution or use on network prohibited.

Appendix 3
Certifying SQF 2000CM Systems

Conflict of Interest

Certification bodies licensed by the SQFI conduct


certification. Certification bodies are required to meet
specific criterion. The SQFI has prepared a document, SQF
Program: General requirements for bodies operating
assessment and certification/registration of SQF Systems
to outline the requirements expected of SQF Auditors and
Certification Bodies.

Conflict of interest provisions form part of internationally


accepted procedures and standards* to ensure the impartiality
of the SQF Auditor is maintained and to maintain the
integrity of the third party audit system. The SQF Auditor
must disclose to the Certification Body any existing, former
or proposed link between themselves or their organization
and the client.

In addition auditors are required to meet a specified individual The SQF Program outline requirements for auditors and
criterion that includes:
certification Bodies to ensure that there is no conflict of
interest in regard to the way in which SQF Auditors undertake
1.
Completion of recognized HACCP and SQF audits of SQF Systems. The Certification Body is required
Systems Training
to ensure that their auditors will not audit SQF Systems that
2.
Experience in the food sector being audited relate to or include food industry categories that the SQF
3.
Auditing qualifications and experience
Auditor is not competent to audit.
4.
Registration as a SQF Food Safety Auditor with
the SQF Institute or its nominated agent. Consulting is considered to be participating in an active and
creative manner in the development of the SQF System to
The SQF Institute also requires that a SQF Auditor who be audited would include activities such as:
audits SQF 2000CM Systems involving the production,
handling, manufacture or distribution of a High Risk Food 1.
Producing or preparing SQF Plans, manuals, hand
be subject to independent panel review, if necessary, to
books or procedures
determine their capability to audit this sector of the food 2.
Participating in the decision making process regardindustry.
ing SQF Systems
3.
Giving advice - as a consultant or otherwise toward
Following a certification audit, maintenance audits are
the design, development, validation, verification,
conducted bi-annually. For High Risk food audits are
implementation or maintenance of SQF Systems.
conducted at four monthly intervals. Where seasonal
conditions apply, one comprehensive maintenance audit may
be conducted during the main part of the season. Audit
frequency may be reduced after the first three years if the
business demonstrates a good audit history. Re certification
audits are conducted every three years.
Certification Bodies will have more detailed information
regarding audit frequency and audit requirements.

*ISO/IEC Guide 62:1996 Guide 62: General requirements for bodies operating assessment and certification/registration of quality systems.
*ISO/IEC Guide 65:1996 Guide 65: General requirements for bodies operating product certification systems.

SQF 2000CM Code


First published May 1995

Copyright AGWEST & SQFI 2001. All rights reserved.

SQF 2000CM Code


August 20013rd edition

Appendix 4
SQF 2000CM Certification
Trade Mark - Rules for Use

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The SQF 2000CM Certification Trade Mark can be used by


a business on product and on business documents that are
used for public display. SQFI has prepared a document
SQF 2000CM Certification Trade Mark - Rules for Use
to outline how this Certification Trade Mark is to be used
and which is provided as a supplementary document to this
Edition.

Copyright AGWEST & SQFI 2001. All rights reserved.

SQF 2000CM Code


First published May 1995

SQF 2000CM CERTIFICATION TRADE MARKS

Rules For Use

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6th Edition, August 2001

SQF Institute
Published by:
SQF Institute S.A.
Rue du Grand-Chne 6
1003 Lausanne
Switzerland

Contents
Contents..........................................................................................................................................................2
1. Definition...................................................................................................................................................

2. Introduction .............................................................................................................................................3
3. Conditions for Using the SQF 2000 Certification Trade Mark .................................................................4
4. Reproduction of the SQF 2000 Certification Trade Mark .........................................................................4
5. Obligations of a Certified Business............................................................................................................4

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6. Grounds for Suspending or Withdrawing the Use of the SQF 2000 Certification Trade Mark ..................4
7. Right Of Appeal........................................................................................................................................5
8. Notices......................................................................................................................................................5
9. Miscellaneous............................................................................................................................................5
Schedule 1

Reproduction requirements ................................................................................................6

Copyright AGWEST & SQFI 2001. All rights reserved.

SQF 2000CM Code


First published May 1995

SQF 2000 Certification Trade Mark


Rules For Use

6th Edition, August 2001

1 DEFINITIONS

2 INTRODUCTION

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In these rules unless anything in the context is inconsistent: 2.1 The SQF 2000 Certification Trade Mark are owned by
AGWEST and the SQFI.
(a)
AGWEST means the Chief Executive Officer of the
Department of Agriculture, a body corporate formed
2.2 Certified Businesses will have the right to use the SQF
under the provisions of the Agriculture Act 1988 (WA), 2000 Certification Trade Mark upon and for the duration of
or its nominated agent.
certification. There will be no fee payable by Certified Businesses
for the right to use the SQF 2000 Certification Trade Mark,
(b)
Certificate of Registration means the certificate, which
other than fees payable to obtain certification.
includes a Registration Schedule, issued by a Licensed
Certification Body to a Certified Business attesting to 2.3 Certified Businesses obtain no property in the SQF 2000
the certification of the Certified Business.
Certification Trade Mark.
(c)

certification means certification by a Licensed Certification


Body of a Certified Business quality management system
as complying with the SQF 2000CM Code following a
certification audit, and certified and certifying shall have
a corresponding meaning.

(d)

Certified Business means any food business involved in


the production, manufacture, processing, transport,
storage, distribution or sale of food, beverages, packaging
or fibre the quality management systems of which have
been certified.

(e)

Licensed Certification Body or LCB means an entity which


has entered into a license agreement with SQFI authorising
it to undertake or perform one or more of the powers
or functions of SQFI referred to in these Rules, including
auditing and certifying the quality management systems
of Certified Businesses.

(f)

quality management systems means the organizational


structure, procedures, processes and resources needed to
implement quality management.

(g)

Registration Schedule means the portion of the Certificate


of Registration setting out, among other things, the
nature and extent of the rights of use of the SQF 2000
Certification Trade Mark granted to the Certified Business.

(h)

Rules means the rules and procedures contained in this


document, and includes the Schedule and any
modification, variation or replacement of this document.

(i)

SQF 2000 Certification Trade Mark means the letters


and numerals SQF 2000 and the logos depicted in
Schedule 1.

(j)

SQFI means SQF Institute S.A., a company incorporated


in Switzerland and licensed by AGWEST to control,
manage, develop and promote the SQF Program.

2.4 Certified Businesses may only use the SQF 2000


Certification Trade Mark in accordance with these Rules, which
are designed to protect the integrity and enhance the value of
the SQF 2000 Certification Trade Mark.
2.5 To protect the SQF 2000 Certification Trade Mark,
applications have been filed with intellectual property
organisations around the world.
2.6 SQFI may delegate any or all of its functions described
herein to a Licensed Certification Body (hereinafter referred to
as an LCB).
2.7 These Rules regulate the use of the SQF 2000 Certification
Trade Mark by Certified Businesses only. These Rules do not
regulate the use of the SQF 2000 Certification Trade Mark
by SQFI, LCBs or other entities licensed by SQFI to use
them, unless otherwise provided for in this or another
instrument.

SQF 2000CM Code


First published May 1995

Copyright AGWEST & SQFI 2001. All rights reserved.

SQF 2000 Certification Trade Mark


Rules For Use

6th Edition, August 2001

3 CONDITIONS FOR USING


THE SQF 2000 CERTIFICATION
TRADE MARK
3.1 A Certified Business shall, for the duration of its
certification, prove to the satisfaction of SQFI or the LCB that
its quality system satisfies the requirements set forth in the
current edition of the SQF 2000 Code; and

g)

6 GROUNDS FOR SUSPENDING


OR WITHDRAWING THE USE
OF THE SQF 2000
CERTIFICATION TRADE MARK

6.1
3.2 A Certified Business must only use the SQF 2000
Certification Trade Mark in accordance with its Certificate of
(a)
Registration and these Rules.

4 REPRODUCTION OF THE SQF


2000 CERTIFICATION
TRADE MARK

(b)

Licensed to Saipem (SPCM) on 28 Oct 2002. Single user licence only. Storage, distribution or use on network prohibited.

4.1 If a Certified Business wishes to reproduce the SQF 6.2


2000 Certification Trade Mark it must do so strictly in accordance
with the requirements and specifications set out in Schedule 1.

5 OBLIGATIONS OF A
CERTIFIED BUSINESS

The permission for a Certified Business to use the SQF


2000 Certification Trade Mark will be:
suspended if the Certified Business certification is
suspended; and/or
withdrawn if the Certified Business certification is
withdrawn, relinquished or not renewed.
A Certified Business certification may be suspended or
withdrawn on conditions to be notified to a Certified
Business by the certifying LCB and which include (but
are not necessarily limited to) if the Certified Business:

(a)

fails to have the required audits of its quality management


system conducted or a critical nonconformity is detected
at an audit and not corrected as directed by the LCB;

(b)

breaches or fails to comply with these Rules;

(c)
where it deals with both certified and uncertified goods,
ensure that the SQF 2000 Certification Trade Mark
are only used in respect of certified goods and that
(d)
uncertified goods are clearly identified as such. For
example, if a certified market agent or retailer receives
uncertified packaged apples from supplier A and certified
packaged apples from supplier B, these must be clearly (e)
distinguished at the point of sale;

falsifies its records relating to a food safety critical control


point;

5.1

A Certified Business must

a)

comply fully with these Rules;

b)

pay within the specified time any fees set by SQFI and/or
an LCB or as otherwise agreed to by the parties.

c)

direct any queries regarding their intended use of the


SQF 2000 Certification Trade Mark to an LCB;

d)

discontinue any use of the SQF 2000 Certification Trade (f)


Mark to which AGWEST and/or SQFI reasonably
object;

e)

operate entirely within the scope of its Certificate of


Registration, including the Registration Schedule.
Subsidiary companies and site addresses not included
on the Certificate of Registration are not certified to use
the SQF 2000 Certification Trade Mark;

f)

give SQFI, an LCB and/or their agents reasonable access


to examine the goods, products, wraps, packaging,
containers, stationery, publicity material and all other
such items bearing or indicating the SQF 2000
Certification Trade Mark for the purpose of confirming
compliance with these Rules and the Certificate of
Registration; and

Copyright AGWEST & SQFI 2001. All rights reserved.

fails to use the SQF 2000 Certification Trade Mark in


accordance with its Certificate of Registration, including
the Registration Schedule;
uses the SQF 2000 Certification Trade Mark in a way
that, in the opinion of SQFI or the LCB, is detrimental
to the SQF 2000 Certification Trade Mark or the SQF
Program as a whole, is misleading to the public or
otherwise contrary to law; or
has an administrator, receiver, receiver and manager,
official manager or provisional liquidator appointed
over its assets or where an order is made or a resolution
passed for the winding up of the Certified Business
(except for the purpose of amalgamation or reconstruction)
or the Certified Business ceases to carry on business or
becomes bankrupt, applies to take the benefit of any law
for the relief of bankrupt or insolvent debtors or makes
any arrangement or composition with its creditors.

SQF 2000CM Code


First published May 1995

SQF 2000 Certification Trade Mark


Rules For Use

6th Edition, August 2001

6.3 Upon suspension of a Certified Business certification


the Certified Business must stop using the SQF 2000 Certification
Trade Mark for the duration of the suspension and must at its
own expense isolate all goods, products, wraps, packaging,
containers, stationery, publicity material and all other such items
bearing or indicating the SQF 2000 Certification Trade Mark
during such period of suspension.

Licensed to Saipem (SPCM) on 28 Oct 2002. Single user licence only. Storage, distribution or use on network prohibited.

6.4 Upon withdrawal of a Certified Business certification


all goods, products, wraps, packaging, containers, stationery,
publicity material and all other such items bearing or indicating
the SQF 2000 Certification Trade Mark shall, at the Certified
Business expense, be destroyed or disposed of, or be treated to
have the SQF 2000 Certification Trade Mark obliterated. The
Certified Business must also return to SQFI or its certifying
LCB its certificate of registration and computer disk or bromide
containing the SQF 2000 Certification Trade Mark.

8 NOTICES
8.1 Any notice or other communication to be given or sent
to SQFI or the Certified Business shall be deemed to be duly
given or sent if sent by pre-paid post, e-mail or facsimile
transmission to the last known address of the party concerned.

9 MISCELLANEOUS

9.1 SQFI will keep a register, which is available for public


inspection during normal business hours, at its offices containing
(in addition to any other particulars that may from time to time
be deemed necessary by SQFI) the names, addresses and main
business activity of Certified Businesses and a description of
goods and services in relation to which the Certified Businesses
are authorised to use the SQF 2000 Certification Trade Mark,
together with the date of registration of the Certified Businesses
and particulars of any withdrawals or suspensions of the Certified
6.5 Upon withdrawal or during any period of suspension of Businesses rights.
a Certified Business certification the Certified Business shall
not, without the consent of SQFI, sell, or expose for sale, any 9.2 SQFI may from time to time alter these Rules or make
goods or services bearing the SQF 2000 Certification Trade new rules but no such alteration or new rule shall affect the use
Mark.
of the SQF 2000 Certification Trade Mark by a Certified
Business until 3 months have expired from the date the alteration
7 RIGHT OF APPEAL
or new rules are first published by SQFI in the publication
entitled SQF News or a similar publication or on an internet
7.1 SQFI or the LCB shall give a Certified Business written website maintained by SQFI.
notice of its decision to suspend or withdraw the Certified
Business certification and shall provide together with such
notice a copy of its appeal procedures. SQFIs and the LCBs
appeal procedures must meet the requirements set out in
ISO/IEC Guide 62: 1996, General Requirements for Bodies
Operating Assessment and Certification/Registration of Quality
Systems, and ISO/IEC Guide 65: 1996, General Requirements
for Bodies Operating Product Certification Systems, and/or
such other guides of a similar nature as directed by SQFI from
time to time.
7.2 A Certified Business may appeal against a decision to
suspend or withdraw its certification. Written notice of an
appeal must be received by SQFI or the LCB within 14 days
of the date of the written notice of suspension or withdrawal
(or such longer period as SQFI sees fit) and must set out the
grounds upon which the appeal is based.
7.3 After receiving the Certified Business notice of appeal,
SQFI or the LCB must either:
(a)

give notice to the Certified Business that it has reversed


its decision to suspend or withdraw the Certified Business
certification; or

(b)

refer the appeal to independent adjudication or arbitration


in accordance with its appeal procedures.

SQF 2000CM Code


First published May 1995

Copyright AGWEST & SQFI 2001. All rights reserved.

SQF 2000 Certification Trade Mark


Rules For Use

6th Edition, August 2001

SCHEDULE 1
REPRODUCTION REQUIREMENTS
1 Introduction
C

IFIED

IF

NA
ME

T
CER

The Certification Body must be identified in conjunction


with the logo as shown.

RT

Certified Businesses are granted permission by SQFI to use


the SQF 2000 Certification Trade Mark, subject to the Rules
and the conditions set out hereunder.

Licensed to Saipem (SPCM) on 28 Oct 2002. Single user licence only. Storage, distribution or use on network prohibited.

Colour Format
Full Colour Reproduction: see PMS
colour format set out at clause 3.2
hereunder

TI
O N

BO

For use on

publicity material including brochures, advertisements and the like; or

stationery including business cards and letterheads, signage, flags and vehicles
associated with certified services such as transport and delivery.

goods or products for public display, such as when product is presented for
promotional or retail purposes e.g.

i.)

as a sticker or other label affixed to the goods or product; or

ii.)

a product wrap.

non-recyclable packaging or containers for goods or products intended for


retail display e.g. boxes, crates or the like.

Single Colour Reproduction: black


and white or in the predominant
colour of the Certified Business
documentation.

Single Colour Reproduction: black


or in the dominant colour of the
packaging.

Copyright AGWEST & SQFI 2001. All rights reserved.

stationery including cheques, facsimile cover sheets, delivery


dockets, invoices, telephone listings and the like.
bulk pack goods or products, transported to the market or
intended for further processing and not intended for retail display.

SQF 2000CM Code


First published May 1995

SQF 2000 Certification Trade Mark


Rules For Use

6th Edition, August 2001

2 Colour Reproduction of the


SQF 2000 Certification
Trade Mark

Variation to these dimensions is permitted provided that


any such variation is proportional to the above dimensions
and the letters and numerals on the logo remain clear and
legible.

Reproduction of the SQF 2000 Certification Trade Mark is 5 Certification Numbers


to be clear, precise and of the highest standard. The following
guidelines govern full colour reproduction. The acronym The individual Certification Number issued to certified
HACCP can be in black or white.
businesses must always be included as part of the SQF 2000
Certification Trade Mark as follows:
B

TI
O N

BO

IFIED

F
TI
CER

PMS Warm Red

RT

PMS 123 CV

3 Wording In Lieu Of the Logo

NA
ME

NA
ME

NA
ME
Y

A Certified Business may use the following wording in lieu


of the Certification Trade Mark:

TI
O N

BO

0000

(insert name of Certified Business) an SQF 2000CM


Quality Certified Supplier No. (insert number issued by
the LCB) and Certified by (insert name of Certification
Body).
The words must appear in the dominant colour of the
packaging.

4 Dimensions

6 Special Cases

The dimensions of the SQF 2000 Certification Trade Mark


Where it is demonstrated that alternative reproduction of
is 47mm high by 35mm wide, as shown.
the Certification Trade Mark, in addition to the colour
variations shown in this document, enhances the status of
35mm
the Certification Trade Mark, e.g. a frosted imprint on a
wine bottle, then the alternative is permitted provided it is
IFIED
T
approved by SQFI or its nominated agent
R
B

47mm

NA
ME

TI
CER

Licensed to Saipem (SPCM) on 28 Oct 2002. Single user licence only. Storage, distribution or use on network prohibited.

BO

TI
O N

IFIED

RT

F
TI
CER

F
TI
CER

IFIED

RT

TI
O N

BO

SQF 2000CM Code


First published May 1995

Copyright AGWEST & SQFI 2001. All rights reserved.

SQF 2000 CODE


CM

August 2001 3rd edition

Licensed to Saipem (SPCM) on 28 Oct 2002. Single user licence only. Storage, distribution or use on network prohibited.

A HACCP QUALITY CODE for the Food Industry

Supplementary Document Attached

SQF 2000CM CERTIFICATION TRADE MARKS


Rules For Use
6th Edition, August 2001

SQF Institute

SQF Institute

SQF Institute S.A.


Rue du Grand-Chne 6/4
1003 Lausanne
SWITZERLAND

Published by:
SQF Institute S.A.
Rue du Grand-Chne 6
1003 Lausanne
Switzerland

Tel 41-(0)21-310-4890
Fax 41-(0)21-310-4899

www.sqfi.com

Designed by RED BARON INC.

ISBN 0 7337 4277 7

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