To edit the header,

double click in the

header region on the
first page. They will
automatically be copied
on every page. You can
The Wedding of Mr. and Miss Daffodil
add your own graphic by
May 17, 2008
going to Insert
Wedding
weekend
details
Template for Weddingbee
Picture while in the
Page
1
of 15
header. Page numbers
are autotext and will
also automatically

Dear Friends and Family,

We can barely believe that the wedding week is upon us! After many months of anticipation
and preparation, we are excited to get a chance to celebrate with you all. You have each
played an important role in our lives, and we are honored that you will be playing a role in
our wedding day.
Enclosed, please find all the details you will need for the wedding weekend. The pages are
as follows:
Logistics overview
Page 2
Overview of weekend events
Page 3
Detailed wedding day schedule
Page 6
Map, directions and travel
Page 8
Contact list
Page 10
Description of roles
Page 11
Youll notice that the weekend is quite packed with events! Please be aware that traffic in
Los Angeles can be rather horrific, so try to plan accordingly.
Thanks again for your help, your support, and your love. We are so excited to get to
celebrate together!
Love,
Christina and Daniel

The Wedding of Mr. and Miss Daffodil

May 17, 2008
Wedding weekend details Template for Weddingbee
Page 2 of 15
LOGISTICS OVERVIEW
Key wedding day contacts
Day of coordinator:

Name

Phone

Maid of Honor:
Best Man:

Name

Phone

Ceremony site rep:

Reception site rep:

Name
Name

Phone
Phone

Name

Phone

Key locations
Ceremony and
rehearsal site

The Bel Air Presbyterian Church

16221 Mulholland Drive
Los Angeles, CA 90049

Reception site

The Westin Bonaventure Hotel

Hollywood Ballroom
Please park at City National Parking Lot across the street if
staying for the event only See greeters for validation
If staying overnight, you will need to park at the hotel
404 S. Figueroa Street
Los Angeles, CA 90071

Rehearsal dinner
site

Yamato Restaurant
17200 Ventura Boulevard #221
Encino, CA 91316

Events
Wednesday, 5/14/08
Friday, 5/16/08
Saturday, 5/17/08

7:00 PM
Family Pre-Wedding Celebration Dinner
3:30 PM
Wedding Rehearsal
6:00 PM
Rehearsal Dinner
2:30 PM
Family Portraits
4:00 PM
Wedding Ceremony
6:00 PM
Cocktail hour
7:00 PM
Banquet
12:00 AM
Afterparty

OVERVIEW OF WEEKEND EVENTS

Event:

Family Pre-Wedding Celebration Dinner

The Wedding of Mr. and Miss Daffodil

May 17, 2008
Wedding weekend details Template for Weddingbee
Page 3 of 15
Date and time:
Location:
Point of contact:
Attendees:

Wednesday, May 14th 2008

7:00 PM
Mission 261 Restaurant
261 S. Mission Drive; San Gabriel, CA 91776
Name (Phone #)
Immediate and extended family members
Please join us for a pre-wedding celebration dinner at Mission
261, which we hope will be an opportunity for both families to
spend some quality time together to celebrate their union as a
new and larger family!

Event:
Date and time:
Location:
Point of contact:
Required attendees:
Optional attendees:

The Wedding Rehearsal

Friday, May 16th 2008
3:30 PM
The Bel Air Presbyterian Church
16221 Mulholland Drive; Los Angeles, CA 90049
Name (Phone #)
Parents, ushers, musicians, readers, bridesmaids, groomsmen,
officiant, ringbearer, flower girls, day-of-coordinator
Attendants and greeters
If you are directly involved in the wedding ceremony, please
attend the rehearsal so that we can do a full run-through! If
you will be greeting or helping out as an attendant on the
wedding day, you are welcome to attend to get familiar with the
space though it is not required. Significant others are welcome
as well!

Event:
Date and time:
Location:
Point of contact:
Attendees:

The Rehearsal Dinner

Friday, May 16th 2008
6:00 PM
Yamato Restaurant
17200 Ventura Boulevard #221; Encino, CA 91316
Name (Phone #)
All persons directly and indirectly involved in helping out with
the wedding day, grandparents, and significant others
Please join us for the rehearsal dinner, where we hope to get to
spend more time with each one of you and to also express our
appreciation for your love, help, and friendship. Significant
others are welcome!
Note: Though we previously asked for your meal preference, we
have actually expanded the menu for the evening. You will
have a choice of either a teppan-style entree (scallops, chicken,
or beef) or a variety of traditional Japanese entrees.

OVERVIEW OF WEEKEND EVENTS (continued)

Event:

Family portraits

The Wedding of Mr. and Miss Daffodil

May 17, 2008
Wedding weekend details Template for Weddingbee
Page 4 of 15
Date and time:
Location:
Point of contact:
Required attendees:

Saturday, May 17th 2008

2:30 PM
The Bel Air Presbyterian Church
16221 Mulholland Drive; Los Angeles, CA 90049
Name (Phone #)
Immediate and extended family members
We want to make sure to capture great family photos that we
can treasure for years to come! We will not have an opportunity
for a formal family portrait after the ceremony, so please be
sure to arrive at 2:30 PM.

Event:
Date and time:

The Wedding Ceremony

Saturday, May 17th 2008
Various arrival times as follows:
11:00 AM
Bridesmaids
11:30 AM
Attendants and groomsmen
2:15 PM
Immediate family and ushers
2:30 PM
Extended family
2:45 PM
Musicians
3:00 PM
Officiant, flower girls, ringbearer, ceremony
greeters, scripture readers

Location:
Point of contact:
Attendees:

The Bel Air Presbyterian Church

16221 Mulholland Drive; Los Angeles, CA 90049
Name (Phone #)
All!
The main eventWere getting married! The various arrival
times listed account for setup time and formal portraits.

Event:
Date and time:

The Wedding Reception

Saturday, May 17th 2008
General timeline:
6:00 PM Cocktails
7:00 PM Banquet

to set up

Various arrival times as follows:

5:50 PM
Reception greeters and attendants arrive
6:15 PM

(as early as possible following the ceremony)

Bridesmaids, groomsmen, immediate

family

Meet at the Mezzanine outside the Brewery on

the 4th floor
OVERVIEW OF WEEKEND EVENTS (continued)
Location:

The Westin Bonaventure Hotel

The Wedding of Mr. and Miss Daffodil

May 17, 2008
Wedding weekend details Template for Weddingbee
Page 5 of 15

Point of contact:
Attendees:

Hollywood Ballroom
404 S. Figueroa Street
Los Angeles, CA 90071
Name (Phone #)
All!
Join us for dinner and dancing at the Westin Bonaventure
immediately following the ceremony! Dinner will feature
traditional Chinese cuisine.

Event:
Date and time:
Location:
Point of contact:
Attendees:

The Afterparty
Sunday, May 18th 2008
12:00 AM (immediately following the reception)
The Blue Velvet Lounge
750 S. Garland Avenue
Los Angeles, CA 90017
Name (Phone #)
All wedding guests are on the guest list!
The celebration continues! Join us for drinks, conversation,
merriment, and one last hurrah before sending the bride and
groom off! The afterparty will be at the Blue Velvet Lounge
about 5 blocks away from the Westin Bonaventure. We will be
out at the cabana by the pool. There will be no cover charge.

DETAILED WEDDING DAY SCHEDULE

Time

Activity and events

Parties involved

11:00

Wedding party arrivals, lunch and photo

Bride, groom, wedding

The Wedding of Mr. and Miss Daffodil

May 17, 2008
Wedding weekend details Template for Weddingbee
Page 6 of 15
1:00
11: 00
AM
11: 30
AM
11:45 AM
12:00 PM
12:15 PM
12:45 PM
1:00 2:30

sessions
Bride and bridesmaids arrive

party, attendants
Bridesmaids and attendant

Bridesmaids eat lunch

Bridesmaids and attendant

Groom and groomsmen arrive

Groom individual portraits
Groom and groomsmen portraits
Bride and bridesmaids change into gowns
Groomsmen eat lunch
Bride individual portraits
Bride and bridesmaids portraits

Groom, groomsmen
Groom
Groom, groomsmen
Bride, bridesmaids
Groom, groomsmen
Bride
Bride, bridesmaids

Bride and grooms first moments, groomsmen

to decorate the car
Bride and groom get ready
Bride and groom first see each other
Bride and groom photography session
Groomsmen decorate the car

Bride, groom,
groomsmen
Bride, groom
Bride, groom
Bride, groom
Groomsmen

Arrivals, set-up, and portrait sessions

Ushers arrive at church
Guitarist and percussionist arrive at church
Family arrives at church
Full wedding party portrait session
Family portrait session
Officiant, flowers girls, ringbearers arrive
Pianist arrives
Greeters and readers arrive and set up

All parties involved

Ushers
Guitarist, percussionist
Family
Wedding party, ushers
Family
Officiant, flower girls,
ringbearer, pianist,
greeters, readers

3:30 3:55
3:30 PM

Final preparations
Wedding party returns to dressing room

Wedding party, parents

3:55 5:15
3:55 PM
4:10 PM
5:15 PM

Wedding ceremony
Prelude
Ceremony service starts
Ceremony service concludes

All
Musicians
All
All

5:00 6:15

Reception set up, ceremony site cleanup

Reception greeters,
attendants
Reception greeters,
attendants
Wedding party
Ceremony attendants

1:00 PM
1:15 PM
1:30 PM
2:15 3:30
2:15 PM
2:30 PM
2:45 PM
3:00 PM

5:00 PM
5:15 PM

5:50 PM

6:15 7:00

Reception greeters and attendants leave

Wedding party leaves immediately
Ceremony attendants to do final sweep of brides
room and grooms room
Gift movers to transport gifts
Reception greeters arrive at Bonaventure
Set up welcome table and name cards
Attendants to set up favors, table cards, and
menus
Wedding party arrival, pictures, preparation for
grand entrance

Gift movers
Reception greeters
Reception attendants
Bride, groom, wedding
party, parents

The Wedding of Mr. and Miss Daffodil

May 17, 2008
Wedding weekend details Template for Weddingbee
Page 7 of 15
6:15 PM
6:45 PM
7:00
12:00
7:00 PM
7:10
7:15
7:30
8:15

PM
PM
PM
PM

8:45 PM
9:15 PM
9:30 PM
9:35 PM
9:45 PM
9:48 PM
10:00 PM
12:00 AM
12:00
2:00

Couple, wedding party, immediate family arrive

Meet at 4th floor Mezzanine for pictures
Wedding party and immediate family retreat to
waiting room to prepare for grand entrance
Reception begins
Grand entrance
Blessing of the meal by pastor
Banquet begins
Toasts by parents, best men, and maidens of honor
Couple to do table visits
Cake cutting
Slideshow
Father-daughter/mother-son dance
Couples first dance
Bouquet toss
Garter toss
Dancing begins
Reception concludes
Afterparty at Blue Velvet

I inserted the map image

by going to Insert
Picture while inside a 1
row x 1 column table. It is
not necessary to do it this
way, but it keeps the text
dynamically from shifting
around the image as you
edit the rest of the
document.

MAP AND DIRECTIONS

Bride,
party,
Bride,
party,

groom, wedding
parents
groom, wedding
parents

All parties
Bride and groom, parents,
wedding party
Pastor
N/A
Parents, best men, MOHs
Bride and groom, parents,
bridesmaids, unofficial
photographers
Bride, groom
All
Parents, bride, groom
Bride, groom
All
All
All
All
All

The Wedding of Mr. and Miss Daffodil

May 17, 2008
Wedding weekend details Template for Weddingbee
Page 8 of 15

DIRECTIONS
From LAX to the Westin Bonaventure
Take 105 East
Take 110 North toward Los Angeles
Exit 22B at 4th/3rd Street
Continue towards W. 3rd Street, exit at 23C for 3rd Street and
keep right to merge onto 3rd Street
Turn right at Flower Street
Turn right at 5th Street

6.7 miles
9.1 miles
0.6 miles
<0.1 miles
0.2 miles
<0.1 miles

From the Westin Bonaventure to Bel Air Presbyterian Church

Take 110 South
1.3 miles
Take 10 West toward Santa Monica
9.6 miles
Take 405 North toward Sacramento (exit 3Aoff of 10W to merge onto 405N)
7.2 miles
Take exit 61 for Skirball Center Drive toward Mulholland Drive
0.3 miles
Turn left at Skirball Center Drive
0.2 miles
Turn left at Mulholland Drive
0.8 miles

From Bel Air Presbyterian Church to Yamato Restaurant

Head West on Mulholland Drive (opposite the direction of the freeway)
0.5 miles
Turn right at Calneva Drive
0.6 miles
Turn right at Hayvenhurst Avenue
1.1 miles

The Wedding of Mr. and Miss Daffodil

May 17, 2008
Wedding weekend details Template for Weddingbee
Page 9 of 15
Turn left to stay on Hayvenhurst Avenue
Turn left at Ventura Boulevard

0.5 miles
0.9 miles

From the Bel Air Presbyterian Church to the Westin Bonaventure

With freeways:
Take 405 South
6.5 miles
Take 10 East toward Los Angeles
9.8 miles
Stay left to merge onto 110 North
0.6 miles
Merge onto 110 North
0.5 miles
Take exit 22B for 4th/3rd Street
0.6 miles
Continue towards W. 3rd Street, exit at 23C for 3rd Street and
<0.1 miles
keep right to merge onto 3rd Street
*Turn Right on Flower Street for Hotel Valet Parking on Right side
0.2 miles
*Proceed straight ahead into the City National Parking Structure for Self Parking.
Avoiding freeways:
Head east on Mulholland Drive toward Mulholland Place
Turn right at N. Beverly Glen Boulevard
Slight right at W. Sunset Boulevard
Turn left at S. Beverly Glen Boulevard
Turn left on Wilshire Boulevard
Turn left at S. Figueroa Street

3.0 miles
3.7 miles
0.1 miles
1.1 miles
10.0 miles
0.3 miles

TRAVEL SUGGESTIONS
Rental Cars
We recommend booking your rental car through Hotwire or the Southwest.com website.
Select Los Angeles International Airport (LAX) for rates as low as $10-20/day (plus taxes and
fees) through Hotwire and $25/day (plus taxes and fees) at Alamo or Advantage through
Southwest.
There is also an Enterprise rental car located in the lobby of the Westin Bonaventure, though
the rates are standard.
**If you are renting a car, please be aware that there may be overnight parking rates at
certain hotels (Bonaventures overnight rate is $45).
I used an embedded excel
Shuttles
spreadsheet for my contact
We recommend
list. Double
click on the Super Shuttle, with airport shuttle rates of ~$16 to
Bonaventure.
spreadsheet
part below, and
it will allow you to make edits
inside
the embedded table.
Cabs
If you need to adjust the size,
Many
cab
companies have a ~$42 flat fare from LAX to downtown.
you can
do so
by dragging
the margins while the
spreadsheet is active.

CONTACTS

and from the Westin

The Wedding of Mr. and Miss Daffodil

May 17, 2008
Wedding weekend details Template for Weddingbee
Page 10 of 15

These are examples of the

role descriptions we used.
Though they are specific to
our wedding day schedule
(take them with a grain of
salt!), they should be helpful
as a starting point as you
come up with your role
descriptions.

DESCRIPTION OF WEDDING DAY ROLES

The Wedding of Mr. and Miss Daffodil

May 17, 2008
Wedding weekend details Template for Weddingbee
Page 11 of 15
Below, we have listed out a summary of each role on the wedding day. Please note that
these are not meant to be comprehensive and that roles may be refined, clarified, or
updated, particularly after we get a better sense of the needs of the day through the
rehearsal. So keep your eyes and ears open . When in doubt whether about your role or
just about what is going on, check with [day-of-coordinators name]!
Note: If you do not see your role listed here, please flag that for us sooner rather than later!
Coordinator
Name
Ensure all parties are aware of roles and responsibilities
Keep the day flowing smoothly, coordinating with ceremony and reception site
representatives, vendors, and helpers
Keep the bride and groom stress-free
Give vendors their checks and parking validation upon their departures
Grandparents and Parents
Names
Arrive at the latest by 2:30 PM for family portraits
Retreat to brides room by 3:50 PM to get ready for processional
Grandparents to walk in first, followed by parents of the groom
Parents of the bride to both escort bride down the aisle
Mothers will light the unity candle after bride is at the front
Father of the bride to give away bride
Parents of the groom to sing special song during the ceremony
Leave for Bonaventure as soon as possible after the ceremony
Gather at Mezzanine on 4th floor of Bonaventure for pictures at 6:15 PM
Retreat to waiting room at 6:45 PM to prepare for grand entrance
Grandparents, parents of the groom, and parents of the bride to enter in order at
7:00 PM
Both sets of parents to give speeches/toasts after first course is served
Parents dance with bride and groom at ~9:30 PM
Receiving line to say goodbye to guests at midnight
Maidens of Honor
Names
Arrive at church ready to go by 11:00 AM
Assist bride throughout the day (carrying veil, train, etc.) and keeping her calm!
Lunch with bride at 11:30 AM
[Insert name] to prepare reimbursement for lunch
Bridesmaids photos at 12:45 PM
Full wedding party photo at 2:30 PM, family photo at 2:45 PM
Give toast at reception after first course is served
[Insert name] to help set up slideshow at 9:15 PM

DESCRIPTION OF WEDDING DAY ROLES (continued)

The Wedding of Mr. and Miss Daffodil

May 17, 2008
Wedding weekend details Template for Weddingbee
Page 12 of 15
Bridesmaids
Names
Arrive at church ready to go by 11:00 AM
Lunch with bride at 11:30 AM
Bridesmaids photos at 12:45 PM, full wedding party photo at 2:30 PM
Retreat to brides room by 3:30 PM for final prep
Clean up of brides room following the ceremony, transporting all personal items to
Bonaventure
Photos at Mezzanine on 4th floor of the Bonaventure at 6:15 PM
Retreat to waiting room at 6:45 PM
Grand entrance at 7:00 PM
[Insert names] to assist with table visits at 8:15 PM, heading to each table ahead of
the bride and groom to get the table ready for a group picture
Round up the ladies for the bouquet toss following the couples first dance
Best Men
Names
[Insert name] to drive groom to the church (make sure the djembe drum is in the car)
Assist the groom throughout the day and keep him calm and collected!
Arrive at church ready to go by 11:00 AM
Groomsmen photos at noon
Lunch with groom at 12:15 PM
Decorate car
Full wedding party photo at 2:30 PM
Tim to attend family photo at 2:45 PM
Give toasts at the reception after the first course is served
[Insert names] to lead guests to the afterparty upon conclusion of the reception
Groomsmen
Names
Arrive at church ready to go by 11:30 AM
Groomsmen photos at noon
Lunch with groom at 12:15 PM
Decorate car
Full wedding party photos at 2:30 PM
Retreat to grooms room for final prep by 3:30 PM
Clean up of grooms room following ceremony, transporting all personal items to
Bonaventure
Photos at Mezzanine on 4th floor of the Bonaventure at 6:15 PM
Retreat to waiting room at 6:45 PM
Grand entrance at 7:00 PM
Round up the crowd for garter toss immediately following the bouquet toss

The Wedding of Mr. and Miss Daffodil

May 17, 2008
Wedding weekend details Template for Weddingbee
Page 13 of 15
DESCRIPTION OF WEDDING DAY ROLES (continued)
Attendants
Name (brides attendant), Name (grooms attendant)
[Insert name] to prepare brides bag (See Maid of Honor for reimbursement)
Pick up lunch for bridesmaids and groomsmen and yourselves! Headcount is ~25
people (See Maid of Honor for reimbursement)
Arrive at church at 11:15 AM with lunch
Attend family wedding portraits
Following the ceremony, do final sweep of brides room and grooms room, picking up
anything left behind
Be prepared to save the day by seeing to any last minute emergencies that may pop
up throughout the course of the day, staying in contact with day-of-coordinator
Ushers
Names
Arrive at church ready to go by 2:15 PM
Take portraits with the bride, groom and wedding party at 2:30 PM
Be in Sanctuary lobby by 3:30 PM
Direct guests toward outer aisles as they enter the Sanctuary (there will be no
grooms side and brides side, guests can feel free to sit where they wish)
Dismiss guests after the ceremony row by row, starting from the back of the
Sanctuary
Scan the aisles and pick up leftover programs, etc. before leaving the church
Officiant, Flower Girls and Ringbearer
Names
Arrive at church ready to go by 3:00 PM
Pastor to visit bride and groom in the brides room and grooms room respectively for
final prayer
Pastor to get ready to enter Sanctuary with groom by 3:50 PM (entrance around 4:10
PM)
Pastor will officiate the wedding and deliver the homily
[Insert names] will carry flower baskets and ring pillow down the aisle, escorted by
Maidens of Honor
Musicians
Name (percussionist), Name (pianist), Name (guitarist)
[Insert names] to arrive as early as 11:00am and no later than 2:15 PM, practice in
the grooms room
Pianist to arrive at 3:00 PM
All musicians to begin setting up and testing equipment at 3:15 PM
Pianist and grooms parents to run through special song presentation in the
Sanctuary at 3:25 PM
Be in place by 3:45 PM
Pianist begins playing prelude at 3:55 PM
Musicians responsible for returning instruments to the appropriate individual
following the ceremony and cleaning up after themselves

The Wedding of Mr. and Miss Daffodil

May 17, 2008
Wedding weekend details Template for Weddingbee
Page 14 of 15

DESCRIPTION OF WEDDING DAY ROLES (continued)

Scripture Readers
Names
Arrive at church by 3:00 PM
Remember to bring a Bible
Be seated in the front row by 3:55 PM (when prelude begins)
Both scripture readers to walk on stage immediately following the Special Song
[Insert name] to read Ephesians 4:2-3
[Insert name] to read Colossians 3:15-17
Gift Table Attendant
Name
Arrive at church by 3:00 PM
Keep track of gifts with numbered stickers and list
Collect red envelopes, keep box in possession at all times
Head to welcome table at the Bonaventure to also collect and track gifts at the
reception
Give box to mother of the groom at the end of the evening
Greeters/Set-up
Ceremony: Names
Reception: Names
Ceremony
o Arrive at church at 3:00 PM
o Ceremony greeters to set up scroll and programs
o Greet guests, ensuring only names are signed on the scroll (no messages)
o Direct guests toward ushers on either side Ushers will be manning the outer
aisles of the Sanctuary (there will be no grooms side and brides side, guests
can feel free to sit where they wish)
Reception
o [Insert names] to help transport leftover items from ceremony to reception
site
o [Insert name] to be responsible for large display portrait
o [Insert names] to leave as soon as possible from ceremony to set up welcome
table at the Bonaventure
o Lay out scrolls and photo albums
o Assist guests in finding their tables (see provided guest list)
o At 7:00 PM, move scrolls, photo albums, etc. inside the banquet hall
Gift Movers
Names
Gather gifts from greeters as guests arrive from the ceremony
Immediately after ceremony, load gifts in car to transport to the Bonaventure
Following the reception, load gifts in car
Transport gifts to grooms parents home on Sunday

The Wedding of Mr. and Miss Daffodil

May 17, 2008
Wedding weekend details Template for Weddingbee
Page 15 of 15

DESCRIPTION OF WEDDING DAY ROLES (continued)

Reception setup
Names
Pick up wrapped favors, table cards, and name cards from the aunts on Friday
Bring favors, table cards, and name cards to the reception site
Immediately after the ceremony, [insert names] make a run for it to Bonaventure
ASAP
Setup favors, table cards, and name cards, etc. before guests arrive for reception
(see separate attachment for instructions)
Help [insert day-of-coordinators name] coordinate events during reception
Unofficial emcee for the reception
Name
Announce the family members at beginning of the reception, after the grand
entrance and prior to the blessing of the meal by the pastor
Slideshow setup
Name
Set up projector and laptop to prepare for slideshow
Coordinate with DJ on sound from the laptop
Unofficial photographers
Names
Feel free to take pictures throughout the day, in particular:
o Getting ready shots in the dressing room
o Close-up shots during the ceremony
At the reception (beginning around 8:15 PM), bride and groom will be doing table
visits Unofficial photographers will visit tables with bride and groom, taking pictures
of each table,
During picture taking at reception, coordinate with bridesmaids [insert names], who
will be helping set up the group pictures table by table
Unofficial videographer
Name
Arrive at the Westin Bonaventure at 8:00 AM to videotape bride getting ready
Travel with bride and bridesmaid to Bel Air Presbyterian Church at 10:15 AM
Film groom and groomsmen getting ready
Lunch provided, eat with groomsmen
Break between 1:00 PM and 3:15 PM
Set up for ceremony, which will begin at 3:55 PM
Film ceremony
Travel to Bonaventure following the ceremony
Film cocktail hour and reception feel free to have guests share well-wishes into the
camera for the bride and groom!