Chap1 5payroll System Thesis Final

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS
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CHAPTER 1 Introduction
The Computer nowadays is a basic need for businesses or companies. It helps a lo
t in such a way that it makes work more progressive and productive. It is an imp
ortant thing that a company or small business should have because it helps a lot
in many ways such as organizing, storing and manipulating data. Having computer
programs may help a company grow bigger and be competitive in the flow of the b
usiness world. The companies nowadays uses computer literate and very competitiv
e in the business (Brian Thomas, 2004).
C O L L E G E O F C O M P U T E R S T U D I E S
A.
Background of the Study
The Blanco Family Academy is a private educational institution offering pre-scho
ol, elementary, and secondary education, it is started 2001. While a normal scho
ol in most respects, the Blanco Family Academy places heavy emphasis in the fine
and performing arts. The school vision is to give quality education to all leve
ls of society and to serve the community through academic, moral, emotional, spi
ritual and social upliftment. The Blanco Family was headed by Jose Pitok V. Blanco
, his wife Loreta, and all seven children are all accomplished painters versed i
n the Folk Realism style. Whats quite intriguing is that most of them have had no p
rofessional art training, especially the children.

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This celebrated art family is commemorated in the Blanco Family Museum located i
n Angono, Rizal, billed as the art capital of the Philippines. The Timekeeping a
nd Payroll System of the Blanco Family Academy is imprecise sometimes when it co
mes in computation of timekeeping and payroll. also, the employees of the compan
y are using bundy clock to indicate in their date time card, the time of work in
and out every day and the Accountant administrator based the wages of each empl
oyee in that time card. It is hustle to use and long term creating the payroll s
lip, and the time keeping which the Human Resources need to encode all the atten
dance of employee using spreadsheets. Therefore the Blanco Family Academys Time K
eeping and Payroll system need improvement. By this proposed system, the program
will run through computer for payroll record with an integration of biometric f
ingerprint scanner for time keeping. It contains the automation of time keeping
for the assumptions of every employee to generate payroll
transaction. It can update employee information, individual and groups reports,
file leave, set a non-working or working holiday, access control and also calcul
ation of 13th month pay and tax refund yearly report. (See Appendix A Transcript
of Interview)

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B.
Rationale
The proposed system will run through computer for payroll record with an integra
tion of biometric fingerprint scanner for time keeping. It contains the automati
on of time keeping for every employee to generate payroll transaction. It can up
date employee information, individual and groups reports, file leave, set a nonworking or working Holiday, access control and also calculation of 13th month pa
y and tax refund yearly report.
C.
Statement of the Problem
The proponents interest to conduct an investigation has led them to understand th
e payroll system of Blanco Family Academy present problems: 1. What are the comm
on problems encountered by the accounting staff of Blanco Family Academy in term
s of using their manual system in processing payroll and time keeping? 2. Does a
LAN-Based Timekeeping and Payroll system using Biometrics for Blanco Family Aca
demy will help the accounting staff in terms of the generating payroll transacti
on, easy way timekeeping using biometrics, secure all payroll records, calculati
ng 13 month pay, tax refund and

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generate all payroll reports? 3. If a LAN-Based Timekeeping and Payroll system u
sing Biometrics will be used in the Blanco Family Academy will it be more effici
ent and effective than the current manual system? 4. What is the level of effici
ency of the system when evaluated by the user evaluation result of the existing,
the prototype system and the proposed system in terms of Correctness, Reliabili
ty, Efficiency, Testability and portability? 5. What is the level of efficiency
in the system when evaluated by the system testing result? 6. Is there a signifi
cant difference between effectiveness of the system when evaluated by the user e
valuation result of the present, the proposed system and the prototype system in
terms of Correctness, Reliability, Efficiency, testability and Portability? Hyp
othesis of the Study There is no significant difference using LAN-Based Timekeep
ing and Payroll system using Biometrics compared to manually management of all t
he payroll transaction of Blanco Family Academy and Efficiency of the system in
evaluated by the user evaluation result of the existing, prototype and proposed
system in term of Correctness, Reliability, Efficiency, Testability and Portabil
ity.

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D.
Objectives of the Study
A. General Objective This study aimed to help the Blanco Family Academy to have
an efficient and effective way of monitoring their employees time keeping and pay
roll system to give a higher quality of service. B. Specific Objectives Specific
ally, attain to: B.1 Develop a system that will improve the Blanco Family Academ
ys process in the Timekeeping and Payroll; B.2 Develop a system that will monitor
employees data that is efficient to use; B.3 Use biometrics tool (Fingerprint sc
anner) that will provide an easy log-in and log-out of the employees and staff.
B.4 Secure the records of employees and to have more manageable files; B.5 Calcu
late payroll transaction easily; and B.6 Summarize all the Deducted Contribution
of Employees.

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E.
Theoretical Assumption of the Study
The proponents act fully responsibility to improve the Blanco
Family Academy operation in the Time Keeping and Payroll System to implement the
needs of the user of the system.
The proponents established that if the system
will crash, the proponents will prepare a back-up system which it can be restore
the system but before the proponents restore the system, the user should have b
ack-up all the files and data in the system. The proposed system will secure the
records of employees and have more manageable files.
The proposed system will p
rovide a (Local Area Network) LANBased to easily share information accurately an
d it also transfer data faster. (Figure 1 Network Diagram) The proposed system w
ill monitor employees data which is efficient to use.

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Figure 1: Network Diagram Figure 1 shows the proposed network diagram, it refers
the configuration of cable, computer and other peripherals for LAN-Based Timeke
eping and Payroll using Biometrics of Family Blanco Academy. This is the method
used to pass information between the workstation.
Equipments
Universal Twisted Pair Cable - This is the type of cable that will be
use in our Local Area Network.
Router The Local Area Network will use router that forwards data
packets between computer networks.
F.
Scope and Limitation
Scope The proposed system Time Keeping and Payroll System for Blanco Family Acad
emy covers many aspects of time keeping and payroll process. This includes the c
apture of information based on the employees work schedule, daily time worked and
daily time rendered. The payroll process encompasses all activities necessary t
o report employees time worked. The system will convert the current companys time
keeping and payroll into Visual Basic Program.

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The system will have a file management where it covers the records of employee a
nd system transaction log.
The system also covers the Payroll Processing and Rep
orting which includes the pay calculation of salary slip and time off tracking.
The employee will use biometrics to time-in and time-out for recording of timeke
eping.
The system will have a report consist of summary of time sheet,
summary of Payroll Computation, Summary of Tax Refund and 13th Month Pay, Withho
lding Tax, SSS, and Pag-IBIG Contributions. Limitation The employees salary will
not be sent through Automated teller machine (ATMs) or cheques, for the reason t
hat the company insisted that salaries must be on a cash basis. No other currenc
ies are computed in the system but Philippine Peso only. The proposed system can
not be accessed online and it focuses only on the employees Time Keeping and Payr
oll System of the Blanco Family Academy. The necessary required remittance form
given by the SSS, PAG-IBIG, PHILHEALTH will be remitted manually. This proposed
system is only applicable and can only be used by the management of Blanco Famil
y Academy.
G.
Information Technology Innovation
Biometrics

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The Family Blanco Academy used time card in their timekeeping, when the system i
mplemented, the employees will use biometrics (finger scanner) for their timekee
ping to have an easy way of timekeeping and calculating their time of work.
Local Area Network Local Area Network in technology system is the connecting of
two or more computers to common peripheral resources to compile all the data of
Timekeeping and payroll of Blanco Family Academy.
H.
Significance of the Study
To the management Blanco Family Academy will greatly benefit with the proponents
study because they dont need to hire any programmers to do the work in their syst
em. The proponents will develop their system. So the proponents ask for the supp
ort of the company. This will lead in lessening the expenses of the company whic
h can be used in their other expenses. They will also find it easier to do task
with the system like the biometrics wherein they can assure that their time keep
ing system is secure. To the employees

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The Employees will benefit in the system. They will find it easier to transact a
bout their records since searching in the system is faster than tracking in the
record book or log book. The biometrics will give them an easier time with their
time log and they dont have to worry about losing their time cards because it is
not necessary. Human Resources Personnel managing the time keeping will not be
the same again as they will experience relieve. It would be fast and easy for th
em to handle transactions such as report making and monitoring time entries. Fur
ther determining or computing the payroll manually will be eliminated that will
lead to faster transaction. Accountant will able to manage employee services, ho
urs, pay rates. An automated time and attendance employee system also helps in i
mplementing and enforcing fair pay policies. By using the Security, Time Keeping
and Payroll System employee software, actual balances, and flexible labor distr
ibution for projects and work orders can be maintained. Other benefits of the ti
me and attendance employees software include the elimination of time cards and un
authorized overtimes To the students The proponents will gain knowledge about th
e business system existing inside a Finance office, with this; skills in system
analysis will be improved and also it helps the future researcher to have an ide
a about

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payroll system and develop their own system. They can learn about the proponents
system and at the same time develop a greater system with the help of the propon
ents study.
CHAPTER 2 Review of Related Literature and Studies
This chapter includes a discussion of the related literature, theoretical Framew
ork and conceptual framework as components of a faculty evaluation.
A.
Conceptual Framework
In this research, the researchers to provide a better way of monitoring the atte
ndance of Blanco Family Academy, where the staff and the manager can handle a fa
ster and easy way of recording and
In u pt
D ta : a Ps wr a s od & Ue a e s rn m E p ye mlo e s In r a n fomtio F gr in e R
g tr tio e is a n T ee p g imk e in S lay : a r B s S lay a ic a r , lo n as , H
lid y o a , E r in s an g C mu r o p te , B mtric io e s , Ru r o te , UP T C b
a dPin r a le n r te
Po e s r cs
O tp t u u
Ue s rs : monitoring their daily Attendances. Only the Admin, HR and Accounting
department has the authority to use the system that can manipulate the
Rp r e ots C mu tio fo o p ta n r Dd c n e u tio s , lo n as ta e x s , 1 th Mn
3 o th p y , T xR fu d a a e n a dT e e p g n imK e in
records in the system. The system will ,provide a reliable and efficient
: P y lip as T eh e ims e t P g -IB a IG SS S W h ld gT x ith o in a 1 th Mn 3 o
th & T xR fu d a e n

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way of Timekeeping activity. The study aims to produce a result of Time keeping
and Payroll System that can cope up with the needs of the company.
FEEDBACK
Figure 2: Input Process Output of LAN-Based Time keeping and Payroll using Biome
trics for Blanco Family Academy
B.
Related Literature
1. Local Literature John Aquilan made a comparable thesis entitled Automation of
time attendance System in 2004, it stated that the automation of the time attenda
nce records, time in and time out of every employee using barcode system. It ten
ds to eliminate the manual recording system of time and employee attendance base
d on the and also include salary time and attendance
computation of each reports.

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Ramon Floran in the Philippine Daily Inquirer, page 14 October 2005 wrote on his
article The Computer Edge of the New Employment and Opportunities He stated that
computer gives a different feeling about what is happening in the company. Busi
ness will be highly competitive and innovative because the computer provides ins
tant information. According to Andrea Cantoma, March 2004 entitled
Computer Library System for St. James Academy stated that, in manual system in ret
rieving, maintaining security and piling records take place because of the years
gone by. Furthermore, these files were only kept in envelopes and folders in wo
oden rocks. There are also instances when the right information is given to a wr
ong person, which affect quality of service. Biometrics Technology to be Implemen
ted in PNP, 2009 The Philippine National Police (PNP) also made by the internatio
nal crime detection technologies in the market, the said Philippine agency decid
ed to adopt NECs (mentioned above) Automated Fingerprint Identification System. V
ia the technology, PNP staff and experts are able to authenticate unique body de
mographics, such as fingerprints in the particular case. The technology also all
ows an almost instantaneous identification. The technology was used however by f
irst building an initial database of 210,000 fingerprints. PNP actually used the
said technology in order to identify two chop-chop victims whos mutilated

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bodies were found dumped in several areas in Quezon City and Muntinlupa. Accordi
ng to the mentioned above with the use biometrics technology the PNP was able to
identify a suspect because of the fingerprints. According to Mayor Jun Bernabe
on the article Planet Biometrics, In August 2011Paraaque City, Philippines has re
placed its existing biometric machines with a new fingerprint biometric attendan
ce registry system, which it says is more user-friendly and efficient. The citys
mayor, Jun Bernabe, says the new attendance machines will enable it to resolve t
he issues of long queues as well as employee complaints. A total of 40 Model 628
Double Engine ZK Finger Print Stand Alone Time Recorders were purchased. City h
all took 15 units while the rest were installed in other local government facili
ties. The upgrade was jointly run by the city governments Human Resource Manageme
nt Office and the Electronic Data Processing (EDP) Office. Aside from cutting man
power downtime, it makes timekeeping and payroll preparation simpler, systematic
and more accurate. It also provides an additional way to identify, discipline a
nd fire habitual latercomers, absentees and ghost employees, says Mayor Bernabe.
According to the article mentioned above, with the use of biometric fingerprint
scanner in the attendance system of the organization which

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is also connected to the payroll system. Saves time in lining up in the Bundy cl
ock. 2. Foreign Literature According to Thomas Primer on his article Automated
Computerize Process, in Readers Digest Magazine, May 2005, Page 45, for many busi
nesses automating the collecting of employee attendance data when employees begi
n their shifts is still a manual process. Even business that has automated or co
mputerized processes such as
scheduling, inventory, purchasing, general ledger and payroll processing still u
se manual method such as time cards sheets to collect time and attendance data.
NOVA time a group system developer, on last May 2007, the
system that will give management the power to not only utilize the tools we have
available to us today, but will continue to grow and evolve, giving it the capa
bility to incorporate and utilize the tools the new millennium promises to bring
us. NOVA time has brought a system designed for growth while maintaining the ma
ximum in flexibility. Where the sophistication lies within the programmed mechan
ism of the system, allowing for a quick and simple implementation and employee t
raining cycle, after all the true test of a system is not only in the production
and wealth of reporting, but in the simplicity and ease of its operation in con
junction with a simple and accommodating implementation program.

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Better humans (2003) stated that a wireless fingerprint scanner could soon be he
lping law enforcement agencies; government and the military instantly identity t
he scanner, called sweet fingerprint, today. It is being demonstrated at the gov
ernment convention one merging technologies, which addresses issues of homeland
security. Scanned fingerprint can also be used to query a database for someones p
rofile, using automated fingerprint identification system, and the profile can t
hen be sent to a mobile device such as a personal digital assistant. According t
o the related article mentioned above, fingerprint scanning technology has been
used in many fields as a means of security to confidential government records. T
echnology helps law enforcers in the identifications of employees.
C.
Related Study
1. Local Study Andrew Mendrez (2007) a programmer, made a similar study for Visi
on Designer Inc. It has an identification machine aimed at verifying a person en
tering through the swiping of identification cards. After entering their given c
ode number, the identification cards are swiped in the machines card reader to t
rigger the verification. If access granted,

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the micro switch will then automatically unlock to allow enter. This will help a
lot in monitoring attendances accurately and more precise. A group of computer
engineers in Rebisco Biscuits Corporation, August 2007 proposed a thesis report
entitled Computerized Daily Time Record System for what is the same Innodata Corps
is implementing right now a computerized daily time record as an alternative fo
r Bundy clock. The means of getting inside the company premises is by swiping ca
rds into a machine that reads every record of each employee then monitor and dis
plays the time a particular employee logs in and out. In the 2005 annual report
of the Forest Products AdResearch and Development Institute under the Department
of Science and
Technology, it is said that The computerized database and attendance on Forest Pr
oduction Research and Development Institute was designed to facilitate the Insti
tutes was designed to facilitate the Institutes data entry, Progressing computati
on maintenance of employee time and attendance transactions. The system allows e
mployees to log in/out as the swipe their IDs through a barcode reader attached t
o a computer terminal. The processing forms include those for legal holidays, tr
avel order, tardiness, under time, vacation and sick leave. Pertinent Report for
ms have been designed for easier access to all these data. According to Olivar (2
010), Payroll System is heart of Human Resource System of an Organization. The sol
ution has to take care of

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calculation of the salary as per rules of the Company, Income-Tax calculation an
d various deductions to be done from salary based on the daily time record using
the Biometric Attendance Record System including statutory deductions like Income
Tax and Provident Fund deductions. Another study, the main focus of the system
should handle employees records such as Employee List, Add New Employee, Edit New
Employee, Attendance, Bonus and Pay slip for the administrator. 2. Foreign Stud
y Columbia State Community (2006) uses computer identification account (Log In N
ame and Password) for access to the institutions computer usage logs occurs elec
trically through the individual users log in/out process. Users are also informe
d that they are responsible for any computer files, database and/or internet site
s that are accessed through their computer identification account, not withstand
ing their failure to adhere to the log in/out process, on their voluntary public
ation of their account information to others. My Time Force (2006), It is a soft
ware-based time and attendance system that allows the user to collect and organi
ze employee time data simply and accurately. You can use Time Force to easily an
d efficiently track your employee time, manage your time & attendance data and e
mployee profiles, eliminate buddy punching, make employee
scheduling a breeze and reduce the headaches and time associated with payroll.

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Best of all, Time Force can quickly pay for itself in time savings, reduction of
time theft and elimination of payroll errors. Time Force is the manifestation o
f 10years of experience, customer feedback, and research and development in the
time and attendance market. Over 35,000 businesses use Time Force. Johnson (1994
) said, since modern computer accelerates work and keeps track of information ac
curately and promptly, its only natural that industry needs the services of compu
ter and the modern technology devices for great help and improvement. Watson (20
11) offers more accessible, fast and efficient way to enhance Log-in Log-out Usi
ng Biometrics Finger Prints Reader. By using ESVES biometric system for security
and database management the employee can Log-in and Log-out by Pointing Thumb f
inger and Index finger.
D.
Relevance Review of Related Literature and studies to the Present Study
In review of related literature and studies, proponents with the appropriate bac
kground to find study in time keeping and payroll system in the exciting field o
f time keeping and payroll materials. The related literature of John Aguilan and
Ramon Floran has same thought
regarding in Time keeping and payroll system.

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By
these
studies
the
proponents
will
receive
experience
specifically in high-technology materials synthesis, and characterization. This
experience will include the operation and design of the equipment used to make i
ntegrated system. The Proponents was designed for the student with good experime
ntal skills, but little practical knowledge of specific
instrumentation.
E.
Operational Definition of terms
Barcode This refers to acode consisting of a group of printed and variously patt
erned bars and spaces and sometimes numerals that is designed to be scanned and
read into computer memory and that contains information (as identification) abou
t the object it labels. Basic Pay This refers to monthly rate divided by the num
ber of working days multiplied by the number of days worked. Biometrics This ref
ers to the measurement of physical characteristics such as fingerprints and DNA,
or retinal patterns for use in verifying the identity of individuals.

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Bundy Clock This refers to a clock card machine or punch clock or time recorder
is a mechanical (or electronic) timepiece used to assist in tracking the hours a
n employee of a company worked. Daily Time Record This refers to a record of how
a persons time has been spent. It is used to calculate pay, asses the efficient
use of time, or charge for work done. Database This refers to a organized collec
tion of data for one or more purposes, it is usually in digital form. Days Worke
d This refers to the actual days worked by an employee, often well in excess of
those stated in the contract of employment and sometimes without the payment of
overtime.
Deduction This refers to business expenses or losses which are legally permitted
to be subtracted from the gross revenue of a firm in computing its taxable inco
me.

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Employee This refers to a person who is hired to provide services to a company o
n a regular basis in exchange for compensation. Gross Pay This refers to total o
f an employees regular remuneration including allowances, overtime pay, commissio
ns and bonuses, etc. before any deductions are made. LAN (Local Area Network) Th
is refers to supplies networking capability to a group of computers in close pro
ximity to each other such as in an office building, school or home. Loan This re
fers to funds transferred from one party to another as payment for purchased goo
ds or services.
Net Pay This refers to the remaining amount of an employees gross pay, after dedu
ctions, such as taxes and retirement contributions, are made. Payroll

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This refers to a sum of all financial records of salaries for an employee, wages
, bonuses and deductions. In accounting, payroll refers to the amount paid to em
ployees for services they provided during a certain period of time. Pay slip Thi
s refers to a detailed breakdown on how much an employee is paid during a Specif
ic period. Report This refers to give an official account or statement of as a t
reasurer reports the receipts and expenditures. Router This refers to a router i
s a device that forwards data
packets between computer networks, creating an overlay internetwork.
Salary This refers to wages received on a regular basis, usually weekly, bi-week
ly or monthly. Spreadsheets

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This refers to spreadsheet is a computer application with tools that increase th
e user s productivity in capturing, analyzing, and sharing tabular data sets. UT
P or Unshielded Twisted Pair This refers to type of cable used in telecommunicat
ions and computer networks
CHAPTER 3 Methods of Research and System Design A. Methods of Research Used

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The Proponents used Descriptive method of researched; the "Descriptive" method o
f research is where the person doing the research presents it in a descriptive m
anner." The descriptive research designs enable researchers to describe or prese
nt the picture of a phenomenon or phenomena under investigation. It is the opposi
te of another form of research methodology called
"Analytical". 1. The Descriptive Method The proponents conduct a personal interv
iew with our client. The project team talked to the security personnel, HR, acco
untant for gathering of data about the system specification, needed for creating
our proposed system that can help them for their security, timekeeping and payr
oll system in an efficient manner. 1.1 Interview During requirements gathering s
tage, the proponents conduct interview with security personnel, HR, accountant o
f Blanco Family Academy, who gave the resources about the flow of the current sy
stem and the process of computing the salaries, monitoring and timekeeping of th
e employees. 1.2 Observation

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The proponents had some inspection regarding the current system to gather more i
deas on how to design our proposed system. From this observation, we noted some
problems being encountered. 1.3 Internet Research The proponents also conduct an
internet research to gather more data and topics that are related to our study.
1.4 Library Research The proponents also used library materials like thesis
documentation and books that are related to our study in gathering significant i
nformation and validation of our study. 1.5 Survey and Testing The proponents co
nduct a survey and user testing to derive interpretations and inferences. The su
rvey is presented in accordance with the statement of the specific problem. Prop
onents also conduct Usability testing, it is a technique used in user-centered i
nteraction design to evaluate a Timekeeping and Payroll system using biometric f
or Blanco Family Academy

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1.6
System Testing Proponents also conduct System Testing of software the
testing conducted on a complete, was based on the system s compliance with its s
pecified requirements.
B.
Data Gathering Instruments
1. Company Observation.
The proponents had some inspection regarding the current system to gather more i
deas on how to design our proposed system. From this observation, we noted some
problems being encountered.
1.1
Naturalistic observation Naturalistic observation is a research tool in which a
subject is observed in its natural habitat without any
manipulation by the observer. The Time Keeping and Payroll System of the Blanco
Family Academy are sometimes imprecise to use. Also, the Employees of the compan
y are using Bundy Clock to indicate in their Date Time Card their time of work i
n and out every day and the Accountant administrator based the wages of each emp
loyee in that time Card. It is hustle to use and long term creating the payroll
slip, and the time keeping which the Human Resources need to encode all the atte
ndance of

28
employee using spreadsheets. Therefore the Schools Time Keeping and Payroll syste
m need improvement 1.2 Participant Participant observation observation is a stru
ctured type
of research strategy. It is a widely used methodology in many disciplines, parti
cularly, cultural anthropology, but
also sociology, communication studies, and social psychology . Its aim is to gai
n a close and intimate familiarity with a given group of individuals (such as a
religious, occupational, or sub cultural group, or a particular community) and t
heir practices through an intensive involvement with people in their natural env
ironment, usually over an extended period of time. The Proponents Indicate the S
pecific Problem of the Time Keeping and Payroll for Blanco Family Academy.
1.2.1. The information on time consumed by employees can easily be change. 1.2.2
. The data are harder to monitor and more time consuming on the part of Human Re
sources, Accountant and Administrator when it comes to payroll computation. 1.2.
3. The Date Time Card has a huge tendency to be lost by employees.

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1.2.4. Its so hard to monitor the employees attending by security personnel.
C.
Statistical Tool
These tools were used to compute the data gathered in relation to the proponents
study. 1. Percentage Distribution Percentage and frequency of distribution were
used to describe the profile of the respondents of the study in terms of age, g
ender and profession using time keeping and payroll system, and if they were the
users, administrator or field expertise on this system; this is solved by the f
ormula: (Probability Statistics for scientist and Engineer, 7th edition, Walpale
Myer) Percentage (%) = (f / n) * 100 Where: P- Percentage distribution f- Score
s in the distribution n- Number of respondents 2. Weighted Mean.

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This was used for most of the item in the questionnaire checklist, weighted is u
tilized. The following scales and its equivalency used as follows:
C O L L E G E O F
Survey Criteria Male Female Scale Value Yes No Rating 1 2 Interpretation Agree D
isagree
Table 1: Survey Criteria User Evaluation Table 2: User Evaluation Criteria Crite
ria Correctness Reliability Efficiency Testability Portability NI 1 Improvement
Scale Value E G A P Rating 5 4 3 2 Interpretation Excellent Good Average Poor Ne
eds
C O M P U T E R S T U D I E S

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System Testing Table 3: System Testing Criteria Scale Value Rating Interpretatio
n
Criteria Block and white Testing Unit Testing Security Testing
Full Compliance Partial Compliance Non-Compliance
3 2 1
Full Compliance Partial Compliance Non-Compliance
It measures the average numerical value of a set of scores. It is calculated by
adding all the scores and dividing the sum of its frequency. The formulas are as
follows:
WM =
X N
Where:
X = Score N = Number of cases or respondents

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D.
Analytical Tools
The analytical tools in conducting the proposed study were the Context Diagram,
Data Flow Diagram, System flowchart, HIPO
(Hierarchical Input-Process-Output) and VTOC (Visual Table of Contents). Context
Diagram. It is a data flow diagram, with only one massive central process that
subsumes everything inside the scope of the system. It shows how the system will
receive and send data flows to the external entities involved. The context diag
ram shows how the main scope of the system wherein the employee will login and t
he system will read the information entered by the employee. The human resources
manage the employees details including the reports coming from the accountant wh
o computes payroll transaction that will reflect on employees payslip. (See Appen
dix B for the Context diagram). Data Flow Diagram. It is a graphical representat
ion of the "flow" of data through an information system, modeling its process as
pects. Often they are a preliminary step used to create an overview of the syste
m which can later be elaborated. It also shows what kinds of data will be input
to and output from the system, where the data will come from and go to, and wher
e the data will be stored.

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Data flow diagram show the step by step procedure that is more complicated on ho
w the system will works for example, an employee registers and it will validate
the fingerprint automatically, the input information going through the database
that computes the time record, gross pay and net pay that generates the deductio
n one by one. It is much easier compared to the manual procedure which is time c
onsuming. (See Appendix C for the Data Flow diagram) System Flowchart. It is the
graphical representation of the flow of data in the system, and represents the
work process of the system. Information system flowchart show how data flows fro
m source documents through the computer to final distribution to users. Program
flowcharts show the sequence of instructions in a single program or subroutine.
It shows the flow of the payroll system were the human resources is in charge in
adding new employee information including editing, deleting and set of salary f
or every employee. The user allows all the employee to register their finger pri
nt for their time log, the system will have a transaction were it will show all
the computation of payroll and generate the reports for the employee unlike the
existing system of Blanco family academy it is more sophisticated when it comes
into computation and filling the records of each employee. It will be efficient
for the user to use if the system is more accurate and fast when it

34
comes into preparing the payroll of employee. (See Appendix D for the System Flo
wchart) HIPO (Hierarchy plus Input-Process-Output) technique is a tool for plann
ing and/or documenting a computer program. A HIPO model consists of a hierarchy
chart that graphically represents the programs control structure and a set of IPO
(Input-Process-Output) charts that describe the inputs to, the outputs from, an
d the functions (or processes) performed by each module on the hierarchy chart.
Hierarchical Input process output is similar to vtoc where it shows the module n
eeded by the system. The process on how the data has been entered and how its bei
ng process will show its output or results. (See Appendix E for the Hierarchical
input process output ). VTOC or Visual Table of Contents. It is an analytical t
ool for planning and/or documenting a computer program. Each function represente
d by a rectangular box can be described in further detail in an IPO (or input-pr
ocess-output) diagram. It also show the scope of the system were the module are
connected. VTOC shows every module of the system, their module contains the form
where it reflects on how the modules are connected and every form represents th
e detailed information of every module at it is arranged through tables.(See App
endix F for the Visual table of contents)

35
ERD or Entity-Relation Diagram is a specialized graphic that illustrates the rel
ationships between entities in a database. ER diagrams often use symbols to repr
esent three different types of information. Boxes are commonly used to represent
entities. Diamonds are normally used to represent relationships and ovals are u
sed to represent attributes. ERD is used to see the relationship of different en
tity in the system. The entity relationship diagram shows the relations of entit
ies or the user of the system on how he/she does the process, you will see the f
low where the user is connected to what he/she does. Example is the input of reg
istrations in filling the records of every employee to the computation of salary
deduction and to distribution of employees pay slip. (See Appendix G for the Ent
ity Relation Diagram) E. Processes Used in Developing the Software 1. Agile Unif
ied Process
AUP or Agile Unified Process is a simplified version of the Rational Unified Pro
cess (RUP). It describes a simple, easy to understand
approach to developing business application software using agile techniques and
concepts yet still remaining true to the RUP. I ve tried to keep the Agile UP as
simple as possible, both in its approach and in its description. The descriptio
ns are simple and to the point, with links to details (on the web) if you want t
hem. The approach applies agile techniques include test driven development (TDD)
, Agile Model Driven

36
Development
(AMDD), agile
change
management,
and database
refactoring to improve your productivity.
Figure3: The Agile Unified Process (AUP) lifecycle. Figure shows depict the life
cycle of the AUP. The first thing that you ll notice is that the disciplines hav
e changed. First, the Model discipline encompasses the RUP s Business Modeling,
Requirements, and Analysis & Design disciplines. Model is an important part of t
he AUP, as you can see, but it doesn t dominate the process you want to stay agi
le by creating models and documents which are just barely good enough. Second, t
he Configuration and Change Management discipline is now the Configuration Manag
ement discipline. In agile development your change management activities are typ
ically part of your requirements management efforts, which is part of the Model
discipline.

37
Serial in the Large The serial nature of Agile UP is captured in its four phases
1. Inception. The goal is to identify the initial scope of the project, a
potential architecture for your system, and to obtain initial project funding an
d stakeholder acceptance.
2. Elaboration. The goal is to prove the architecture of the system. 3. Construc
tion. The goal is to build working software on a regular,
incremental basis which meets the highest-priority needs of your project stakeho
lders.
4. Transition. The goal is to validate and deploy your system into
your production environment. Iterative in the Small Disciplines are performed in
an iterative manner, defining the activities which development team members per
form to build, validate, and deliver working software which meets the needs of t
heir stakeholders. The disciplines are: Model. The goal of this discipline is to
understand the business of the organization, the problem domain being addressed
by the project, and to identify a viable solution to address the problem domain
.

38
Implementation. The goal of this discipline is to transform your model(s) into e

xecutable code and to perform a basic level of testing, in particular unit testi
ng.
Test.
The goal of this discipline is to perform an objective
evaluation to ensure quality. This includes finding defects, validating that the
system works as designed, and verifying that the requirements are met.
Deployment. The goal of this discipline is to plan for the delivery of the syste
m and to execute the plan to make the system available to end users.
Configuration Management. The goal of this discipline is to manage access to you

r project artifacts. This includes not only tracking artifact versions over time
but also controlling and managing changes to them.
Project Management. The goal of this discipline is to direct the activities that
takes place on the project. This includes managing risks, directing people (ass
igning tasks, tracking progress), and coordinating with people and systems outsi
de the scope of the project to be sure that it is delivered on time and within b
udget.
Environment. The goal of this discipline is to support the rest of the effort by
ensuring that the proper process, guidance (standards and guidelines), and tool
s (hardware, software) are available for the team as needed.

39
Agile Processing in the system development Agile process in Payroll Systems team
of payroll development professionals combine decades of industry experience to
build an application and business model that is an efficient and precise process
for operating your business. Reducing your risk and servicing your clients are
at the heart of the agile mission Agile Payroll Systems provides comprehensive s
ervice bureau software and services for those businesses dedicated to an integra
ted process for payroll and payroll tax processing. 1. Integrated Payroll and Pa
yroll Tax Processing Application; 2. Software as a Service Models; and 3. Hosted
Solutions This LAN-Based Time keeping and payroll using Biometrics for Blanco F
amily Academy is using the agile software development process that puts both cli
ents and testing, front and center in the development process. Our system design
and development are client and test driven to ensure the resulting applications
are flexible, meet our clients requirements and are of the highest quality.

40
F.
Analysis Used for Product Evaluation
The Feasibility Study is a critical document which defines the initial system co
ncepts, objectives, requirements, and alternatives. The study also forms the fra
mework for the system development project and establishes a baseline for further
studies. 1. Technical Feasibility Blanco Family Academy has agreed to implement
this proposed system if it will succeed; they provide adequate hardware and sof
tware for the completion of this project. 1.1. Hardware Requirements The hardwar
e minimum recommended requirements and
maximum recommended requirements are listed below: Minimum Hardware Recommended
Requirements Internal Memory (RAM) Hard Disk Capacity (CPU) Processor 2.00 GB 60
.00GB Intel Pentium 1.60GHZ Monitor Video Card 17 Colored 32bit 128MB AGP Maximum
Recommended Requirements 3.00 GB or Higher 80.00GB or Higher Pentium (R) Dual C
ore 2.20 GHZ or Higher 18 Colored or Higher 32bit 256 MB AGP or Higher

41
Biometrics
Digital Persona
Digital Persona uRu
uRu Latest Version Table 4: Hardware Requirements 1.2. Software Requirements The
software minimum recommended requirements and maximum recommended requirements
are listed below:
Software
Minimum Recommended Requirements
Maximum Recommended Requirements Microsoft Win7 64bit Operating System MS Access
2007 Microsoft Visual Studio 2010
System type
Microsoft Win7 or XP 32bit Operating
Database Programming Language
System MS Access 20073 Microsoft Visual Studio 2008
Table 5: Software Requirements
2. Operational Feasibility

42
This feasibility study measures how well a proposed system solves the problems,
and takes advantage of the opportunities identified during scope definition and
how it can organization adopt identified in the requirements analysis phase of s
ystem development. 2.1 Implementing a payroll system According to Steven Bragg o
n his book entitled Accounting for Payroll he stated that the Employers are respon
sible for paying their workers correctly and on time. To simplify the payroll pr
ocess, the employer needs a payroll system. A payroll system streamlines the pay
roll aspect of the business. Without one, it is difficult to track and pay emplo
yees time and to adhere to the changing payroll and tax laws set by the governm
ent. When implementing a payroll system, the employer must perform several steps
. 2.1.1. Determine the type of payroll system you want to establish. The payroll
system you choose should be based on the size of your business and how much pay
roll responsibility you would like to maintain. 2.1.2 Purchase payroll software
and hire a payroll staff, Depending on the size of your company. A computerized
payroll system saves on time and gives you access to an onsite payroll staff.

43
2.1.3. Establish a pay date. Report pay frequencies are up to you; however, week
ly and biweekly are most common for hourly workers, and biweekly and semimonthly
are most common for salaried workers. 2.1.4. Decide on a time-keeping method, s
uch as a time clock. According to the Department of Labor, an employer can use w
hichever time-keeping strategy he chooses as long as it correct and complete. 2.
1.5. Train the payroll staff on the payroll system, if necessary. As Ultimate So
ftware, consider hiring specialists to train the payroll staff. Have the payroll
department do a mock payroll before running the first payroll. A test run will
pinpoint any system glitches. Address issues before the time for doing the actua
l payroll arrives. 2.1.6. Ensure your payroll department and your finance depart
ment is working together, if applicable. Some payroll personnel are responsible
for wage reporting and tax matters. However, some companies have a finance depar
tment that handles tax issues and payroll accounting. If so, ensure the two depa
rtments are properly streamlined. 2.2 Proposed System Component

44
The in LAN-Based Payroll System Using Biometrics for Blanco Family Academy can b
e completely parametized to suit corporate salary / wages in entire employees of
Blanco Family Academy and is an ideal payroll management solution for this comp
any. The following are the components provided in LAN-Based Payroll System for B
lanco Family Academy. 2.2.1. Employee Management Once an employee management is
selected, a detailed employee profile is updated which contains complete details
. This
information would then be used for creating payroll. Create, update and delete e
mployee accounts using this section. 2.2.2. Finger print Scanner The Finger prin
t Scanner is use to register the employees finger print to allow them to scan th
eir finger for their daily time record. 2.2.3. Payroll Transaction Payroll Trans
action will generate monthly payroll employee, approve overtime and print payrol
l slip.
2.2.4. Loan This will be to acquire loan by selecting the loan type and amortiza
tion date. In this section it can also cash advance.

45
2.2.5. Leave This will be the employee who wants to request vacation or Sick lea
ve. 2.2.6. Holiday This would enable to set the Holidays (National Holiday or No
nworking Holiday. 2.2.7. Reports This section would enable you to view and print
the payroll, Witholding Tax, SSS, PhilHealth, HDMF, 13th month, tax refund repo
rts of all the employees, individually or groups. 2.2.8. Control Access It gives
you the ability to access user to a specific section.
2.3 PAYROLL POLICY The purpose of this Payroll Policy is to ensure that Blanco F
amily Academy employees are paid correctly and timely. Accounting

46
Clerks/Finance Officers must work as a team to establish a good relationship wit
h our employees to provide assistance with payroll inquiries and produce accurat
e pay checks. Accounting Clerks/Finance Officers must be familiar with the provi
sions of the various collective bargaining agreements and need to keep informed
of all changes. Payroll entries must be done in accordance with generally accept
ed accounting principles.
INTERNAL POLICY PROCEDURES 2.3.1. Employee Responsibility Time In / Time out Pro
cedure. Employees must scan their
finger print to biometrics finger print scanner before they go in and out of wor
k. 2.3.2 Finance Responsibility 2.3.2.1. Accounting Clerk/Finance Officer 2.3.2.
1.1. The Accounting Clerk/Finance Officer is
responsible for generate payroll. 2.3.2.1.2 The Accounting Clerk/Finance Officer
must then compute the appropriate hours and date under the
appropriate pay type code in the payroll system so as to track the actual time w
orked/used for each employee. 2.3.2.1.3 Once all payroll generate, the Accountin
g
Clerk/Finance Officer must run a GrossPay /Deduction Proof report.

47
2.3.2.1.4 Once the Earnings/Deduction Proof has been reviewed and approved, the
Accounting Clerk/Finance Officer can run the payroll checks and the correspondin
g vendor payroll checks. 2.3.3. Transfers Once the check run is completed and al
l vendor processes are completed, the payroll checks are given to the Treasurer
for distribution. The Treasurer will receive a report from the Accounting Clerk
on the total amount to transfer, by fund, into the Payroll checking account to c
over the checks issued. 2.3.4. Records All records shall be kept in the Finance
Section in compliance with the retention schedule. Destruction of any financial
record will be done in compliance with the procedures set forth in the Blanco Fa
mily Academy Records Managements Manual Payroll. Printing and Distribution of Pa
yroll Checks &
2.3.5. SL/VL of Absence Procedures 2.3.5.1.1 Sick leaves are filled by the emplo
yee 7 days before the date of leave and with the approval of their heads.

48
2.3.5.1.2 The Accounting Clerk/Finance Officer must then collate the leave form
for Earnings/Deduction as of 2.3.2.1.3 payroll policy. 2.3.5.1.3 Every employee
has number of SL/VL per year based on the approval of their heads when their hir
ed. 2.3.6. Compensation and Benefits 2.3.6.1. 13th Month Pay The company give th
e 13 month pay for
compensation and benefits to the entire employee. The 70% of the total basic inc
ome given every 2nd payroll of
December and the other 30% of the total basic income will be given on the 2nd pa
yroll of March the other year. 2.3.6.2. Holidays Pursuant to the provisions of t
he Labor Code, as amended in relation to the observance of declared holidays and
in response to the queries received every time a Presidential Proclamation or a
law is enacted by Congress which declares certain days either as a regular holi
day, a special day or a special working holiday, the following guidelines shall
be observed by all employers in the private sector 2.3.8. Computation 2.3.8.1. F
ormulation of computing lates and overtime

49
Lates Monthly Salary 20 days 480min of 1day - Minutes of Lates
Overtime Monthly Salary Overtime 20days 2.3.8.2. Formulation computing 13month P

ay Step 1. Monthly Salary / 12 = 13month pay Monthly 480min of 1day * Minutes of
Step 2. 13month Pay Monthly * Months of work = 13month pay yearly Step 3. 13mont
h pay yearly * .70 =13month pay given by December Step 4. 13month pay yearly * .
30 =13month pay given by March 2.3.8.3. Formulation computing Tax Refund Tax Ref
und = Yearly Tax Computation - Yearly Tax Contribution 2.3.9. Cash Advance Cash
advance will be limited to 1thousan a month only.

50
External Policy 2.3.10.1. Contribution and loan Remittances Remittance will only
be done after the accomplishing the necessary required form given by the SSS, P
AG-IBIG, PHILHEALTH and other remittance offices. 2.2.10.2. Bank Transaction The
Treasurer will receive a report from the
Accounting Clerk on the total amount to transfer, by fund, into the Payroll chec
king account to cover the checks issued and the bank will responsible to divide
the deposited check to distribute to the list account on the report given by the
accountant. 2.4. Disaster Recovery Plan Disaster recovery is the process, polic
ies and procedures related to preparing for recovery or continuation of technolo
gy infrastructure critical to an organization after a natural or human-induced d
isaster. Disaster recovery is a subset of business continuity. While business co
ntinuity involves planning for keeping all aspects of a business functioning in
the midst of disruptive events, disaster recovery focuses on the IT or technolog
y systems that support business functions. 2.4.1. Plan A:

51
Main database will be located on a area that is water proof, fire proof to have
maximum security for the system and database that can only be access solely by a
n administrator this is to prevent any forms of loss, leakage, corruption and ta
mpering of the datas due to other uncontrollable and unforeseen circumstances. 2.
4.2. Plan B: System The LAN- Based Time Keeping and Payroll using Biometrics for
Blanco Family Academy system will be uploaded to www.mediafire.com, a hosting w
eb site where you can upload unlimited storage up to of 200 MB per file (4GB for
Pro users and 10GB for Business users) MediaFire does not enforce waiting times
for downloads, limit
simultaneous downloading or set bandwidth limits. The admin of the system will s
olely assign this for the backup. Database The Database of this system is upload
ed also to MediaFire every end of the day to back-up the record file of this sys
tem. The admin of this system assign to update back-up. 2.5. Data Manipulating L
anguage The Proponents use Microsoft Visual Basic 2008 Express edition the syste
m can be update with the latest Microsoft Visual Basic programming language by t
he programmer when its necessary.

52
3.
Economic Feasibility This is where the feasibility could be established by condu
cting a
Market Analysis or Cost Benefit Analysis. The researcher could choose the approp
riate tool. If the proposed software is customized for a
particular company and there will a basis for the computation of the operating c
ost, benefits, Return on Investment (ROI), Payback Period. The researcher should
present under this subsection, the formula he/she will use in establishing the
economic feasibility of his/her studies. 3.1 Operating costs: Operating costs st
ated the annual of personnel expense, supplies and equipment cost required for t
he existing and proposed system, the use of this is to compare both of them to a
nalyze which save more. The total annual cost for existing is Php.387,784.20 and
in the total annual cost for proposed is Php.196,703.95 (See Appendix H for Eco
nomic Feasibility Study) 3.2 Development costs: Development cost is incurred dur
ing the development of the system are one time investment, its Include the Adequ
ate Software, Hardware requirements, labor cost, supplies cost, electric consump
tion, food and transportation cost. And total development cost is
Php.22,956.57 (See Appendix H. Economic Feasibility Study) 3.3 Cost and Benefits
Analysis

53
Cost benefit analysis (CBA) it is important to identify cost and benefit factors
. Its a technique designed to determine the feasibility of a project or plan by q
uantifying its cost and benefits. Through this analysis you will be able to comp
ute the total cost saving, payback period and net saving by use of this formulat
ion.(See Appendix H. Economic Feasibility Study) Annual Cost = Existing Cost Pro
posed Cost Annual Cost / Present Value = End Cumulative Present Value
Payback Period = Net Saving
Total Development Cost 3.4 Return of Investment (ROI) A performance measure used
to evaluate the efficiency of an investment or to compare the efficiency of a n
umber of different investments. To calculate ROI, the benefit (return) of an inv
estment is divided by the cost of the investment; the result is expressed as a p
ercentage or a ratio.
The return on investment formula: Return of Investment (ROI) (5 years) = ((End C
umulative Present Value Total Development Cost / End Cumulative Present Value) *
100

54
The "end cumulative present value" formula refers to the
selling the investment of interest. Return on investment
c because of its versatility and simplicity. That is, if
have a positive ROI, or if there are other opportunities
the investment should not be under taken. (See Appendix
Study)
CHAPTER 4
proceeds obtained from

is a very popular metri
an investment does not
with a higher ROI, then
H. Economic Feasibility

55
Analysis, Presentation of Data, and Interpretation of Findings C O L L E G E O F
This chapter presents the data gathered through the research instrument. These d
ata are analyzed and statistically treated in order to derive interpretations an
d inferences. The data are presented in accordance with the statement of the spe
cific problem.
A.
Survey
The Employees of Family Blanco Academy respondents in terms of gender and age to
answer the survey form to express the situation in their time keeping and payrol
l. Table 6 Distribution of Respondents in Terms of Gender Gender Employee s Male
Female Total 24 36 60 45% 55% 100% 2 1 % Rank

56
In Table shows the distribution of Blanco Family Academy employees respondents i
n terms of gender. It can be seen from this figure that 55% of the respondents a
re female with a frequency of 11. On the other hand, 45% of the respondents are
male with a frequency of 9. It appears therefore that there are more female resp
ondents than the male respondents. Table 7 Distribution of Respondents in Terms
of Age
Age 20-30 31 and Above Total
Employees 36 24 60
% 60% 40% 100%
Rank 1 2
Table shows the frequency of the respondents profile in terms of age. The figure
shows that majority is 60% of the respondents are aged 20-30 years. Next age rev
eals with a percentage of 40% were respondents whose ages were 31 and above year
s old.
Question no. 1: Are you satisfied in your current Time keeping system using Bund
y clock? Table 8

57
Distribution of the Respondents in Terms of Satisfaction of using Bundy clock in
their time keeping Male Femal e Yes No Total 18 6 24 24 12 36 60 60% 40% 100%
Table shows the distribution of the respondents in terms of satisfaction of Emplo
yees in using Bundy clock in their time keeping. It can be seen from the data th
at 60% of the employees respondents says yes, that they satisfied of using Bundy
clock in their time keeping, on the other hand 40% says no, that they are not sa
tisfied of using Bundy clock in their time keeping.
Question no. 2: Do you want to change your current time keeping and payroll syst
em in computer time keeping and payroll system using biometrics? Table 9 Distrib
ution of the Respondents in Terms of Upgrading in Computerize time keeping and P
ayroll

58
Male Yes No Total 18 4 24
Female 30 6 36 60 60% 40% 100%
Table shows the distribution of the respondents in terms of Upgrading in Computer
ize time keeping and Payroll. It can be seen from the data that 80% of the emplo
yees respondents says yes, they want to upgrade their current time keeping and pa
yroll system into computerize time keeping and Payroll, on the other hand 20% sa
ys no, they dont want to upgrade their current time keeping and payroll system in
to computerize time keeping and Payroll.
Question no. 3: Do you think using biometrics is more accurate than using usual
time card? Table 10 Distribution of the Respondents in Terms of biometrics is mo
re accurate than using the usual time card. Male Yes No Total 23 1 24 Female 34
2 36 6 60% 40% 100%

59
0
Table shows the distribution of the respondents in terms of Biometrics is more ac
curate than using usual time card. It can be seen from the data that 95% of the
employees respondents says yes, Biometrics is more accurate than using usual time
card, on the other hand 5% says no, using usual time card is more accurate than
Biometrics.
Question no. 4: Do you agree that implementing the
ny would lessen the fraud committed by some of the
ion of the Respondents in Terms of proposed system
ted by some of the employees. Male Yes No Total 24
% 100%
proposed system to your compa

employees? Table 11 Distribut
would lessen the fraud commit
0 24 Female 35 1 36 60 60% 40

60
Table shows the distribution of the respondents in terms of proposed system would
lessen the fraud committed by some of the employees. It can be seen from the da
ta that 95% of the employees respondents says yes, proposed system would lessen t
he fraud committed by some of the employees, on the other hand 5% says no, propo
sed system would not lessen the fraud committed by some of the employees.
Question no. 5: Do you think that the proposed system will optimized the process
of the company in computing wages and time keeping? Table 12 Distribution of th
e Respondents in Terms of proposed system will optimized the process in computin
g wages and time keeping. Male Yes No Total 24 0 24 Female 36 0 36 60 60% 40% 10
0%
Table shows the distribution of the respondents in terms of proposed system will
optimize the process of the company in computing

61
wages and time keeping. It can be seen from the data that 100% of all employees r
espondents says yes, proposed system will optimized the process of the company i
n computing wages and time keeping.
B.
User Testing
Level of efficiency of the system when evaluated by the User Evaluation result o
f the existing, the prototype system and the proposed system in terms of: Correc
tness, Reliability, Efficiency, Testability and Portability. Table 13 Results of
Software Evaluation According to Respondents Category of Existing System
Criteria Technica l Mea n NonTechnic al Mea n Tota l Mea n Correctness Reliabili
ty Efficiency 5 5 5 2.20 2.20 2.40 5 5 5 2.80 3.00 2.80 2.60 2.70 2.50 A A A 2 1
4 Interpretatio n Ran k

62
Testability Portability Overall Mean Overall Interpretatio n:
5 5 2.54 A
2.20 2.80
5 5
2.60 2.40
2.30 2.60
P A
5 2
Legend:
E Excellent G Good A Average
P - Poor NI Needs Improvement
The table illustrates the user evaluation results according to the respondents ca
tegory; the computed weighted mean for Correctness corresponds to a 2.60 average
which is interpreted as Average. On the other hand the computed weighted mean f
or Reliability category is 2.70 which describe the analysis as Average. A 2.50 w
eighted mean is seen on the Efficiency category that equates to the interpretati
on of Average, 2.30 weighted mean is shown on the Testability describe as Poor c
ategory and 2.60 for Portability which equates to Average. The total computed we
ighted mean for the user evaluation result is 2.54 which describes as the overal
l computed mean as Average. From the tabulated result, the level of efficiency o
f the existing system evaluated is Average. Table 14

63
Results of Software Evaluation According to Respondents Category of Prototype Sys
tem
Criteria Technica l Mean NonTechnic al Mea n Tota l Mea n Correctness Reliabilit
y Efficiency Testability Portability Overall Mean Overall Interpretatio n: 5 5 5
5 5 3.26 A 3.00 2.60 3.20 3.00 3.20 5 5 5 5 5 3.40 3.80 3.40 3.60 3.40 3.10 3.3
0 3.30 3.40 3.20 A A A G A 4 2 2 1 3 Interpretation Ran k
Legend:
The table illustrates the user evaluation results of the prototype system accord
ing to the respondents category; the computed weighted mean for Correctness corre
sponds to a 3.10 average which is interpreted as Average. On the other hand the
computed weighted mean for Reliability category is 3.30 which also describe the
analysis as Average.

64
A 3.30 weighted mean is seen on the Efficiency category that equates to the inte
rpretation of Average, 3.40 weighted mean is shown on the Testability category a
nd 3.20 for Portability which equates to Average. The total computed weighted me
an for the user evaluation result is 3.26 which describes as the overall compute
d mean as Average. From the tabulated result, the level of effectiveness of the
prototype system evaluated is Average.
Table 15 Results of Software Evaluation According to Respondents Category of Prop
osed System

65
Criteria
Technica l
Mea n
NonTechnic al
Mea n
Tota l Mea n
Interpretatio n
Ran k
Correctness Reliability Efficiency Testability Portability Overall Mean Overall
Interpretatio n:
5 5 5 5 5 4.02 G
4.00 3.40 3.60 3.60 3.80
5 5 5 5 5
4.20 4.60 4.20 4.20 4.20
3.90 4.10 4.10 3.90 4.10
G G G G G
2 1 1 2 1
Legend:
The table illustrates the user evaluation results of the proposed system accordi
ng to the respondents category; the computed weighted mean for Correctness corres
ponds to a 3.90 average which is interpreted as Good. On the other hand the comp
uted weighted mean for User Reliability category is 4.10 which describe the anal
ysis as Good. 4.10 weighted mean is seen on the Efficiency category that equates
to the interpretation of Good, 3.90 weighted mean is shown on the Testability c
ategory and 4.10 for Portability which equates to Good. The total

66
computed weighted mean for the user evaluation result is 4.02 which describes as
the overall computed mean as Good. From the tabulated result, the level of effe
ctiveness of the proposed system evaluated is good.
C. System Testing
Table 16 Percentage of the System Efficiency Evaluated by the System Testing Res
ult
System Testing Block and White Box Testing Unit Testing Security Testing Integra
tion Testing No. of Respondents Overall Interpretation:
3 8
2 7
1 5
AVG 2.15
9 10 12
8 9 6
3 1 2
2.30 2.45 2.50
20
2.35 (Full Compliance)
(Results of System Testing in terms of Expertise)
The Table illustrates the system testing according to the field expertise, the a
verage measurement of Block and White testing 2.15,

67
for the average measurement of Unit Testing 2.30, for the average measurement of
system testing 2.45 and for the average measurement of integration testing 2.35
. The respondents gave higher rating on system testing of 2.50 than respondents
who gave low rate of 2.15. The total computer weighted mean for the system evalu
ation result is 2.35 which describes as Full Compliance. There is no significant
difference between effectiveness of the system evaluated by the user evaluation
result of the present, the proposed system and the prototype system in terms of
: Correctness, Reliability, Efficiency, Testability and Portability. Table 17 Re
sult of Software Evaluation computed in One way ANOVA
Ave_Eval Sum of Squares Between Groups Within Groups Total 20.000 29 3.083 18 0.
171 16.917 11 Df Mean Square 1.538 8.978 0.000 F Sig
Table 18 Result of Software Evaluation: Existing, Prototype and Proposed System

68
Ave_Result Ave_Exist Mean 2.54 Ave_Prot 3.26 Ave_Prop 4.02
Interpretatio n
Average
Average
Good
The Table illustrate the computed difference was found to be significant since t
he computed value 2.54 from the Existing System, and 3.26 from the Prototype Sys
tem is less than the tabular value of the Proposed System which equates to 4.02
with this result the researcher rejects the null hypothesis that there is no sig
nificant difference between the effectiveness of the system evaluated by the use
r evaluation result of the present, the proposed system and the prototype system
.

69
CHAPTER 5 Summary, Conclusion and Recommendations
Summary:
The proponents interest to conduct an investigation has led them to understand th
e payroll system of Blanco Family Academy present problems such as; what are the
common problems encountered by the accounting staff of Blanco Family Academy in
terms of using their manual system in processing payroll and time keeping?; Doe
s a LANBased Timekeeping and Payroll system using Biometrics for Blanco Family A
cademy will help the accounting staff in terms of the generating payroll transac
tion, easy way timekeeping using biometrics, secure all payroll records, calcula
ting 13 month pay, tax refund and generate all payroll reports? and; if a LAN-Ba
sed Timekeeping and Payroll system using Biometrics will be used in the Blanco F
amily Academy will it be more efficient and effective than the current manual sy
stem?;

70
The study deals with a proposal for a LAN-Based Timekeeping and Payroll using Bi
ometric for Blanco Family Academy. The General objective of the study was aimed
to help the Blanco Family Academy to have an efficient and effective way of Empl
oyees Time Keeping and Payroll System using biometrics to give a higher quality
of service. From the objectives to: 1.) Develop a system that will improve the B
lanco Family Academys operation in the Timekeeping and Payroll. 2.) Develop a sys
tem that will monitor employees data that is efficient to use. 3.) To use biometr
ics tool (Fingerprint scanner) that will provide an easy log-in and log-out of t
he employees and staff. 4.) Secure the records of employees and to have more man
ageable files. 5.) Easy Calculation of Payroll Transaction. 6.) Summarize all th
e Deducted Contribution of Employees. Different methods were used to attain the
objectives of the study. The proponent made use of the descriptive research meth
od where the library research method and research survey falls under this catego
ry, and creative type of research. To gather necessary data, the proponent made
used of the data gathering techniques such as observation,
interview, and evaluation. The data gathering instruments used was observation,
survey questionnaires, and interview guide and evaluation forms. In developing t
he software the following analytical tools were used: data flow diagram Data Flo
w Diagram (DFD), visual table of

71
contents (VTOC), input-process-output (IPO) and program flow chart (PFC). The pr
oponent also used the Agile Unified Process (AUP) lifecycle model as the method
for developing the software. The proponent also made use of statistical tools su
ch as Weighted Arithmetic Mean and Likerts scale. Method of software evaluation w
as used to prove its operational and technical feasibility of the proposed softw
are. The technical feasibility was proved by proving information regarding the h
ardware and software specifications which include the minimum and maximum recomm
endation requirements. To gather data the proponents conduct a survey to analyze
and statically treated in order to drive interpretation and inference, the foll
owing are the average survey result; The survey respondents of Blanco Family Aca
demy employees, 55% of the respondents are female on the other hand, 45% of the
respondents are male; The survey respondent ages, 60% of the respondents are 2030 on the other hand, 40% of the respondents are 31 and above; The survey distri
bution in terms of satisfaction of Employees in using Bundy clock in their time
keeping, 60% of the employees respondents says yes, on the other hand 40% says no
; The survey distribution in terms of upgrading in computerize time keeping and
payroll, 80% of the employees

72
respondents says yes,
on the other hand 20% says no; The survey
distribution in terms of biometrics is more accurate than using usual time card,
95% of the employees respondents says yes, on the other and 5% says no; The surv
ey distribution in terms of proposed system would lessen the fraud committed by
some of the employees 95% of the employees respondents says yes, on the other han
d 5% says no; and the survey distribution in terms of proposed system will optim
ized the process in computing wages and time keeping, 100% of the employees respo
ndents says yes. To gather data the proponents also conduct a user testing to an
alyze and statically treated in order to drive interpretation and inference, the
total computed weighted mean for the user evaluation result is 2.54 which descr
ibes as the overall computed mean as Average. From the tabulated result, the lev
el of efficiency of the existing system evaluated is Average. The total computed
weighted mean for the user evaluation result is 3.26 which describes as the ove
rall computed mean as Average. From the tabulated result, the level of effective
ness of the prototype system evaluated is Average. The total computed weighted m
ean for the user evaluation result is 4.02 which describes as the overall comput
ed mean as Good. From the tabulated result, the level of effectiveness of the pr
oposed system evaluated is Good. To gather data the proponents also conduct a sy
stem testing to analyze and statically treated in order to drive interpretation
and

73
inference, the total computer weighted mean for the system evaluation result is
2.35 which describes as Full Compliance. The operational feasibility was proved
under the criteria of user friendliness, efficiency, reliability, accuracy and s
ecurity of use.
C O L L E G E O F
Conclusion
The system proposal entitled LAN-Based Time Keeping and Payroll System using Biom
etrics for Blanco Family Academy will be beneficial to the company for maximizing
its profits; and minimizing manpower and additional equipments necessary for LAN
-Based Time keeping and Payroll System. With the use of this new system, computa
tions and gathering are all accurate, Data manipulating and processing are exped
ited, report generations ate faster and security for the held are better, and co
nsumes less office space, a powerful business tool that would greatly aid updati
ng of new time keeping and payroll system. The computed difference was found to
be significant since the computed value 2.54 from the Existing System, and 3.26
from the Prototype System is less than the tabular value of the Proposed System
which equates to 4.02 with this result the researcher rejects the null

74
hypothesis
that
there
is
no
significant
difference
between
the
effectiveness of the system evaluated by the user evaluation result of the prese
nt, the proposed system and the prototype system. This LAN-Based Timekeeping and
Payroll System by using Biometrics thus increasing effectiveness by a very consid
erable amount.
C O L L E G E O F
Recommendation
Based on the performance of the LAN-Based Timekeeping and Payroll system using B
iometrics, the researchers highly recommend that this study be implemented to th
e Blanco Family Academy and other possible branches. Also with its dependable pe
rformance and easy to use procedures, this study can be a great help for compani
es and organizations concerning their Time Keeping and Payroll system using Biom
etrics.

75
C O L L E G E O F Appendix A C O M P U T E R S T U D I E S

76
Transcript of Interview C O L L E G E O F C O M P U T E R S T U D I E S

77
Appendix B

78
Context Diagram C O L L E G E
Payroll Report Login FingerPrint Employee Invalid Finger Print LAN-BASED TIMEKEE
PING AND PAYROLL SYSTEM FOR BLANCO FAMILY ACADEMY Human Resources Employee Detai
ls
Payslip
0
O F C O M P U T E R S T U D I E S
SSS,PhilHealth, Pag-Ibig, TAX Details
Employee Details Login Payroll Report
SSS,PhilHealth, Pag-Ibig, TAX Details
Accountant
Figure 4: Context Diagram for Time keeping and Payroll System for Blanco Family
Academy
Appendix C

79
Data Flow Diagram
In valid Fin erp t g rin E p m loyee A da ce R cord tten n e
1 E p ye m lo e
F ge in rprin t
D1 V lida a te F g rin in erp t
E p m loyee R rd eco
E ploye F m e ile
E p yee D tails m lo e
D2
Dd e uction F ile
C p ted D d om u e uction s (S S , P g -Ibig , P ilH S a h ealth W H ing T x ith
old a ) ,
6 7
Ad d E p m loye e
C m u G ss P y o p ted ro a
2
E p m loyee D ils eta
C m ute o p G ss P y ro a
C pute G om d ross P y a
A u ta cco n nt
/ A in dm
D3 3
S S , P -Ibig , S ag P ealth D hilH eduction
D duction T le e ab s (S S , P ilH alth S h e , P g -Ib ) a ig
D1
E p yee F m lo ile
D2
Dd e uction F ile
D du e ction D il eta
E p yee A da m lo tten nce R co e rd
C p te om u N tP y e a
4
P yslip D ils a eta (E p m loye record e , D duction e D tails ) e

5
C m te pa o pu d yroll (N t p y , D u e a ed ctions
)
G e te en ra P yslip a
P yroll a R po e rt
C m te P o pu d ayro ll (n p de ctio et ay du ns
G n ra e e te p yro a ll R o ep rt
P ayro ll R o ep rt
) P ayslip
D1
E plo e F m ye ile
E p ye m lo e
A in dm
A ccou ta n nt
E p m loye D ils e eta
7
D du e ction D tails e
D2 D3
D du n F e ctio ile
D eduction (S S , P -Ibig , P ealth S ag hilH
Ud p ate D u n or ed ctio E p yee m lo F iles
S S , P g -Ibig , P ilH a S a h e lth D ductio e n
)
W ithho lding Ta x
D4
W h ith oldin T x g a
Dd e uction d ils eta , E p yee de ils m lo ta S S , P S ag -Ibig , P ilH h ealt
h D du e ction
Am d in /A u n cco nta t
Figure 5: Data Flow Diagram for Time keeping and Payroll System for Blanco Famil
y Academy

80
Appendix D System Flowchart C O L L E G E O F
Reports
Human Resources
Add Employee
Enter New Em ployee information
Employee
Tim e In & Out
Tim esheet
Set Basic Salary
Retrieve Old Em ployee Record
Finger Print Registration
Calculate Total hours of worked
Allowances
Scanning Finger Print
Calculating Payroll Processess
Calculating all the Earnings and D eductions
Deductions and Loans
Tim ekeeping And Payroll
Payslip
Payslip
Em ployees
Figure 6: System Flowchart for Time keeping and Payroll System for Blanco Family
Academy

81
Appendix E Hierarchical Input Process Output C O L L E G E O F C O M P U T E R S
T U D I E S
Proponents: Chester I. Barry and Joemel A. Valenzuela
Program: LAN-BASED Timekeeping and Payroll System using Biometrics for Pag-IBIG
Fund Module: 1.0
Input
Process
Output
1
Employee Management
Add, Edit, Delete, save,& search Employee, Set salary.
New employee record added
2
Finger Print Registration
Search Employee, set name of Finger to be enrolled/scan.
New employee finger print record added
3
Attendance Monitoring
Retrieves the employees In and out.
Attendance/Daily time record
4
Payroll Transaction
Search employee, Schedule Information Generate Payroll
Print Payslip Report
5
Loan
Setting the loan type, amount and payment period
New loan added to employees record
6
Leave
Set the leave date for employee
New leave added to employee record
7
Holiday
Set Holiday
New holiday Record added
8
Report
Generating Reports for payslip, Taxes and timesheet
Summary Reports
9
Access Control
Privileges to access some operations
User privileges update
Figure 7: Hierarchical Input Process Output for Time keeping and Payroll System
for Blanco Family Academy

82
Proponents : Chester I . Barry and Joemel Valenzuela System using
Program : LAN -BASED Timekeeping and Payroll Biometrics for Blanco Family Academ
y Module : 1.1 Employee Management
INPUT
PROCESS
OUTPUT
Add New Employees Information
Input and Save Employees Information
New Employee Information
Edit Employees Information
Search Employee and edit
Employee Information updated
Set Schedule
Search Employee to be Scheduled
Employee Schedule Updated
Set Employees Salary
Input Basic Salary Rate And reset deduction
Employee Salary Updated
Proponents : Chester I . Barry and Joemel Valenzuela System using
Program : LAN -BASED Timekeeping and Payroll Biometrics for Blanco Family Academ
y Module : 1.2 Finger Print Registration
INPUT
PROCESS
OUTPUT
Employee Name Request
Set Name of Finger Print
Validating Employee Fingerprint
Finger to be enrolled
Scanning of Fingerprint
Employee Fingerprint updated
Figure 7.1: Hierarchical Input Process Output for Time keeping and Payroll Syste
m for Blanco Family Academy

83
Proponents : Chester I . Barry and Joemel Valenzuela
Program : LAN -BASED Timekeeping and Payroll System using Biometrics for Blanco
Family Academy Module : 1.3 Attendance Monitoring
INPUT
PROCESS
OUTPUT
Scanning of Employee Fingerprint
Verifying the Finger Print Login /Logout
Time log updated
Manual Input of Time
Getting the Schedule to be Logged
Time log updated
Family Academy Module : 1.4 Payroll Transaction
INPUT
PROCESS
OUTPUT
Employee Name
Generate the employees Payroll
Payroll Results
Family Academy Module : 1.5 Loan
INPUT
PROCESS
OUTPUT
Search Employee Name
Set Type of Loan and Interest And Amortization Period
Loan Updated
Input amount of cash advance
Checking of cash to be borrowed
Cash advance updated

84
Proponents
: Chester I . Barry and Joemel Valenzuela
Family Academy Module : 1.6 Leave
INPUT
PROCESS
OUTPUT
Set Date Period to be submitted
Checking of type of Leave
New Leave File
Proponents
: Chester I . Barry and Joemel Valenzuela
Family Academy Module : 1.7 Holiday
INPUT
PROCESS
OUTPUT
Set Type of Holiday
Add , delete and save type of Holiday
New Holiday Added
Family Academy Module : 1.8 Reports
INPUT
PROCESS
OUTPUT
Select type of report
Setting the name of employee , month and year
View Report

Family Academy Module : 1.9 Access Control
INPUT
PROCESS
OUTPUT
Select User
Enrolled sections to be accessed by a user
New User Added

85
Appendix F Visual Table of Contents (VTOC) C O L L E G E
1.5 Loan
1.0 T ekeeping and im P ayroll S ystem
1.1 E ployee m M anagem t en
1.2 F inger P rint R egistration
1.3 A ttendance M onitoring
1.4 P ayroll T ransaction
1.6 Leave
1.7 H oliday
1.8 R eports
1.9 A ccess C ontrol
Figure 8: Visual Table of Content for Time keeping and Payroll System for Blanco
Family Academy
1.2 Finger Print Registration
1.2.1 Search Employee
1.2.2 Scan Finger
Figure 8.1: Finger Print Registration

86
1.1 E m ployee M anagem ent
1.1.1 A dd E m ployee
1.1.2 E dit E m ployee
1.1.3 D elete E m ployee
1.1.4 S ave E m ployee
1.1.5 S et S alary
1.1.6 S et S chedule
1.1.7 Search E m ployee
Figure 8.2: Employee Management
1.3 Attendance Monitoring
1.3.1 Time In & Out Identifier
Figure 8.3: Attendance Monitoring

87
1.4 Payroll Transaction
1.4.2 Calculate
1.4.3 Print
1.4.4 Schedule Information
C O L L E G E O F
Figure 8.4: Payroll Transaction
1.5 Loan
1.5.1 Search E m ployee
1.5.2 Loan Type
1.5.3 Loan Am ount
1.5.4 Am ount Period
Figure 8.5: Loan
1.6 Leave
1.6.2 Set Date
1.6.3 Submit Leave

88
C O L L E G E
Figure 8.6: Leave
1.7 Holiday
1.7.1 Set Holiday
1.7.2 Save
1.7.3 Delete
Figure 8.7: Holiday

89
1.8 Reports
1.8.1 Payslip
1.8.2 Tax
1.8.3 SSS
1.8.4 PhilHealth
1.8.5 Pag-IBIG
1.8.6 Timesheet
1.8.7 Loan Contribution
1.8.8 13 th Month
1.8.9 Tax Refund
Figure 8.8: Reports
1.9 Access Control
1.9.1 Select User
1.9.2 Enrolled
1.9.3 N on Enrolled
1.9.4 Subm it
1.9.5 C ancel
1.9.6 Set U sernam& e Passw ord
Figure 8.9: Access Control
Appendix G Entity Relationship Diagram

90
Age Address Em pnam e Em ployeeID Status Position Division W orks For DeptID Dep
tNam e
Adm in
Register
Em ployee
Departm ent
Em ployeeID
Nam e File Record Has
Date Tim In e & Out Daily Tim e Record
Department Position
Position
PositionID
PositionNam e
Goes To
Distributes Payslip
Accountant
Em ployees
Com putes
Deduction
Determ ine
Em ployeeID
Nam e
Departm ent Em ployees Salary Loans & Taxes PagIBIG ITW (BIR ) PhilHealth SSS Net
Pay Gross Pay
Figure 9: Entity Relation Diagram of Time Keeping and Payroll System for Blanco
Family Academy
Appendix H

91
Economic Feasibility
OPERATION COST (Existing)
A. Personnel Annually (2) Payroll Personnel @ 16,000
Monthly 32,0000.00 384,000.00 32,000.00 384,000.00
C O L L E G E O F
B.
Supplies (2) Log book @ 85.00 (5) Ball pen @ 7.00 (2) Two small box staple wire
@ 19.25 (1) Liquid eraser @ 25.00 (1) Small box of paper clip @ 21.00 Total Supp
lies Cost 170.00 35.00 38.05 25.00 21.00 289.05 2,040.00 420.00 462.00 300.00 25
2.00 3,474.00
C.
Equipment (1) Calculator @ 270 Salvage value = 270.00 * .2 = 54.00 Description v
alue = 270.00 54.00 1 = 216.00/year

92
(1) Medium stapler @ 75.00
Salvage value = 75.00 * .2 = 15.00 Description value = 75.00 15.00 1 = 60.00/yea
r
(1) 12inch ruler @ 24.00
Salvage value = 24.00 * .2 = 4.80 Description value = 24.00 4.80.00 1 =19.20/yea
r
Total Equipment Cost: A. Personnel B. Supplies C. Equipment Total Annual Cost (E
xisting System)
310.20 384,000.00 3,474.00 310.20 387,784.20
OPERATION COST (Proposed) A. Personnel Annually (1) Payroll Personnel @ 16,000 (
The other personnel will be assign 16,000.00 16,000.00 192,000.00 192,000.00 Mon
thly
Provided a new job description by the employer)

93
B.
Supplies (2) Ball pen @ 7.00 (4) Folder @ 8.00 (4) Fastener @ 3.00 (1) Ream bond
paper @ 160.00 14.00 32.00 12.00 160.00 218.00 168.00 384.00 144.00 1,920.00
2,616.00
C.
Equipment (1) Medium stapler @ 75.00 Salvage value = 75.00 * .2 = 15.00 Descript
ion value = 75.00 15.00 1 =60.00/year (1) Canon printer @ 6525.00 Salvage value
= 6525.00 * .2 = 1,305.00 Description value = 6525.00 1305.00 3 =1,740.00/year 1
BOX LAN CABLE @ 800.00 Salvage value = 800.00 * .2 = 160.00 Description value =
800.00 105.00 3

94
=213.33/year 1BOX RJ45 @ 150 .00 Salvage value =150.00 * .2 = 30.00 Description
value = 150.00 30.00 3 =40.00/year (1) Router @ 1398 .00 Salvage value =1398.00
* .2 = 270.06 Description value =1398.00 270.06 3 =375.08/year Total Equipment C
ost: A. Personnel B.Supplies C. Equipment Total Annual Cost (Proposed System) 19
2,000.00 2,369.13 2334.82 196703.95 5280.33
Development Cost
A.
Hardware Cost (3) Computer set @ 16181.00 Diamond Evolution LCD17 inch Monitor D
iamond Evolution AVR Diamond Evolution Mouse = 5082.00 = 535.00 = 150.00

95
Diamond Evolution Key Board Diamond Evolution Desktop Desktop Specs. Internal Me
mory RAM Hard Disk Capacity Processor Video Card Window System Type = 2.00GB =60
.00GB
= 250.00 =10164.00
= Intel Pentium 1.60GHZ =400 300 AGP = MS Window7 32bit
Salvage value = 48543.00 * .2 = 9708.06 Description value = 48543.00 9708.06 3 =
12,944.98/year (1) Biometrics @ 4500.00 Salvage value = 4500.00 * .2 = 900.00 De
scription value = 4500.00 900.00 3 =1200.00/year 1BOX LAN CABLE @ 800.00 Salvage
value = 800.00 * .2 = 160.00

96
Description value = 800.00 105.00 3 =213.33 year 1BOX RJ45 @ 150 .00 Salvage val
ue =150.00 * .2 = 30.00 Description value =150.00 30.00 3 =40.00/year (1) Router
@ 1398 .00 Salvage value = 1398.00 * .2 = 270.6 Description value =1398.00 270.
6 3 =375.8/year (1) Canon printer @ 6525.00 Salvage value = 6525.00 * .2 = 1305.
00 Description value = 6525.00 1305.00 3 =1740.00/year Total Hardware Cost 16138
.31

97
B.
Software Cost (1) Visual Studio 2008 @ 1825.00 Salvage value =1825.00 * .2 = 365
.00 Description value =1825.00 365.00 3 = 486.26 Total Software Cost 486.26
C.
Labor Cost Programmer 12,000 per Month Total Labor Cost
= 48000.00 = 48000.00
D.
Supplies Cost Printer Ink Ream bond paper Ball pen DVD-R Total Labor Cost
500.00 160.00 7.00 15.00 682.00
E.
Electric Consumption Cost Florescent 25watts * Hrs usage in 4 months/ 4months 25
watts * 128 / 4 = 800.00
Computer 220v * Hrs usage in 4 months/ 4months 220v * 128 / 4 = 2560.00
Total Labor Cost
3650.00

98
F.
Food and Transportation Cost
2000.00
A. Hardware Cost B. Software Cost C. Labor Cost D. Supplies Cost E. Electric Con
sumption Cost F. Food and Transportation Cost Total Development Cost
16,138.31 486.26 48,000.00 682.00 3,650.00 2,000.00 22,956.57
Cost and Benefits Analysis
Existing Cost Proposed System Cost Annual Cost Saving
387,784.20 196,703.95 191,980.25
YEAR
ANNUAL COST BENEFIT
PRESENT VALUE
CUMMLATIVE PRESENT VALUE
1 2 3 4 5
191,980.25 191,980.25 191,980.25 191,980.25 191,980.25
171,438.00 153,200.00 136,690.00 122,099.00 108,853.00
171,438.00 324,628.00 461,318.00 583,417.00 692,270.00

99
To get the Present Value: Present Value =191,980.25* 1 (1+12/100) =191,980.25* 1
/ (1.12) =191,980.25* .893 Present Value =191,980.25* 1 (1+12/100)2 =191,980.25
* 1 / (1.12 x 1.12) =191,980.25* .797 Present Value =191,980.25* 1 (1+12/100)3 =
191,980.25* 1 / (1.12 x 1.12 x 1.12) =191,980.25* .712 Present Value =191,980.25
* 1 (1+12/100)4 =191,980.25* 1 / (1.12 x 1.12 x 1.12 x 1.12) =191,980.25* .636 P
resent Value =191,980.25* 1 (1+12/100)5 =191,980.25* 1 / (1.12 x 1.12 x 1.12 x 1
.12 x1.12) =191,980.25* .567 108,853.00 for fifth year 122,099.00 for fourth yea
r 136,690.00 for third year 153,200.00 for second year 171,438.00 for first year
To get the payback period: Formula: Payback Period = Annual Cost / Present Value

100
Payback Period per Year
Annual Cost
Present Value
1.1198 YEAR 1 1.2531 YEAR 2
191,980.25 191,980.25
171,438.00 153,200.00
1.2531 YEAR 3
191,980.25
136,690.00
1.5723YEAR 4
191,980.25
122,099.00
1.76367 YEAR 5 To get the net saving:
191,980.25
108,853.00
Formula: Net Saving = End Cumulative Present Value Total Development Cost Net Sa
ving per Year End Cumulative Present Value 148,481.43 year1 301, 671.43 year2 43
8,361.43year3 560,460.43year4 669,313.43year5 171,438.00 324,628.00 461,318.00 5
83,417.00 692,270.00 Total Development Cost 22,956.57 22,956.57 22,956.57 22,956
.57 22,956.57
To get the ROI: Formula:

101
Return of Investment (ROI) (5 years) = ((End Cumulative Present Value Total Deve
lopment Cost / End Cumulative Present Value) * 100 ROI End Cumulative Present Va
lue Total Development Cost 86.61 Year 1 92.93 Year 2 95.02 Year 3 96.06 Year 4 9
6.68 Year 5 171,438.00 324,628.00 461,318.00 583,417.00 692,270.00 22,956.57 22,
956.57 22,956.57 22,956.57 22,956.57 171,438.00 324,628.00 461,318.00 583,417.00
692,270.00 End Cumulative Present Value
Appendix I Survey Form
To the Respondent,

102
The undersigned is currently working on our thesis entitled LAN-BASED Timekeeping
and Payroll System using Biometrics for Blanco Family Academy. Your Answer to th
e questions is solicited with great trust that you will answer the questions wit
h the truth and sincerity. Your honest answers will be treated with utmost confi
dentiality and that they will not be used for any purposes except for this parti
cular research. Thank you very much for your cooperation. Chester I. Barry Joeme
l A. Valenzuela Researcher
Name of Respondents:
A. Gender: B. Age: C. Profession:
Please check the box that corresponds to your answer:
1. Are you satisfied in your current Timekeeping system using Bundy Clock?
Yes
No
2. Do you want to change your current system to Timekeeping and Payroll System u
sing Biometrics?
Yes
No

103
3. Do you think using biometrics is more accurate than using the usual time card
? Yes No
4. Do you agree that implementing the proposed system to your company would less
en the fraud committed by some of the employees?
Yes
No
5. Do you think that the system will optimize the process of the company in Comp
uting wages and the timekeeping?
Yes
No
Signature

104
Appendix J User Testing Form
The undersigned is currently working on our thesis entitled LAN-BASED Timekeeping
and Payroll System using Biometrics for Blanco Family Academy. Your Answer to th
e questions is solicited with great trust that you will answer the questions wit
h the truth and sincerity. Your honest answers will be treated with utmost confi
dentiality and that they will not be used for any purposes except for this parti
cular research. Thank you very much for your cooperation. Chester I. Barry Joeme
l A. Valenzuela Researcher In a scale of 1 to 5, Kindly test the system accordin
g to the following criteria on software quality. Place a check in a box that cor
responds to your score. 5 Excellent Improvement 4- Good 3- Average 2-Poor 1-Need
s
I.
CORRECTNESS ( refers to the extent to which a program satisfies its specificatio
n and fulfil the users objective) 5 4 3 2 1 Remarks:__________________________
II. RELIABILITY (referred as the extent to which a program can be expected
to perform its intended function with required precision of results).extent did
the program performed its intended function with 5 4 3 2 1 Remarks:_____________
_____________
III. EFFICIENCY (refers to the amount of computing resources and code required b
y a program to perform its function)

105
5
4
3
2
1
Remarks:__________________________
IV. TESTABILITY (referred as the effort required testing the program to ensure t
he program performs its intended function). How hard is it to test this program
considering the degree to which it can be understood 5 4 3 2 1 Remarks:_________
_________________
V. PORTABILITY (referred to the effort required to transfer the program from
one hardware and / or software system environment to another). Does the system i
s made up of separate modules that can be rearranged, replaced or interchanged e
asily. 5 4 3 2 1 Remarks:__________________________
Evaluated By:
Signature over Printed Name / Date

106
Appendix K System Testing Form
SYSTEM TESTING EVALUATION FORM
Kindly test the system modules according to its functions and performance with t
he following categories: Where:
3 Full Compliance 2 Partial Compliance 1 Non Compliance
I. BLOCK BOX TESTING (Test are based on requirements and functionality) and WHIT
E BOX TESTING (Test are based on coverage of code statement, branches, paths, co
nditions).
NC
PC
FC
REMARKS
TIME LOG FORM *Log-In *Log-Out *Manual Log button MANUAL LOG-IN FORM *Username t
extbox *Password textbox
__________________________ __________________________ __________________________
__________________________ __________________________

107
*Submit button
__________________________
*Back button
__________________________
MANUAL FORM *Get Schedule drop down
__________________________
*Get Schedule button *Manual Time-in
__________________________
__________________________
*Manual Time-Out *Save Button *Back Button
__________________________ __________________________ __________________________
LOG-IN FORM *Username textbox *Password textbox *Submit button
__________________________ __________________________ __________________________
*Cancel button
__________________________
MANAGEMENT FORM *Employee Management Button
__________________________ *Finger Print Registration Button ___________________
_______ __________________________ __________________________ __________________
________
*Payroll Transaction Button *Loan Cash Advance Button *Leave Button

108
*Holiday Button
__________________________
*Report Button
__________________________
*Access Control Button
__________________________
*Logout Button
__________________________
C O L L E G E O F
EMPLOYEE MANAGEMENT FORM * Add Record __________________________ * Delete Record
__________________________ * Edit Record __________________________ * Save Reco
rd __________________________ * Clear __________________________ * Set Schedule
__________________________ *Day __________________________ *Time-In ____________
______________ *Time-Out __________________________ *Add _______________________
___ *Delete __________________________

109
* Salary Button __________________________ *Set Monthly Salary _________________
_________ *Set BIR Exemption __________________________ *SSS Table Button ______
____________________ *PhilHeatth Table Button __________________________ *Tax Co
mputation Sample __________________________ *Reset __________________________ *S
ave __________________________ *Allowances __________________________ *Rice ____
______________________ *Clothing __________________________ *Laundry ___________
_______________ *Transportation __________________________ *Cell phone Load ____
______________________ *Medicine __________________________ *Others ____________
_____________ Button
FINGER PRINT REGSTRATION FORM

110
* Search Name __________________________ * Input Finger Type ___________________
_______ * Register __________________________ * Cancel _________________________
_
PAYROLL TRANSACTION * Search __________________________ * Schedule Information _
_________________________ * Calculate __________________________ * Overtime ____
______________________ * Print __________________________ * View Calculation ___
_______________________ LOAN / CASH ADVANCE FORM * Search ______________________
____ * Loan Type __________________________ * Loan Amount ______________________
____ * Interest __________________________ * Payment Period ____________________
______

111
* Save Loan __________________________ * Delete Loan __________________________
* Cash Advance __________________________ *Amount __________________________ * S
ave Cash Advance __________________________ * Delete Cash Advance ______________
____________
LEAVE FORM * Search __________________________ * Type of Leave _________________
_________ * Set Date Leave __________________________ * Submit _________________
_________
HOLIDAY FORM * Holiday Date __________________________ * Holiday Name __________
________________ * Set Holiday __________________________ * Add ________________
__________ * Delete __________________________

112
* Save __________________________
REPORT FORM * Payroll __________________________ *Report Type __________________
________ *GroupType __________________________ *Individual Type ________________
__________ *Month __________________________ *Year __________________________ *G
enerate Report __________________________ * TAX __________________________ *Repo
rt Type __________________________ *GroupType __________________________ *Indivi
dual Type __________________________ *Month __________________________ *Year ___
_______________________ *Generate Report __________________________

113
* SSS __________________________ *Report Type __________________________ *GroupT
ype __________________________ *Individual Type __________________________ *Mont
h __________________________ *Year __________________________ *Generate Report _
_________________________
* PhilHealth __________________________ *Report Type __________________________
*GroupType __________________________ *Individual Type _________________________
_ *Month __________________________ *Year __________________________ *Generate R
eport __________________________ * PAG-IBIG __________________________ *Report T
ype __________________________

114
*GroupType __________________________ *Individual Type _________________________
_ *Month __________________________ *Year __________________________ *Generate R
eport __________________________ * Timesheet __________________________ *Report
Type __________________________ *GroupType __________________________ *Individua
l Type __________________________ *Month __________________________ *Year ______
____________________ *Generate Report __________________________
* Loan __________________________ *Report Type __________________________ *SSS L
oan __________________________ *PAG-IBIG __________________________

115
*Month __________________________ *Year __________________________ *Generate Rep
ort __________________________
* Others __________________________ *Report Type __________________________ *13
Month Pay December __________________________ *13 Month Pay March ______________
____________ *Tax Refund __________________________ *Year ______________________
____ *Generate Report __________________________ ACCESS CONTROL FORM ___________
_______________ * Search __________________________ *Drop Acess ________________
__________ * Usename __________________________ * Password _____________________
_____ * Save __________________________

116
* Delete __________________________
II. UNIT TESTING (The most micro sale of testing is to test particular functions
or code modules, particularly done by a programmer not testers, as it requires
detailed knowledge of the internal program design and code.) NC PC FC Remarks
TIME LOG FORM
________
MANUAL LOG-IN FORM
________
MANUAL FORM
________
LOG-IN FORM MANAGEMENT FORM
________
EMPLOYEE MANAGEMENT FORM
________
FINGER PRINT REGSTRATION FORM
________
PAYROLL TRANSACTION
________
LOAN / CASH ADVANCE FORM
________
LEAVE FORM
________
REPORT FORM
________
ACCESS CONTROL FORM
________
LOGOUT FORM
________
III.SECURITY TESTING (Testing on how will the system protects against unauthoriz
ed personnel internal and external access. This may require sophisticated testin
g techniques.)

117
Account Login Form Private Sub LoginForm1_Load __________
Username Textbox This serves as the username login Password Textbox This serves
as the password login Login Button This serves as the button if you already ente
red the username and password Cancel Button This serves as a close the LoginForm
__________ __________ __________ __________
Timelog Form Private Sub formMain_Load __________
Finger Print Scanning This is the area were the Employee can scan their Fingerpr
int to Time in/out __________
VI. INTEGRATION TESTING (Testing of combined parts of an application to determin
e if they function together correctly. The parts can be code modules, individual
applications, etc.) Client and server application on a network capable of coppi
ng errors.
NC
PC
FC
REMARKS
Administrator Form Registrar Form
__________ __________

118
Accounting Form
__________
Recommendations / Comments: ____________________________________________________
_______________________________________ ________________________________________
___________________________________________________ ____________________________
_______________________________________________________________ ________________
___________________________________________________________
Date Schedule of Re-Testing:
_____________________________________________________
Tested by:
______________________________________________________ Signature over Printed Na
me / Designation/ Company

119
Appendix L Existing System
This Organization is maintaining most of their day-to-day transactions date in t
he register (manually). The employees of the organization are doing the whole wo
rk manually. All the work is done manually (maintained and registers) so differe
nt employees are appointed for the maintenance of register containing all inform
ation related to the organization The Timekeeping and Payroll System of the Blan
co Family Academy is inaccurate sometimes when it comes to computing their time
logs and payroll. Also, the Employees of the company are using Bundy Clock to in
dicate in their Date Time Card their time of work in and out every day and the A
ccountant administrator based the wages of each employee in that time Card. It i
s hustle to use and long term creating the payroll slip, and the time keeping wh
ich the Human Resources need to encode all the attendance of employee using spre
adsheets. Therefore the Companys Time Keeping and Payroll system need improvement
.

120
Appendix M Thesis Proposal Our Lady of Fatima University College of Computer Stu
dies INITIAL THESIS PROPOSAL
Name of Proponents: Barry, Chester I. Valenzuela, Joemel A.
Propose Title 1: LAN-BASED Timekeeping and Payroll system using Biometrics for B
lanco Family Academy
Area of Investigation:
This study was aimed to help to have an efficient and effective way of Employees
Time Keeping and Payroll System to give a higher quality of service. Specifical
ly, this study was aim to develop a system that will improved the companys operat
ion in the Employees Time Keeping and Payroll System, that will monitor the empl
oyees data that is efficient to use and to be secure the records of employees and
to have more manageable files.

121
The Developed System for Blanco Family Academy covers many aspects of time Keepi
ng and Payroll Process. This includes the capture of Information based on an emp
loyees work schedule, daily time worked, and daily time taken. The system also co
vers the payroll processing and reporting process encompasses all activities nec
essary to report employees time worked. The system will convert the Time Keeping
and Payroll System into Visual Basic 2008 Programming.
Prospective users/beneficiaries:
Employees
The employees of the company will have a better access. The proper time keeping
process will follow and the salary for the hours that the employees have worked
will be accurate.
HR Personnel
Managing the time keeping will not be the same again as they will experience rel
ieve. It would be fast and easy for them to handle transactions such as report m
aking and monitoring time entries. Further

122
determining or computing the payroll manually will be eliminated that will lead
to faster transaction.
Appendix N Advisers Acceptance Form
TECHNICAL ADVISERS ACCEPTANCE FORM The students whose names and signatures fixed
below have agreed to choose you as their Thesis Adviser for the research entitle
d:
LAN-BASED TIMEKEEPING AND PAYROLL SYSTEM USING BIOMETRICS FOR BLANCO FAMILY ACAD
EMY 1. Barry, Chester I. 2. Valenzuela, Joemel A.

123
By accepting this, you are expected to perform the following responsibilities: 1
. Render at least one (1) hour per week as consultation hour to discuss matters
related to their research. 2. Guide the Students in accomplishing the manuscript
s (ACM) Format Including all the details necessary for the documents in accordan
ce with the thesis format given by the Thesis subject adviser. 3. Provide assist
ance in designing and / or coding the software of the project. 4. Recommend the
group for mock and final defense if deemed appropriate. 5. Rate the students by
giving them the equivalent 20% of their final grade in accordance with guideline
s and criteria provided by the thesis subject adviser related to document and so
ftware. Hoping for your utmost cooperation for the continued development of our
students.
Appendix O

124
Companys Acceptance Form C O L L E G E O F C O M P U T E R S T U D I E S Appendix
P

125
Proponents Consultation Form C O L L E G E O F C O M P U T E R S T U D I E S

126

127
Appendix Q Grading Sheet C O L L E G E O F C O M P U T E R S T U D I E S

128

129
Appendix R Form 21: Endorsement to the English Department

130
Appendix S Result of SPSS Statistical Treatment
Frequency Table

131
Correctness Evaluation of Existing Frequency Percent Valid Percent Valid Poor Av
erag e Good Total Missing System Total 1 10 1 11 9.1 90.9 9.1 100.0 10.0 100.0 1
00.0 5 4 45.5 36.4 50.0 40.0 Cumulative Percent 50.0 90.0
Table 19: Correctness Evaluation of Existing
Reliability Evaluation of Existing Frequency Percent Valid Percent Valid Poor Av
erag e Good Total Missing System Total 1 10 1 11 9.1 90.9 9.1 100.0 10.0 100.0 1
Table 20: Reliability Evaluation of Existing
Efficiency Evaluation of Existing Frequency Percent Valid Percent Cumulative Per
cent

132
Valid
Poor Averag e Total
5 5
45.5 45.5
50.0 50.0
50.0 100.0
10 1 11
90.9 9.1 100.0
100.0
Missing
System Total
C O L L E G E O F
Table 21: Efficiency Evaluation of Existing
Testability Evaluation of Existing Frequency Percent Valid Percent Valid Poor Av
erag e Total Missing System Total 10 1 11 90.9 9.1 100.0 100.0 7 3 63.6 27.3 70.
0 30.0 Cumulative Percent 70.0 100.0
Table 22: Testability Evaluation of Existing
Portability Evaluation of Existing Frequency Percent Valid Cumulative

133
Percent Valid Poor Averag e Total Missing System Total 10 1 11 90.9 9.1 100.0 10
0.0 4 6 36.4 54.5 40.0 60.0
Percent 40.0 100.0
Table 23: Portability Evaluation of Existing
Correctness Evaluation of Prototype Frequency Percent Valid Percent Valid Poor A
verag e Good Total Missing System Total 2 10 1 11 18.2 90.9 9.1 100.0 20.0 100.0
Table 24: Correctness Evaluation of Prototype

134
Reliability Evaluation of Prototype Frequency Percent Valid Percent Valid Poor A
Table 25: Reliability Evaluation of Prototype
Efficiency Evaluation of Prototype Frequency Percent Valid Percent Valid Poor Av
erag e Good Total Missing System Total 5 10 1 11 45.5 90.9 9.1 100.0 50.0 100.0
Table 26: Efficiency Evaluation of Prototype

135
Testability Evaluation of Prototype Frequency Percent Valid Percent Valid Poor A
Table 27: Testability Evaluation of Prototype
Portability Evaluation of Prototype Frequency Percent Valid Percent Valid Averag
e Good Total Missing System Total 2 10 1 11 18.2 90.9 9.1 100.0 20.0 100.0 100.
0 8 72.7 80.0 Cumulative Percent 80.0
Table 28: Portability Evaluation of Prototype

136
Correctness Evaluation of Proposed Frequency Percent Valid Percent Valid Average
Good Excellen t Total Missing System Total 10 1 11 90.9 9.1 100.0 100.0 3 5 2 2
7.3 45.5 18.2 30.0 50.0 20.0 Cumulative Percent 30.0 80.0 100.0
Table 29: Correctness Evaluation of Proposed
Reliability Evaluation of Proposed Frequency Percent Valid Percent Valid Average
Table 30: Reliability Evaluation of Proposed

137
Efficiency Evaluation of Proposed Frequency Percent Valid Percent Valid Average
.2 45.5 27.3 20.0 50.0 30.0 Cumulative Percent 20.0 70.0 100.0
Table 31: Efficiency Evaluation of Proposed
Testability Evaluation of Proposed Frequency Percent Valid Percent Valid Average
Table 32: Testability Evaluation of Proposed

138
Portability Evaluation of Proposed Frequency Percent Valid Percent Valid Average
.1 63.6 18.2 10.0 70.0 20.0 Cumulative Percent 10.0 80.0 100.0
Table 33: Portability Evaluation of Proposed
Oneway Anova
ANOVA Type of System Sum of Squares Between Groups Within Groups Total 3.083 20.
000 18 29 .171 16.917 11 1.538 8.978 .000 Df Mean Square F Sig.
Table 34: Oneway Anova

139
Appendix T User Manual
Figure 10: Main Form Main Form
1.) Picture- it display the employee photo. 2.) Employee Information- it shows t
he information of the
employee that has been logged.
3.) Login- it display the login name and time of the employee. 4.) Time- display
the current time.

140
5.) Logout-it display the logout name and time of the employee. 6.) Manual login
- it allow the user to input the logged manually.
Figure 11: Form Manual Login Form Manual Login
1.) Username- Where the user inputs the username. 2.) Password- Where the user i
nputs the password. 3.) Login- Submit the username and password to enter the For
m
schedule.
4.) Back-cancel the session and to go back to the Main Form.

141
Figure 12: Form Manual
Form Manual
1.) Employee Information- Select an Employee that will add a date
and time schedule.
2.) Date- it allow the user to select a date that will to set the
schedule.
3.) Get Schedule- it allows the user to view the Schedule. 4.) Time- where the u
ser inputs the time of the employees time in
and out.
5.) Save- it allows the user to save the schedule. 6.) Back- it allow the user t
o close the form and go back to the main
form.

142
C O L L E G E O F
Figure 13: Login Form Login Form
1.) Username- Where the user inputs the username. 2.) Password- Where the user i
nputs the password. 3.) Login- Submit the username and password to enter the For
m
Management.
4.) Cancel -cancel the session and to go back to the Main Form.

143
C O L L E G E O F
Figure 14: Form Management Form Management
1.) Employee Management- it allows the user to add new employee
Information, were it can be edited, set it salary delete and view the informatio
n about the employee.
2.) Finger Print Registration- It allows the user to select an
employee that will enroll its fingerprint.
3.) Payroll Transaction- Where the user select an employee to view
the work details and compute its salary deduction.
4.) Loan- it allow the user to view, add a new loan and cash advance
for an employee.
5.) Leave- it allow the user to set a leave for an employee whether it
Vacation, Sick, Paternal or Maternal leave.
6.) Holiday- It set a Holiday if its Special or non working Holiday. 7.) Reportsit allow the user to view all kind of reports. 8.) Control access- It allows th
e admin to add an account that can
be access a limited section in the system.
9.) Logout- it allows the user to close the Form Management.

144
Figure 15: Employee Management Form Employee Management Form
1.) Search- It allows the user to search the name of the Employee. 2.) Next & Pr
evious it allows the user to view the next or previous
Employee.
3.) Employee Information- it allow the user to enter new and edit
information of the employee.
4.) Add Employee- where the user can add new employee
Information.
5.) Edit Employee- where the user can edit the employee
information.
6.) Salary- allows the user to set the salary for the employee. 7.) Set Schedule
- allows the user to set the schedule of the
employee
8.) Delete Employee- where the user can delete the current
employee.
9.) Clear- where the user can clear the information of the employee. 10.) Save E
mployee- allows the user to save the new employee
information.

145
11.) Back it allows the user to go back in the Form Management
Figure 16: Form Schedule Form Schedule
1.) Day- it allow the user to select the days of work of an employee. 2.) Start
Time- It allows the user to select what time of start of work
on the employee.
3.) End Time- It allows the user to select what time of end of work on
the employee.
4.) Add- where the user can add the days and time of schedule of the
employee.
5.) Delete- where the user can remove the days of worked the
employee.

146
Figure 17: Salary Form Salary Form
1.) Allowances- it allows the user to add some aalowances into the
employee.
2.) Monthly Salary- it allows the user to enter the basic salry of the
employee.
3.) Deductions- it allow the user to see the deductions of SSS,
Philhealth and Tax and its contributions every month.
4.) Table- it will view the deduction table of SSS, Philhealth and Tax. 5.) Rese
t- it resets all the deduction of employee. 6.) Save- it saves the deductions of
an employee.

147
C O L L E G E O F
Figure 18: Finger Print Registration Form Fingerprint Registration Form
1.) Emloyeename- it allows the user to select the employee to be
registered its fingerprint.
2.) Search- it allows the user to search employee. 3.) Input finger- it allow th
e user to select what finger to be
registered.
4.) Register- it registered the finger print of the employee. 5.) Cancel- cancel
the registration of the finger print. 6.) Sensor- it recognize the fingerprint
of employee to be registered.

148
C O L L E G E O F
Figure 19: Payroll Transaction Form Payroll Transaction Form
1.) Search- it allows the user to search the employee. 2.) Print-shows the print
results of payslip of the employee. 3.) Close-it close then form and stop the t
ransaction. 4.) Next & Previous- it view the next and previous employee. 5.) Lat
e and Overtime it Display the value of lates and overtime. 6.) Work Details- it
shows the worked hours, days, present absent
and leave of employee.
7.) Deductions- it display the deduction of SSS, Philhealth, Tax and
Loans.
8.) Month- it allows the user to select on what month of the
transaction he/she wants to transact.
9.) Year-it allows theuser yto input on what year he/she wants to
transact.
10.)
Calculate- it computes the worked details, OT,Lates adn deductions.

149
11.)
Overtime- it shows if the user wants to add the overtime in the computations. Vi
ew calculations- it allows the user to view the
12.)
computations of the transaction.

150
Figure 20: Loan Form Loan Form
1.) Search- it allows the user to search the employees name. 2.) Loan Type- it al
lows the user to select on what type of loan that
it will be given to the employee.
3.) Loan Amount and Interest- it inputs the amount and interest
the loan.
4.) Amortization Period- it set the period of starting date to end
and how long it will be a fiished.
5.) Compute- it computes the loan amount and interest. 6.) Save- save the curren
t type of loan.

151
7.) Cash Advance Amount- it inputs the amount needed by the
employee maximum of 500 pesos.
8.) Save- save the cash advance. 9.) Cancel- cancel the transaction.
Figure 21: Leave Form
Leave Form
1.) Search- it allow the user to search the name of employee. 2.) Date Period-it
set the date of Leave. 3.) Type of leave- where the user can select what type o
f leave.

152
4.) Submit- submit the leave form of employee. 5.) Exit- it close the form and b
ack to the Form Management.
C O L L E G E O F C O M P U T E R
Figure 22: Holiday Form
Holiday Form
1.) Date- sets the date of Holiday. 2.) Description- the user inputs the descrip
tion of holiday. 3.) Holiday Type- it allows the user to choose what type of hol
iday
S T U D I E S
he/she wants to add.
4.) Add- add new type of holiday. 5.) Save- saves the new type of holiday.

153
6.) Delete- It allows the user to delete a type of holiday. 7.) Back- it close t
he form Holiday.
Figure 23: Form Reports
Form Reports
1.) Reports- it allows the user to select a type of reports. 2.) Report Type- wh
ere the user can select a type of report whether
its group or individual.
3.) Search- it allows the user to search the name of employee.

154
4.) Month- it allows the user to select what month he/she wants to
generate.
5.) Year- it allows the user to select what year he/she wants to
generate.
6.) Generate- it allows the user to generate the Report.
Figure 24: Form Access Control
5 6
Form Access Control

155
1.) Select user it allows the admin to select user that he/she wants
to give some access on the system.
2.) Submit- it allows the admin to submit the enrolled section that
will be accessed by the user.
3.) Cancel- Cancel the enrolled section . 4.) Enrolled button- it allows the adm
in to enroll some section that
he/she wants to give some access in the system.
5.) Username- it allows the user to input its username to accessed
the system.
6.) Password- it allows the user to input its password to accessed
the system.
Bibliography

156
A. Books Steven bragg, Accounting for Payroll page 42-48, 2004 Walpale Myer, Probab
ility Statistics for scientist and Engineer, 7th edition, B. Journals and Magazin
es Philippine National Police: Biometrics Technology to be Implemented in PNP,Phil
ippine Inquirer, 2009. Mendrz, Andrew: Vision Designer Inc., 2010 Floran, Ramon: Th
e Computer Edge of the New Employment and Opportunities, Philippine Daily Inquire
r, Page 14, October 2005. Primer, Thomas: Automated Computerize Process Readers Di
gest magazine, page 45, May 2005. Better Humans: Sweet FingerPrint, 2003 Watson: ES
VES Biometrics System, 2011 Johnson: Modern Computer Accelerates, 1994
C. Unpublished Materials (Theses)

157
Aquilan, John: Automation of time attendance System, Technological Institute of th
e Philipines, Cubao Quezon City, March 2004.
Cantoma, Andrea: Computer Library System for St. James Academy Technological Insti
tute of the Philipines, Cubao Quezon City, March 2004.
Computer
Engineers:
Computerized
Daily
Time
Record
System,
Technological Institute of the Philipines, Cubao Quezon City, August 2007.
Olivar: Biometrics Attendance Record System, University of the East, Manila, March
2001.
D. Electronic Sources
http://www.scribd.com/doc/45262822/Thesis-1-4-ted
Wikipedia: Terminologies Http://Wikipedia.org

158
CHESTER I. BARRY
Address: C-436 MH Del Pilar Brgy. San Isidro, Antipolo City Mobile: +63916484990
0 E-mail Address: chester_barry@yahoo.com schet_barry@hotmail.com OBJECTIVE:
To be able to find a position that would best fit my knowledge in the fields of
Information Technology that will allow me to make use of everything I have learn
ed and allow me to develop my talent to become more effective for myself and for
the company as well.
PROFESSIONAL SKILLS:
Knowledgeable in Microsoft Office (Word, Excel, PowerPoint & Outlook). Basic sk
lls in using Linux OS (CENTOS). Basic skills in Visual Basic 2008, Adobe Photosh
op CS3 & CS4, Flash4, PHP and MySql. Basic skills in Computer Networking. Knowle
dgeable in using SAP Application. Reliable and adaptable, can easily cope up wit
h pressures and changing situation. Willing and able to do wide variety of tasks
.
EDUCATIONAL BACKGROUND:
Tertiary Our Lady of Fatima University Bachelor of Science in Information Techno
logy Km. 23 Sumulong Highway, Antipolo City 2008-Present Our Lady of Peace Schoo
l P. Oliveros St., Antipolo City 2004-2008 Our Lady of Peace School P. Oliveros
St., Antipolo City 2001-2004 ST. Clare Montessori School C. Lawis st. Antipolo C
ity 1997-2001
Secondary
Primary

159
SEMINAR ATTENDED:
Youth Conference in IT: Think IT! Do It!, University of the Philippines Diliman,
Quezon City (February 18, 2011). Network Management, Our Lady of Fatima Universit
y, Antipolo City (September 14, 2010). Non Linear Video Editing, Our Lady of Fatim
a University, Antipolo City (September 14, 2010). Personality Development Seminar,
Empowering mind through Information Technology, Our Lady of Fatima University, An
tipolo City (December 10, 2009). Visual Basic .Net and Net Firmware, Empowering min
d through Information Technology, Our Lady of Fatima University, Antipolo City (D
ecember 9, 2009). Robotics in Education, Empowering mind through Information Techno
logy, Our Lady of Fatima University, Antipolo City (December 7, 2009). Philippine
Youth Congress in Information Technology 2009, University of the Philippines Dili
man, Quezon City (September 9, 2009).
TRAININGS: On-the-Job-Training
United Laboratories Inc. Manufacturing Networking Solutions Group (MNSG) Data and
System Solution (DSS) Research and Manufacturing Compound, 66 United Street Mand
aluyong City.
Packaging Material Specification Update using SAP Application. Cor
porate Audit in Different warehouse and manufacturing in Mandaluyong City and La
guna Cluster.
Monthly Report and Follow up email.
Master Data Completion and 1st
Square Update. Biz right Biz Rule Update. Summit Technologies Inc. Human Resource
Department 3/F Business Solution Center Meralco Compound, Ortigas Ave. Pasig Ci
ty.

160
Set-up Computers for the MT Exams. Checking and Merging of Files. Assisting an A
pplicant for their Interview. Updating and checking the Update Summary.
ACCOMPLISHEMENT:
Feasibility Study in Software Engineering Top 2 in SE Student-Faculty Evaluation
System for Our Lady of Fatima University - Using PHP and MySql, year 2011 Proje
ct Study in Database System Entitled Reservation System for Sunrock Resort - PHP
and MySql. ,year 2010 Feasibility Study in System Analysis and Design Entitled
Student-Faculty Evaluation system for Our Lady of Fatima University -Using Visua
l Basic 2008 Express Edition with my group mates when I was in year 2010 Accompl
ished Project Study in Management in Information System Entitled - Management in
Information System for Eastern Telecommunication when I was in 2nd year level.
Accomplished Project Study in Logic Switching and Design Task Gathering datas, co
nduct interviews and make technical report, Created databases and programs using
Microsoft Access 2003, Created databases and programs using VB 2008 Express Edi
tion, Created databases and programs using PHP and MySQL.

AFFILIATION:
Member of Fatima Antipolo Computer Studies Society, In Our Lady of Fatima Univer
sity Antipolo Campus.
PERSONAL INFORMATION:
Date of Birth: Place of Birth: Gender: Civil Status: Height: April 2, 1991 Sta.
Mesa, Manila Male Single 54

161
Weight: Citizenship: Language Spoken: Religion:
142 lbs Filipino English, Tagalog Roman Catholic
REFERENCE:
Mrs. Jan Safran Chiong-Parrales Our Lady of Fatima University Faculty +639105540
465 Dr. Marmelo V. Abante Our Lady of Fatima University Program Coordinator, CCS
+63916891208 Mr. Alberto A. Amora United Laboratories Inc. DSS-MNSG +6392970692
27
I hereby testify that the above are true and correct to the best of my knowledge
.
Chester I. Barry Proponent

162
JOEMEL A. VALENZUELA
Address: B9L10 Marigman St. Golden Hills Antipolo City Mobile: +639154449213 E-m
ail Address: joemel_valenzuela@yahoo.com OBJECTIVE: As a documentator and progra
mmer of this software project my knowledge and techniques in doing programming h
as furthermore increase as I will use for facing the real-life of my chosen care
er. PROFESSIONAL SKILLS: Knowledgeable in Microsoft Office (Word, Excel, PowerP
int & Outlook). Skills in using Linux OS (CENTOS). Skills in Visual Basic 2008,
Adobe Photoshop CS3 & CS4, Flash4, PHP and MySql. Skills in Computer Networking.
Knowledgeable in using SAP Application. Reliable and adaptable, can easily cope
up with pressures and changing situation. Willing and able to do wide variety o
f tasks.
EDUCATIONAL BACKGROUND:

163
Tertiary
Secondary
Our Lady of Fatima University Bachelor of Science in Information Technology Km.
23 Sumulong Highway, Antipolo City 2008-Present San Jose National High School Ci
rcumferential Rd. Brgy. San Jose Antipolo City 1999-2003 Lores Elementary School
Bath St. Lores Country Homes Antipolo City 2001-1999
Primary
C O L L E G E O F
SEMINAR ATTENDED:

Youth Conference in IT: Think IT! Do It!, University of the Philippines Diliman,
Quezon City (February 18, 2011). Network Management, Our Lady of Fatima Universit
y, Antipolo City (September 14, 2010). Non Linear Video Editing, Our Lady of Fatim
a University, Antipolo City (September 14, 2010). Personality Development Seminar,
Empowering mind through Information Technology, Our Lady of Fatima University, An
tipolo City (December 10, 2009). Visual Basic .Net and Net Firmware, Empowering min
d through Information Technology, Our Lady of Fatima University, Antipolo City (D
ecember 9, 2009). Robotics in Education, Empowering mind through Information Techno
logy, Our Lady of Fatima University, Antipolo City (December 7, 2009). Philippine
Youth Congress in Information Technology 2009, University of the Philippines Dili
man, Quezon City (September 9, 2009).
TRAININGS: On-the-Job-Training United Laboratories Inc. Corporate Information Divi

sion

164
Computer Technical Engineer June Sept 2011 66 United Street Mandaluyong City.
Co
mputer Technician Computer Cloning Computer Format
Computer Assemble
Networking S
ummit Technologies Inc. Administrator Staff 3/F Business Solution Center Meralco
Compound, Ortigas Ave. Pasig City. May June 2011 Updating Records of Employee
Up
dating and checking the Update Summary. Concierge
ACCOMPLISHEMENT: Feasibility Study in Software Engineering Entitled Sales and In
ventory for Distor De Castro Optical -Using Visual Basic 2008 Express Edition. 3
nd Year College Project Study in Database System Entitled Point of Sale for Snow
Patrol Store - Using PHP and MySql. , year 2010 Feasibility Study in System Ana
lysis and Design Entitled Student-Faculty Evaluation system for Our Lady of Fati
ma University -Using Visual Basic 2008 Express Edition. 2nd Year College Accompl
ished Project Study in Management in Information System Entitled - Management in
Information System for Eastern Telecommunication when I was in 2nd year level.
Accomplished Project Study in Logic Switching and Design Task Gathering datas, co
nduct interviews and make technical report, Created databases and programs using
Microsoft Access 2003, Created databases and programs using VB 2008 Express Edi
tion, Created databases and programs using PHP and MySQL.
AFFILIATION:

165
Member of Fatima Antipolo Computer Studies Society, In Our Lady of Fatima Univer
sity Antipolo Campus. SK Member - Antipolo City Sagip Undoy Gift Giving Voluntee
r Agham Club 2002 SJNHS Vice President / Member CAT Officer Platoon Leader SJNHS
2002-2003 Class President 3rdyear High School AWARDS: Mr. Information Technolog
y 2010 Mr. Popularity Award Our Lady of Fatima University Antipolo Campus Top 10
of the class 4th year High School San Jose National High School Ginoong Agham 2
003 3rd year High School PERSONAL INFORMATION: Date of Birth: Place of Birth: Ge
nder: Civil Status: Height: Weight: Citizenship: Language Spoken: Religion: Janu
ary 25, 1987 Antipolo, Rizal Male Single 510 155 lbs Filipino English, Tagalog Bo
rn Again Christian
REFERENCE:
Mrs. Jan Safran Chiong-Parrales Our Lady of Fatima University Faculty +639105540
465 Mr. Huhmn Park Music Professor / Missionaries +639275992220

166
Ptr. Nestor Yape New Life Church Taytay +63907362823
I hereby testify that the above are true and correct to the best of my knowledge
.
Joemel A. Valenzuela Proponent

Chap1 5payroll System Thesis Final

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OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

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Implementation. The goal of this discipline is to transform your model(s) into e

Configuration Management. The goal of this discipline is to manage access to you

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

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OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

Lates Monthly Salary 20 days 480min of 1day - Minutes of Lates

Overtime Monthly Salary Overtime 20days 2.3.8.2. Formulation computing 13month P

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

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OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

proceeds obtained from

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS

OUR LADY OF FATIMA UNIVERSITY ANTIPOLO CAMPUS