Professional Documents
Culture Documents
Technology
Strategy
Title:
Compiled
by
Dawie
Naude
Senior
Engineer
Civil
Date:
Unique Identifier:
Alternative Reference
Number:
N/A
Area of Applicability:
Engineering
Documentation Type:
Strategy
Revision:
0.1
Total Pages:
13
N/A
Disclosure Classification:
CONTROLLED
DISCLOSURE
Supported by
Functional
Responsibility
Supported by
Authorised by
P Tlhatlhetji
E Lechtman
P Moyo
Project
Manager
Substation
Engineering
Chief
Engineer
Substation
Eng. Manager
GM Power
Delivery
Date:
Date:
Date:
Date:
Unique Identifier:
Revision:
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CONTENTS
Page
1. INTRODUCTION..........................................................................................................
2. SUPPORTING CLAUSES...............................................................................................
2.1 SCOPE............................................................................................................................................................
2.1.1 Purpose...................................................................................................................................................
2.1.2 Applicability..............................................................................................................................................
2.2 NORMATIVE/INFORMATIVE REFERENCES.................................................................................................
2.2.1 Normative................................................................................................................................................
2.3 DEFINITIONS..................................................................................................................................................
2.3.1 Classification............................................................................................................................................
2.4 ABBREVIATIONS............................................................................................................................................
2.5 ROLES AND RESPONSIBILITIES...................................................................................................................
2.5.1 Lead Discipline Engineer.........................................................................................................................
2.5.2 Engineer (Technical Area Lead)...............................................................................................................
2.6 RELATED/SUPPORTING DOCUMENTS........................................................................................................
3. TECHNICAL EVALUATION STRATEGY............................................................................
3.1 TEAM COMPOSITION....................................................................................................................................
3.2 TECHNICAL AREAS TO BE EVALUATED.......................................................................................................
3.3 EVALUATION SCHEDULE..............................................................................................................................
3.4 EVALUATION CRITERIA.................................................................................................................................
3.4.1 Mandatory Criteria...................................................................................................................................
3.4.2 Qualitative Criteria...................................................................................................................................
3.4.3 Evaluation Scoring Table.........................................................................................................................
3.5 EVALUATION PROCESS................................................................................................................................
3.5.1 Evaluation Venue.....................................................................................................................................
3.5.2 Appointments of Team Members..............................................................................................................
3.5.3 Kick-off Meeting.......................................................................................................................................
3.5.4 Evaluation of Mandatory Criteria..............................................................................................................
3.5.5 Evaluation of Qualitative Criteria..............................................................................................................
3.5.6 Technical Adjustments.............................................................................................................................
3.5.7 Evaluation Report....................................................................................................................................
4. AUTHORISATION......................................................................................................
5. REVISIONS..............................................................................................................
6. DEVELOPMENT TEAM...............................................................................................
7. ACKNOWLEDGEMENTS.............................................................................................
TABLES
Table 1: Technical Evaluation Team............................................................................................................................
Table 2: Technical Areas and Team Leaders...............................................................................................................
Table 3: Mandatory Criteria.........................................................................................................................................
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1. INTRODUCTION
This document establishes the technical evaluation strategy for the evaluation of tenders that will
be received in response to the request for tender no: PS(PDP)2012/FM/10. This strategy is a high
level consideration of key aspects that will give direction to the technical evaluation process. It is in
accordance with the GBE Technical Evaluation Guideline 474-011 Rev.0.
A open enquiry for the civil construction of Atlas Substation concrete security wall will be issued on
the 06 September 2012. The closing date for the tender is 05 October 2012.
2. SUPPORTING CLAUSES
2.1 SCOPE
This document covers the technical evaluation strategy for the evaluation of tender no:
PS(PDP)2012/FM/10.
2.1.1 Purpose
The aim of this document is to provide a technical evaluation strategy that shall be used for the
technical evaluation of tender no: PS(PDP)2012/FM/10. Furthermore, it will ensure transparency in
the evaluation process as per the requirements of GBE Technical Evaluation Guideline 474-011
Rev.0.
2.1.2 Applicability
This document shall apply to the civil construction of the Atlas Substation Concrete security wall
and the inside security fence.
2.2 NORMATIVE/INFORMATIVE REFERENCES
Parties using this document shall apply the most recent edition of the documents listed in the
following paragraphs.
2.2.1 Normative
[1]
[2]
[3]
[4]
[5]
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[6]
N.SS 45-661: Specification for Electrical, Air Conditioning and Ventilation Installations in
Substation Control Buildings
[7]
2.3 DEFINITIONS
2.3.1 Classification
a. Controlled Disclosure: Controlled Disclosure to external parties (either enforced by law, or
discretionary).
2.4 ABBREVIATIONS
Abbreviati
on
Description
SE
Substation Engineering
GT
Group Technology
LDE
EIT
Engineer in Training
Accountable for all the power plant technical evaluation of deliverables for activities to be
performed in the civil construction of Atlas Substation security concrete wall.
Provides a service to the Lead Discipline Engineer, specific to his/her technical area. The
Technical Area leader is to coordinate all the evaluation activities within his/her area of
responsibility
Not Applicable
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Team composition
Technical areas to be evaluated
Evaluation schedule
Evaluation criteria
Evaluation process
3.1 TEAM COMPOSITION
The technical evaluation team has been established and comprises of technical representatives
from the Substation Engineering Department (Civil). The evaluation team is listed in the table
below.
Table 1: Technical Evaluation Team
#
1.
Name
Bilal Hajee
Designation
Department
Role
Engineer
Substation Engineering
Designer
Chief Engineer
Substation Engineering
Chief Engineer
Manager
Substation Engineering
Manager
Chief Engineer
Substation Engineering
Group Leader
2.
3.
Phineas Tlhatlhetji
4.
Elli Lechtman
5.
Dawie Senekal
6.
7.
#
1.
TEAM LEADER
Bilal Hajee
2.
3.
4.
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1.
Construction Program
2.
3.
List of subcontractors
4.
5.
6.
Material suppliers
DOCUMENT REQUIREMENTS
Item
Skills and Relevant Experience
Past Performance
Construction Program
Construction method statements
Plant and machinery
Weighted
Weight
(W)
15
15
30
25
15
Actual
(A)
Max
(M)
Result(R)
(A / M) X W
5
5
5
5
5
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Result (R) = (A / M) X W
Subsection = sum of Result (R)
%
Comments
1.1
1.2
1.3
1.4
1.5
2. Steelworks: Fencing
Item No.
2.1
2.2
2.3
2.4
2.5
Weighted
Item
Weight
(W)
Actual
(A)
Max
(M)
Result(R)
(A / M) X W
5
5
5
5
5
25
20
21
6
10
25
20
35
10
10
Result (R) = (A / M) X W
%
3. General
Item No.
3.1
3.2
3.3
3.4
Item
List of key personnel,incl. CV, academic qualification and Relevant
Experience. Total number of manpower to this project
List of comparable projects undertaken
List of Sub-contractors
Material suppliers
Weighted
Weight
(W)
Actual
(A)
Max
(M)
30
10
30
30
5
5
5
Result(R)
(A / M) X W
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Result (R) = (A / M) X W
%
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Scor
e
Percentag
e
100
80
Definition
Meets Employers Requirements:
No errors, risks, weaknesses or omissions.
Meets Employers Requirements with qualifications:
Some qualifications required from tenderer to eliminate the errors, risks,
weaknesses and omissions.
Marginally does not meet Employers Requirements:
60
40
20
*Non-responsive items must be defined and declared in a non-responsive items list which should form part
of the evaluation documentation. The list must be signed off by a Commercial representative.
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The following key aspects will be documented for each sub-criterion where applicable:
Description of what the Tenderer has provided
Assumptions made about what the Tenderer has provided
Deviations
Clarification Questions to be asked
Technical Adjustment Required
Risks & Consequences
Rating Justification
Rating
3.5.6 Technical Adjustments
Once the Qualitative assessment is finalised the Technical team will then have access to the
pricing documentation for the purpose of performing technical adjustments of the pricing. All
technical adjustment done on the pricing will be documented in a report for each Tenderer.
3.5.7 Evaluation Report
The final results will be documented in a Technical Evaluation report. The report will cover the
following aspect
Tender Evaluation Methodology
Technical Gatekeepers Compliance
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4. AUTHORISATION
This document has been seen and accepted by:
Name
Dawie Senekal
Designation
Civil Design Group Leader
5. REVISIONS
Date
Rev.
Compiler
Remarks
6. DEVELOPMENT TEAM
The following people were involved in the development of this document:
Dawie naude
7. ACKNOWLEDGEMENTS
The following people were involved in the review of this document:
Bilal Hajee
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