Professional Documents
Culture Documents
General Information....................................................................................................1
1.1
System Overview..................................................................................................1
1.2
System Summary........................................................................................................2
2.1
Installation Guide..................................................................................................2
2.2
System Configuration...........................................................................................5
2.3
2.4
Contingencies.......................................................................................................6
Getting Started............................................................................................................7
3.1
User Tasks............................................................................................................9
4.1.1
Punching In....................................................................................................9
4.1.2
Punching Out.................................................................................................9
4.1.3
View Attendance..........................................................................................10
4.1.4
View Payroll.................................................................................................10
4.2
User Interface.......................................................................................................7
Administrator Tasks............................................................................................11
4.2.1
Adding Employees.......................................................................................11
4.2.2
Listing Employees........................................................................................12
4.2.3
Updating Employee.....................................................................................13
4.2.4
Attendance Management............................................................................13
Reporting...................................................................................................................15
5.1
Attendance Report.............................................................................................15
5.2
1 GENERAL INFORMATION
1.1 SYSTEM OVERVIEW
Attendance and Payroll System is a web application which allows recording
attendance, managing account details, managing payroll, and generating attendance
report and payroll report of the employees of the organization. This system is installed
on server computer and can be accessed from any computer under the same intranet of
the Third Pole Connects Company.
1|Page
2 SYSTEM SUMMARY
2.1 INSTALLATION GUIDE
Before the Payroll and Attendance system can be used, the system needs to be
properly installed to the server computer through which it can be accessed via intranet.
Below is the required steps for the system installation in windows 7 and above.
Step 1: Copy the payroll . zip file from the compact disc.
Step 2: Extract the zip file to the desired safe location in the computer hard disk.
e.g. C :
Step 3: Download Xampp from
Step 4: Install Xampp
C:
C : apache extra
and open
VirtualHost: 80>
AllowOverride All
httpdvhosts .conf
C : System 32 etc with notepad with administrator privilege and add following
line of code at the end of file.
XAMPP Control Panel
Step 7: Now Open
modules.
2|Page
127.0.0 .1 www . payroll .dev
Step 8: Now open an internet browser, preferably Google Chrome , and navigate
to http :/ localhost / phpmyadmin / , click on Databases link.
3|Page
Step 10:
payrollapp database.
Step 11:
Now, click on import
compact disc.
Click on import link
Click to import
4|Page
payrollapp . sql
file from
Step 12:
Step 13:
Now navigate to
6|Page
3 GETTING STARTED
3.1 USER INTERFACE
Login
On entering the system, employees are
required to login by entering their email or
username and password.
Each employee is provided a username
and password by the system admin.
Enter your assigned username or email
and password.
After youve entered your credentials,
press the Login button or enter key.
Invalid Login
If the employee has entered invalid
credentials, then an error message is
displayed as shown in Figure 3.
Employees are allowed to change their
login credentials after theyve logged in.
Employees can re-enter their credentials
and try again.
Dashboard
If the login is successful, each user is presented with a dashboard displaying the
employees personal details. Employees can edit their personal details and login
credentials by clicking the Edit button as seen in figure 3 on the next page.
7|Page
Function Panel
On the left side of the website, users can perform
various tasks by clicking on the panel list.
Some tasks are limited to specific users and the panel
may vary depending on the level of clearance that a
user has.
Figure 1 is an example of function panel of an admin
user.
On the top right corner of any page, users can logout by
pressing the
button.
8|Page
Punch In success
notification
If employees are late and havent registered their attendance on time, the green button
changes to
. Employees are marked absent for that day.
9|Page
Employees must fill in the dates in order to view attendance report of specific time
periods. The date format is month/date and year as represented in figure 6.
Select dates then click show.
10 | P a g e
The figure below represents the create employee form of the system. The admin is
required to fill all fields in order to create a new employee.
11 | P a g e
If required fields are unfilled then an error message is displayed as shown in figure 5.
12 | P a g e
13 | P a g e
Clicking on Manage Attendance displays a page where the admin has to select a
department before selecting an employee in order to modify attendance.
After selecting an employee, the attendance record is listed as shown in figure 9.
On clicking
button, a form pops up that allows admins to update attendance record
of that specific day.
14 | P a g e
5 REPORTING
5.1 ATTENDANCE REPORT
Only the administrator has the authority to generate
department wise attendance report.
Admin needs to at first select the Attendance Report
option in the left panel.
After that a page is displayed where they have to pick a
department before selecting a time period.
Figure 15: Attendance Report in
Left Panel
After picking a department, admin can select desired employees for report generation.
15 | P a g e
After picking a department, admin can select desired employees for report generation.
16 | P a g e
17 | P a g e
18 | P a g e