Professional Documents
Culture Documents
Documentation Report of the Strategic Planning Workshop of the Payatas Alliance Recycling Exchange
Multi-Purpose Cooperative
TRAINING/WORKSHOP/ACTIVITY REPORT
WBS#
Activity Code
e.g. ES-NCR-LGC-01 (Employment
Skills
Training-NCR-LinisGanda
Cooperative-Number)
I.
II.
ACTIVITY PROFILE
Title of Activity
Date
Venue
Municipality/City
Target Participants
Details by Type
[IWS]/[Cooperative members]
[IP]
[Youth]
[LGU]
TWG
[Other Stakeholders]
Male
Female
TOTAL
M
F
Actual Participants
Total
Details by Type
Male
Female
TOTAL
M
F
Total
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Documentation Report of the Strategic Planning Workshop of the Payatas Alliance Recycling Exchange
Multi-Purpose Cooperative
Table of Contents
Table of Contents .................................................................................................................................................... 2
Executive Summary ................................................................................................................................................ 3
I. Rationale of the Activity..................................................................................................................................... 4
II. Program/Agenda ............................................................................................................................................... 5
III. Proceedings ...................................................................................................................................................... 6
A.
B.
C.
D.
Reflections ............................................................................................................................................... 12
E.
F.
G.
H.
I.
J.
Next Steps................................................................................................................................................ 18
Documentation Report of the Strategic Planning Workshop of the Payatas Alliance Recycling Exchange
Multi-Purpose Cooperative
Executive Summary
This report documents the strategic planning workshop of the Payatas Alliance Recycling Exchange Multi-Purpose
Cooperative (PARE MPC) conducted on March 24-25, 2013 at the Activity Center in Payatas Sanitary Landfill Complex,
Payatas Road,Quezon City. This strategic planning workshop is the one of the components of the social inclusion and
alternative livelihood project for the informal waste sector funded by the Japan Social Development Fund (JSDF) and World
Bank, and is being implemented by the Solid Waste Management Association of the Philippines (SWAPP). The objective of
this project is to improve the livelihood and social inclusion of waste pickers and their communities through the development
of alternative livelihood opportunities and incorporate them into the evolving formal solid waste management sector. Other
components of the project are social inclusion in the waste management system and alternative livelihood for the informal
waste sector.
The workshop was facilitated by Mr. Carlos Tulali of the Negros Island Savings & Credit Cooperative (NISCO). The
participants were able to identify the strengths, weaknesses, opportunities and threats of PARE MPC. They were able to
formulate as well some initials plans and programs for the cooperative.
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Documentation Report of the Strategic Planning Workshop of the Payatas Alliance Recycling Exchange
Multi-Purpose Cooperative
The process is strategic because it involves preparing the best way to respond to the circumstances of the
cooperative's environment, whether or not its circumstances are known in advance; cooperatives often must
respond to dynamic and even hostile environments. Being strategic, then, means being clear about the
cooperative's objectives, being aware of the cooperative's resources, and incorporating both into being
consciously responsive to a dynamic environment.
The process is about planning because it involves intentionally setting goals (i.e., choosing a desired future) and
developing an approach to achieving those goals.
The process is disciplined in that it calls for a certain order and pattern to keep it focused and productive. The
process raises a sequence of questions that helps planners examine experience, test assumptions, gather and
incorporate information about the present, and anticipate the environment in which the cooperative will be working
in the future.
Finally, the process is about fundamental decisions and actions because choices must be made in order to answer
the sequence of questions mentioned above. The plan is ultimately no more, and no less, than a set of decisions
about what to do, why to do it, and how to do it. Because it is impossible to do everything that needs to be done in
this world, strategic planning implies that some organizational decisions and actions are more important than
others - and that much of the strategy lies in making the tough decisions about what is most important to achieving
organizational success
Documentation Report of the Strategic Planning Workshop of the Payatas Alliance Recycling Exchange
Multi-Purpose Cooperative
II. Program/Agenda
WORKSHOP OUTLINE: STRATEGIC PLANNING SESSION (ORIGINAL)
DAY 1
A. 15 min
B. 30 min
C. 15 min
D. 30 min
E. 30 min
F. 30 min
LUNCH
G. 30 min
H. 30 min
I. 30 min
J. 30 min
K. 30 min
L. 15 min
M. 15 min
TOTAL: 5.5 hours for first day (does not include breaks or meals)
2nd Day
15 min
N. 30 min
O. 60 min
P. 30 min
Q. 60 min.
LUNCH
R. 30 min.
S. 30 min.
T. 15 min.
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Documentation Report of the Strategic Planning Workshop of the Payatas Alliance Recycling Exchange
Multi-Purpose Cooperative
III. Proceedings
A. Introductions and Expectations (Desired Outcomes) & Ground Rules
DAY 1 The workshop started at 9:35 A.M. with an opening prayer led by Rey.
Introductions
Introductions were led by Ms. Fatimah Cosare who introduced herself as the Local Area Coordinator for Payatas.
The instruction given to the group was to state their name, position in PARE, number of years of stay in Payatas
and to give an adjective describing ones self. The following participants introduced themselves:
Lita: A group leader in MRF 3, who has been in the dumpsite for twenty years, described herself as humble and
hardworking.
Elizabeth: A former scavenger, who was promoted as group leader to forty people in cluster 4B, said that when she
commits mistakes, she asks for dispensation from her co-workers and does everything to make sure that
everything is okay with her group. She is the only member of the cooperative in her cluster.
Jocelyn: A leader of over a year who was a scavenger since 2000 said that the younger ones are more difficult to
control. She had to make sure that she can control them to ensure their safety when the trucks arrive.
Palma: He said that he is always thoughtful of his co-workers.
Marites: A group leader of MRF for over four years said that she needs to have a wide understanding because not
everyone were able to go to school.
Charles: A group leader, who started out as scavenger in 1993, said that their situation is difficult but they have
been able to survive so far. He helped people whenever there are problems in the dumpsite so that these will
be easily resolved.
Vincent: A former scavenger, who was relocated to Montalban and eventually came back to Payatas, is a server or
helper at the food court.
Shan: Also a food court attendant who has been in Payatas since he was ten years old. He studied biology and is
currently studying so that he can teach.
Kakay: A group leader who said that being noisy is her means to protect her people.
Nadi: A group leader for two years who always puts his peoples safety before himself from accidents, especially
when bulldozers come.
Rosa: The groups PRO said that it is good to be standing in her own two feet and helps everyone be in good terms
with each other regardless of their status in life.
Reynante: A group leader of MRF 2, who was also a former scavenger and cluster leader, thought of himself as the
groups runner whenever something is needed.
Felix: A group leader of 3 said that it is important to take care of the peoples needs, especially that of your family.
Victor: A group leader of MRF 1B said that part of his function is to clean the area together with his supervisor and
points out the number when the trucks come in.
Ansing, A group leader of 6A of 3 years, who has been in the dumpsite for 13 years, said that he does not use his
position to make people follow him and that he is thankful to the cooperative for the help that it extends to him.
Len: A group leader of 3 years said that she accidentally became a group leader when a former group leader
backed out. She goes along well with everyone.
Dodong: A group leader who said that whenever there are problems, he calls his people for a meeting so that
issues will be resolved.
Joenefer: A group leader of 6B who said that he assists cluster leaders and guide them whenever garbage is being
dumped.
Olan: A group leader of MRF 7 who said that his foremost concern is to protect his people in the dumping site, rain
or shine.
Rosie: A group leader who is a former scavenger and cluster leader said that she is thankful for being part of the
management.
Edwin: A staff of the Payatas Operations Group, who is also a Board of Director at PARE MPC, said that the
members are very lucky that their money is safe in the cooperative.
Imelda: The current chairperson of the cooperative who said that she is strict when it comes to doing her job in the
cooperative.
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Documentation Report of the Strategic Planning Workshop of the Payatas Alliance Recycling Exchange
Multi-Purpose Cooperative
Ms.Cosare said that the project has been extended until 2016. On Monday, the Eco-Waste Coalition will be on site.
There will opportunities for jobs and trainings, so people are advised to prepare the requirements. The seminar will
be facilitated by DOLE, but financed by SWAPP.
Expectations Setting
Participants were asked about their expectations for this two-day planning. The following were the responses:
Hoped to enhance knowledge as group leader, especially on how to manage people
Wanted to gain success as group leader (represented by an illustration of a medal)
Hoped to clear all doubts and open eyes to new knowledge
With regards to the food court, hoped to learn more about sanitation, about flies and hopefully each
canteen will have spray
Better relationship among members
Learn more about safety and how to make the cooperative more stable
Know more about dealing with people so that members will be more united
Have a clear goal for the attainment of success of each member
Be able to discuss what can be done to achieve the success of the plans
B. Share Pictures of Success
Participants were divided into four groups and asked to draw a picture of something that represents the cooperative
now and a picture of something that represents what they want the cooperative to be in the future.
Team Pag-asa Report Group 1
Now:
The cooperative is represented by a building and cans which generates some income for the organization. The
cooperative provides trainings so that the members will be employed by other entities.
Future:
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Documentation Report of the Strategic Planning Workshop of the Payatas Alliance Recycling Exchange
Multi-Purpose Cooperative
The group foresees the cooperative as having two buildings in the future, and that it sells cans directly to
processing center. It expects that around 500 members will be employed in Mundo Verde. Having its own
foundation is also one of its goals.
Team Survivor Report Group 2
Now:
The cooperative is represented by a by small office now, where the warehouse is also located. Jumpers add to
their share capital by collecting around 10-15 kilos of cans and selling it to the cooperative. Some members have
started saving for the SSS remittances through the AlkanSSSya program.
Future:
The group foresees having a building for the cooperative. It plans to have its own library and junkshop, which have
the capacity to receive recyclables from the different areas of Quezon City. It aims to further strengthen the
AlkanSSSya program by having more members join it. It aims to have a clinic of its own, and additional services
such as lending and buying more recyclables. It aims to add more members to its current 200 active members.
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Documentation Report of the Strategic Planning Workshop of the Payatas Alliance Recycling Exchange
Multi-Purpose Cooperative
Now:
The cooperative is represented by a small building. It started with the collection of cans for the share capital. A
seed capital of half million pesos was given to the cooperative, but it was not accounted for properly. The
cooperative was able to recover and regain its capital again.
Future:
A bigger building is being foreseen by the group in the future. The cooperative has by then grown because the
members worked together for that purpose. Other than the SSS benefits, the cooperative will have more plans and
services by then.
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Documentation Report of the Strategic Planning Workshop of the Payatas Alliance Recycling Exchange
Multi-Purpose Cooperative
Now:
The cooperative is being represented by one building. It is somewhat stable by now and is slowly growing. It has
the SSS AlkanSSSya program, a food court and it deals with Laparge.
Future:
The group foresees that in the future, the cooperative will have more members joining the SSS Alkansya program
and more members who are with Laparge. The group aims for the cooperative to have its own truck by the end of
the year. It does not want to rent space in a warehouse because that will cost more money. Instead, if it cannot go
straight to the factory, it will go to a consolidator first. The group aims to have its own training center.
As a whole group, the participants aim that the cooperative will be able to help not just the members but their
children as well. The current number of IWS employed by Mundo Verde is 84. It hopes that if an additional plant
will be constructed, around 300 people can be employed. Having a clinic as well that is not IPMs but PARE MPCs
is one of the services that the members are looking forward to. The cooperatives lending program will be launched
during the GA, wherein it will have its annual report. The initial loan granted to PARE can be re-loaned and it was
suggested that this amount be used for microfinance.
C. SWOT Analysis
Before the start of the afternoon session, an ice-breaker was led by Rey. The participants were divided into four
groups, with each group to discuss either the strengths, weaknesses, opportunities or threats. Answers were to be
written in color coded paper and posted on the board.It was explained that the strengths and weaknesses are
internal or within the control of the cooperative, while the opportunities and threats are external. The strengths and
opportunities are positive, while the weaknesses and threats are negatives.
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Documentation Report of the Strategic Planning Workshop of the Payatas Alliance Recycling Exchange
Multi-Purpose Cooperative
Opportunities or MgaOportunidad
Group 3 reported first using the orange colored paper. The following were the opportunities identified by the group:
Members can have good jobs, which will lead to a more stable PARE coop which can help a lot of people
like what it did with Mundo Verde
Participants hoped that three or more plants can be established
More opportunities and more skills training
Possible additional jobs with Mundo Verde
Financial support of IPM, SWAPP, QC government
Government/Non-Government connections
Support of Foundation
Buy & sell of recyclables needs to buy truck to act as consolidator. It was discussed that while the plant
was just being built, Atty. Dwight committed to the group that it will the cooperative to gather the
recyclables. Since the cooperative has no capacity to do this, it was determined that access to the plant
to collect garbage was passed on to a certain James. At this time, the truck was not bought yet.
Strengths or MgaKalakasan
Group 1 presented in front of the room using the yellowcolored paper. The following were the opportunities
identified by the group:
Spiritual strength There is one person with moral strength which can influence other people. He/she
may not be a religious person; this may refer to the value of knowing right from wrong or just simply refers
to spirituality
Manpower and members refers to job contracting which includes around 150 members who were
engaged in subcontracting jobs. Nelson needs 309 workers which have to be trained.
Skills some cooperative members have been trained as heavy equipment operators, welders, drivers,
and carpenters. A training on computer literacy was also given to the members.
Legality and recognition Registration with CDA, PCUP, BIR, and the Quezon City Government have
been completed. Registration with DOLE is still under process. Some government agencies and other
agencies only work with organizations with legal identities.
Good publicity Recognized by the SSS for the implementation of the AlkanSSSya program last 2013.
This is a result of a strength like the savings generation scheme.
Having a Savings Generation scheme like the AlkanSSSya system
Population Payatas has one of the largest number of IWS. Regular membership is currently at 200, but
potential members were placed at 2,800. A payment of P200 will make one become a member.
Supported plans
Share capital or Continuous Capital Build-up One share is P100. Each member can have 20 shares
and above. The cooperative is like a bank whose owners are its members
The cooperative gives capital for the recyclables. It can be arranged that members will pay this back
through the cooperative.
The more strength that the cooperative has, the better chances of it availing of the opportunities present. Mr.Tulali
took over the facilitation of the event at this portion of the activity.
Weaknesses or MgaKahinaan
Group 2 presented to the group the weaknesses of the cooperative using the redcolored paper. The following were
identified as its weaknesses:
Lack of financial resources or capital If this can be strengthened, the collection of cans from the
members should not have gone to the consolidator anymore because the cooperative could have had
afford to improve and expand the recyclable buy and sell business of the cooperative.
Lack of communication with each other It was mentioned that possibly the problem is not
communication itself, but that something is wrong in the system or a conflict exists.
Lack of knowledge Not enough importance has been placed in the continuous education program of the
cooperative. The 10% for CETF is not being set aside.
Lack of unity
Weak RDF due to a problem in equipment
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Multi-Purpose Cooperative
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Documentation Report of the Strategic Planning Workshop of the Payatas Alliance Recycling Exchange
Multi-Purpose Cooperative
Documentation Report of the Strategic Planning Workshop of the Payatas Alliance Recycling Exchange
Multi-Purpose Cooperative
F. Goal Setting
The participants were once again divided into four groups to formulate the objectives and strategies based on the
mission statements formulated above. Mr.Tulali explained the goals must be ranked by priority and should be:
1. Future oriented
2. Broad
3. Measurable
4. Action oriented (the goal statement must have a verb in it) and
5. The outcome must be specified. Goals should be well advertised to the membership and the
cooperatives customers.
Goals must be SMART (Specific, Measurable, Attainable, Realistic and Time Bound). For example, one of the
goals is to be able to buy a truck in five-year time. It is important to let the people know of the product or service, so
it may be necessary to advertise. Advertisement adds cost to the product but it also increase sales.
The facilitator presented a mission statement checklist as a guide to the groups for the activity. These are the
following:
1. Put the adjectives stated in the vision statement in a multiple quadrant.
2. List down your core competencies (where your organization is good at), core values, the industry that
your organization is in, and the market/publics/clients that you intend to serve.
3. Juxtapose nos. 1 and 2.
4. Formulate your mission statement. What can your organization contribute to the realization of a part of
the vision statement?
5. Use a noun form such as terms like production, provision, etc. of student graduates which critical
descriptions of how they look like
6. It must be broad enough to inspire all but narrow enough to have a focus
7. Brief and concise
8. Must NOT include the means in operationalizing it.
The groups were asked to prepare short-term objectives (those that are achievable within the year), long-term
objectives and strategies for each of those goals. For example:
Goal: To recruit all IWS to become members of PARE MPC
Short-term Objective: Have a monthly membership campaign
Long-term Objective: Be able to recruit all 2,800 IWS as cooperative members
Strategy: Conduct meetings in puroks
Plenary Sessions
Group 1 (4th presenter)
Goal: Be able to provide jobs to IWS through job contracting agreements of the cooperative with other
establishments (Mabigyan ng trabahoangmga IWS sapamamagitan ng job contracting agreement ng coop
samgaestablishemento)
Strategies:
1. Coordinate with training centers
2. Encourage members to train according to their interests
3. Promote or share knowledge with others to help the cooperative succeed more
4. Cooperative should coordinate with large agencies which oversees or have programs for the IWS
It was mentioned during the presentation that the Chairman received an email yesterday that there will be a training
on construction for 100 persons. People were advised to have their name listed in case they want to be trained.
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Multi-Purpose Cooperative
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Multi-Purpose Cooperative
Long-Term Objective
1. Be able to recruit 1,000 new members within five years and increase the capital build-up to P2 million.
Strategies:
Board members will be tasked to recruit new members. For each recruit, there will be an incentive.
Have a meeting between officers and members to explain properly the benefits of being a coop member
and how the CBU is being used in operations
Notes:
The P40,000 membership fee can be used to recruit members. There is a suggestion to increase the 200 members
per year to 1,000. The membership fee should not go to the share capital. Strategies should be designed per
objective.
G. 2014 PARE MPC Annual Development Plan
Activities/Projects
Targets
Persons Responsible
Membership
Recruitment
2,000 members
10 new recruits per member
Recyclables ng
RDF
Recyclables ng
MRF
Membership Committee,
COMAT (Coop Mgt. Team),
BOD
COMAT, BOD
COMAT, BOD
Job contracting
Mundo Verde
- 84 members
(from 2 shifts to 3 shifts)
Mundo Verde 2
- 200 members
200 members/ beneficiaries
All regular members will be
qualified
COMAT, BOD
Vermi-Composting
MicroFinance/
Microcredit
(Microcredit is
easier to
implement will be
prioritized)
COMAT, BOD
Resources Needed
(Budget/Capital)
Documentation Report of the Strategic Planning Workshop of the Payatas Alliance Recycling Exchange
Multi-Purpose Cooperative
Self-help
Self-responsibility
Solidarity
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Multi-Purpose Cooperative
J. Next Steps
There is a need to schedule a Board Meeting in preparation for the General Assembly so that plans that needs to
be approved by the General Assembly can be discussed.The General Assembly is scheduled on April 5, 2014.
Group leaders will meet on March 27 while the Board of Directors will meet on April 1.
The workshop ended with a closing prayer. It was adjourned at 5:00P.M.
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Annex A. Attendance
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Date: _____________
LONG-TERM OBJECTIVES:
Objective
(List long-term objectives.)
(1)
(#)
(#)
STRATEGIES: (State each objective and list all strategies developed for each objective.)
(1) ______________________________________________________________________________________
Alternative Strategies:
(1) _______________________________________________________________________________________
(2) _______________________________________________________________________________________
(3) _______________________________________________________________________________________
Strategy Chosen: ___________________________________________________________________________
Objective (2)
Alternative Strategies:
(1) _______________________________________________________________________________________
(2) _______________________________________________________________________________________
(3) _______________________________________________________________________________________
Strategy Chosen: ___________________________________________________________________________
IMPLEMENTATION SCHEMES:
(Write out summaries of action plans for implementing chosen strategies, include dates and resources to
allocate.)
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Documentation Report of the Strategic Planning Workshop of the Payatas Alliance Recycling Exchange
Multi-Purpose Cooperative
Date: ____________
STRATEGY: ______________________________________________________________________
PLAN OF ACTION:
Division or Department ________________________________________________________________
Responsibility ______________________________________________________________________
Dates:
Approval __________________________________________________________________________
Beginning _________________________________________________________________________
Proposed Completion _________________________________________________________________
Resources Needed:
Capital ___________________________________________________________________________
Human ___________________________________________________________________________
Material __________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
Feedback (adjustments, etc.):
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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Multi-Purpose Cooperative
END OF REPORT
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