1.

PREFACE

For the subject Contract Procedures and Estimation (BNP 20602) under the guidance of Mr.
Luthfi bin Ahmad Jeni, we are given the task to get a project plan that contains a structure
from the foundation up to the roof. From the project plan, we need to prepare bills of
quantities for each of the elements of the following:
a) Excavation work
b) Concrete for foundation, stump, ground beams and column level one
c) Formwork for the foundation, stump and ground beams.
In the making of this report, the bill of quantities, abstract paper and dimensiona l paper
needto be prepared. Therefore, this report is written three weeks earlier since May 2015.

2.0

BACKGROUND OF STUDY

The project that we have chosen for this project is a single storey terrace house with area
188.4 m2 located at Taman Mahkota, Mersing, Johor. In order to carry out this project, there
are calculations that we need to make which are as follows:
a) Bill of Quantities
The bill of quantities or some1times referred to as 'BoQ' is a document prepared by the
cost consultant that provides project specific measured quantities of the items of work
identified by the drawings and specifications in the tender documentation. The quantities
may be measured in number, length, area, volume, weight or time. Preparing a bill of
quantities requires that the design is complete and a specification has been prepared.
The bill of quantities is issued to tenderers for them to prepare a price for carrying out the
works. The bill of quantities assists tenderers in the calculation of construction costs for
their tender, and, as it means all tendering contractors will be pricing the same quantities
rather than taking-off quantities from the drawings and specifications themselves, it also
provides a fair and accurate system for tendering.
The contractor tenders against the bill of quantities, stating their price for each item. This
priced bill of quantities constitutes the tenderer's offer. As the offer is built up of
prescribed items, it is possible to compare both the overall price and individual items
directly with other tenderers offers, allowing a detailed assessment of which aspects of a
tender may offer good or poor value. This information can assist with tender neotiations.
The priced bill of quantities will also:

Assist with the agreement of the contract sum with the successful tenderer.

Provide a schedule of rates assisting with the valuation of variations.

Provide a basis for the valuation of interim payments.

Provide a basis for the preparation of the final account.

The quantification process involves recording dimensions and is referred to as taking

off because it involves reading or scaling (taking off) dimensions from a drawing and
entering this information in a standard manner on purpose ruled paper called
dimension paper or take off paper.
b) Dimensional Paper
An example of traditional dimension paper is illustrated at Figure 1 overleaf. These
sheets are normally printed in A4 portrait format.

Figure 1 : A Blank Sheet of Typical Dimension Paper

The traditional dimension sheet is divided vertically into two identical halves each
comprising a set of four columns. In effect, the rulings on the right half of the sheet
may be considered to be a continuation of those on the left side of the sheet.

Figure 2 : Rulings of Traditional Dimension Paper

Columns A are the timesing columns; these columns are used to enter multipliers
when there is more than one of the particular item being measured.
Columns B are the dimension columns; where the dimensions of the item being
measured are recorded.
Columns C are the squaring columns; these columns are used to calculate the
quantities which are produced by multiplying the timesing factor in column A by the
dimensions in column B. The results are then totalled to derive the final quantity of
work.
Columns D are the description columns; these wider columns are used for
descriptive content such as location references and explanatory notes called
annotations. Preliminary calculations, called waste calculations may also be carried
out in these columns. In the UK these columns contain the written description, often
abbreviated, of the item being measured.
The double lined column on the extreme left of the sheet is a binding margin and it is
not used in the taking off process. The division of the dimension paper into two halves
permits a number of items to be measured on a single sheet. This author, however,
recommends that plenty of space be left between items on the dimension sheet.
Cramped work is often difficult to follow and there may be instances where work is
missed if it appears to be a continuation of the previous item being measured; both
will result in the loss of marks in examinations and project work.

c) Abstract Paper
The word abstract comes from the Latin abstractum, which means a condensed form of a
longer piece of writing. There are two main types of abstract:
1. Descriptive abstract
2. Informative abstract

Abstracts are important parts of reports and research papers and sometimes academic
assignments. The abstract is often the last item to be writen, but the first thing people read
when they want to have a quick overview of the whole paper.

CLOSING
Project No. : 1

Perfect Tracker No. : 1

Project Manager : Affa Rodhi binti

Zakaria

Date of Closing Report : 7th June 2015

Project Title :
Proposed Construction and Estimation of A Single Storey House
Brief Project Description :
The work of the project includes excavation work, installation of stumps, beams, columns and
slabs. The work also includes the reinforcement work that needs to be done for the
construction of the house.
Project Performance against Planned Schedule :
The project is carried out according to our planned schedule. Each work is done smoothly and
efficiently.
Project Performance against Planned Deliverables (Scope) :
This project involves the cost estimation for work below the lowest floor finish. We have
estimated the quantities and the cost of ground beam, stump and pad footing. We have also
estimated the excavation work.
Project to Meet the Relevant Quantity Standards :
The project is measured periodically for quality to make sure it would meet the relevant
quantity standards.
Works for The Project :
Dimensional Paper, Abstract Paper and Bills of Quantities.

REFERENCE
1. A.Rahman, N.K. , A.Kadir, A., Muslim, R. & Musa, K. (2014) Contract Procedures
and Estimations. Batu Pahat : UTHM Publisher
2. Packer, A.D. (1996) Building Measurement, Longman, Harlow Essex
3. http://www.designingbuildings.co.uk/wiki/Bill_of_quantities_BOQ