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Report Writing and

Presentation for Work Place
Assignment

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What is report writing?

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A report is a structured written

presentation directed to interested readers
in response to some specific purpose, aim
or request.
Requests?: many varieties of requests but
generally their function is to give an
account of something, to answer a
question, or to offer a solution to a
problem.

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Report Structure

Transmittal document
Title page
Table of contents
Abstract/executive summary
Introduction
Methods
Results and Discussions
Conclusions
Recommendations
Bibliography

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Report has a standardized format (compared to other

written communication) to enable readers to find and
focus on specific pieces of information.
General structure of report is as follows;

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1.

Define the purpose

Stage 1: Planning

2.

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1.1. read the brief carefully

1.2. identify key words
1.3. understand what is being asked

Define the audience

Establish parameters

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2.1. determine the audiences level of understanding

2.2. determine what is needed by audience
3.1. determine the scope and level of detail required
3.2.determine the length of report and what can be covered in that
length

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4.

Gather information

4.1. gather relevant, contemporary and factually correct information

4.2. transcribe facts and figures correctly

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a. Writing the body

Main body

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Consists of different headings and sub-headings

Where applicable consists of methods, results and discussion, and
conclusions
This section basically describes, analyses, interpret and evaluates the
procedures, data, findings, relationships, results etc

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Introduction leads into the main subject matter by giving the necessary
background of the report, its aims, premises, scope, limitations, and any
information useful for the reader.
Introduction explains why the report is necessary

iii.

Conclusion

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4 components of the of the body

i.
Introduction

Conclusions drawn from the evidence, analysis, interpretation and

evaluation presented in the main body
Should give key points and main findings

Recommendation

When used should present your informed opinions, suggestions, possible

actions to be taken
Recommendation should be exact, and unambiguous, perceptive,
imaginative and rationale

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Transmittal document

ii.

Not part of the report, but accompanies it

It personalizes the report for specific reader and
calls attention to items/sections in the report of
interest to that person

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c. Writing the supplementary

materials

Title page

Identifies the report with the following information:

Title, authors name (& position), authority for
report, place of origin, date

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iii. Table of contents

iv. Bibliography

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Report Writing

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(Case Study: Work place assignment)

Instructions to candidate on preparation of

workplace assignment report

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Workplace assignment
Report Format

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Report Format -1

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Abstract (10 marks)

Introduction (12 marks)

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Must include organizational chart, activities,

work processes, work environment, jobs and
tasks that explain the work place activities
and the associated hazards

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Objectives (5 marks)
State the objectives

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Report Format -3

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Results & Discussions

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- List at least 5 hazards ID (including 1 health

hazard)
- Determine 1 critical safety and 1 health
hazards (based on the highest risk level)
- Explain how these safety and health hazards
affects the workers

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Title page (front cover)

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Report Format -5

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Identifies the report with the following

information: Title, authors name (&
position), authority for report, place of origin,
date

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Oral Presentation

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Prepare at least 4 topics on 4 transparencies

(Introduction, Method, Results and Discussions,
Recommendations for reviews). Make sure
legible fonts size
10 min presentation (practice)
Arrange presentation to ensure nice flow
Look at audience (practice)
Speak clearly and confidently (practice)
Care in displaying body language