Professional Documents
Culture Documents
Wargaming
Club
Rules
Contents
Pigmar Wargaming Club Rules..................................................................................................................1
Contents.....................................................................................................................................................2
Document Control..................................................................................................................................2
Pigmar Club Rules.....................................................................................................................................3
1.0 Identity.............................................................................................................................................3
2.0 Purpose.............................................................................................................................................3
3.0 Membership.....................................................................................................................................3
4.0 Club Assets.......................................................................................................................................3
5.0 Club Officials...................................................................................................................................3
6.0 Club Funds.......................................................................................................................................4
7.0 Voting and club decisions.................................................................................................................4
8.0 Standards of conduct........................................................................................................................4
9.0 Suspension of members...................................................................................................................5
Document Control
Author
Initial
Version
New
Version
Date
Tom Ogden
1.0
1.0
09 June 2015
Change Summary
1.2
The club will be based at New Salisbury Club, London Road, Bath.
2.0 Purpose
2.1
To provide the opportunity for members to participate in the hobby of collecting, painting
and gaming with tabletop miniatures and game systems be they miniature, CCG or board
based.
2.2
To this end a number of regular club sessions will be held weekly; in addition, events
(potentially with entry fee) such as tournaments will be held throughout the season.
3.0 Membership
3.1
Membership of the club is gained upon payment of the membership fee for the current
season. (Current season is from now until the 31st December). Members joining after the
end of the sixth month will be charged at half a years Fee.
3.2
Club sessions are open to non-members for their first two visits to the club. After these
visits they must become a member or may no longer attend a Pigmar club session.
3.3
3.4
Members must be 16 years old or more to attend the club or become a member. Club
Officials and signatories must be 18 years or older.
The assets of the club (gaming equipment, cash in hand and cash at the bank) belong to
the members.
4.2
If the club ever closes the assets will be distributed to the current members as evenly as
possible. Current members at any time are those that meet point 3.1.
At the AGM the members will appoint a Chairman, Treasurer, Webmaster, Terrain master
and Secretary. Nominations must be posted 28 days before the AGM.
5.2
Officials must have attended at least three quarters of the meetings held during the past
season to be eligible for elections or re-election. An individual must have held a club
membership formore than a half-season prior to his/her being eligible for election/reelection.
5.3
To be nominated for the post of Club Chairman a member must have in the past been a
member of the Pigmar Wargaming Club Committee
5.5
5.4
In the event of club officials stepping down mid-season the following procedure is to be
employed:
5.4.1 In the case of the club chairman, a replacement is chosen by majority vote of
officials from among the remaining officials.
5.4.2 Any other vacant posts, including the vacancy created by 5.5.1, will be filled by
nomination from the membership followed by a club-wide vote.
Club funds will be administered through a bank or building society account which is
designed for this purpose.
6.2
There will be three signatories to the club bank account, the club Treasurer, Chairman
and Secretary. Any two of the signatories must sign club cheques and make cash
withdrawals.
6.3
The Treasurer will keep a record of transactions on club funds showing all credits, debits
and current balance. The record will be available for inspection by any club member.
6.4
A receipt will be obtained for all club expenditure, checked by the Treasurer and retained
for audit purposes. If the Treasurer commits expenditure then the receipt will be checked
by a different signatory.
6.5
Decisions regarding the club, including amendment of club rules, will be made by
majority vote at normal club committee meetings.
7.2
7.3
The Secretary will keep a record of decisions taken at club committee meetings. The
record will be available for inspection by any club member.
7.4
7.5
There will be an Annual General Meeting to discuss the general direction of the club and
forthcoming events.
Club members and visiting non-members will at all times adhere to the following
standards of behaviour and codes of conduct.
8.2
There will be no verbal, physical abuse or harassment of any other member or visiting
non-member related but not limited to those in 8.3.
8.3
8.4
8.5
9.2
Suspension or censure of any club member must be issued by majority decision of the
club officials.
9.3
The suspended member must not participate in any activity connected with Pigmar
Wargaming Club, including but not limited to club sessions or events, and must not wear
uniform or badges.
9.3
Any appointment held will be regarded vacant, thus requiring the use of 5.4.
9.4
9.5
If so requested by the person dismissed, the official asked for appeal may appoint a
committee to hear the appeal.
9.6
Reasonable opportunity must be given for the dismissed person to attend the meeting of
such a committee to state a case against dismissal.
9.7
9.8
Records of all suspension and disciplinary actions must be maintained by all officials
involved and be available for examination by the police authorise should they be
required.