[ SAP QM DMS Integration

Carl Dunlap, QMS, Inc.

[ The Best part of SAP is

A. Learning some cool German field names
B. Trying to explain to your family what you do
C. INTEGRATION!
QM-DMS Integration is a hidden gem

[ 4 Key Points
Learn how to create an Attachment to a Quality Notification
using DMS Documents
Learn how to link a Document to a Routing/Recipe so it can be
checked in Electronic Batch Record or eDHR
Learn how to attach a Quality Certificate to the Inspection Lot
See the New DMS integration to QM Inspection Lot

[ Quality Management in SAP

Powerful because of its Integration with the Logistics Supply Chain
Draws its benefits from Integration
Material, Batch, Purchase Order, Production, Sales, Equipment

Can be utilized for many different Scenarios

[ Document Management in SAP

Document Management requirements

will be realized by implementation of
SAP DMS.
The SAP DMS system offers an
enterprise document management
system which is included as part of
overall SAP cross application
functionality.
It covers all functions you would expect
from a document management system,
including complete change history, ability
to add defined business attributes for
searching, management of
versions/revisions, secure storage of
original files, full text search, and ability
to route documents through approval
and change control processes.
Powerful when combined with ECM,
Change Notifications, and Digital
Signatures

[ DMS Examples
Document Management
Allow

Procedures to be
accessed during results
entry
Incorporate into
Nonconformance
Management

Easy Document Management

Simplified User Interface

Use Content Repository to store
all Quality Documents

[ Example 1: Attachments to Notifications

[ Example 2: Work Instructions, SOP, Drawing

[ Add Document to Task List as PRT

[ Insp. Plan Document avail. during Results Recording

10

[ View Drawing so you know what you are inspecting

11

[ Example 3: Storing Quality Certificates

*Use of BDS
12

[ Storing Quality Certificates

Business Document
Navigator
Transaction: OAOR

13

[ Example 4:

14

Inspection Lots with DMS Integration!

[ Link DMS with Inspection Lots - New tab on UD

[ New button within results recording transactions

An icon / button indicates that at least one DMS record has been assigned.
The DMS records can be displayed by clicking the button.

[ Link DMS with Inspection Lots Ehp7 or OSS

Available from ECC 6.0 onwards
ID

Enhancement

OSS Notes

7848

Link DMS with Inspection Lots

1741024
(Interface Note 1743527)

[ Example:

18

Check DMS docs for Training Qualification

[ Example:

19

Check DMS docs for Training Qualification

[ Key Points / Benefits

Integration built in to SAP
No need for interfaces / dual maintenance

20

Consider DMS part of your Quality Management System

Move from Paper to Electronic Records
Enforce Business Rules & standards
No need to buy other software

THANK YOU FOR PARTICIPATING.

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