INFORMATION TECHNOLOGY

PAPER 03/2 General Proficiency

Alternative to SBA
1 hour

INSTRUCTIONS
1.
2.

There are FOUR questions in this paper, answer ALL questions.

This paper is for private candidates who opt not to do the School Based
Assessment (SBA).

1.

The following is the section of a spreadsheet used by KMT AutoMart to

record their sale figures of different brands of vehicles for 2006-2010.
A

1
2
3
4
5
6
7
8
9
10
11
12

Average

% Sales

KMT Auto Mart

Vehicle Sales 2006-2010
Vehicle Make

2006

2007

2008

2009

2010

Toyota
Suzuki
Honda
Hyundai
Ford
Isuzu
Mitsubishi

700,000
600,000
800,000
500,000
400,000
300,000
600,000

600,000
700,000
800,000
900,000
700,000
900,000
700,000

800,000
500,000
700,000
500,000
600,000
700,000
600,000

900,000
900,000
600,000
600,000
500,000
700,000
700,000

800,000
500,000
700,000
900,000
700,000
800,000
700,000

Total

3,900,000

5,300,000

4,400,000

4,900,000

5,100,000

Total

3,800,000
3,200,000
3,600,000
3,400,000
2,900,000
3,400,000
3,300,000
23,600,000

a.

The cells A1 and A2 are centered across the columns used by the
spreadsheet. What spreadsheet feature can be used to get this done?
1 mark

b.

What numeric formatting is applied to numeric values from B5:G12?

1 mark
Give the function used to calculate the sales for 2006.
2 marks

c.
d.
e.

Vehicle make
Mazda
f.
g.

How you can calculate the total sales of the other years without typing
the function again?
1 mark
Suppose you insert a new row as follows between Ford and Isuzu, the
values of which cells would change?

2006
500,000

2007
400,000

2008
300,000

2009
500,000

2010
600,000

2 marks
Give the function to be entered in H5 to calculate the average sales for
Toyota for the period 2006-2010.
2 marks
You need to insert the current system date in cell G3. Give the function
used to achieve this.
1 mark

h.
i.

2.

List the steps for displaying the data in the spreadsheet so that vehicles
are listed in ascending order by their total sales.
2 marks
Give the formula that should be used to calculate the % sales of
vehicles. You must use absolute referencing.
2 marks

j.

You need to extract all the vehicles which have total sales of more than
3,500,000. Give the steps for achieving this.
3 marks

k.

Give the steps needed to create a column chart showing the total sales
of various vehicles with appropriate title and axis labels.
3 marks

The KMT Automart has a database named SALES with two tables named
VEHICLES and PRICES as follows:
TABLE : VEHICLES
Veh ID Brand Vehicle model Year Cy Capacity Drive Available
HE005 Hyundai Elantra

2009

1600 LHD

Yes

HS006 Hyundai Sonata

2009

1800 RHD

No

SS001 Suzuki Swift

2010

1600 LHD

Yes

SV003 Suzuki Vitara

2009

2000 RHD

No

TC004 Toyota Corolla

2010

1500 RHD

Yes

TR002 Toyota Rav4

2010

2000 RHD

No

TABLE :PRICES
Veh ID

a.

Price(USD)

HE005

22000

HS006

27000

SS001

20000

SV003

35000

TC004

24000

TR002

65000

Create a table structure for the VEHICLES table showing field names,

field type and field sizes .

4 marks
b.

(i)

How many records are there in the VEHICLES table?

(ii)

1 mark
Which field can be used to link the VEHICLES table with the
PRICES table?
1 mark

c.

You need to enter a new field called Transmission in the VEHICLES

TABLE. List the steps for doing this.
2 marks

d.

List TWO steps for sorting the VEHICLE table in ascending order of
model.
2 marks
You want to list the Brand, vehicle model and cylinder capacity of all
vehicles that are available. Prepare a query using the following query
design template:

e.
Field
Table
Sort
Show
Criteria
Or

3 marks
f.

What would be the output of this query? (You can use a table to show
the results).
1 mark

g.

As part of the Christmas Sale, the company has decided to give a 10%
discount on all vehicles. Create a query design with a calculated field
called Newprice which will calculate the price of the vehicle after a
discount of 15%. List the Brand, Vehicle Model, Price and Newprice
fields. Use the following for the query design table:

Field
Table
Sort
Show
Criteria
Or

3 marks
h.

3.

i. What is the purpose of reports in a database?

ii. State the difference between grouping and sorting in
reports.

1 mark
2 marks

The following is the body of a letter that is prepared on the KMT Automart
companys letter head, informing their customers about a sale.

KMT AUTOMART
Fairness Avenue, Charleston, Parryland.
Phone: 896699995 Fax: 896699996
15 November 2010
Dear
Thank you for your patronage. As usual, we are giving 15% off on all
vehicles for this Christmas season. This special offer begins on 1st of
December and ends on 5th January 2011.
Dont miss this great opportunity!! See you there!
Yours sincerely
..
Mr Tom Sylvester
Manager
a.
List THREE formatting features other than bold which are applied
to the companys name on the letter head.
3 marks
b.
You want to set the margins for the letter to 0.75 all around. List the
steps for setting the margins to 0.75.
2 marks
c.
d.
e.

What alignment is applied to the contents of the letter head?

1 mark
How can you insert todays date on the letter without typing it?
2 marks
(i)
You need to have the motto of the company, Serving you

f.
g.
h.

i.

4.

better all the time, displayed in the bottom margin of the letter.
Give the word processing feature that helps you achieve this.
1 mark
(ii)
For the feature identified in question (d) above, list the steps for
inserting the motto.
2 marks
Give the short cut key for justifying the first paragraph of the body of
the letter.
1 mark
The dates in the body of the letter appear in the format 1st and 5th. What
is the name of this format?
1 mark
The Manager would like to send this letter to approximately 100
customers of the company. What is the word processing feature that
can be used to achieve this?
1 mark
List THREE documents that are involved in sending this letter using
the method identified in question (g) above.
3 marks

j.

You would like to print a letter for the 10th customer ONLY. Suggest
ONE easy way to get to the 10th letter quickly.
1 mark

k.

The company would also like to create a newsletter informing the

customers about the new cars. There are six paragraphs that should be
displayed in three columns. List the steps needed to display the
newsletter in three columns.
2 marks

(i)

Refer to the spreadsheet section in question 1. Develop an algorithm in

pseudocode that would accept the model, year and sales of 35 vehicles
for 2010, and display the total sales for that year. The algorithm should
also display the name and sales of the vehicle with the highest sales.
10 marks
Design and execute a trace table for the above algorithm with
appropriate column headings.
5 marks

(ii)
(iii)

Using the programming language Pascal, write a program to

implement the algorithm identified in question 4(i) above. Make sure
that you use appropriate variable names, data types and control
structures.
15 marks

END OF TEST