REEDS SCHOOL

Parents Handbook

2014/15

Parents' Handbook

REEDS SCHOOL

An Introduction to

REEDS SCHOOL
Academic Year

2014 - 2015

Parents' Handbook

REEDS SCHOOL

Contents

A Message from the Headmaster

The House System

Chapel

The School Curriculum

Activities Curriculum

Academic and Disciplinary Systems

4
5

- Forms 1 - 5
- The Sixth Form

6
8

The Staff - Positions of Responsibility

10-11

The School Routine

Prep and Private Study Recommendations

Maps of the School

General Information for Parents

17

Medical

18

Information for Parents of Boarders

20

School Shop 20

Information for Parents of Day Pupils

21

School Rules and Regulations

22

Friends of Reeds School

Reeds School Enterprises Ltd

Development Office

28

The Children Act

29

Complaints Procedure

29

School Sport - Code of Conduct

31

12

13

14-16

27

27

Parents' Handbook

REEDS SCHOOL

An Introduction to Reeds School

This document is intended to give you some idea of the Schools academic, disciplinary and pastoral
structures. The objective is to provide more information so that staff, parents and pupils can co-operate
in achieving our aims at Reeds, which are laid out in the Parent Home School Agreement. The School
operates an Equal Opportunities Policy and a Disability Policy details of which are contained in the Policy
Handbook which can be found on the School Website

A Message from the Headmaster

We, who live and work at Reeds, see ourselves as members of a community shared with our pupils and
their parents. We firmly believe that this sense of community, a feeling of belonging and having a role
to fulfil, are essential to the educational progress of our pupils; we hope it gives us a united purpose
and commitment from which comes the confidence to formulate and achieve personal goals. The systems of academic monitoring, pastoral development and disciplinary control which are described in this
handbook have been devised from this philosophy and are intended to sustain it. We hope that you will
find it useful.

Senior Management Team

The Schools Senior Management Team consists of the Headmaster, the Deputy Head, the Bursar, the
Development Director, the Director of Studies, the Senior Housemaster, the Director of Sport and Activities,
the Senior Master, the Senior Mistress, the Director of Teaching and Learning and Head of Sixth Form.

The House System

A pupil joining Reeds School is allocated to a House. All the First and Second Form pupils are members
of The Close and are members of four Houses, Clapton, Reedham, Royal Putney and Royal Wanstead,
for competitive purposes. Those in the Middle School and Sixth Form are members of either Bristowe,
Blathwayt, Capel or Mullens. Boarding pupils in the Third, Fourth and Fifth Forms live in School House but
are members of those Houses named above for the various inter-House competitions. Sixth Form pupils
retain these House links as well as being members of the Sixth Form House. In the Sixth Form House
both day pupils and boarders are accommodated within one building, but in the 1st, 2nd, 3rd, 4th &
5th Forms the day pupils are based in the Day Pupil Centre.
The House system is a central part of the pastoral, cultural and sporting life of the School. The House staff
oversee the pupils academic and pastoral progress, and it is the Housemaster who is the parents first
point of contact with the School.
During the school year there are a number of inter-House sporting and cultural activities which are run by
the members of the Houses themselves with guidance from members of staff. All pupils are encouraged
to take part in these activities and to be responsible for them.

Chapel
The School is a Church of England foundation but all denominations attend Chapel and the spirit of the
services is distinctly ecumenical. There is a short daily service for different groups of pupils at 8.30 a.m.
on Wednesday, Thursday and Friday. Boarders attend a service every other Friday and there are a couple
of special services each term on a Saturday or Sunday which we warmly welcome parents to attend. On
Monday lunchtimes there is a Christian Union (Youth Alive) Meeting which is held in the School Chapel
and is open to all pupils and staff.

Parents' Handbook

REEDS SCHOOL

The School Academic Curriculum

The School Curriculum broadly follows the National Curriculum but provides additional breadth.
Lower Sixth Formers study 3, 4 or 5 AS Level subjects, and a General Studies Course. Upper Sixth Formers
study 3 or 4 subjects to A2 Level and attend General Studies lectures.
The (I)GCSE and AS/A Level Handbooks which detail the 4th, 5th and 6th Form Curricula are
distributed during the Autumn Term.

YEAR
The Close:
Forms 1 & 2

CARE
Housemaster,
Tutor and Head of Year

In Forms 1 & 2 English,

French and Maths are set
on ability.

CURRICULUM
Form 1 - English, Maths, French, History,
Geography, Physics, Chemistry, Biology,
Art, Design Technology, Religious Studies,
Computing, Physical Education, Latin,
Music, Drama and C.P.S.H.E.
Form 2 - a choice is made from German/
Spanish and Latin

The Senior School:

Housemaster & Tutor
Form 3 as with Forms 1 and 2 plus one
In Form 3 pupils are set
subject from Latin, Spanish and German
in a number of subjects.
Head of Year
Pupils are set in Maths and
follow this set for their
science subjects. Pupils
are set in English and the
Humanities combined.
Pupils are set in French
based on their ability in
French.
During the Summer Term GCSE Options are finally decided
Forms 4 & 5
(I)GCSE / Key Stage 4

Housemaster & Tutor

Head of Year

English, French, Spanish

and Maths, are set on ability.
Science sets are broadly set
by subject choice

Compulsory Core Subjects:

English Lang and Lit IGCSE, Maths, a
Modern Language, at least 2 IGCSE sciences
from Biology, Chemistry, Physics.
Careers and Citizenship, Religious Education,
are taught as part of the C.P.S.H.E. syllabus.
2 or 3 Optional Subjects for GCSE
chosen from: Art, Biology IGCSE, Classical
Civilisation, Computing, Chemistry IGCSE,
Design & Technology, Drama, Geography
IGCSE, German, History, Electronics, Latin,
Music, Physical Education, Physics IGCSE,
Religious Studies, Spanish. *In addition
some boys take Further Mathematics GCSE

5th Year: During the Spring Term AS Level Options are decided - there is an entry qualification to
the 6th Form based on (I)GCSE performance, effort and behaviour record.
6th Form
AS & A2 Levels

Housemaster & Tutor

Subject Options for GCE AS and A Level:

Art, Biology, Business Studies, Chemistry,
Classical Civilisation, Computing, Drama,
Dutch, Economics, Engineering, English,
French, Geography, German, Graphic
Communication, History, Latin, Maths, Further
Maths, Media Studies, Music, Music Technology,
Psychology, Physical Education, Photography,
Philosophy and Ethics (R.S.), Physics, Product
Design, Science, Spanish. Students can also
choose the Extended Project Qualification (EPQ)
and AS Creative Writing
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REEDS SCHOOL

Activities Curriculum
Pupils who are selected for a School Team must attend midweek practices and matches, and are obliged
to attend matches on Saturdays. The same principle applies to those involved in activities such as music
and drama. Pupils in Forms 1 to 4 should be committed to 3 activities per week; in Forms 5 to 6 they are
expected to be involved in a minimum of 2 activities. Pupils must select a balance of activities and they
are all expected to pursue at least one non sporting and one sporting activity. If a pupil is a member of a
club or society organised outside the School, or has extra tuition of some form, then parents may write
to the School for special dispensation. Where it is deemed appropriate School Policy may be suspended
for an agreed period of time. All pupils in Forms 3 and 4 will be involved in a compulsory service activity
through the Outward Bound Course, C.C.F., or Duke of Edinburgh Award Scheme. All pupils are expected
to pursue some intellectual, cultural and community action activity during their career at Reeds. Extra
academic lessons do not normally count as an activity.
In addition to Major Sports and Music Rehearsals:
Academic Clubs
Archery
Art Scholars
Astronomy Club
Athletics Club
Book Club
Chess Club
Combined Cadet Force
Cookery Club
Critical thinking
Debating
Design and Technology Club
Duke of Edinburgh Award
Film Making Club
French G + T Club
French Games Club
GCSE Astronomy
Geography Society
Golf (Beginners)
Golf Academy
Junior Basketball
Junior Production Rehearsal
Kung Fu

LAMDA (Acting)
Library Book Club
Listening and Support Team
Lucretians (3rd Form)
Mountain Biking
Outward Bound (includes Kayaking, Climbing,
Orienteering)
Photography Club
Sailing (+ Saturdays)
Shooting Club
Ski Racing
Spanish Conversation Club
Speed Typing & Mathletics
Sports Leaders
Squash
Squash Development
Stage Technology
Swimming Squad Training, Club
Tennis Squad, Individual Lessons
Toastmasters Club
Warhammer Club
Youth Alive and Senior Christian Union

The last week of the Summer Term is an Activities Week when it is expected that all the pupils in the 1st,
2nd, 3rd and 4th Forms will participate in residential trips away from Reeds.

Parents' Handbook

REEDS SCHOOL

Academic Assessment in Forms 1 to 5

Timings

System

Function

Daily

Record Book

A daily record of progress

Weekly

Tutor Period

Record Books are reviewed.

Each Half Term

Assessment Meeting

Review Assessment Grades

Grade for Effort:

1 = Outstanding
2 = Good
3 = Barely Satisfactory
4 = Unsatisfactory
5 = Poor
Autumn

half term assessment

Reports all years

Grade for Achievement:

A = Outstanding
B = Good
C = Barely Satisfactory
D = Unsatisfactory
E = Poor

1st & 3rd Form Parents Evenings

Spring

half term assessment

Reports for 5th Form

5th Form Parents Evening based

upon Mock Exam Results.
2nd Form Parents Evening
3rd Form Parents Evening for (I)GCSE
options

Summer

half term assessment

Internal Exams for Forms 1-4

& some controllled assessments
5th Form - (I)GCSE Exams
Reports for all years

1st & 4th Form Parents Evening

(I)GCSE Mock Exams

Parents Evenings: in addition to the above there is a Social Evening or meeting for parents of each
year group at which certain academic and pastoral matters may be discussed.
Please note that in addition to comments written by members of the teaching staff every pupil writes a
statement about his/her performance as part of the reporting process. Pupils will be involved in setting
their own academic targets by subject teachers and tutors based upon assessment grades, halfway
through each term.

Academic and Disciplinary Systems

DISTINCTIONS : All members of the School may be awarded Distinctions for work of an exceptional
standard. 3 Distinctions in a school year will gain an award.
COMMENDATIONS: All members of the School may be awarded a Commendation for work of special
merit in relation to the pupils ability. 5 Commendations in a school year will gain an award.

Forms 1 - 5

THE RECORD BOOK: this is the focal point of the academic and disciplinary record as it is carried

around by pupils throughout the school day. This book is used by parents, pupils and staff. Parents can
refer regularly to this as a source of reference on their childs progress at Reeds. Parents are expected to
sign the Record Book to indicate that they have seen the record of progress and behaviour. Pupils record
their preps and their assessment grades in them. Pupils whose work is giving cause for concern may be
put 'on report' whereby their Record Books are signed by the teacher of every lesson. School Prefects may
record creditable performances and behaviour, and indiscipline in Record Books.
Staff record creditable achievements, unsatisfactory work and misconduct in the Record Book.
Unsatisfactory work is recorded with a W, creditable achievement with a G, creditable behaviour with a B
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REEDS SCHOOL

Parents' Handbook

and misconduct indicated with an M. Tutors look at Record Books each week and convey the necessary
information to Housemasters.

The Schools policy on Ms & Ws means that:

A pupil gaining 6 Ms and Ws in a week or 12 Ms and Ws in an Assessment Period will be given a

Detention.

The policy on Gs means that:-

A Close pupil gaining a given number or more Gs in a week or a given number or more Gs in an
Assessment Period will gain an award at a House Meeting.
A Third Form pupil achieving a given number or more Gs in a week or a given number or more Gs in
an Assessment Period will result in an award at House Assembly. A Fourth or Fifth Form pupil gaining a
given number or more Gs in a week or a given number or more Gs in an Assessment Order period will
gain an award. The award of Ms and Ws will be subtracted from the award of Gs and Bs.

Assessment Grades

Each half term there will be a formative assessment of each pupils achievement and effort in every subject over the half term period. The Schools expectation is that every pupil will achieve an effort grade of
1 or 2. These assessment grades will be used to set targets for the next assessment period with constant
improvement as the goal. Pupils and parents will be able to judge effort through a colour coding system
with a GOLD category for the pupils achieving the best effort grades and an AMBER or RED category
for the pupils with the worst effort grades. Those pupils who achieve a GOLD category will receive a
congratulatory letter from the Director of Studies. Those pupils who fall into the AMBER or RED category
will be interviewed by the Director of Studies and/or the Headmaster and a warning letter will be sent
home to parents. Any pupil in the 4th or 5th Form who falls regularly into GREY, AMBER or RED categories
may not be accepted into the Sixth Form. Parents are able to access their child's reports and assessment
grades via SIMS Learning Gateway (SLG).

Other Forms of School Discipline in Forms 1 To 5

Headmaster's Detention:

Headmaster's Detention will take place on a Saturday or Sunday

from 9.00am to 12.00pm. Pupils might be given a Headmaster's Detention for three or more work
Behaviour Detentions or Work Detentons in one term or for gross misbehaviour. Pupils who miss School
matches are likely to be put into a Headmaster's Detention.

Behaviour Detention: Detention will be held between 4.15p.m. and 5.15 p.m. on Fridays. A
pupil who receives three or more Detentions in one term will be seen by the Deputy Headmaster or
Headmaster. Pupils in detention will be set essays or written work that will be scrutinised by the tutor.

Work Detention: This takes place on Fridays between 4.15p.m. and 5.15 p.m. Appropriate work

will be set by the member of staff giving the Work Detention. A pupil who receives three or more Work
Detentions in a term will be seen by the Director of Studies or the Headmaster. Special arrangements
may be made on a Saturday or a Sunday to detain pupils who have an accumulation of detentions or a
backlog of work.

Lunch Detention: This takes place between 1.15 and 1.35p.m. on Tuesdays and Fridays for pupils
who have been reported for minor misdemeanours such as having untidy uniform; for eating or
drinking while walking round the School or walking across grassed areas rather than using footpaths.
Detention takes priority over all other commitments.

Gatings : Boarders and Day pupils may be gated to School. Gatings are given by the pupils Housemaster.
Gatings imply loss of free time at weekends or after School.

Parents' Handbook

REEDS SCHOOL

Guidelines on School Disciplinary Standards

in Forms 1 to 5
The intention is to increase parents and pupils awareness of the likely consequences of any action; to
increase the parents awareness of what the School sees as being important; and to establish a greater
degree of consistency in our approach to a number of sensitive issues.

Communication over academic and disciplinary matters

Forms 1 and 2
Forms 3, 4 and 5

Housemaster
Housemaster

Housemaster:

The Housemaster is normally responsible for direct contact with parents, unless this takes place at a calendared function like a Parents' Evening, where individual teachers can be consulted.

Tutors:

Tutors see pupils daily at Registration, and monitor the pupils performance in Record Books and in
Assessment Marks. They communicate directly with the Housemaster. They also keep records of Bs, Ws
Ms and Gs and analyse these. Once Tutors have developed a close relationship with their tutees and their
family, parents may wish to contact them if there are areas of concern.
The Deputy Head, Director of Studies and, ultimately, the Headmaster are involved over serious failure to
meet the required academic, behavioural and disciplinary standards of the School. The Headmaster may
be consulted at any time, but would expect parents to contact the Housemaster in the first instance.

The Sixth Form

The Sixth Form Handbook is distributed in the Autumn Term of the Fifth Form. This deals with options,
higher education and the general ethos of the Sixth Form at Reeds.

Timings
Autumn Term

System

Function

Lower Sixth Parents Evening

Upper Sixth Parents' Evening

Induction.
Monitoring of progress

Reports

Sent to parents at end of term.

Assessments

Comments at Parents' Evening will be

based on these.

Lower Sixth Parents Evening

Parents Evening will introduce Higher

Education.

Spring Term

Summer Term

AS and A2 Exam Units

L.6 & U.6. Reports

Academic work in the Sixth Form is considered of paramount importance. Pupils who produce late or
substandard work are referred to the Housemaster and Tutor. Other referrals may lead to parents being
involved to discuss the problems.
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Parents' Handbook

REEDS SCHOOL

Sixth Form Discipline

While the Staff do make every effort to treat the Sixth Form as young adults, it will be appreciated that
such privileges as members of the Sixth Form have need to be earned, and go hand in hand with
responsibility. We, in turn, acknowledge the difference between the expectations in the Sixth Form and
the rest of the School by operating a separate pastoral and discipline system, as well as relaxing the
uniform requirements. Each Sixth Former is allocated a tutor who is then personally responsible for the
academic and social development of a number of individuals with whom he or she will meet regularly.
Failure to meet the standards of behaviour, self discipline and appearance, which can be reasonably
expected of them, will be indicated in Information Slips to the Tutor and Housemaster. Action appropriate
to the number and gravity of these offences will be taken, which may mean loss of privileges.
Parents of day pupils should contact the Assistant Housemaster in the Sixth Form with responsibility for the
Upper Sixth or Lower Sixth and parents of boarders should contact the Head of Sixth Form if there are any
queries about pupils academic or social development. All general enquiries about the Sixth Form should
be directed to the Head of Sixth Form.

Sixth Form House

Sixth Formers are different from pupils in the rest of the School - being past the age of compulsory schooling, older, wiser, more experienced - they are expected to know how to behave, and to discipline themselves. They are the role models for Reeds pupils.
This is undoubtedly true most of the time and for most pupils, and so the discipline system of the Reeds
Sixth Form is based on a positive approach: the pupil is given the benefit of the doubt from the start and
it is assumed that rules will be accepted not broken. It is assumed that pupils have stayed into the Sixth
Form because they wanted to, that they want to work in their chosen subjects, that their aim is to succeed and to go on to Higher Education. Sixth Formers are expected to carry on with their sports and to
develop new interests of a cultural and intellectual kind.
The primary approach to Sixth Form discipline will always be to stress the idea of appropriate behaviour. In the first instances of minor indiscipline the response will be discussion with pupils, pointing out
the inappropriateness of the offences, and the consequences of repetition. In more serious cases, and
in the case of repetition, sanctions are available in line with whole School discipline policy and parents
are informed.

Use of Cars by Sixth Formers

Only Upper Sixth Form day pupils may use cars to travel to and from school. Cars must not be used
during the school day either to leave the school grounds or to travel around them. Sixth Formers wishing
to park their car on the School site must apply for and display a parking permit.
Written permission must be sought to carry passengers. Passsengers must also have written parental
permission to travel in another Sixth Former's car.
Upper Sixth should park in The Close car park. No Sixth Former should drive their car beyond the mini
roundabout without permision.
Parking on local "residential" roads is forbidden.
Boarders are not permitted to have cars at school except for specific individual instances for which prior
requests must be received from parents/guardians.
Failure to adhere to these rules will lead to the following sanctions - first offence - letter home; second
offence - ban from using car for half a term; third offence - permanent ban.

10

REEDS SCHOOL

Academic Staff

Parents' Handbook

HEADMASTER
Mr M W Hoskins

DEPUTY HEAD

Mr G D Spawforth

DIRECTOR OF STUDIES
Mr D J Atkins

ASSISTANT DIRECTOR OF STUDIES

Mr D Thompson

BIOLOGY

Mrs L Paterson
Mrs K A Lambert
Mr R A Harper
Mr W A Jolly

INFORMATION
TECHNOLOGY
Mr T Rushbrooke
Mrs Y Peyton
Mrs V Wakefield
Mr J K Ditchburn

ENGLISH

Mrs A R Trehearn
Mrs M Francis
Mrs J A Lawrence
Mrs J G Hart
Ms C F St Gallay
Miss H Watson
Mr T P Silk
Mr J E Clatworthy
Mr W J Howell

GEOGRAPHY

Mr J Ross
Mr P R Kemp
Mr I A Clapp
Mr J B Douthwaite
Mr T J Rimmer
Mr A R Balls
Mr M R Dunn

ART, GRAPHIC DESIGN

& PHOTOGRAPHY
Miss A N Johnson
Mr C E Cole
Mr A Pascoots
Miss Z Davison

PRINTING

Mr C E Cole

LEARNING SUPPORT

DIRECTOR OF TEACHING AND LEARNING

Ms C F St Gallay

CHEMISTRY

PHYSICS

Mrs J A Brewster
Mr M C Vernon
Mr G S Hart
Mrs K A Lambert
Mrs L Paterson
Mr W A Jolly
Mr A Doyle
Mr C Hawley

Mr D Thompson (Head of Science)

Mr G S Hart
Mrs K A Lambert
Mrs L Paterson
Mr J Wallis
Dr L B Askew
Mr J E Allison
Mr A Doyle

MATHEMATICS

DESIGN & TECHNOLOGY

Mr T A Harrison
Miss M Rai
Mr D W R Wakefield
Mrs V Wakefield
Mrs D L Kane
Mrs R Harris
Mrs S M Hashmi-Lewis
Mr J N Wright

DRAMA

Mr T P Silk
Mr B J Tosh

RELIGIOUS STUDIES
Mrs T A Millington
Rev A J Clarke
Mr A J Davey

CLASSICS

Miss K Morland
Mr C S Thomson
Miss H Watson

PSYCHOLOGY
Mrs J G Hart
Mrs H C Cook

ECONOMICS &
BUSINESS STUDIES
Mr S Whiteley
Mr D J Atkins
Mr L Pytel
Mrs R L Sullivan
Mr M W Hoskins

Mrs E E McGhee
Mrs S L Leslie
Dr J Hartley
Mrs Z Tan

MEDIA STUDIES

GENERAL STUDIES
Mr L G Michael

CPSHE
Mrs M Francis

Mr L G Michael

Mr P L Millington
Mr J K Ditchburn
Mr T A Webb

MODERN LANGUAGES
Mr S M Bramwell
Mr C Sandison-Smith
Mrs H T Salford
Miss L Ashby
Mr A J Blackman
Mrs C A Kemp
Miss A M Jiminez
Miss L Woods

HISTORY

Mr A J Waller
Mr P P Davies
Mr J W A Norman
Mr G D Spawforth
Mr A J Davey

MUSIC

Mrs S E Butler
Mr I B Carnegie
Mr P Jenkins
Mr C Osgood
Mr R B Willey

PHYSICAL EDUCATION
Mr B J Edwards
Mr. A R W Balls
Mr M R Dunn
Mr A Talbot
Mr K T Medlycott
Mr B J Haining
Mrs L Balls
LIBRARIAN
Ms M Fitzgerald
Mrs M S MacIver

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REEDS SCHOOL

Pastoral and Extra-Curricular Positions of Responsibility

HEAD OF SIXTH FORM GIRLS

DEPUTY HEAD

Mr G D Spawforth

SENIOR HOUSEMASTER
Mr A R W Balls
(The Close)

SENIOR MASTER

Mr P R Kemp

SENIOR MISTRESS
Mrs J G Hart

HEAD OF SIXTH FORM

Mr L G Michael

BOARDING HOUSEMASTERS
Mr A R W Balls
(The Close)

Mr B J Haining
(School House)
Mr L G Michael
(Sixth Form House)

DAY HOUSEMASTERS
Mr G S Hart
(Blathwayt)

Mr A J Blackman
(Bristowe)

HEAD OF GIRLS SPORT

Mrs L Balls

HIGHER EDUCATION
Mr S D Whiteley

HEAD OF CAREERS
Mr S D Whiteley

EXAMINATIONS OFFICER
Mr M C Vernon

DIRECTOR OF SPORT & ACTIVITIES

Mr I A Clapp

i/c RUGBY

Mr A R Talbot

i/c HOCKEY

Mr J W Norman
Mr J M Wallis

i/c CRICKET
Mr M R Dunn

i/c TENNIS

Mr A J Blackman

i/c SKIING

Mr J W Norman
(Mullens)

Mr M C Vernon

Mr L Pytel
(Capel)

Mr T A Harrison

Mr J Ross
Mr T J Rimmer
(Assistant Housemasters in the Sixth Form)

Mr J B Douthwaite

Mr T A Webb
(Assistant Housemaster in the Close)

THE CHAPLAIN
Rev A J Clarke

CCF CONTINGENT COMMANDER

Major R A Harper

DUKE OF EDINBURGH AWARD

Mrs V Wakefield

12

Mrs J G Hart

i/c GOLF

i/c SWIMMING

SPORTS PROFESSIONALS
Mr K T Medlycott (CRICKET)
Mr S Pope (RUGBY)
Mr B Garrard (HOCKEY)

STRENGTH AND CONDITIONING

Mr B J Haining
Mr J Ellis-Woodley

Friday

Thursday

Wednesday

Tuesday

Monday

R E G I S T R A T I O N

PERIOD

PERIOD

PERIOD

10.00 10.20 10.55 11.30

Assembly

Close

PERIOD

PERIOD

12.05 12.40 1.45 1.50

PERIOD

2.25

PERIOD

3.00

Approximately every other Friday a Boarders' & Close Chapel Service and Day Pupil talk will
mean that lessons will start 25 minutes later than normal.

Assembly

School

PERIOD

9.25

PERIOD

E
M
I
T
K
A
E
R
B

E
M
I
T
H
C
N
U
L

8.50

R E G I S T R A T I O N

8.20 8.30

ASSEMBLY/CHAPEL/HOUSE MEETINGS/TUTOR GROUPS

The School Week

3.45- 5.15
SPORT & ACTIVITIES

BUSES LEAVE AT 5.30 p.m.

6.00

REEDS SCHOOL
Parents' Handbook

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Parents' Handbook

REEDS SCHOOL

Prep and Private Study Recommendations

Any recommendation on hours of study is likely to be somewhat artificial as all children are not of the
same ability. Furthermore as the pupil progresses through the School, the academic demands increase.
However, the following guidelines should apply. For Forms 1 to 5 prep for all subjects is set at least
weekly according to the prep timetable for each year group and tasks set should last the duration of the
time allocated. In the 6th Form where tasks may be of a longer nature the expectation should be that a
significant written prep is set per subject per week. Preps are recorded on the School's Virtual Learning
Environment, Fronter.
Forms 1-5 Prep entered by pupil in the Record Book.
Three subjects per evening (two on Mondays
for 1st & 2nd Forms) will be set and some
weekend prep.
Prep set on Fronter (VLE)
6th Form

30 minutes for each subject in Forms 1 & 2 and 40

minutes for each subject in Forms 3,4 & 5
Prep usually is to be completed for the following day
or following subject lesson, but in the 4th and 5th
forms it may be set on a weekly basis

A minimum of 6 hours per A Level subject At least 2 hours per night is recommended
per week outside teaching time.
and at least 3 hours each weekend.
Prep set on Fronter (VLE)

If preps are not completed satisfactorily, day pupils may have to stay for prep time at School. There is a
Work Detention on Friday. Pupils may lose some of their weekend privileges if work is unsatisfactory or
incomplete.

Coursework Policy/ Controlled Assessment

Coursework or controlled assessment is a vital component of some GCSE and AS/A2 level final examinations.
Significant time is allocated to controlled assessment introduction, preparation, and review in lessons. We
review the timing of corsework/controlled assessment across all subjects per year group to maximise
pupils' performance in all subjects whilst also allowing significant time for examination preparation. Once
in progress coursework/controlled assessment is monitored regularly by teachers. Controlled assessment
remains the responsibility of pupils and a copy of coursework/controlled assessment must be kept by
pupils at all stages where it is allowed off-site. If work is word-processed, pupils should save their controlled
assessment in the relevant departmental controlled assessment folder on the School Network and on a
portable storage device, as well as in paper format. Pupils are given clear warnings about plagiarism in
their controlled assessment, which if detected by the Examination Board may involve the invalidation of
all public examinations sat by a pupil.

Plagiarism

We have become increasingly aware over the last few years of difficulties arising with some pupils prep
and coursework caused by increasing use of the internet for research purposes. Pupils must understand
that plagiarism is a form of cheating and that anyone found to have plagiarised may have serious
disciplinary action taken against them. The consequences of plagiarism could include coursework being
awarded no marks or the candidate being withdrawn from all public examinations.

Marking Policy
The purpose of marking at Reeds is two fold: firstly, to monitor the learning and understanding of a
pupil and, secondly, to identify ways in which the pupil can improve. As such pupils in all years have
work marked regularly in all subjects. Marking is personal to that piece of work, and will identify areas of
strength as well as weakness. It should identify wherever possible specific areas for improvement. Where
work constitutes part of a larger coursework / controlled assessment assignment or project this will be
monitored and marked whilst in progress.

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Parents' Handbook

REEDS SCHOOL

The Close

ORs Rugby

12 acre Cricket

Bigside
Rugby

The Range
Astroturf

Scotts

Hockey

Rugby

Indoor
Tennis
Centre

REEDS SCHOOL
Site Plan

Ground floor - Science

Top floor - History & Maths

Key to Classroom Block

Junior
Science
Lab

Russell

Byng

Stacey

Gilbert

Store

Castley

Prep
Room

MA1

First Floor - English

MA2

Key to Prince Centre

CH3

PH3

Johnstone
EN4

Mathieson
EN3

MA4

Waley

Norbury
EN2

EN1

MA5

Cooper
MA3

Ground Floor - Modern Languages

1st Floor

HI3

Senior PH2
Physics
Laboratory

Ground floor

Stedman

Lang Lab
ML4

Hobart
ML1

Borthwick
ML2

HI2

Caulcutt
ML3

Savage
GE1

Tyson
GE2

Geography

Wright Warnock
GE3

HI1

Anstis
PH1

History

Key to Bridgeman Centre

Harrison
BI3

Green
BI2

Biology

15

Hearle
BI1

The Range
Astroturf
Hockey

Tennis Courts

Parents' Handbook

REEDS SCHOOL

Indoor
Tennis
Centre

Bigside
Cricket

Ground floor - Science

aths

Key to Prince Centre

Junior
Science
Lab

Pub

lic fo

otpa

th

CH3

PH3

Store

Prep
Room

Senior PH2
Physics
Laboratory

Ground floor

man

ock

ry

Anstis
PH1

16

Bridgeman Centre

Harrison
BI3

Green
BI2

Biology

Hearle
BI1

Car P

REEDS SCHOOL
Main Buildings

Parents' Handbook

REEDS SCHOOL

Car Park

Sixth Form House

FutureTech

Headmaster

Film, Latin &

Economics

Main
Entrance

Library

Music
School

ry

ato

erv

s
on

Dining
Hall

Assembly
Hall

Societies
Room

Medical Centre
First Floor
Reception

Staff
Common Room

ICT

First Floor

tre
en

Art & Design

Maths

Printing

Modern Languages
English First floor

Prince
Centre
Physics

Maths 1st Floor

mm

ing

Park
PE D

Bridgeman
Centre

R
ShoSE
p

Poo
l

Biology Ground Floor

Geography & History 1st Floor

RS/M

Squ
Cou ash
rts

Swi

Psychology/Science

BURSARY

Da

yP

up

il C

Chemistry

Chapel

epa

rtm

ent

ode
Scie rn Lang
nce
/

Spo

rts H

all

CCF

CCF

PAR
A
GRO DE
UND

HQ

RS

17

Parents' Handbook

REEDS SCHOOL

General Information for Parents

Getting in touch with the School

The progress of pupils while they are in the School is largely in the hands of the Housemasters and Tutors
on whom the Housemaster relies for personal knowledge of each pupil. If you have a concern then
we suggest you get in touch with your sons Housemaster or for Sixth Form girls the Senior Mistress
(Mrs Hart). If, however, you want to get in touch about a routine matter e.g. your son will be late into
school because of a medical appointment you should contact your son's or daughters tutor. Important
telephone numbers can be found below. You can e-mail your son's or daughters Housemaster or Tutor by
using his/her first initial and last name in front of @reeds.surrey.sch.uk so Adrian Blackmans (Housemaster
of Bristowe) e-mail address is ablackman@reeds.surrey.sch.uk. A list of staff with their job titles and their
contact details can be found in the front of the Address Book which is sent to all parents at the start of
the academic year. In addition a similar list of names, job titles and contact details can be found on the
Parent Message Centre (PMC) via the parent portal on our website. Parents are able to access their child's
reports and assessment grades via SIMS Learning Gateway (SLG).

In the event of illness

If your child is absent or ill please ring Reception (01932 869044) rather than Admissions.

Lost Property

All items of clothing and equipment (where practical) should be named. A system is in place whereby
items of clothing and equipment which are left lying around the school are picked up and placed in Lost
Property which is located in the Shell Building. The School matrons run Lost Property and when clothing
and equipment are deposited in Lost Property they return named items to their owners via the tutor.
Unnamed items are held in Lost Property until they are claimed. Parents can email the matrons in Lost
Property to enquire about a lost item using lostproperty@reeds.surrey.sch.uk. Alternatively pupils and/or
parents can visit Lost Property at lunchtimes on Mondays and Wednesdays. Valuable items such as mobile
phones are sometimes handed in to the Deputy Head
Headmasters Secretary (01932) 869050
Sixth Form House
Bursars Secretary
Reception
Sister (Medical Centre)

School Shop (RSE)

Day Housemasters:
Blathwayt
Bristowe
Capel
Mullens
Sixth Form

Mr
Mr
Mr
Mr
Mr
Mr

G S Hart
A J Blackman
L Pytel
J W Norman
T J Rimmer
J Ross

Boarding Housemasters
The Close

School House
Sixth Form

(01932)
(01932)
(01932)
(01932)
(01932)
(01932)
(01932)
(01932)
(01932)
(01932)

869042
869044
869041
863255
869084
869092
869044
869044
588002
869058

Mr L G Michael
Mrs J G Hart

(01932) 869017
(01932) 869211

School House

Mr B J Haining
Mr T Rushbrooke

Mr J Allison

(01932) 869054
(01932) 869048
(01932) 869011

The Close

Mr A R W Balls
Mr J Douthwaite

(01932) 869027
(01932) 869033

Mr A R W Balls
(01932) 869027
Mr B J Haining (01932) 869054
Mr L G Michael (01932) 869017

Parents Addresses
The School Systems Administrator (schooloffice@reeds.surrey.sch.uk) should be advised of any change
of address and/or telephone number, and parents are also requested to notify the Housemaster of any
change in their address. Parents should also let the Housemaster know if they are not going to be
contactable at home for any period. The School produces an Alphabetical List each September which
18

Parents' Handbook

REEDS SCHOOL
contains pupils tutor groups and addresses.

Medical
School Doctor

Pupils who are ill will be placed in the Medical Centre under the care of the School Sister who is either
a Registered Children's Nurse or a Registered General Nurse, and parents will be informed. Boarding
pupils will be automatically registered with the School GP and the local PCT will request the transfer
of notes from the family doctor. When pupils return home for the holidays they are still entitled to free
treatment from their own family doctor. They should be treated as a TEMPORARY RESIDENT in that
practice and their names should not be removed from the School Doctors list. This prevents their having
to be re-registered on their return to School. Pupils whose parents are Christian Scientists can be accepted
only on the understanding that they will conform to the requirements of the School Doctor and accept his
treatment while they are in the School.

Medical Examination

A pupil will be accepted into the School only subject to the receipt of a satisfactory medical report. Please
have the medical forms completed and returned to the Admissions Office as soon as possible, and at
least 2 weeks before the start of the academic year.

Immunisation

Routine immunisations will be provided by the Medical Centre on receipt of parental consent, either via
email or signed consent form.

Contagious Diseases

If a pupil experiences any episodes of either diarrhoea or vomiting, they should be excluded from school
for a minimum of 48 hours from the last episode experienced. This is in line with the Department of
Health guidelines. Please note that should a pupil return to school before the end of the exclusion period,
they will be required to return home for the remainder of the time.

Medicines

As the School Doctor is responsible for health arrangements during term-time, boarding pupils returning
with medicines from home will not be allowed to take them except with his approval. If the medicine
has been prescribed by the doctor at home, he or she should be asked to provide a note explaining the
treatment; a verbal message is not sufficient. All medicines, together with explanatory notes, should be
handed to the Sister as soon as pupils return. Patent medicines not prescribed by a doctor must on no
account be supplied to pupils at any time during the School Term. Parents of day pupils should send a
note to the Medical Centre together with any prescribed medicine that may need to be taken during the
course of the School day.

Dental Treatment

Day and Boarding Pupils should receive regular holiday treatment by their own dentist, but in an emergency
for boarding pupils an appointment will be made with a local dentist. When pupils have teeth which are
not growing regularly and require orthodontic treatment, this should be initiated during the holidays.

Emergency Dental Treatment

Parents are reminded that there may be a charge levied where a pupil who is in need of emergency
dental treatment is sent to a dentist with whom he or she is not registered. Emergency cases at Reeds
are normally sent to a local dentist. Work carried out on patients who are not registered with the chosen
practice will be subject to charges.

Mouthguards, Cricket Helmets & Goggles

Mouthguards are strongly recommended by the School Doctor for hockey, rugby and squash. These
should be moulded and fitted by a dentist. It is not recommended that these are bought over the
counter. Helmets for cricket must be worn by batsmen, and by wicket keepers standing up to the stumps.
Goggles are recommended for squash. It is compulsory that pupils wear a helmet on School ski trips.
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Parents' Handbook

REEDS SCHOOL

Spectacles

Pupils may not wear spectacles for games unless the lenses are splinter-proof.

Emergency Contacts

It is most important that the Housemaster and Sister in charge of the Medical Centre have details of
emergency contacts including mobile phone numbers and home e-mail addresses and other important
pupil information. Parents' mobile numbers and e-mail addresses will be held securely by ClarionCall
for emergency communication purposes. Therefore, NEW PARENTS SHOULD complete and return the
necessary form before the start of term. ALL COMPLETED FORMS SHOULD BE RETURNED TO THE ADMISSIONS
OFFICE.

Updates

The Medical Centre would be grateful if parents would provide updates on their child's medical conditions
where appropriate; this is inclusive of changes to medication, allergies etc. medical@reeds.surrey.sch.uk.

Possessions
Personal Possessions & Valuables

All clothing and equipment should be named. Pupils should be made aware that they bring valuable
items such as mobile phones onto the School site at their own risk. Each pupil will have a locker in
which valuable items should be secured. We do our best to find lost or missing items using our Lost
Property system. Parents and pupils should be aware, however, that the School insurance does not
cover loss of or damage to personal possessions.

Bicycles

Day pupils may commute by bicycle, and boarders in the Senior School may keep bicycles at the School
provided they have their Housemasters permission to do so. Although the School will exercise all
possible supervision, parents must accept the risk of loss or damage. All pupils owning bicycles should,
in their own interests, take out a comprehensive policy. (Ref. Section 5 of the School Regulations.) There
is a secure cycle shed for those who ride to School. Bicycles must not be ridden on the School grounds.
Cyclists are strongly advised to wear a crash helmet of an approved type.

Miscellaneous
Extras - Music, Tennis, Maths

Whereas singing and music appreciation are taught in class, individual arrangements can be made for
pupils to receive individual instrumental or singing lessons. Applications should be made to the Schools
Director of Music. For individual lessons there is a termly charge. A pupil must ensure that any instrument
of his/her own brought back to School is insured. A terms notice is required to cancel tuition.
Opportunities for extra tennis coaching exist and applications should be addressed to the Master in
Charge.
The possibility for additional Maths coaching exists and the Head of Maths will make arrangements with
parents if necessary.

Dictionaries

Every pupil needs a dictionary, which gives the following information:-derivation, definition, etc.
The School has bought a stock of the Heinemann English Dictionary and these are available at the
School Shop. Please ensure that if your child does not have the Heinemann, they have a dictionary
providing the same detail. The School Shop also stocks copies of the Philips Modern School Atlas, which
is a requirement for all pupils studying Geography, and Bibles.

Calculators

In The Close and the 3rd Form the requirement is that pupils should have a non-programmable scientific
calculator including square root, sine, cosine and tangent functions. All the pupils in the 4th and 5th
Forms will require a calculator with the above minimum requirement. Pupils new to the School who
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Parents' Handbook
REEDS SCHOOL
do not have a calculator will be supplied with the appropriate model, and the cost disbursed on the
end-of-term account.

School Bags

Pupils should have

a) a recommended school bag
b) a sports bag
These are available from the School Shop.

Pens

Only fountain pens, roller ball pens and fibre tip pens are approved.

Mobile Phones

Pupils below the 6th Form may not use mobile phones in school before 3.35 p.m. 6th Form pupils may
use mobile phones during break times and after 3.35 p.m. Mobile phones should be locked away when
not on a pupils person. Mobile phones which are used improperly are likely to be confiscated by a teacher
and given to the Deputy Head who will keep the mobile phone for up to a week.

The School Shop

The School Shop is situated on the first floor of the Sports Complex.
THE AIM: To provide a service to pupils and parents by selling good quality products at prices, in many
cases, at a discount from those charged in outside shops and yet to make a small profit which will be
gift aided back to the School.
WE SUPPLY: School uniforms, sports wear and sports equipment, in fact everything which would be
required by a boy or girl at Reeds School. The Shop is always prepared to order from manufacturers
items not normally carried in stock. The shop is the sole supplier of School Uniform. Appropriate clothing
lists can be obtained by contacting the School Shop.
OPENING HOURS: 09.30 a.m. - 12 noon and 1.00 p.m. - 4.30 p.m. Monday to Friday, during termtime*. New parents should arrange an appointment by telephoning 01932 863255 or email
shop@reeds.surrey.sch.uk
NEARLY NEW DEPARTMENT: The Shop stocks a wide range of secondhand clothing and sportswear. All
uniform clothes, in very good condition, can be donated for resale.
MEANS OF PAYMENT: Parents who have signed the School Shop authorisation form will be invoiced
termly (seperately from the main School bill). If this form has not been signed pupils are asked to take the
invoices home and bring in payment the following day, or pay cash at the time of purchase. Payment
can also be made by credit card.
*Please see the School website for holiday opening times.

Information for Parents of Boarders

Visits

All boarders may go home on Friday afternoon but will be expected to honour any weekend School
commitments such as a sports match or weekend Chapel service. Parents inform Housemasters on the
form, sent out each holiday, when pupils will be out of School.

Casual Clothing

Pupils are allowed to wear their own clothes at set times during the week. Boarders are advised to bring
back to school only a small amount of such clothing at a time, and in general the School is not responsible
for the washing of such clothing. All clothing must be named.

Communications

Pupils have access to telephones situated around the School. These cardphones are specially designed
21

Parents' Handbook
REEDS SCHOOL
so that the charge, if a Reeds School Card is used, is much lower than would be incurred by the use of
a BT Chargecard. In order to ensure that pupils are always able to have a card available, the School
Shop and Matrons hold these for purchase. Incoming mail is distributed to the Houses. House staff are
always prepared to make themselves available for any necessary discussions with parents. Both parents
and their children should be aware of the guidelines offered for dealing with problems. Mobile phones
may be used in accordance with School Rules.

Insurance

PUPILS PERSONAL BELONGINGS ARE NOT COVERED BY THE SCHOOL INSURANCE POLICY. PARENTS
ARE ADVISED TO INCLUDE BOARDERS BELONGINGS UNDER THEIR OWN PERSONAL INSURANCE.
BOARDERS ARE ENCOURAGED TO KEEP THEIR POSSESSIONS IN ROOMS OR LOCKABLE LOCKERS
WHEREVER PRACTICAL.

Pocket Money

There is no set amount of pocket money for boarders. This will vary with age and the amount of contact
with home. All boarders are encouraged to make use of the House Bank system, run by one of the
boarding staff. Pocket money is primarily for incidental personal expenses. In other situations, such
as the purchase of stationery, theatre trips, etc. the cost will normally be charged to the pupils endof-term account.

Recreation

In addition to the carefully structured activities and school games programme, which is part of the curriculum, boarders may make use of facilities such as the Swimming Pool, the Gymnasium, the Computer
Room, etc. during their free time. Each of these is under the overall control of a member of staff and has
its own timetable and regulations for use.

Safety and Security

All areas of the School, including Boarding Houses, are regularly inspected by Fire Safety Officers and
other agencies - in addition regular day and night-time fire practices are held. Parents should not enter
the Boarding House without reporting to the Housemaster or matron, unless to pick up or drop off their
child at weekends.
Parents are asked to report to the Main Office when visiting the School unless they have already made
a specific appointment to meet a member of staff. Pupils may not invite friends into the School without
permission.

Information for Parents of Day Pupils

General

Day pupils are expected to play a full part in all School and House activities so that they can contribute
to, and benefit from, the corporate life of the community outside the classroom. The day pupils in Forms
1 to 5 have a base during the school day in the Day Pupil Centre. Sixth Form day pupils share facilities
with boarders in the Sixth Form House.
If parents of a day pupil have to be away from home for one or more nights during term they should give
to the Housemaster the name of the responsible person left in charge. Arrangements can possibly be
made for a day pupil to board temporarily if the need arises, but there will be a charge. A phone number
to contact in case of an emergency during the day or night should be made available.

HOURS - As a general guide:

ARRIVAL

8.15 a.m.

DEPARTURE
5.30 p.m.

A day pupil may come in for breakfast and stay for the evening meal and prep on any night, but prior
warning should be given to Tutor or Housemaster. The School reserves the right to ask day pupils to stay
for prep if their work is unsatisfactory. Day Pupils are not allowed off site during the School Day without the permission of their Housemaster. School House pupils need their Housemaster's permission to
leave the School site and must sign out. Close boarding pupils are NOT allowed off site except with an
adult who has signed them out. Certain School and House events involve week-end as well as week-day
evening attendance, and a day pupil must be present on these occasions. Most of these can readily be
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Parents' Handbook
REEDS SCHOOL
identified in the Calendar but others may be added at short notice and day pupils are responsible for
informing their parents of any such changes so that they may make appropriate travel arrangements.
A check on any such events can always be made by contacting the Housemaster. A day pupil put in
detention should report in School uniform in the same way as a boarder. The official detention notice will
have been posted 24 hours in advance. Deferment of detention can only be granted by the Headmaster,
Deputy Head or in the case of Work Detentions the Director of Studies and will only be allowed in
exceptional circumstances. It is the responsibility of the pupils to see that their parents are informed if
they are unexpectedly delayed at School. If there is cause for concern, the parents should contact the
Housemaster after a reasonable time has elapsed beyond the pupils expected time of return.

School Rules and Regulations

Reeds School Rules
1.
Consideration must be shown for others.
2.
Members of the School are accountable for their own actions.
3.
The following are forbidden and may lead to a pupil being asked to leave the School:
At any time: - a)
A breach of the laws of the land

b)
The possession and/or use of unauthorised drugs

c)
Bringing the School's name into disrepute
d)
Computer 'hacking'

In term time: - a)
Repeated infringements of School Rules or Regulations

b)
Repeated offences concerning the unauthorised possession and/or use
of tobacco or alcohol
c)
Vandalism
d)
Bullying (including cyberbullying)
e)
Stealing

f)
Disruption of lessons

g)
Cheating in formal examinations
4. All pupils must:a)
Attend meals, lessons, Chapel and games and fulfill other official School
commitments

b)
Present a clean and tidy appearance
5.
No pupils may leave the School grounds during the working day without their Housemasters

permission. After school boarders must seek permission to leave the School estate.
6.
No pupils may use public or private transport (including bicycles) during the School day without

their Housemasters permission.
7.
Housemasters should be consulted where there is concern over interpretation of these Rules.

School Regulations
All pupils at Reeds are expected to be well-mannered and courteous in their behaviour towards all
members of the School community and especially in their dealings with the general public, both on
and off the School premises. Their bearing and appearance are also expected to reflect creditably on the
School at all times. Any behaviour which offends against common sense and good manners or which
is likely to bring the name of the School into disrepute, will be regarded as a breach of School Rules.
1. BOUNDS:
a)
In School - the following areas are out of bounds:

The Close Grounds, except to members of The Close

Bigside cricket and all cricket squares

The Front Door may not be used by any pupils except the School Captain


b)
Out of School
A pupil may only leave the School grounds during normal School hours with the

Housemasters permission and knowledge of the destination. No boarders are allowed

to be out of the School grounds after 6.00p.m. without specific permission from the

Housemasters. The public footpath is out of bounds except when it has to be crossed

when moving from one facility to another. All pupils must sign out using the
23

REEDS SCHOOL

appropriate system.

Parents' Handbook

Absences

Individual leave of absence from School routine is granted by a pupils Housemaster, but parents wishing
to take their son/daughter out of School for a whole day or more, or overnight if a boarder, should write
to the Headmaster. A pupil coming back late at any time must report to the Housemaster, or, when
appropriate, sign in at reception. A pupil must also do this after absence for illness or convalescence,
and bring a note from parents or guardian. Arrangement for weekends must be communicated to
Boarding Housemasters by parents or guardians.

Clothing and Appearance

(i)
All pupils must comply with the requirements of the School Clothing List.
(ii)
All pupils are responsible for seeing that all their clothes are clearly marked with their name.
(iii) School uniform for members of the Sixth Form is described as office wear, details of which can be

obtained from the Head of Sixth Form.
(iv) School games clothes must be worn for games or calendared events or when attending official

school functions, unless a statement to the contrary is issued. Pupils should wear a tracksuit

when leaving the school in games kit.
(v)
Pupils must not have dyed hair. Boys hair should be off the collar and not cover the ears or

eyes. Shaven heads or skinhead haircuts are also forbidden.
(vi)
Hats should not be worn inside School buildings, or with School Uniform.
(vii) Jewellery: see the School Clothing List.
(viii) Pupils are expected to maintain a high standard of personal hygiene - this should include

taking a shower after games.
(ix)
Pupils in Forms 1 - 5 must wear black leather lace up shoes of conventional style with School
Uniform.
(x)
Pupils who are incorrectly dressed or fail to wear School Uniform properly are likely to be given

a lunchtime detention.

Cars and Motor Cycles

A separate form exists for the use of cars by the Upper Sixth. This should be handed into the Head of
Sixth Form before driving to school.

Bicycles
(i)

(ii)
(iii)

Parents are responsible for seeing that all bicycles are insured and of a standard of road
worthiness acceptable to the police.
Bicycles may not be ridden around the grounds.
Cyclists are strongly recommended to wear a crash helmet of an approved type.

Possessions and Valuables

N.B. Parents and pupils should be aware that School Insurance does not cover loss of or damage to
personal possessions.
(i)
All possessions should be clearly marked.
(ii)
Pupils may not borrow other pupils possessions without express permission.
(iii)
The borrowing and lending of money is forbidden.
(iv)
The possession of the following articles is forbidden:
alcoholic drinks, chewing gum, medicines, smoking materials, offensive weapons, fireworks,

drugs, pornographic material.
(v)
The sale and purchase of goods between pupils may not be conducted without Housemasters
permission.
(vi)
Any loss of personal possessions should be reported immediately to the Housemaster.

Games

(i)


(ii)

Pupils who are put `Off Games are not free, but must report to the person i/c of their
game or P.E. lesson.
Pupils who are `Off Games after the list has been published must inform the person i/c
of their game as soon as possible.

Parents' Handbook
REEDS SCHOOL

(iii)
`Off Games means off all casual sport and practice, as well as School matches.

(iv)
Casual ball games may only be played on 12 Acre, the Artificial Hockey Pitches and the
Heath.

(v)
The front door and stairs of the Main School and Sixth Form House may not be used by

pupils dressed in games clothes or tracksuits.

(vi)
Pupils in games clothes should enter and leave the Sixth Form House by the rear doors.

Electrical Appliances, Including Radios and TVs

(i)
Radios, ipods, laptops and tablets are permitted subject to PATT testing.

(ii)
Personal stereos may not be used in public or around the School except in Boarding
Houses.

(iii)
Pupils in Forms 1-5 should not use their mobile phones between 8.20am and 3.35pm.

A mobile phone is likely to be removed and a detention given if used at an incorrect

time. All pupils should ensure that mobile phones are switched off during lessons.

(iv)
The Housemasters permission must be sought before other electrical appliances are

brought to school.

Dining Hall And Food

(i)

(ii)


(iii)

(iv)

No crockery, cutlery, food or drink may be removed from the Dining Hall.
Pupils should wear Reed's tracksuit in the Dining Hall if it is necessary to change into
games clothes before lunch.
The practice of queue jumping by seniority is forbidden.
Food and drink may only be consumed in Dining Hall, Caf, Common Rooms and in
those areas where vending machines are located.

Damages

Any damage must be reported to the pupils Housemaster and a damage chit completed. In some cases
the cost of the damage will be charged to end of term accounts.

Visitors

Visitors other than parents, guardians and next of kin should only be invited into the School grounds and
buildings with Housemasters or Headmasters permission.

Rules Governing Use of the School Buses

A contract is entered into by the parents and members of Reeds School and it governs the conditions
under which the School Bus Service may be used.
1. Pupils must carry a valid bus pass or ticket which has to be shown to the driver on boarding the bus.
2. Pupils must wear seat belts.
3. School uniform must be worn unless special dispensation has been given as a result of a particular
activity. Pupils must ensure that their appearance is neat and tidy, and that they are therefore good
ambassadors for the School.
4. Pupils must behave well at all times.
5. Pupils must not leave their seats during their journey.
6. Pupils must obey instructions given by the driver and recognise that he/she is in control of the
vehicle.
7. Pupils must arrive on time at their pick up point. The buses are not expected to wait for late arrivals.
8. Pupils must behave responsibly when waiting for the bus and should be aware of the dangers of
other traffic.
9. Pupils, or their parents, should contact the Bus Depot if a bus is more than 15 minutes late. The
contact number for Routes 1, 2, 3, 4, 5, 7 and 8 is 01784 425608, Routes 6, and 9 is 01932 869044.
10. Any pupil who fails to comply with these conventions may have the right to use the bus service
withdrawn, or may face other school disciplinary sanctions.
The bus driver has the authority to check tickets as pupils board the bus, check that seat belts are being

Parents' Handbook
REEDS SCHOOL
worn, instruct a pupil to change seat, and report any misbehaviour to the Headmasters office.

School Standards Guidelines

for The Close and Middle School
the Sixth Form has its own Code of Conduct

INTENTION: To set School standards for certain offences which are of a `School rather than `House
nature,

i) So that pupils will know precisely where they stand,

ii So that there will not be an inconsistency of reaction between Houses, and

iii) So that members of the Common Room will know what course of action they should follow and
what will happen if pupils break certain rules.
There will be cases where the Housemaster may be aware of mitigating circumstances which need to
be taken into account - these should be discussed with the relevant member of the Senior Management
Team.
1. MISSING LESSONS OR GAMES
Individuals should be reported to their Housemaster who will inform the Deputy Head who will keep a
central log of details. The standard punishment should be a Behaviour Detention.
2. MISSING CHAPEL OR ASSEMBLIES
Individuals should be reported to their Housemaster. The standard punishment should be: first offence - 2
`Ms; second offence - Behaviour Detention
3. WILFUL BREAKING BOUNDS
Individuals should be reported to their Housemaster. The basic level of punishment should be a Behaviour
Detention. Serious offences should then be referred to the Deputy Head.
4. TOBACCO AND ALCOHOL OFFENCES
Individuals caught in unauthorised possession of smoking materials or alcohol or caught in the company of
others guilty of such offences should be reported to their Housemaster who will inform the Deputy Head.
5. CHEATING (in preps, tests, etc.)
Individuals should be reported to their Housemaster who will inform the Director of Studies and Deputy
Head who will keep a central log of details. (See g. in Rules)
6. VANDALISM AND STEALING
Are also regarded as serious offences and will be dealt with accordingly. They should be reported to the
Housemasters for action in the first instance who should inform the Deputy Head who will keep a central
log of details.
7. HAIRSTYLES
Pupils will be asked to correct inappropriate hairstyles at the earliest opportunity. In extreme cases pupils
may be sent home to do so.
8. BULLYING
The School will act in accordance with the School Policy on Bullying which can be found on our
website.

Summary

School rules apply to both day pupils and boarders, and day pupils should remember that outside the
grounds they are ambassadors for the School and that it is in large measure by their conduct that the
School will be judged locally especially in areas such as Oxshott Heath and at Oxshott Railway Station.
Day pupils should not discredit it by misbehaving in public, by drinking under age or by smoking. They
should play their full part in both the academic and activities curricula offered by the School. Parents are
asked to abide by the terms set out in the Home School Agreement.

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Rewards and Sanctions System

1. Rewards

A range of measures are used to reward good behaviour and work:

A quiet word or public commendation e.g. School Assembly or House Assembly
Record good behaviour in Record Book using the code B (for Good/Helpful Behaviour). In the First
and Second Form pupils achieving 12 or more Bs and Gs (good work) in a week or 24 or more Bs
and Gs in a half term will receive a 5 voucher for the School Shop. In the Third Form pupils achieving
8 or more Bs and Gs in a week or 16 or more Bs and Gs in a half term will receive a 5 voucher
for the School Shop. In the Fourth and Fifth Form pupils achieving 6 or more Bs and Gs in a week
or 12 or more Bs and Gs in a half term will receive a 5 voucher for the School Shop. The pupils in
each year (Forms 1 to 5) who receives the most amount of Gs & Bs over the term are awarded a book
token at the end of every term.
A Commendation is usually awarded by a teacher to recognise very good academic work. Those
pupils who are awarded Commendations are congratulated by the Headmaster.
A Distinction is usually awarded by a teacher to recognise work of an excellent standard. Those
pupils who are awarded Distinctions are congratulated by the Headmaster.
Those pupils who demonstrate strong personal qualities and good behaviour are rewarded with
positions of responsibility e.g. School Prefect, House Captain, Sports Team Captain, NCO in CCF.

2. Sanctions

A range of sanctions are available to the teaching staff or other adults who are in lawful charge of
students in the event of poor or inappropriate behaviour from pupils. These sanctions also apply to off
site school events such as sports matches and educational visits:
Record poor behaviour in Record Book using the code M (misbehaviour). An M will be given for
minor offences. Six Ms and/or Ws (poor work) in a week will lead to a School Detention as will 12
Ms/Ws over a half term.
Lunchtime Detention given for minor misdemeanours such as having a shirt hanging out or littering.
School Detention pupils are given a School Detention for poor behaviour e.g. rudeness, aggression,
disobedience, deliberately missing a school activity. School detention takes place on Friday afternoons
from 4.15pm to 5.15pm. Parents are informed by the Deputy Headmaster when their child has been
put into a School Detention and the letter is put on record. A pupil who is given three or more School
Detentions in one term is sent to the Headmaster.
Gating boarding pupils who misbehave can be gated for a period of time. This means the pupil is
not allowed to leave the school and go home or stay with a friend.
Headmasters Detention given for serious breaches of the school rules or persistent poor behaviour.
This is a three hour detention which takes place over the weekend usually on Saturday morning from
9.00am to 12.00pm. Parents are informed by the Deputy Headmaster when their child is put into a
Headmasters Detention and the letter is put on record.
Suspension (fixed term exclusion) - given for serious breaches of the School Rules such as stealing
or fighting. A pupil will be seen by the Headmaster and removed from school for several days. The
Headmaster will see and/or write to the parents in the event of a suspension and the letter is put on
record.
Exclusion a pupil may be excluded from School in the event of a serious breach of the School Rules
e.g. selling drugs or persistent poor behaviour. The Headmaster will see the pupil and his/her parents.
Sanctions will be used fairly, consistently and proportionately taking into account the personal
circumstances of the individuals involved.

3. Confiscated Items

A member of the teaching staff will confiscate items of clothing or equipment from a pupil if they:

Pose a threat to health and safety of others e.g. laser pen

Pose a threat or distraction to learning e.g. mobile phone being used in a lesson

Breach the uniform rules

Illegal or offensive items e.g. racist material

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The Friends of Reeds

Friends of Reeds School is a parental organisation which has the primary purpose of providing occasions
for parents to meet socially and a secondary one of raising funds for the School for minor projects. It
has a Committee, elected by parents, a Chairman and a Secretary. There is an annual meeting and usually
three social events a year.
Recent gifts to the School include:
Video Editing Controller


Encapsulating Machine

Dartcom Satellite Weather System

Autocad design software

Astronomy Equipment

Digital cameras

Hockey Training Boards

High Jump Landing Area

Aural equipment for Modern Languages Dpt.

Retractable basketball hoops

TV + DVD Player for Sixth Form House

Display cabinets for Library

Various items of T.V., video and computer equipment

Cooking stoves for CCF and DofE

Photocopier for the School Library

Sports Gazeebos

Assembly Hall lectern

Stained Glass Window in the Chapel

(50% contribution)

Flexcam T.V. Microscope camera

Drama Department Communication System

Computer controlled Milling Machine

A Parent Link Scheme also exists whereby several parents within each age group act as liaisons to welcome new parents to Reeds, inform parents of events at the School and encourage participation in social
and fund raising occasions.

Reeds School Enterprises Limited

Reeds School Enterprises is a limited company set up to run the Schools commercial activities. It has a
Board of Directors from the appointed School Governors and staff, and administers all hirings of School
facilities, operates a Sports Club and runs the School Shop. All profits generated are gift aided for the
benefit of Reeds School.

Reeds School Sports Club

This was established in 1993, and has an annual membership of 250. It consists of parents, former pupils
and neighbours of the School who, for a subscription payment, can use the Schools excellent sports
facilities, including the swimming pool, badminton, squash and tennis courts and the fitness suite. In
addition occasional social events are arranged. Profit generated by the Sports Club is gift aided to Reeds
School for the benefit of the pupils. For further information on how to become a member please contact
The RSE Office on 01932 863255.

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REEDS SCHOOL

Development Office
The School wishes to work in association with current and former parents, current and former staff,
and current and former pupils.
The Development Office exists
To keep you informed about the development programme and fundraising efforts
To make it easy for you to keep in touch with the School and with each other
To organise events
To help you develop your careers and businesses
To enable you to promote your endeavours
To organise reunions
To make conference and event facilities available

Contacting the Development Office

The Development Office is at the heart of the School and is located near Reception. We are keen to
hear from you at any time.
Marketing and Development Director, Richard Garrett:
Telephone: 01932 869025, e-mail: rmgdevelopment@reeds.surrey.sch.uk
Assistant Marketing Director, Alison Atkins:
Telephone: 01932 869071, e-mail: aatkins@reeds.surrey.sch.uk
Assistant Development Director, Kathryn Hamlet
Telephone: 01932 588029, e-mail: khamlet@reeds.surrey.sch.uk
Assistant Alumni Director, Sharmaine Matthews
Telephone: 01932 589490, e-mail: smatthews@reeds.surrey.sch.uk
School Reception Office: 01932 869044
Please visit the Development section on the School website for more details - www.reeds.surrey.sch.uk

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REEDS SCHOOL

Child Protection and Safeguarding

The School takes its responsibility towards promoting the welfare of children seriously. Children includes
everyone under the age of 18. The School has regard for the statutory guidance Keeping Children Safe
in Education from the Department for Education issued under Section 175, Education Act 2002 and the
Education (Independent School Standards) (England) Regulations 2010 as amended by SI 2012/2962. It
also adheres to the Working Together to Safeguard Children (2013) issued under the Children Act 1989
and the Children Act 2004. For further details on the Schools approach to child protection, please refer to
the Schools Child Protection Policy which can be found on the school website. The Senior Master (Mr Paul
Kemp) is the Schools Designated Child Protection Officer (DCPO) and Mr Alex Balls (Senior Housemaster)
and Mr Jon Ross (Head of Geography) are also trained in this role.

Parents Complaints Procedure

In the event of a parent having a complaint about any aspect of school life in relation to their own son or
daughter the normal procedure should be to bring the matter in the first instance to the attention of the pupils
Housemaster and/or Tutor. If there are further concerns the relevant member of the Senior Management
Team should be contacted the Senior Housemaster about pastoral matters; the Director of Studies about
academic matters; the Director of Sport and Activities about sport and activities and the Deputy Head about
discipline and any other matters. These senior members of staff will investigate complaints and discuss the
matter with the Headmaster. If a satisfactory resolution is still not reached an appointment should be made
to see the Headmaster, and if matters remain unresolved parents have access to a nominated member of
the Governing Body currently Mrs A. Noakes (01932 589957). Complaints about financial matters should be
addressed initially to the Bursar and subsequently, if necessary, to the Headmaster and then to the nominated member of the Governing Body. If a parent is still not happy after contact with Mrs Noakes, the Chairman
of Governors can convene a panel of Governors and an independent member to investigate the complaint.
The Chairman of Governors can be contacted through the Secretary to the Governors (Bursar) at the School.
All staff should normally respond within forty-eight hours of any communication although serious issues may
take longer. Normally a full response should be received or a meeting should be arranged within a week.
A panel hearing should be set up within two weeks of a complaint being made to Governors. A full copy
of the Complaints Procedure can be found on our website.

Pupil Guidelines
Worries and Complaints

If pupils feel worried about something and wish to complain about their treatment;
there are two things to remember:
(a)
(b)

They can talk to someone about their problem,

They can make a formal complaint to someone.

There are a number of people to whom a pupil can talk or from whom they can ask advice: a close friend
who may be able to help a fellow pupil, or an older student such as a House Captain or one of the
Prefects, or a member of the Student Listening and Support Team or Matron, if a pupil does not wish to
go straight to a member of the academic staff.
Problems with academic work are normally discussed with subject teachers, Tutor or Housemaster.
Medical problems should be discussed with Matron or Sister. Other personal problems can be taken to
a Matron, Sister, Tutor, Housemaster, the Chaplain or the Schools visiting counsellor. A pupil wishing to
see the School Counsellor can make an appointment at the Medical Centre. Pupils who wish to record a
concern or a complaint can also use the 'suggestion box' situated in the library, medical centre and on
the School email system.

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To Make A Complaint
The first thing a pupil should do is to speak to any member of staff he/she trusts.
If a pupil has tried one of these approaches and is not satisfied that the problem has been dealt with
satisfactorily, he/she may speak to either of the following adults who have agreed to act independently
on behalf of pupils as student advisors.
They are:(a)
Within the School estate
Mrs L Hurford (School Bursar)

(b)
Off the School estate
Mrs A Noakes (School Governor)

01932 868680

01932 589957

Pupils may contact either one of these advisors at any time and make an appointment to see them. Pupils
may take a friend with them and may arrange to meet either in School or at their homes.

(c)
You may also contact the local Social Services Department.

SOME ADDRESSES AND TELEPHONE NUMBERS WHICH MAY BE USEFUL:(A)

STUDENT ADVISORS FOR REEDS SCHOOL:-

Mrs L Hurford
Midfield
Reeds School
Cobham

Surrey KT11 2ER
01932 869012 (H) 01932 868680(W)

Mrs A. Noakes
44 Pendenza
Stoke Road
Cobham

Surrey KT11 3BY
01932 589957


(B)
Surrey County Council,
Social Services

Inspection and Registration Unit,
Astolat
Coniers Way

New Inn Lane
BURPHAM

Surrey GU4 7BR

Telephone number:- 01483 579808

CHILD LINE:

(C)

0800 1111

CALL FREE OR WRITE TO:

CHILDLINE, FREEPOST 1111, LONDON N1 0BR.

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APPENDIX 2

School Sport Code Of Conduct

PARENTAL CONDUCT
DO

Encourage children to play by the rules

Teach children to play by the rules
Set a good example applaud good play by both teams
Encourage your child to improve his or her skills through coaching sessions
Encourage all youngsters irrespective of their ability never ridicule any individual player,
regardless of the team for whom they play
Share concerns, if you have them, with the member of staff taking that team, or with the
Director of Sport & Activities.
Remember that young players learn much by example
Respect decisions made by the match officials and encourage the young players to do likewise
Remember that persistent, negative messages will adversely affect the players and referees
performance and attitude
Always support the school in its efforts to eradicate loud, coarse and abusive behaviour
from the game.
Remember your children play for their enjoyment, not yours

DONT

Yell at a player for making a mistake they are all trying their best
Go onto the pitch unless invited to do so by the relevant member of staff
Abuse the referee/umpire they are usually volunteers and the game cannot go on without them.

The Good Performers Code

PLAYERS ARE ENCOURAGED TO:

Recognise and appreciate the efforts made by coaches, parents, match officials and administrators in
providing the opportunity for you to play and enjoy the sporting environment.
Understand the values of loyalty and commitment to the school and team-mates
Recognise that every young player has a right to expect their involvement in sport to be
safe and free from all types of abuse.
Understand that if an individual or group of young players feel that they are not being treated in a
manner that is acceptable, then they have a right to tell an appropriate member of staff.

PLAYERS SHOULD:

32

Remember that skill development, fun and enjoyment are the most important parts of the game.
Be attentive at all training and coaching sessions.
Work equally hard for yourself and your team both will then benefit.
Recognise good play by all players on your team and by your opponents.
Show good sportsmanship win or lose.
Play to the laws of the game and accept, without question, all referees/umpires decisions.
Control your emotions. Verbal or physical abuse of team-mates, opponents, or match officials
is not acceptable.
Treat all players as you would like to be treated yourself.