Appendix J

RISK ASSESSMENT
The purpose of this Risk Assessment is to ensure that all adults accompanying
students in off-campus activities are aware of both the risks involved in the
activities and the steps that have been taken to reduce their likelihood and
impact. Identification of a risk to the group should be seen as a positive step,
allowing measures to be taken to maintain the highest possible levels of group
safety. As such, it should be completed as thoroughly as possible. Seek
assistance from trained staff in your school, if necessary. It is a requirement
to leave a copy of this assessment together with a list of students and
staff emergency contacts with the main school office.

The
The environment
activities

ASSESSMENT
RISK
The students
The students

Name of the Trip):

Biketastic, Thailand

WIS Staff Leader:

Philippe Cosentino

Location/Destination:
Chiang Mai, Thailand

Date/ Duration of Trip: 8th 13th

November 2015

Names & Contact Numbers of staff leader & accompanying staff:

Philippe Cosentino
+852 98634226
Ann-Marie Whalley
Richard Lancaster
Blake Harding
Cycling, Zip line
Activities to be undertaken:
NB: Each activity should be assessed individually.
Pony care and stable management, horse riding.

Group size (including staff):

48 students, 4 staff

The activities
Adventurous nature
Equipment used
Contact with animals
Unsupervised work
Physical Challenge

LIKELIHOOD

Age Range:12-17 yrs.

FACTORS IN ASSESSING RISK

The environment

Climate

Terrain

Nature of water

Health care available

Communications

Access
1
Extremely rare

2
Unlikely

The students
Medical conditions
Physical capability
Training and experience
Behaviour

3
Possible

1
Minor - irritation easily dealt
with by group

OUTCOME

2
Moderate - could affect
group itinerary

3
Serious - involves external
agency

L + O greater than 5 should involve further consideration and discussion with relevant people (operator, Principal,
accompanying staff, parents etc.) and theOutline of Emergency Action Plan section should be completed.

L1

Risk
Travelling
Lost passport

O2

Loss

or 2

separation

of

student

from

group
1

Buses

3
Injuries

Control measures
Copies of passports held by group leader.
Group leader to keep passports when students
arrive.
Contact International SOS for assistance with new
passport
Regular headcounts
Registers carried by all staff
Students to have contact details for group leaders
and guides
Specfic meeting points and times made clear to
the groups
Students to be briefed about what to do in
situation when they get lost.
Students to wear seatbelts if available
SpiceRoads uses only fully licensed and properly
maintained vehicles in accordance with local laws
& transportation regulations.
In case of an accident, contact International SOS
for assistance

illnesses
Minor
grazes

cuts

and
from

falling
2

Major

injury

collision with car,

broken bones

First day initiation to biking skills and road safety.

Sensible route choice, cycling safety briefing from
SpiceRoads (tour provider).
First aiders at hand,
Support vehicles with extra first aid equipment/ for
travel to local hospitals.
Helmets are compulsory for all students. Pupils to
wear suitable footwear.
Warning students of dangers of cars.
Students breifed on safe riding and stopped from
riding if theyre not exhibiting safe riding.
Guides to check for safe riding.
First aid kits and mobile phones carried by staff
and guides.
First aid proceedure followed. Student taken to
nearest hospital (list below) accompanied by a
member of staff.
Contact ISOS in case of major accident.
Staff provided with list of emergency numbers and
hosital list.

L1

Risk
Heat stroke or
dehydration

O2

Control measures
Staff also provided with maps of itiniraries for each
day

in

hot weather
Sunburn

Sensible activity choice, avoid strenuous activity

midday, plenty of water available. Students
cautioned about effects of exercise in the heat.

Students reminded to wear sunscreen.

Students advised to wear cap (in kit list)

animal bites,
insect stings,
snake bites

Safety briefing given by Spice Roads

2

Students to stick to paths.

Advise students to be observant and noisy
snakes will almost always get out of your way.

Dont put fingers in holes or under rocks/logs

Malaria/Dengue
fever /Mosquitos
2

Food poisoning

Student / staff
illness general

Accidents and
drowning
Pre existting
conditions

Dont go out in the dark without a torch.

Warn students to keep away from wild animals and

dont be tempted to play with them.
Bites from cats, dogs, monkey, follow first aid
procedure and taken to nearest hospital. Contact
International SOS in case of animal bites.

Allergic reaction
1

Chaing Mai is not a high risk area for malaria. Long

Clothing advised/ cover up at dusk and dawn.
Mosquito repellent advised
Students advised to wash their hands before
eating and touching their mouths especially after
riding.
Students advised to only drink bottled water and
not to drink water with ice.
Student / staff assessed for symptoms
If too unwell to ride, student or staff can stay on
the support van for the day. Students can take
medication they have brought for themselves
(paracetamol etc).

Risk
Nut allergy
reaction

L1

O2

Control measures
Staff ratio not compromised if staff unwell.
Students not to be given any medication by staff.

At the hotel, students will be supervised by staff

around the pool area and briefed on safety

Epilepsy

Pick pocketing

Student information sheet has student allergy

details.
Students to bring their own medication for known
allergies.

Theft

Epipen carried by student with spare carried by

staff member in students group.
Student to bring own food to eat on the trip
Staff know how to use epipen in case of reaction
In case of allergic reaction, student to go to
nearest hospital.

Security

1
Student information on medical details sheet
Student to take medication daily
In case of seizure, first aid administered.

Other
Consumption of
alcohol by
students
Problems caused
by not respecting
local traditions /
customs

Students warned not to wear jewellery and show

obvious signs of wealth
Students advised to split money between money
belts and wallet/purse and not to carry large
amounts of cash.
Be alert and aware whilst in crowds.
Contact local police and international SOS.
As above. Chaing Mai is a low risk area.
Passports distributed amoungst staff members.
Students advised not to resist if confronted.
International SOS to be contacted in case of theft.
Contact local police.
Students told no alcohol permitted on the trip.
Breifing by Spice Roads guides as to what to
expect, clothing, language, swearing, physical
contact and eating.

Student Considerations
NO SEVERE ALLERGIES REQUIRING EPIPEN
4

Individual Needs
Chloe Joyce

Allergies
Food Allergy - mild Allergy to
shellfish

Thomas Huml

Allergy to dust + animals

Edward Lewis

Pollen Grass

Liam Kirsten

Camphor and moth balls

Asthma

Ventolin

G6 PD, do not
admister drugs
Depression
(moodiness)

Jack KELLEHER

Psychological
condition
Medical Condition
Details 1:
On Prozac 60mg
daily for anxiety
Aug 2012 ( for past
3 years) Prone to
panic attacks

Jeremy KELLEHER

Guy MACKINLAY- WEST,

Other

Allergic to: Some nuts and

can get exzcema/horses

Ventolin
PURDIE, Rafe
SAJNANI, Rahul

Seafood

Student equipment
Helmet (from Spiceroads), gloves,
water bottles, trainers, waterproof
jacket, mosquito repellant, sun cream,
personal first aid kit,

Staff equipment
First aid kit
First aid kit and First aid trained staff also
available on site/riding school.
Staff sim card for Thailand

Outline of Emergency Action Plan

(to be completed for High Risk activities only)
All staff to carry mobile phones with Thai sim cards.
At least one member of staff to accompany each group.
In case of falls, cuts and grazes from bike riding, wound to be cleaned thoroughly with
clean water.
In case of major injury group involved to stop and wait with injured person. If necessary
injured person transported to nearest hospital member of WIS staff to go with injured
student. Member of staff will contact Jenny Craig and parents/ guardians on details on
5

medical form.
Rest of the group to continue to nearest resort.
Day 1 Lanna Hospital 053-999-777
Day 2 Lanna Hospital 053-999-777, Mae Taeng Hospital 053471478
Day 3 Mae Taeng Hospital 053471478
Day 4 Chiang Dao Hospital 053455074
Day 5 Mae Teang Hospital 053471478
Day 6 Lanna Hospital 053-999-777
In case of security problem such as theft, international SOS to be contacted on +852
3122 2014
Membership number: 07AYCA083032
Considerations: communications / access & exit points / medical assistance / group
supervision / qualifications / equipment etc
SIM card all staff to be given card
Proceedure for treating injuries
Points for
staff briefing:

Equipment check for students: Water, suncream, footwear

Checking for careful riding by students.
Needs of individual students

SIGNED:

DATE:

DISCUSSE
D WITH: