LAMPIRAN G: Panduan Penyediaan Laporan PTA

APPENDIX G : Guide to Preparation of FYP Report

GUIDE TO PREPARATION OF FINAL YEAR

PROJECT REPORT FOR BACHELOR OF
ENGINEERING DEGREE
(B. Eng)
CONTENTS
1.
INTRODUCTION
2.

FORMAT

Binding
Length of Report
Typing
Typing Quality
Spacing
Margins
Pagination
Subdivision
Tables
Figure and Photographs
3.

LAYOUT OF CONTENTS

The Preliminaries
3.1.1(a)
3.1.1(b)
3.1.1(c)
3.1.1(d)
3.1.1(e)
3.1.1(f)
3.1.1(g)

The Title Page

Acknowledgments
Approval and Declaration Sheet
Table of Contents
List of Table, Figures and Plates
List of Symbols, Abbreviations or Nomenclature
Abstract

3.1.2

The Text
3.1.2 (a) Mathematical Formulae

3.1.3

The Reference Material

3.1.3 (a) List of references
3.1.3 (b) Appendices

3.2 Units of Measurement

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LAMPIRAN G: Panduan Penyediaan Laporan PTA

APPENDIX G : Guide to Preparation of FYP Report
1.

INTRODUCTION

Guide to the preparation of UniMAP Final Year Project Report set out the minimum
requirements for format and final form of Bachelor Degree in Engineering report that
must be met in order to gain the approval of the Universiti Malaysia Perlis (UniMAP)
Final Year Project Committee. This guide also sets out partial requirement of Unified
UniMAP Policy for Final Year Project Procedure. Each School MUST follow this
guideline when preparing a report.

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APPENDIX G : Guide to Preparation of FYP Report
2.

FORMAT

Binding
The report copies submitted should be bound with hard covers. The full project title,
the name of the author, the School, the University, and the year of submission should
be typed on the front cover (see APPENDIX H (i)).
The report must be bound using standard colour of FYP report (UniMAP official
hardcover report colour for undergraduate project) . Full project title, the name of the
author, the University and the year of submission should be printed out in block letters of
18 point size (Times New Roman) on the front cover (see APPENDIX H (i)).
Length of Report
As guidelines, B.Eng final year project report should generally NOT EXCEED 50 pages
(not including appendices).
Typing
Typing Quality
2.3.1(a) Reports should be typed, one and half-spaced, on one side of the paper
only using Microsoft Word 98/2000. Students are encouraged to use the
font Times New Roman. The acceptable font size for the general text is
12 points.
2.3.1(b) For figure/table captions, please use font size 12 (single-spacing).
2.3.1(c) No crossing-out of letters or words is permitted. Erasers must be clean.
The use of transparent tape for patching in any form is also not allowed.
Spacing
2.3.2(a) While one and half-spacing is generally used through out the text, singlespacing is recommended for long tables, long quotations, notes,
footnotes, and reference entries.

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LAMPIRAN G: Panduan Penyediaan Laporan PTA

APPENDIX G : Guide to Preparation of FYP Report
2.3 Margins
2.3.2

The stipulated margins for the general text are as follows:

Top edge
Right side
Left side
Bottom edge

:
:
:
:

2.5 cm or 1 inch
2.5 cm or 1 inch
3.5 cm or 1.35 inch
2.5 cm or 1 inch

(see APPENDIX H (ii))

2.3.3

The following guidelines should also be observed as far as possible:

(i)
(ii)

Typing should not be done below the bottom margin.

All tables and figures, including their captions, should confirm to margin
requirements.

2.4 Pagination
2.4.2

All numbers are placed without punctuation and about 1.0 cm from the
top-edge, either above the middle of the lines of text or in the upper righthand corner with the last digit even with the right-hand margin.

2.4.3

Alternatively, numbers may be positioned about 1.0 cm from the bottom

edge below the middle of the lines of text. Consistency is more
important in the choice of position of the page number.

2.4.4

The Preliminaries are numbered in consecutive lower case Roman

numerals (i, ii, iii, etc.). The Title Page at the front of the report is
considered to be page i, but the number is not typed. Roman numeral ii
appears on the first page that follows the Title Page. (see APPENDIX H
(iii))

2.4.5

The text and all Reference and Appendix pages are numbered
consecutively in Arabic numerals (1, 2, 3, etc.) beginning with 1 on the
first page of the text. (see APPENDIX H (iii)).

2.4.6

Every page on which any typing and drawing appear must have a number
except for the Title Page.

2.5 Subdivision

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LAMPIRAN G: Panduan Penyediaan Laporan PTA

APPENDIX G : Guide to Preparation of FYP Report
2.5.2

The internal organization of the text should be used consistently

throughout the report. It is recommended that the text should be divided
into chapters.

2.5.3

Text in each chapter should be organized based on chapter number and

content numbers in sequence.
For example, Chapter 1, Chapter 2, Chapter 3, Chapter 4. Subdivisions are also permitted.
Content of each chapter may be divided under headings and sub-headings
such as 1.1, 1.2, 1.3, and so on.

2.5.4
2.5.5

2.6 Tables
2.6.2

They must be properly centered on the page within the prescribed

margin. Each table must bear a reference number (in Arabic numeral) and
a caption.
2.6.3 The number must correspond to a similar number in the text. It may be
useful to place tables in each chapter very close to the discussion related to
the table and number them in sequence.
i.e table found in Chapter 3 should be numbered Table 3.1, Table 3.2, and
so on.
2.7.3 The word Table, its number and its caption appear above the table (font
12, single-spaced). If any table continued onto the following or
subsequent pages, the top line of the pages reads: Table 1.2 continued.
The caption is not repeated.
2.7.4 If the table is reproduced, the reference must be cited.
(see APPENDIX H (iv)).
2.7 Figures/Photographs
2.7.2
2.7.3
2.7.4
2.7.5
2.7.6
2.7.7

The word Figure or Fig. is numbered in Arabic numeral, and its caption
is placed below the figure (font 12, single-spaced).
A figure should not normally extend beyond one page. However if it does,
the same guidelines as for tables should be followed.
Figures should be arranged close to the discussion and analysis and
numbered in sequence, such as Figure 1.1, 1.2, 1.3, and so on for figures
correspond to Chapter 1.
Photographs should be considered as Plates and are numbered in chapter
and sequenced in numerical order such as Plate 2.1, 2.2, 2.3, and so on for
Chapter 2.
Photographs should be scanned (i.e jpeg, eps, etc format) or
photographed on the page of the photographic paper used in copies of the
report in which they are appearing.
Photographs may be printed on page-size paper.

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APPENDIX G : Guide to Preparation of FYP Report
(see APPENDIX H (v)).
3

LAYOUT OF CONTENTS
3.3 Final Year Project Report is composed of four parts:
3.3.2
The Preliminaries
3.3.3
The Text
3.3.4
Reference Material
3.3.5
Appendices
3.4 Each part has several sections which may be arranged in a numerical sequence
of chapters.
3.1.1 The Preliminaries
All pages in the Preliminaries are numbered in lower case
Roman numerals. The Preliminaries are made up of a
number of sections.
3.1.1(a) The Title Page
This page must contain the following information:
(i) Title of Report
(ii) Full name of author/student
(iii) It should be indicated the report is being
submitted in partial fulfillment of the requirement
for B.Eng degree.
(iv) The month and year in which the report is
submitted for examination. (see Appendix H(vi)).
3.1.1(b) Acknowledgments
Include a brief statement of appreciations and in
recognition of any special assistance such as
scholarships from certain sources, utilization of
library, engineers, laboratory, technicians, computer
facilities and assistance provided by the Schools.
3.1.1(c) Approval and declaration sheet (see APPENDIX H (vii))
3.1.1(d) Table of Contents
The titles of parts, sections or chapters and their
principal subdivisions should be listed in the Table
of Contents and must be worded exactly as they
appear in the body of the report.

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APPENDIX G : Guide to Preparation of FYP Report

It is advisable to use numbers for chapter and its

subheadings, headings (e.g 4), subheadings (e.g
4.1), and sub-sub headings (e.g. 4.1.1).
For further divisions of headings, small letters
within parenthesis (e.g. 4.1.1(b)) may be used.
(see APPENDIX H (iii)).
3.1.1(e) List of Tables, Figures and Plates
The list of tables, figures and plates are prepared
separately using the same numbers and captions that
appear in the tables or figures in the text or in the
appendices such as Table 2.1, Table 2.2 or Figure
3.1, Table 3.2 and so on.
(see APPENDIX H (viii) & G(ix)).
3.1.1(f) List of Symbols, Abbreviations or Nomenclature
If necessary to the presentation of report, these lists
should appear after the list of tables, figures and
plates.
(see APPENDIX H (x)).
3.1.1(g) Abstract
An abstract in both Bahasa Melayu and English
must be given.
The Bahasa Melayu abstract version must have
title and must be type before the English version.
The abstract is a digest of the entire report and
should give a brief exposition of the project
problems and aims, approaches taken to solve the
problems and a summary of the findings in the
context of the whole area of study.
This section should be one and half-spaced.
The length of each version should NOT EXCEED
200 words.
The abstract should be placed immediately before
the first part/chapter of the report.
(see APPENDIX H (xi))
3.1.2

The Text

The Text is made up of chapters of sections and

subsections. Its internal organization is left to the
student and his/her supervisor(s).
It normally starts with an INTRODUCTION which
highlights the problem(s) under investigation by
describing the status of problem(s) conceptually and
theoretically.

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APPENDIX G : Guide to Preparation of FYP Report

It is needed to set forth the scope and objectives of

the study, and outlines the plan of action or project
protocol [based on the status of the problem(s)].
Introduction may include a fully-referenced review
of the existing literature. However, the literature
survey may be written as a separate chapter under
the heading of LITERATURE REVIEW.
The subsequent chapters normally include, among
other things, the following:
(a)
A
detailed
description
of
the
METHODOLOGY and materials used (inclusive
design and testing phase).
(b) RESULTS AND DISCUSSION: The results
obtained can be presented as a series of figures,
tables, etc. with textual description and
discussion. Discussion must emphasize on
discussing the outcome of the research in relation to
the evidences obtained from project work and
theories reported.
For a computer programming project-based, only
significant programming code may be presented as
a result the others should be placed at Appendices.
(c) CONCLUSION. This is usually treated as the
last major division of the text (see APPENDIX H
(xii)). There are THREE (3) elements in the
conclusion, which are:
(i) Summary
(ii) Recommendation for future project
(iii) Commercialization Potential (Students must
emphasize and discuss the strategy to
commercialize project results (products based
project) and/or provide consultancy services (nonproduct
based
project)
based
on
technoprenuership elements (see APPENDIX G
(xiii)). The internal organization of this section is
left to the student and his/her supervisor(s). The
discussion on this section depends on the projects.
This section is the main criteria for the
nomination of UniMAPs Innovation Award
(based on the recommendation selected by the
Schools).

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LAMPIRAN G: Panduan Penyediaan Laporan PTA

APPENDIX G : Guide to Preparation of FYP Report
3.1.2 (a)
Mathematical Formulae
Equations and formulae should be typed clearly using Equation
Editor . The word equation (*) or eq. (*) are used to refer to
the equation number (* - in Arabic numerals, i.e equation (1.0), eq.
(1.0), equation (1.1), eq. (2.1), etc.). Eq. (1.0), Eq. (1.1), Eq. (1.2)
refer to the equations in Chapter 1, while Eq. (2.2), Eq. (2.3), Eq.
(2.3.1) refer to Chapter 2, etc.
3.1.3

The Reference Material

3.1.3 (a) List of References
This section begins on a fresh page bearing the
heading REFERENCES in capital letters, centered.
The list of references begins four spaces below the
heading and is double-spaced between entries but
single-spaced within each entry.
(see APPENDIX H (xiv))
References must be presented according to the
Number System (see APPENDIX H (xv)).
3.1.3 (b) Appendices
This section if it is included must be useful and
must be referred to in the text.
It contains supplementary illustrative material,
original data, and quotations too long for inclusion
in the text.
For example, lengthy experimental methods or
mathematical calculations can be conveniently be
described here.
This section is separated from the preceding
material by a cover sheet bearing the heading
APPENDICES in capital letters, centered without
punctuation. This sheet is neither counted nor
numbered.
This section may be divided into Appendix A,
Appendix B, Appendix A(i), Appendix A(ii),
Appendix B(i), etc.
If appendix with its title, if it has one, should be
listed separately in the Table of Contents as a first
order subdivision under the heading APPENDICES.

3.3
Units of Measurement
The Systeme International dUnites (SI) should be used for all scientific and
laboratory data; if it is necessary to quote other figures, these should be added in
parentheses.

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