COMPANY INFORMATION-INSTRUCTION SHEET

1. Name
Proposed name(s) of the company .Please give at least four alternatives to
the desired names in case the Registrar does not approve the desired name.
List in order of priority :( companies Registrar does not accept initials unless
accompanied by full meaning.)
a. NASAME COMPANY LIMITED APPROVED
2.Suscribers/ shareholders (Provide at least two)
1.Full nameAddressOccupationNumber of shares2. Full nameAddressOccupationNumber of shares3. Directors(Do not fill if answer is same as No. 2 above)
Please give the full names, address, occupation (preferably not director or
businessman) nationally, other directorships held in Kenya:
(You may use a different sheet of paper)
Full namesAddressOccupationNationalityOther directorshipsFull namesAddressOccupationNationalityOther directorships-

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4. Nominal shares
Our standard Memorandum and Articles of Association provide for the
following:
(Please choose one)
Amount-Ksh. 100,000/=
Number of shares-100, 1000, 10000?
Value of each share-Ksh1,000/=, Ksh.100/=, Ksh.10/=?
The higher the amount of share capital, the greater the stamp duty and legal
fees. The nominal share capital can be increased by a simple shareholders
resolution any time after incorporation.
5. Company secretary
This will be provided by the firm for the purpose of incorporation only; you
may use some other individual if you so prefer, in which case please
provide the following details.
Name
Postal and residential addressRegistration number
6.Registered office
Please provide the name of the building if any, the road on which the
building is situated, and thepostal address (include the land reference
number (LR. NO.))
7. Pre-emption rights on issues
Should unissued shares first be offered pro rata to existing shareholders, or
can they be offered to anyone at the discretion of the Board?
8.Pre-emption rights on transfer of share by a shareholder
Should shares be first offered pro rata to the existing share holder on a
transfer?
9.Quorum for general meetings
Two (2) shareholders present in person or by proxy as per our standard
Articles, or more?
10. Minimum/Maximum number of directors
Two (2) /five (5) as per our standard articles?

MAHMOUD & GITAU ADVOCATES

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office@amg.co.ke

11.Quorum of directors
As our standard Articles provide that the directors may fix the quorum, but
unless so fixed, shall be two (2).
12. Chairman casting
Will the chairman have casting vote at directors (not shareholders)
meetings in the case of a deadlock?
13. Seal
Either two directors or one director and the company secretary must
witness the use of a company seal
Do you prefer this be restricted to only two directors?
14.Disclosure by director
In accordance with Companies Act our standard Articles provide that
where a director has a personal interest in any contract with the company,
then he must declare the nature of his contract at adirectors
meetingSubject to that, he may then vote in respect of such contract
when The Board considers it.
Is this acceptable
15. Alternate directors
Our standard Articles provide that a director can either appoint another
director or any other person, subject to approval of the Board,to be his
alternate director. Is such approval acceptable?
16. Removal of a director
Our standard articles provide that any director may be removed from
office if all the other directors give notice in writing to that director to
vacate office, is that acceptable?
17. Companys borrowing powers
In our standards Articles, the companys powers to borrow mortgage,
charge etc is unrestricted.
Our standard Articles also provide that the directors can exercise this
unrestricted power on behalf of the company without reference to the
shareholders, is this acceptable?

MAHMOUD & GITAU ADVOCATES

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office@amg.co.ke

18. Any other issues you need addressed

We will address any issue you would need addressed
Attach the following:
a. Copies of PIN certificates for at least two shareholders listed in the
Memorandum
b. Copies of ID/Passport for all shareholders listed on the Memorandum

MAHMOUD & GITAU ADVOCATES

INTERNAL WORK PRODUCT

office@amg.co.ke