QM Training - 2 - Key User Manual

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SAP QM MANUEL
PART II
QM KEY USER DATA
Manufacturing Team SAP Competency Centre
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Indice
INSPECTION LOT______________________________________________________3
INSPECTION LOT CREATION QA01____________________________________3
INSPECTION LOT DISPLAY QA03______________________________________4
INSPECTION LOT CHANGE QA02______________________________________6
HOW TO FIND AN INSPECTION LOT__________________________________6
RESULTS RECORDING FUNCTIONS________________________________________9
RESULTS RECORDING QE51N_________________________________________9
How to modify your results?_______________________________________14
How to add/remove characteristics/ results?________________________14
How to assign new inspection plan?________________________________17
Specific case: skip inspections_____________________________________20
WORK LIST__________________________________________________________23
WORKLIST - QA32__________________________________________________23
QA32 Change data for inspection lots as house keeping tool:____________24
QA32 To revoke the User Decision____________________________________26
USAGE DECISION_____________________________________________________27
Results recording using the STD QA11 transaction______________________27
SCHEDULE AUTOMATIC USAGE DECISION JOB_____________________________31
CREATE VARIANT FOR USAGE DECISION QA10__________________________31
SCHEDULE AUTO USAGE DECISION JOB QA17_________________________31
RELEASING STOCK FROM QI STOCK STATUS TO UN-RESTRICTED_____________35
MB1B- MOVEMENT 321______________________________________________35
Scenario 1 Bulk Materials where the material does not move Sloc and
retains its real batch number___________________________________35
Scenario 2 Where the material does move Sloc and is consumed from a
different Sloc to where it is GR and the batch turns to 1___________38
CREATING AN R&D INSPECTION LOT____________________________________40
CREATING AN R&D INSPECTION LOT QA01__________________________40
TABULAR RESULTS RECORDING_________________________________________44
TABULAR RESULTS RECORDING ZQM_RES___________________________44
QM Order___________________________________________________________57
MASS CREATION OF ENVIRONMENTAL INSPECTION LOT____________________60
MASS CREATION OF ENVIRONMENTAL INSPECTION LOT ZENV____________60
SINGLE RESULTS REPORT______________________________________________62
SINGLE RESULTS REPORT ZQMXX_SINGLE_RESULTS____________________62
REPRINTING MICRO OR PHYSICAL LABELS________________________________66
REPRINTING MICRO OR PHYSICAL LABELS - ZQMXX_REPRINT___________66
MCXB. General results for materials____________________________________67
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INSPECTION LOT
INSPECTION LOT CREATION QA01
1. Standard transaction to create an inspection lot
Follow path below or alternatively use transaction: QA01
Enter data as below.

Note: all inspection lots created manually are of lot origin 89.
Press enter and continue
Note: you can use the QM Grouping to find the materials. To do this, click on
the down arrow (or F4 button) in the material field and enter the QM Grouping
field in the dialog box presented
Click Enter
Enter a batch number and a quantity in the Insp Lot Qty field, the value that you
enter in here has no impact so a nominal 100 would be fine .This is because we
are using Non Stock Relevant Inspection Lots .Press
. You may get a message
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about the batch not existing, press Yes to create the batch and by-pass the
message.
The following data is not mandatory but enter if necessary:
1. Production date
2. Sample date
3. Line
4. Equipment
5. Add Eq. Info
6. Batch Sequence
7. Add. information
If there are no more data to be entered click on the Save button to save the
inspection lot.
Note: If more than one inspection plan exist for the material, the system will
propose a list of inspection plans, and the user has to select one inspection plan on
the proposed list.
The inspection lot is then created and the number is displayed at the bottom of the
screen.
INSPECTION LOT DISPLAY QA03
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Enter inspection lot number and press enter.
Proceed with the following to see information copied from master data to the
inspection lot during creation.
Click on the
tab
As we only have 1 Insp Type the assignment of the Insp Type is automatic
Also the system will find only one inspection plan, the inspection plan will be
automatically assigned:
Then, click on
. You will see the number of physical samples that need to
be taken for this IL. This is dependant on the Partial Sample data that has been
maintained in the Inspection Plan (see document on inspection plan for further
details).
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Click on:
Do not forget to save before leaving.
The inspection lot is then created and the number is displayed at the bottom of the
screen.
INSPECTION LOT CHANGE QA02

To change an inspection lot use transaction QA02.
HOW TO FIND AN INSPECTION LOT

You may want to check if the automatic creation has worked and to find the IL
number
Use the dropdown
For example search by material:
Or, with more criterias, change the match code, by clicking here:
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Choose detailed selection:
You will get a list of inspection lots. Choose the one you want:
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NOTE:
Stock-relevant inspection lots Vs. Non stock-relevant inspection lots

Background:
During the QM Pilot Roll-out in Fallingbostal it was found that Stock-relevant inspection
lots in the SAP ERP (KPA) environment were not feasible. This is driven by the fact that
the communication between our de-centralised WM environment (WPA) and the ERP
wouldnt support this process.
If stock relevant inspection lots (SRIL) are used movement of stocks (eg. From QI to
unrestricted or block) are no longer possible using IM transactions. In other words,
movement of stocks out of QI has to be performed within the inspection lots via Usage
Decision (UD) recording. Within a decentralised environment, this poses a problem due to 2
factors:
(i)
(ii)
The current decentralised WM environment has no functionality to process

an idoc that moves stocks from QI to unrestricted/blocked. To bespoke this
would involve too significant an effort and the cost would outweigh the benefit
In the WM system, stocks are managed at pallet level while in ERP, stocks
are managed at IM level. Even if we bespoke to make (i) work, there is still the
problem of which pallets the ERP system referring to at release as it holds no
pallet information
Current decision/Common Design:

The way in which its been proposed to get around this problem is to use Non-Stock
Relevant Inspection Lots. Upon receipt into the WPA system the stock is simply receipted
into Quality Inspection stock status. Then an idoc communicates the GR to KPA where a
non-stock relevant inspection lot is created manually (independent of Pallet). Then after
the usage decision the stock, the stock is freed or blocked from a WPA stock movement
which is communicated back to KPA via an idoc. The Inspection Lot is then closed manually.
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RESULTS RECORDING FUNCTIONS

RESULTS RECORDING QE51N
This transaction is used for recording the results of the QA tests on your sample.
Path:
Or type in
Then
One in the selection screen you can enter into the transaction via a number of ways
by plant, origin, material number, dates, and work centers .You can also change
the Selection Screen by selecting the icon circled below
Then for example select the Inspection Lot option
The Selection Screen, will then allow Inspection Lots to be entered
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For this training document we will use the original selection screen
Press F8
The system gives a list of inspection lots (on the left side) and displays the content
of the oldest inspection lot (on the right side of the screen):
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For each test, the specifications are shown to the user.

When ready to record the result you enter in to the result field and press Enter
When the result is recorded either a green tick or red X appears indicating the
accept level of the results, the status of the line changes from 1 (to be recorded)
to 5 (recorded, and closed), and the number of inspected samples will be
automatically pulled through to the Inspected column.
This ability to be able to go straight to status 5 from 1 is because of a setting
against the users setting. To have this functionality you need to go to this box icon
with a head in it
Then you need to select the close on continue radio button and then save. This
means that you will not have to go through all the different status but go directly
to status 5.
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When saving, the system closes the window and put some green lights at the
characteristic level (on the left side). If a test fails, the light is red.
You can also enter icons like < or >, these can be found in the Attribute column.
As soon as you select the desired icon, it will pull into the Result column.
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The invalid icon can also be used but only for single results not summarised
If you enter this attribute and the system is working out an average for you on a
number of different results, this invalid result will be taken out of the calculation.
If you are using a fixed scope then any invalid results will allow a new line to
have a new result entered.
In the below example you can see that 5 results are expected ( this is fixed ) , 5
results have been entered , but 2 have been entered as invalid , allowing 2 new
lines to have new valid results to be entered .Also the average of 22 is based on the
3 valid results , 10, 30 and 25 .
You can also enter in some text if desired this could be useful when wanting to
describe why a result has failed.
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This text then pulls through into ZQMXX_SINGLE_RESULTS.
How to modify your results?

The modification on old results can only be done if the usage decision has not been
made.
Go into the same transaction, and re-open the line where a result has to be
changed, by selecting the line and by clicking on this icon:
The system reopens the line and the status of the result changes from 5 to 2:
Just change the old result to the new result:
Save the new result.
How to add/remove characteristics/ results?

Firstly to add, you use this icon in order to add a non-planned characteristic:
The system displays a window on which the characteristic has to be added. This
characteristic must already exist in the data base of the Master Inspection
Characteristics.
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Changes on the text and the limits can be entered.

The sampling procedure must be entered.
Then, check and copy and you will get a new line with 8000 , if you add
another characteristic number , the number will be 8010 , then 8020 etc .
Record the result and save.

To remove a characteristic, you cannot actually delete you have to force them
closed without a result. You select the line and select the lock icon
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You will then get this message box where you select force
You then presented with the following message box where you select Accept and
then
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Then you will see that the characteristics goes to status 5 with no result entered
How to assign new inspection plan?

This is in case of new specifications.
Situation 1: not started yet the results recording:
a/ Reset the sample with transaction QAC3
Go into this transaction and just save it:
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The message proves that the inspection lot is now opened:
b/ Make the modifications on the inspection plan

c/ Reassign manually the new inspection plan with qa02 transaction:
In this screen, click on when the specification selection has been chosen.
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Then, you will get this message:
d/ go to sample calculation:
Click on the sample calculator:

You will get this message showing that sample calculation has been again made:
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e/ record the results according to the new specifications of the new inspection
plan
Situation2: already started results recording:
Change results or add results like demonstrated before
Situation3: modification when UD has already been made:
The modification will be taken into consideration for the next inspection lot
Specific case: skip inspections

Some of the inspections have a dynamic modification rule inside the inspection
plan.
The dynamic modification rule is at a characteristic level in this example , but can
be at the header level , where the whole inspection is skipped not just the
characteristic..
After the first goods receipt: everything has to be recorded, characteristic 0010
and 0020
After the second goods receipt, we have a skip inspection:
The colour of the characteristic 0020 line is black not blue (indicating a skip), and
on the detailed screen, the line has a skip status (4), and it is not possible to
record any result as the field is greyed out
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You can still activate this line even though it is skipped and add your result.
For some of the plants we have used Long Term Characteristics (LTC), these are for
characteristics where the results can take a while to be determined, they are noncritical results.
Essentially these LTC allow the physical sample to be closed based on short term
characteristics, allowing the Usage Decision to be passed. This is so the stock can
be released if on QI hold.
It will allow them to go back to the IL and record the LTC when ready.
Although for the system to recognise this when using QE51N they must select with
long term inspection
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It does require the person who fills in the last critical characteristic to know that
they are doing this and to then release the stock
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WORK LIST
WORKLIST - QA32
This report would be useful as a House Keeping Report for a Lab supervisor to check
that the correct transactional process is occurring and that Inspection Lots are
being properly closed down by having had a Usage Decision being passed on them .
Type in QA32
Then press Enter
Make your own selections; you may want to come in by workcentre, by material, or
by day.
Be careful of the settings at the bottom to select what you require:
Be careful also of the lay out (variant of presentation) and the reference field
monitor (which may have an impact on the colours red/ yellow/ green).
For this training manual the Ref Field Monitor was a 3. This shows the status of
the Inspection Lot.
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But 4 could be used for example to show all open Characteristics, even when the
Usage Decision has been passed so this would indicate a forced usage decision
or to find outstanding Long Term Characteristics.
It might be useful to create some variants here.

Then, click on
You will then get a list of inspection lots.
The Traffic light colour indicates whether the Inspection Lot has a usage decision if
less than 7 days without a usage decision then the colour will be yellow, if over 7
days the colour will be red, if a usage decision has been passed then the traffic
light will be green
Select
-
a line in order to:

make a usage decision
record some results
modify the inspection lot
QA32 Change data for inspection lots as house keeping tool:

In this transaction a special selection layout is made, with a special reporting layout
attached in it.
The layout is
.
This layout selects for a defined time rage all inspection lots (IL) which dont have jet
the User decision (UD) but where all the short term characteristics are filled in. (open
short term charac. = 0). This gives a list of all materials with a problem in the results
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recording. There are two possibilities. There are characteristics who where failed and
you have rejected samples. The other possibility is that you have only short term
characteristics in your inspection lot and there is noting been analysed jet in the
inspection lot.
When you execute the variant, you get a report similar like the next screen shot.
The red light IL are older than 7 days, the orange triangle hasnt reached the 7 days
jet.
To inshore that cancelled lots are not in this selection, we also filtered the cancelled
lots out of the report.
There are a lot of possibilities with this report. You can go direct to the UD screen and
make the user decision. Also displaying the recorded results is possible and if
necessary you can record results as well from here.
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QA32 To revoke the User Decision

Make in the begin screen the selections that you want.
In the hit list you select the line where you want to revoke the UD and you press the
usage decision button.
You press the button Revoke UD and you save
From now on you can record again results for this inspection lot number. Be careful
because the automatic user decision is running every 15 minutes up to every hour
(depending of the plant configuration). If you havent done you change before the
auto UD runs the user decision will be made again.
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USAGE DECISION
Results recording using the STD QA11 transaction
With a batch job setup the passing of the Usage Decision (UD) is automatic.
However an automatic UD can only take place if all results are passed (Short term
critical results) .The UD is a trigger for the next step which is releasing the stock if
on QI hold. This releasing of stock is only automatic if using SRIL.
So you will only have to use this transaction when one or more of your results has
failed/or no result has been entered and therefore the UD will not be automatic.
The user then needs to decide whether this failure is critical or not and manually
set the UD to be accepted or rejected. If rejected further action in the stock status
must take place .The material must be placed on Blocked (S) and further tests or
other actions must take place( handled either in IM/WM transaction)
Path:
Enter the inspection lot:
Press Enter
The system displays eventual failures on the inspections or warns the user if any
results are missing:
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The system will also display all failed characteristics
If you select on the Physical Samples tab you can see which samples the failed
characteristics belong to.
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When the UD can be made, fill the following field UD Code
If something is missing, UD can be forced by selecting the yes box
Choose whether the failure of the results is a critical failure or not
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If the UD is accepted , stock can be released if on QI stock .If the UD is rejected

further action is required in terms of the stock status that the material .
Note : A usage decision can also be passed using transaction QA32
Also once you have made a UD, this cannot be changed. The IL will no longer be
available in QE51N, so no changes to the results can be made. Therefore care must
be taken before you record a UD.
Especially so if using SRIL as the passing of a UD would release the stock..
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SCHEDULE AUTOMATIC USAGE DECISION JOB

CREATE VARIANT FOR USAGE DECISION QA10
This transaction is to create a variant for so as we can have the usage decision
passed automatically by a background job. The frequency of this background job is
to be determined by the plant.
The first thing is to create a variant .This is a dangerous transaction .This
transaction must not be used manually! It has to be used by scheduling it, after
having defined the rules, the frequencies. These variants have to be created for
each inspection type for each plant.
This transaction starts with a selection screen. For triggering this selection
automatically, this selection has to be saved as a variant, and then has to be
scheduled.
SCHEDULE AUTO USAGE DECISION JOB QA17

To schedule you must use transaction QA17
You then see a list of the Variants that you have created in the previous transaction
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You select the line and press schedule job
You then tell the system when you want the job to first run , the date and time and
then if you want to set it up as a regular occurrence you select Schedule
periodically
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It will then ask for the frequency, this example is every 15 mins. Then select
create
If you want to see the scheduling then you can select the line and select show
scheduling
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RELEASING STOCK FROM QI STOCK STATUS TO UNRESTRICTED

MB1B- MOVEMENT 321
This transaction is only required when releasing stock that is only IM managed , if
the stock are WM de-centralised managed then please see the training document
for ZWM_HUMO .This transaction is required after the Usage Decision(UD) has been
passed . Once the UD has passed then the stock can be released from QI Stock
status to Un restricted stock status .This job is for the lab staff and it should be
done straight after the UD has been passed. The UD will pass auto after 30mins if
all short term characteristics have been passed.
There could be 2 different scenarios depending on the flow of materials in your
plant .If your material that is on QI stock status is a bulk material, then the Storage
Location (Sloc) that it is Goods Receipted (GR) into is generally where it stays. It
never moves and is consumed from this Sloc . Other materials that go onto QI stock
are GR into one Sloc and then moved to another Sloc to be consumed
Scenario 1 Bulk Materials where the material does not move Sloc and
retains its real batch number
Firstly you can view the stock that you want to move to UR stock by using MMBE
Here we can see the stock in Sloc 0001 in the QI column
Next you type in MB1B
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Then press Enter
Fill in the following below fields. A 321 movement takes a material from QI to UR, a
322 does the reverse. Press
Fill in the below field, using the correct batch number and quantity. As this
material does not move Sloc the Recv Sloc field does not need to be filled in.
Press
You will then see the next screen, but with certain warning messages appearing
(these always appear at the bottom in yellow),
through these
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You will then get to this screen where you press
Finally check MMBE to make sure that the stock has now moved from QI to UR but
is still in 0001 Sloc. It also still has it real batch code
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Scenario 2 Where the material does move Sloc and is consumed from a
different Sloc to where it is GR and the batch turns to 1
The process is the same except for one difference, please follow screen shots
below
The difference between the 2 scenarios is that you fill in the Recv Sloc field
here, with the Sloc of where it gets consumed from. Press
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Same warning messages as before. Then same screen as before then
Then finally check MMBE, you can see that the Sloc has changed and another
important thing is that the batch has changed to 1 from the real batch
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CREATING AN R&D INSPECTION LOT

CREATING AN R&D INSPECTION LOT QA01
This STD SAP transaction has been adapted for R&D materials only. Within the Lab
the R&D departments can ask the lab workers to test any kind of material within
any number of tests. There is no set pattern or rule.
As the material that they are testing might not even be recognised on SAP, or could
be a mix of 2 SAP materials, and then it is hard to identify the material number to
raise the Inspection Lot (IL) for.
Therefore Material numbers will be created in SAP especially for R&D materials;
they will be called R&D Special Samples.
When the IL is created ,as the tests that will be carried out are not set like all
other IL , there will be an extra pop up box to allow the person in the lab to select
from a list of characteristics to find the ones that they have been asked to test by
R&D .
This bespoke is triggered by the Inspection Type (Z060) in the Material Master. This
will have already been set and this is for information only.
To access the creation of IL, type QA01.
Type in the Special Sample R&D material number, the plant and 89 (this will always
be 89)
Here as you see the fields circled in yellow, you can see the text of your special
sample and the Inspection type being pulled through from the Material Master.
Highlighted in red you can see the fields that need to be entered.
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The first one is the batch field, here you must enter the project number that
R&D should have provided .In the Add Info field you can enter the details of the
material or mix of materials that you are testing. You should enter in the SAP codes
in here.
In the other Add Info you should enter the project manager.
Then in the Insp lot qty field you can enter a nominal 1 in here. It does not
really matter what you enter in here as it has no impact
Once you press the

, it will pull through the list of characteristics that you
have maintained in your Inspection Plan, and will allow you to select the ones that
you require for this particular test.
In this example I have selected 5 characteristics
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As you press
it takes you back to the previous screen
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Be aware of the IL lot number highlighted. You then press save
As you now need to record your results for this R&D sample, you can see below that
it will only pull through the 5 characteristics that I have selected.
Using QE51N
Or ZQM_RES
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TABULAR RESULTS RECORDING

TABULAR RESULTS RECORDING ZQM_RES
This transaction was developed to allow the quick and easy entry of results similar
to using a spreadsheet.
The STD SAP Tabular Results transaction (QE73) does not allow entry of more than
one sample for more than one characteristic, which is why this bespoke has been
developed as this will.
It was originally designed for Micro results entry but all other results can be
entered using this report.
It is useful for entering all of the results still outstanding for one particular
characteristic for one workcentre.
The transaction is designed for characteristics that have a control indicator of
summarised not single. It will allow you to enter a single characteristic value but
you have to double click down to enter, therefore the ease of mass entry will be
lost.
Firstly you enter in ZQM_RES
You then enter in your plant number and your workcentre (this is a mandatory
field). You can set up variants here, so as users do not need to remember which
workcentre number is theirs.
You can also narrow your criteria by entering via physical sample number, material
number, master inspection characteristic or production date. The production date
is held within the IL (Inspection Lot).
In this example I will execute
workcentre.
the transaction with just the plant and
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You will see all open samples that require results to be entered
The first column shows the text of the open IL
The second the sample number.
The columns after this shows all the open characteristics, where results need to be
entered .If the field is greyed out then this is either a characteristic that belongs to
a different sample and material or a characteristic that is in a skip mode (status 4).
You can still activate when in a skip by double clicking on the grey field to turn it
white (active)
If you are entering a Qualitative result as you click in the field you will see a drop
down box appear
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As you select the drop down box, you will see the list of the selected set that you
can choose from.
By selecting your choice, you will bring this desired result through to the table.
You do not have to use the drop down box to select from you selected set list, you
can simply type in the number of the result instead if you find this quicker.
If you see this jigsaw

icon inside the field, this means that this
characteristic is not summarised, therefore it must be a single result or it is a
skipped characteristic
Whether it is summarised or single is held within the master inspection
characteristic, inside the control indicators . This is a piece of master data.
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This setting is also maintained within the Inspection Plan (another piece of master
data). You can find it by selecting the line and control indicators
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Here you also find the setting .If you want quick mass entry of results it is best to
use a summarised characteristic. This however means that it will only allow one
entry of a result , if you want to enter lots of results ( for example for the system
to work out an mean average for you ) then you will need to use single and
ZQM_RES will become less useful for quick mass entry of results.
If you need a single result characteristic, then you can still use this transaction,
you just double click on the jigsaw icon and it will take you to a similar STD
transaction to QE51N. (See below)
Then you can enter your single result.
This jigsaw icon will also appear if a single result that is skipped, it will allow you
to enter but an extra warning box appears, telling you the item is skipped .If you
continue, it will take you to the same screen as above.
Please note this warning box telling you it is a skipped item only appears for single
not summarised characteristics.
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The report will most probably be used for one workcentre for one particular
characteristic for one day.
Here we can see all the open results for the selected day, for one workcentre for
one characteristic. If you are confident that all the results are ok, then enter in the
result for ok (in this example 1) in each box. If the list is big then you can use
the Ctrl Y, Ctrl C, and Ctrl V (cut and paste) option to speed this entry up.
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Once your result has been entered and you press enter, it will pull through the text
if a Selected Set
You then press

This will then pull through the green tick or red X, depending on the result you
have chosen
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You can choose to change these results at this stage if you wish, by double clicking
on the line or by pressing the unlock icon. This will then re-activate the field to
change your entry.
You then make your changes and then re lock and save
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You then green back arrow to come out of the transaction.

If you are entering Quant results, you will not see the desired specifications (Upper
and Lower Limits). You would normally see this if using QE51N.
This transaction also allows the prohibition of results that are still within their
incubation time .The system checks the production date within the IL and then the
incubation time within the MIBI classification in the Master Inspection
Characteristics and will not show those results where this combined time has not
been reached. This stops errors occurring and results being entered when the
sample is not ready to be analysed.
This incubation time is stored in the below screen.
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Therefore in ZQM_RES, this characteristic will not be shown.

As shown below there are only 2 characteristics available, neither of which is the
above one.
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This characteristic will only be able to be seen in 2 days time.
There is a way of being able to see this result, you need to check the box on the
selection screen samples in incub time
Now you will get to see the 3rd characteristic salmonella negative and you can
enter these results if you have taken this sample out earlier than the stated 2 days
If there is any Long Term Characteristics (LTC) used then these will appear and will
not be prohibited from appearing in the report. Users must be aware of this as
potentially mistakes could be made here and results entered earlier than they
should be in error. However once all the short term characteristics have been
entered and the Usage Decision has been passed , the LTC can no longer be entered
here , they have to be entered using QE51N ticking the with long term inspection
box on the bottom of the selection screen.
There is also one last box on the selection screen Display hit list . This really is
for information purposes only but you can enter results too
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This is designed to show you all the info regarding the selection criteria that you
pick.
You can see all the info, like the IL lot number material number, batch, production
date and any other bespoke info like, equipment, line, etc.
You can also enter results from here, by selecting the line and pressing on goto
results table . This will take you to the normal table that we have seen previously
for entering results
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QM Order
Activity costs connected to R&D testing will be captured in a QM order and this
order will be settled to a cost center for the project.
Cost center should be the cost center for the project. Several projects can share
the same cost center.
Cost of analysis will first be captured by the QM Order and then settled by the
controlling team to the appropriate cost center
Profit center to use should be the one where the cost center is assigned to (this has
to be provided by the CO team)
QM Order Type to be used is ZQ01 (period collective settlement)
One QM Order to be created per Project
The steps to be performed in SAP is shows below. For this example, the following
data is used:
Profit Center
490299
Cost Center (for settling cost to)
49028501
Cost Center Lab
49027301
Step 1:
QK04 creation of QM Order
The R&D project number is entered to the short text of the QM order to make it
easier for the lab people to find the correct QM order for doing their postings.
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Step 2:
KKF2 Change Order use this transaction to make changes to the QM Order if
necessary. Eg, if the wrong R&D project number is entered to the short text of the
QM order.
Step 3:
KB21N Record Activity
In Scm Variant: choose Order
The times used for analysis are now recorded to the QM Order. The sending cost
center is the lab cost center (49027301). Activity type used should be QLM1.
Click Save when all information has been entered.
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KOB1
KB24N
KP26
KO88
check costs on order

To cancel any activities posted
assign activity type to cost center (controlling)
Settlement (controlling)
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MASS CREATION OF ENVIRONMENTAL INSPECTION LOT

MASS CREATION OF ENVIRONMENTAL INSPECTION LOT ZENV
For this transaction to work, 2 other transactions must be maintained first. These
should already have been maintained so this is just for information only
The 2 transactions that must be maintained are
ZQM_TABLES and ZQM_ENV
Mass Creation of Environmental Inspection Lots was designed to allow quick and
easy creation of Inspection Lots (IL). As there are many of them to create, to
manually do them would be very time consuming
To access the transaction type in ZENV
You then get taken to the below view where you enter the environmental material
the plant and always 89. You then select create.
You will then be asked to enter in the planned date. This is so you can create these
IL into the future; you will enter in here the date you plan to do these
environmental tests.
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You then see a list of all the possible places (combinations of lines and equipment)
where this particular environmental test can be carried out (in this example there
is only one). You can add some extra text in the additional Info field and also
change the dates of the inspection if you so wish. Note that changes to the
production date will influence the preparation date in the physical samples.
As a default, each line is selected, you can deselect them all by using the deselect
box above and then reselect only a few if you want. Once you are happy you
select the create box
You then will see the IL number starting with an 89.

You also have the option to change, cancel or print a physical or micro label from
this transaction. Note that changes to the production date will influence the
preparation date in the physical samples.
You then need to green back arrow.

This has created one IL.
This transaction would be creating many IL all at once according to the line,
equipment and inspection plan combination.
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SINGLE RESULTS REPORT

SINGLE RESULTS REPORT ZQMXX_SINGLE_RESULTS
This transaction was developed as a catch all report that you can download to an
excel file which you can then manipulate to what you require.
To access this transaction you enter in ZQMXX_SINGLE_RESULTS. Press enter.
You then have a wide selection of fields to choose. This selection should allow all
possible combinations that you should require
It also allows you to split between Quant and Qual characteristics if required
In this example we are looking at all of the quantitative results entered on a

particular date within one workcentre. Then press
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As you enter into this transaction you will see all of the quantitative results, you
will see the whole list of columns, with all of the possible fields that may be
required. As you scroll across you will see the Recorded Results, which is one of the
important columns.
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You can then choose to download to an Excel file .By following the menu path as
shown below or this icon
Once the data is in the Excel file then it can manipulated as required
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On the screen you manipulate the table layout by changing the position of the
columns by using the below icon
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REPRINTING MICRO OR PHYSICAL LABELS

REPRINTING MICRO OR PHYSICAL LABELS - ZQMXX_REPRINT
This transaction was written to allow the users to be able to print out a micro or
physical label. This could be for a number or reasons, but essentially they have lost
of never received that original label and need to replace it.
This transaction will allow them to do this
The original label would have been determined by maintaining
ZQMXX_LABEL_PRNTR .This will already have been maintained and this is for
information only
To access the transaction you need to type ZQMXX_REPRINT, press enter
You then need to fill in all of the below fields and then press
the desired label to the desired printer.
. This will send
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MCXB. General results for materials
MCXB is a reporting tool, useful for lab manager to make timely overviews of the
amount of analyses done in the lab.
This can be done by several selection criteria (per material, work centre,
characteristic, ).
In the start screen there
are numerous selection
possibilities.
e.g. if you want to know
what has been analysed in
a work centre, you fill in
only the work centre.
In this example only the
plant is filled in, the
analysis period is whole
2006.
With such a selection, we
can later on see how
many analyses in 2006
are done in a certain work
centre, on a material or on
a characteristic.
Next screen gives you a summation per material of all analysed samples, how many
where ok, rejected, etc .
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When you press the

up screen coming up. See
there is a pop
The most useful selection for us are Material,

plnt/masterinspccher., work center, month.
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265101864.

Manufacturing Team SAP Competency Centre

Manufacturing Team SAP Competency Centre

Enter data as below.

. You may get a message

Manufacturing Team SAP Competency Centre

INSPECTION LOT DISPLAY QA03

Manufacturing Team SAP Competency Centre

Manufacturing Team SAP Competency Centre

INSPECTION LOT CHANGE QA02

HOW TO FIND AN INSPECTION LOT

For example search by material:

Manufacturing Team SAP Competency Centre

Choose detailed selection:

Manufacturing Team SAP Competency Centre

Stock-relevant inspection lots Vs. Non stock-relevant inspection lots

The current decentralised WM environment has no functionality to process

Current decision/Common Design:

Manufacturing Team SAP Competency Centre

RESULTS RECORDING FUNCTIONS

Then for example select the Inspection Lot option

The Selection Screen, will then allow Inspection Lots to be entered

Manufacturing Team SAP Competency Centre

Manufacturing Team SAP Competency Centre

For each test, the specifications are shown to the user.

Manufacturing Team SAP Competency Centre

Manufacturing Team SAP Competency Centre

Manufacturing Team SAP Competency Centre

This text then pulls through into ZQMXX_SINGLE_RESULTS.

How to modify your results?

Just change the old result to the new result:

Save the new result.

How to add/remove characteristics/ results?

Manufacturing Team SAP Competency Centre

Changes on the text and the limits can be entered.

Record the result and save.

Manufacturing Team SAP Competency Centre

Manufacturing Team SAP Competency Centre

How to assign new inspection plan?

Go into this transaction and just save it:

Manufacturing Team SAP Competency Centre

The message proves that the inspection lot is now opened:

b/ Make the modifications on the inspection plan

Manufacturing Team SAP Competency Centre

Then, you will get this message:

Click on the sample calculator:

Manufacturing Team SAP Competency Centre

Specific case: skip inspections

After the second goods receipt, we have a skip inspection:

Manufacturing Team SAP Competency Centre

Manufacturing Team SAP Competency Centre

Then press Enter

Be careful of the settings at the bottom to select what you require:

Manufacturing Team SAP Competency Centre

It might be useful to create some variants here.

You will then get a list of inspection lots.

a line in order to:

QA32 Change data for inspection lots as house keeping tool:

Manufacturing Team SAP Competency Centre

Manufacturing Team SAP Competency Centre

QA32 To revoke the User Decision

You press the button Revoke UD and you save

Manufacturing Team SAP Competency Centre