Professional Documents
Culture Documents
VENUE:
Reception Room,
Bendigo Town Hall,
Hargreaves Street, Bendigo
NEXT MEETING:
Wednesday 16 September 2015
Bendigo Town Hall
Copies of the City of Greater Bendigo Councils Agendas & Minutes
can be obtained online at www.bendigo.vic.gov.au
PAGE 1
Council Vision
Greater Bendigo - Working together to be Australia's most liveable regional city.
Council Values
Council wants the community to continue to have reason to be proud of the city and will
do this through:
Themes
1.
2.
3.
Productivity
4.
Sustainability
5.
PAGE 2
ORDINARY MEETING
WEDNESDAY 26 AUGUST 2015
ORDER OF BUSINESS:
ITEM
PRECIS
PAGE
ACKNOWLEDGEMENT OF COUNTRY
PRAYER
PRESENT
APOLOGIES
LEAVE OF ABSENCE
CR LYONS' REPORT
CONFIRMATION OF MINUTES
1.
1.1
2.
20
2.1
20
2.2
37
2.3
51
2.4
64
2.5
71
PAGE 3
2.6
94
3.
102
3.1
102
3.2
104
3.3
107
4.
PRODUCTIVITY
110
5.
SUSTAINABILITY
111
5.1
111
6.
117
6.1
117
6.2
Record of Assemblies
119
6.3
124
7.
URGENT BUSINESS
125
8.
NOTICES OF MOTION
126
8.1
NOTICE OF MOTION
126
9.
COUNCILLORS' REPORTS
128
10.
MAYOR'S REPORT
128
11.
128
12.
128
12.1
128
____________________________
CRAIG NIEMANN
CHIEF EXECUTIVE OFFICER
PAGE 4
ACKNOWLEDGEMENT OF COUNTRY
PRAYER
PRESENT
APOLOGIES
LEAVE OF ABSENCE
Cr Mark Weragoda
SUSPENSION OF STANDING ORDERS
That Standing Orders be suspended to allow the conduct of Public Question Time.
PAGE 5
Questions will be put to the Council by the individual posing the question; the question
will be answered by the Mayor or CEO, or where appropriate, Councillors or Council
Officers.
Acceptance of Questions
Each person asking a question of Council is required to stand, state their name, and
address the Mayor. Public Question Time is not an opportunity for making of statements
or other comments. Councils Meeting Procedure Local Law does not allow for other
questions or comments during the remainder of the meeting.
1.
An individual may only ask one question per meeting, a follow-up question may be
permitted at the discretion of the Mayor.
2.
In the event that the same or similar question is raised by more than one person, an
answer may be given as a combined response.
3.
In the event that time does not permit all questions registered to be answered,
questions will be answered in writing or referred to the next meeting if appropriate.
4.
The Mayor and or CEO have the right to decline registration on basis of:
Prosecution, summonses or any other litigation;
Most appropriately addressed by other means;
Vague, irrelevant, insulting or improper, defamatory;
Answer likely to compromise his / her position;
Confidential, commercial-in-confidence.
5.
Each individual whose registration form has been accepted or declined will be
advised by the Friday of the week prior to the scheduled meeting.
6.
In the event of a registration form being declined the registration form will be
circulated to the Mayor or Councillors for information.
CR LYONS' REPORT
PAGE 6
A Councillor who has declared a conflict of interest, must leave the meeting and
remain outside the room while the matter is being considered, or any vote is taken.
Councillors are also encouraged to declare circumstances where there may be a
perceived conflict of interest.
PAGE 7
CONFIRMATION OF MINUTES
Minutes of the Ordinary Meeting of Wednesday 5 August 2015.
The following items were considered at the Ordinary Council meeting held on
Wednesday 5 August 2015 at 6:00pm.
The unconfirmed minutes have also been posted on the City of Greater Bendigo website
pending confirmation at this meeting.
RECOMMENDATION
That the Minutes of the Ordinary Meeting of Council held on Wednesday 5 August, 2015
as circulated, be taken as read and confirmed.
PAGE 8
1.
1.1
Document Information
Author
Responsible
Director
Summary/Purpose
The purpose of this report is to adopt the Strathfieldsaye Township Traffic Management
Plan and other measures to address traffic safety concerns raised by the Strathfieldsaye
community.
Policy Context
Council Plan Reference:
City of Greater Bendigo Council Plan 2013-2017 (2015-2016 Update):
Theme: 1
Strategy 1.2
Action 1.2.3
Theme: 2
Strategic Objectives
Action 2.2.3
Action 2.3.2
2.
3.
Strategic planning for Strathfieldsaye and the associated road network has been
undertaken in the development of a number of documents. The Strathfieldsaye
Township Plan (2009) and the Bendigo 2020 Transport Study (1993) both support
the duplication of Strathfieldsaye Road when traffic volumes dictate. A count
undertaken in July 2013 found an average annual daily volume of 7,050 vehicles on
this road.
4.
5.
The above strategies are considered to be current and relevant for the improvement
of the road network and associated infrastructure such as bike and walking paths,
and parking in the area. Further strategic work specific to the area is not considered
warranted.
PAGE 10
6.
7.
While pressure on Strathfieldsaye Road is growing, other parts of the citys arterial
road network are also suffering from this problem. In particular, considerable
concern has been raised in the community about Napier Street through White Hills
and the difficulty with entering and crossing it from local roads. Similarly, the growth
of Maiden Gully is putting increasing pressure on the Calder Highway and the
intersections in that area.
8.
9.
10. In recent years, the City has constructed shared off-road paths in the vicinity of both
primary schools in Strathfieldsaye and a network of proposed cycling and walking
paths has already been identified to service the townships of Strathfieldsaye and
Junortoun. These projects compete for funding annually against other potential
capital works projects identified across the Municipality.
In response to the above summarised report, Council resolved:
"That an estimate be prepared for the next meeting of Council for the preparation of
a comprehensive professional plan to address the problems being generated by the
rapid growth in vehicular, and importantly pedestrian and cycling, traffic in the
township of Strathfieldsaye.
It is anticipated that such a plan would include appropriate statistical analysis of
existing traffic; evaluate future growth of all traffic; examine all possible options
available to meet demands; establish the most appropriate solutions and give
attention to likely costs, funding options (for both the plan and works) and
prioritisation and timetabling of works. Further it would examine what role various
stakeholders could play to minimise costs in the collection and evaluation of
relevant data and that the Strathfieldsaye Primary School be provided with minutes
of this meeting."
Following this Council resolution, a further report was provided to Council at its Ordinary
Meeting on 7 May 2014 to consider the cost estimate prepared as per its resolution on
26 March 2014. At this meeting, it was resolved:
PAGE 11
" That Council, having considered the report on the likely scope, cost and timing to
complete a comprehensive plan to address the problems being generated by the
rapid growth in vehicular, and importantly pedestrian and cycling traffic in the
township of Strathfieldsaye, allocate up to $50,000 from the Developer
Contributions Reserve to undertake the plan no later than February 2015 and
further, that traffic behaviour be professionally observed at school sites to
establish if any interim measures could be implemented immediately to enhance
safety for school children."
Following this resolution, a consultant's brief was prepared in line with the outline in the 7
May 2014 report to Council. A number of suitably qualified consultants were invited to
submit proposals that reflected the objectives identified in the brief:
Review of existing studies, policies and plans provided by the City of Greater
Bendigo (CoGB).
PAGE 12
PAGE 13
Utilising the existing traffic data and the projected growth of development in
Strathfieldsaye based on planning strategies and the current zoning, traffic growth was
predicted at specific timeframes through to 2031. This information was used to assess
the performance of key intersections at these specified timeframes and determine the
required timing of any major upgrades.
Report
The draft Strathfieldsaye Township Traffic Management Plan (STTMP) report included
detailed information on the traffic investigation and community consultation conducted.
Focusing on intersections along Wellington Street, the report outlined recommendations
for timing and treatments for major intersection improvements.
The intersection of Wellington Street and Tannery Lane was acknowledged as the
highest priority treatment with significant works required almost immediately. This need
has been recognised by the Victorian Government and a commitment of funding for this
intersection has been announced with planning currently underway.
The development of the intersection of Blucher Street is identified as the next highest
priority with requirement for upgrade anticipated by about 2021. Also considered was
Uxbridge Street, in both the current 'T' intersection and with the inclusion of the southern
leg as a cross intersection. The upgrade of this intersection is anticipated to be required
by 2026.
The report considered and evaluated the upgrade of intersections through the installation
of either roundabouts or traffic signals. The use of roundabouts produced a better traffic
performance when compared to traffic signals. Roundabouts also have a superior safety
record for motor vehicles, largely due to the lower vehicle speeds and the reduced
severity of impact compared to cross intersections. However, roundabouts do not cater
well for pedestrian movements and are often difficult for cyclists to navigate, particularly
on roads with traffic volumes similar to Strathfieldsaye Road and Wellington Street.
Nonetheless, data collection undertaken by the consultants did not identify particularly
high volumes of pedestrian movements during the research period. This can be
attributed to two factors. Residential development within walking distance of the primary
schools and the commercial centre is relatively low for a centre the size of
Strathfieldsaye. The other constraint is the limited facilities for pedestrians to cross
Wellington Street. Currently the school crossing provides safe access during school
periods however there are no other facilities to assist in the crossing of Wellington Street.
Development of land to the south of Wellington Street is progressing, with full
development of this area expected in the short term. Being in such close proximity to the
schools and commercial centre, this development will generate greater desire for
pedestrians to cross Wellington Street.
Based on this anticipated growth in pedestrian movement across Wellington Street and
ultimate growth in traffic volume along Wellington Street, traffic signals were
recommended by the consultants in preference to roundabouts. The report also
recommended that pedestrian operated signals be installed in the longer term between
Uxbridge and Blucher Streets to facilitate safe pedestrian movement across Wellington
Street.
PAGE 14
PAGE 15
however the coordination of signals would enable optimal performance of the signals for
all users.
The STTMP includes traffic modelling based on the best available current information
and projections to 2036. The report recommends the ongoing monitoring of traffic at least
every five years and that the rate of development is also monitored. This will enable the
appropriate timing for funding applications and required works. Other impacts, both
positive and negative, such as changes to the amenity of particular roads through
redirection of traffic and vegetation impacts were not included in this high level
evaluation.
The report also noted the high level investigation of an alternative route around the
commercial centre to the north and south of Wellington Street. These routes were
assessed on the cost of construction versus the savings to vehicle operating costs and
based on this assessment, neither route could be justified.
Pedestrians and cyclists:
The STTMP focussed on the investigation of traffic management and safety
improvements along Wellington Street including the movement of pedestrians across
Wellington Street. The submission to the draft report from the SDCE also raised
improvements to pedestrian movements around the Strathfieldsaye Primary School.
The SDCE has worked with CoGB and joint funded a number of shared paths through
Strathfieldsaye over many years. The survey of pedestrians and cyclists showed that the
path along the Sheepwash Creek is well utilised, particularly by cyclists. The path along
Emu Creek also provides good off-road access to the St Francis of the Fields Primary
School (St Francis). CoGB is discussing the current management arrangements for the
paths along Emu Creek which are on land that is either owned or managed by St
Francis. These paths, traditionally only used by school students, have been extended to
Sullivans Road in recent years and now serve the broader community. Further extension
of this path network from Sullivans Road to Blucher Street remains a key item of
discussion. The bridge across Emu Creek constructed by Villawood will also enable
students to walk or cycle to the primary schools from this development as well as serving
the broader community.
Currently a joint funded proposal to construct a shared path between Junortoun and
Strathfieldsaye is nearing approval from Parks Victoria. This will provide a valuable link
particularly for primary school age students from McIvor Forest Estate to both
Strathfieldsaye primary schools. Likewise, Strathfieldsaye students attending the
Catholic College Bendigo Junortoun campus will also benefit from this path.
The construction of footpaths in Uxbridge and Apsley Streets was raised as part of the
SDCE submission. Upgrade of the existing gravel path in Apsley Street to concrete or
asphalt was the highest priority for SDCE. Given that this existing path is in very good
condition, an upgrade is not the highest priority when compared with other projects and
although it will be considered during the 2016/17 Council Budget process, it is unlikely to
be funded at that time.
PAGE 16
Other footpath projects in the area that are being considered as part of the development
of 2016/17 budget include a shared path along Strathfieldsaye Road between Ryalls
Lane and Club Court. This would address the long standing community concerns
regarding the lack of pedestrian or cyclist facilities along Strathfieldsaye Road particularly
at the Sheepwash Creek road bridge. A footpath along Ryalls Lane between Guys Hill
Road and Strathfieldsaye Road is another key link for a large part of the Strathfieldsaye
community. These projects are currently high priorities based on the evaluation criteria.
A number of locations for pedestrian crossings were raised in the SDCE submission to
the draft report. Pedestrian crossings need formal VicRoads approval and must meet
VicRoads warrants in relation to pedestrian and vehicle numbers before installation is
approved. Based on counts that have been undertaken, a pedestrian crossing in Blucher
Street at the Post Office meets these warrants and CoGB is developing a draft design for
VicRoads approval. Subject to final costing, these works are proposed to be undertaken
this financial year.
Although a pedestrian crossing of Uxbridge Street near Wellington Street was requested,
the warrants for a crossing in this location are not met due to the limited pedestrian and
vehicle movements outside of school drop off and pick up times. A school crossing in the
vicinity of the school entry was also considered, however again, this project did not meet
warrants for installation at this time.
A number of students currently cross Uxbridge Street at Apsley Street. This area is
supervised by a teacher from Strathfieldsaye Primary School and operates safely under
this configuration.
Active Travel:
Taking into consideration strategies outlined in the draft Integrated Transport and Land
Use Strategy (ITLUS), it is noted that encouragement of walking and cycling to school
would see traffic congestion around Strathfieldsaye improved at school drop-off and pickup times.
As part of the implementation of ITLUS, each school will be provided with a toolkit which
will assist them to encourage sustainable travel and offer incentive programs for students
that ride or walk to school.
With this assistance provided to Strathfieldsaye schools combined with continued
investment in path infrastructure, students and parents can be effectively supported in
choosing more active transport options.
Encouraging more students to walk or ride all or a part of the way to school is a key
principle of ITLUS and represents the most effective way to reduce traffic congestion
around schools during drop-off and pick-up times.
PAGE 17
Consultation/Communication
The development of the STTMP has been undertaken in consultation with the
Strathfieldsaye community. Questionnaires, discussions and on-site meetings have
informed the development of the draft STTMP. In particular, the two primary schools and
the SDCE have been major drivers for this work, with the three groups making important
contributions. Submissions to the draft document have been addressed through revisions
to the STTMP and minor project implementation as part of the City's capital works
program.
Resource Implications
One of the key drivers for the development of the STTMP was the requirement to
upgrade the intersection of Wellington Street and Tannery Lane. The Victorian
Government has committed funding for this work and VicRoads has commenced survey
work at the site with a view to significant funding for works being made available in
2016/17.
Various smaller scale projects, particularly around pedestrian and cyclist movements,
have also been identified. The installation of a pedestrian crossing in Blucher Street will
be considered for funding from the 2015/16 traffic program or mid-year budget review
depending on the final project estimates. As noted above, a number of path projects will
be considered for funding as part of the development of the 2016/17 budget, due to
commence in the next few months.
Conclusion
Strathfieldsaye remains a key residential growth area and the petition received by
Council raised a number of traffic safety concerns that have been building in
Strathfieldsaye in line with the development of the area and subsequent traffic growth.
Along with the further development of land occurring on the edge of Strathfieldsaye, infill
development will also continue, particularly on the south side of Wellington Street. This
development combined with further commercial development on the north side of
Wellington Street will increase the desire for pedestrian movement, across Wellington
Street in particular.
Continued residential development will see the demand for places at the two primary
schools in Strathfieldsaye continue. The encouragement of active transport to school is
the best way to tackle traffic congestion challenges at primary schools. Significant
investment has been made in conjunction with SDCE in the development of shared paths
in the vicinity of both schools. Planning for a shared path between Strathfieldsaye and
Junortoun is well advanced and further works particularly along creek lines are proposed.
The management of shared paths on Crown and freehold land that traditionally only
serviced St Francis but is now servicing the broader community, is also in discussion.
Furthermore, projects to construct additional paths to principally service the schools and
link major residential areas are high on the priority list of footpaths for Council
consideration in coming budgets.
PAGE 18
The STTMP recommended the installation of traffic signals at the three major
intersections in Wellington Street within the study period. This has been recognised by
the Victorian Government with funding committed for the intersection of Tannery Lane
and Wellington Street. The installation of pedestrian operated signals between Blucher
and Uxbridge Street was also recommended.
The STTMP is a high level document and although the use of signals was recommended
to accommodate the pedestrian movement, alternative treatments that meet these
criteria may be identified through more detailed traffic modelling and design work. CoGB
will continue to work with VicRoads in the development of individual intersection
treatments and the overall planning for Strathfieldsaye Road and Wellington Street.
Attachments
1.
RECOMMENDATION
That Council, in response to the petition from the Strathfieldsaye community and the
development of the Strathfieldsaye Township Traffic Management Plan:
1.
Adopt the Strathfieldsaye Township Traffic Management Plan including support for
intersection treatments on Wellington Street at Tannery Lane, Uxbridge Street and
Blucher St;
2.
3.
4.
Develop plans for the installation of a pedestrian crossing in Blucher Street between
Wellington Street and Apsley Lane for consideration as part of the 2015/16 various
traffic program or, pending cost estimates, for consideration during the mid-year
budget review;
5.
As part of the 2016/17 Council Budget process, consider the construction of paths
in Strathfieldsaye including:
a. Strathfieldsaye Road (north side) between Ryalls Lane and Club Court
b. Ryalls Lane (west side) - Guys Hill Road to Strathfieldsaye Road
c. Apsley Street (north side) Uxbridge Street to Blucher Street
d. Uxbridge Street (east side) - Wellington Street to Apsley Street;
6.
7.
8.
Notify
the
submitters
of
the
joint
PAGE 19
letter
of
Council's
resolution.
2.
2.1
Document Information
Author
Responsible
Director
Summary/Purpose
Application details:
Application No:
DP/863/2014
Applicant:
Land:
Zoning:
Overlays:
No. of objections:
Consultation
meeting:
3 March 2015
Key considerations:
PAGE 20
Conclusion:
Policy Context
City of Greater Bendigo Council Plan 2013 2017 (2015-2016 Update)
Planning for Growth
Housing options provide broader choice in order to meet current and future
community expectations and needs.
Productivity
Council fosters business and industry growth.
Sustainability
The built and natural qualities that make Greater Bendigo an attractive and appealing
place are valued and conserved.
Background Information
This and two other permit applications on adjoining land were received at the same time
(late November 2014). One of the applications (unconnected to the Sidney Myer Haven
project) for 1-3 Keck Street was approved by Council at its 27 May 2015 Ordinary
Meeting.
An application at 57 Somerville Street (adjoining the site of this application) for four
dwellings on that lot was withdrawn from the application process at the request of the
permit applicant in early June. Officers had significant concerns with the 57 Somerville
Street application, which the applicant was trying to address through a redesign.
However, the applicant elected to withdraw the application (and will re-apply at a later
date). This is the reason for the delay as it was intended for both to occur at the same
time (following receipt of a suitable redesign) given both relate to the Sidney Myer Haven
development.
Report
Subject Site and Surrounds
The application site is lot 1 of Plan of Subdivision PS716365 R. The lot which is the
application site was formed part of permit DSD/368/2006 which is the subdivision and
dwelling permit that the applicant is currently completing on the adjoining land. The site
contains an existing Victorian dwelling; which has historically been used for nonresidential uses including a hair dressing salon (approved in 1985) and medical
centre/counselling service (approved in 2005).
PAGE 21
The lot is 415 square metres in size and has frontage of 16.13 metres to Somerville
Street. The site adjoins a vacant site to the south (57 Somerville Street) and the
common property access to the balance of the site being developed for dwellings to the
north.
Clause 22.14 Flora Hill Residential Character Policy in the Planning Scheme describes
the precinct the site is within as
The area is distinctive because it contains some of the few consistent inter-war period
residential streetscapes in Bendigo. There is also a consistency in the plan forms of
houses, the large, wide-spanned and gabled roof forms, and in the position of each
house on its block. Spaces between the houses provide glimpses of back yard
gardens and trees. The large, heavy roof forms dominate the street scene, lending a
strong horizontal emphasis that is reinforced by the strong horizontals and shadowing
of the verandahs. Front gardens, which are neatly tended, low in scale and mostly
exotic, form part of the street scene because of the low or transparent front fences.
Street tree avenues of medium to large exotics form another important component of
the area's character.
This description is not entirely appropriate for the application site given the site contains
a Victorian dwelling though it is accurate with regard to identifying the dominant land use
in the area the dominant use in the area is that of dwellings.
PAGE 22
Figure 1: Location map showing subject site. Objector dwellings marked with a star.
Note: not all objectors are shown on the map owing to the location of their dwelling in
relation to the subject site.
Proposal
The applicant submission with regard to the proposed use of the land as an education
centre is:
PAGE 23
The proposal is to re-develop the former dwelling on the site as a training facility that
will be associated with the adjoining Sidney Myer residential development. Key
functions of the new building will include office space, meeting rooms, kitchen, a
large training room and a one bedroom apartment on the upper floor.
The facility will provide living skills development programs to residents of the Sidney
Myer development, such as: learning to cook, classes in home care and
management, financial literacy, parenting classes, self-help learning, computer skills
and pre-learning literacy and numeracy classes
Typical classes will be between 6- 12 people and will include only those living on site
within the Sidney Myer community. It will not be open to the public or non-residents.
The only outside services that will use the site will be invited speakers or services
providing education or living skills classes or assessments to residents. The partners
that will assist in offering the programs will include institutions such as TAFE, YWCA,
BCHC and CAE, which hold appropriate accreditations in their respective courses.
The training facility, including the office, will operate during business hours (8:30
5pm, Monday to Friday); however the overnight staff will be on duty from 5pm-10pm.
There will generally be two staff members on site. A staff member will be on site
during the night, 24 hours per day, and seven days per week.
The architect for the development aspect of the application provided an appropriate
summary of the development as:
Proposed demolition of the existing add-ons at the rear of the house at 55 Somerville
Street. Internal refurbishment of the existing house to create secure staff facilities
and associated amenities.
The construction of a two storey addition connecting into the rear of the house;
training and kitchen facilities provided at ground level, lounge and staff sleepover
space on the first level.
Communal outdoor spaces provided to the North of the extension as well as to the
West of the existing house.
PAGE 24
PAGE 25
PAGE 26
PAGE 28
Consultation/Communication
Referrals
The following internal departments have been consulted on the proposal:
Referral
Comment
Drainage
Public Notification
The application was advertised by way of notice on the site and letters to adjoining and
nearby owners and occupiers.
As a result of advertising, 7 objections were received, with the grounds of objection
being:
Amenity impacts from the buildings (overlooking 53 Somerville Street)
Lack of need for the facility as other facilities offer like services.
Proposed built form out of context with the neighbourhood.
Inadequate parking on site.
The objections and planning merit of the applicant are discussed below.
A consultation meeting in the form of a drop in session was conducted at the application
site in March. This session was attended by the majority of the objectors and all of the
Eppalock Ward Councillors.
The delay in reporting the application was the result of the intention to report both this
and the now withdrawn application to Council at the same time given both permit were
related to the Sidney Myer Haven Community.
Planning Assessment
Is their policy support for an education centre on this site?
The application site has a history of non-residential use, including being used as a
hairdressing salon and a counselling practice. This application proposes to continue the
non-residential use of the building.
PAGE 29
State Policy at clause 19.02-2 (Education facilities) has a purpose to assist the
integration of education facilities with local and regional communities this links to
purposes of the General Residential Zone which include allowing educational,
recreational, religious, community and a limited range of other non-residential uses to
serve local community needs in appropriate locations. In this case, the education
centre will serve (and be limited) to the Sidney Myer Haven Community and it can be
seen that policy support for education centres within the community (in this case on the
same site as a community) exists.
Is the design of the extension to the dwelling acceptable?
Councils consideration of the extension to the dwelling is guided by the Neighbourhood
Character Overlay and how the proposal responds to Councils adopted Residential
Character Policy which is found in the planning scheme.
The permit applicants architect submits that the extension to the dwelling is acceptable
as:
A double storey addition at the rear provides the required spaces for the new support
facility, but is a restrained addition. The simple box form doesnt aim to take attention
from the existing house, and the separation provided by the single level transition link
avoids a jarring connection to the existing house and provides the house with the
respect on the site it deserves.
The desired future character for the area is to be achieved by the following objectives
and design responses which are assessed in turn:
Objectives
PAGE 30
Objectives
With the recommended condition regarding surface material the policy objective is
met.
To maintain the consistency, where The front setback should be not less than
present, of building front setbacks.
the average setback of the adjoining two
dwellings.
Assessment: Not applicable as the extension is to the rear of the dwelling.
To maintain the rhythm of dwelling Buildings should be setback from both side
spacing.
boundaries.
Assessment: The existing building and proposed extension is set off the southern
boundary (with the vacant 57 Somerville Street) and the carport is built to the
boundary with the common property accessing the balance of the site. Whilst the
carport is built to its boundary, the intent of the objective is met as the 8 metre wide
access sits between the application site and the other adjoining dwelling at 53
Somerville Street.
To minimise the dominance of the car Locate garages and carports behind the
storage facilities and loss of garden line of the dwelling.
space.
Assessment: A carport and two tandem spaces are proposed. The carport is set
behind the line of the front wall of the dwelling. Some potential garden space is lost
as some of the front setback area of the dwelling is to be used in order to allow for
vehicles to turn to exit in a forward direction.
The objective has been assessed as being met as the carport is appropriately
located, and the landscaping scheme proposed (including exposed aggregate
surface treatment as recommended by conditions) will see the site appropriately
treated.
To respect the identified heritage Where the streetscape contains identified
qualities of the streetscape or adjoining heritage buildings, reflect the dominant
buildings.
building forms in the street, including roof
forms, in the new building design.
Assessment: The immediate surrounds of Somerville Street do not contain
identified heritage buildings (as designated by the Heritage Overlay). The closest
overlay related to a hedge, not a building on both 2 Keck Street and 65 Somerville
Street. This hedge was removed after it became diseased in 2002 having first
obtained planning approval. The anomaly that the control remains on a hedge long
gone has been flagged with the Citys Policy and Process Team to be corrected in a
future tidy up planning scheme amendment.
With the exception of the aforementioned heritage site, there are no other heritage
sites or buildings proximate to the site.
To
ensure
that
buildings
Objectives
extensions do
streetscape.
dominate
Assessment: The existing dwelling sits quite high in the street and the single
storey appearance of the dwelling is maintained at the front. The two storey
extension at the rear of the dwelling thus meets the objective.
To use lighter looking building In streets dominated by weatherboard
materials
and
finishes
that dwellings, use timber or other non-masonry
complements the dominant pattern cladding materials where possible, and
within the streetscape.
render, bag or paint brick surfaces.
Assessment: The existing dwelling is weatherboard the proposed colours
/material palette includes lightweight (non-masonry) cladding painted in light colours.
This approach is meets the objective.
To ensure front fences are appropriate Provide open style front fencing.
to the era of the dwellings and maintain
the openness of the streetscape.
Front fences should not exceed 1.2 metres
other than in exceptional cases.
Assessment: No front fences are proposed.
In conclusion the approach taken to the extension is considered to be appropriate with
regard to Policy and the Neighbourhood Character Overlay and means that the existing
Victorian dwelling on the site is retained and appropriately added to.
Are amenity impacts associated with the use acceptable and manageable by conditions?
The permit applicants submission with regard to the use of the land is:
The facility will provide support for people aged generally between 18 and 35 years.
The residents will be known and self-managing tenants of the Haven support program
(i.e. paying rent and no history of disturbance), who have the motivation and will to
make changes in their lives however need mentoring and support.
The purpose of the training facility is to provide a range of learning opportunities to
improve residents access to education, training and employment, enable them to
become involved in their community and broaden their networks socially and for their
wellbeing. The program will provide parenting skills, childhood development and
planning for their future, along with gaining the necessary financial & livings skills to
sustain independence.
PAGE 32
Whilst residents may currently be 'getting by', this program is designed to assist
people to 'get ahead'. The program is not for those with a mental illness, drug takers
or on rehabilitation, those in crisis or living in chaotic unstable situations in community.
Attendees would already be model tenants of the supported programs.
In essence it is clear that what is proposed is a somewhat limited use of the land. The
application is clear in that the education training centre is to be used only for residents of
the Sidney Myer Community only and this is a matter that can (and is recommended) to
be formalized by a permit condition.
It is agreed that if the facility were available more broadly (i.e. beyond residents of the
Sidney Myer Community) that the impacts would be different and it may not be
appropriate to allow; particularly participants in a broader use would almost certainly be
wholly reliant on street parking to access the centre. If such a change were proposed
either a new or amended permit (with community consultation) would be required.
An important fact with this application is that the development also caters for
accommodation for a permanent (24 hour a day) onsite staffed presence. Such a
presence should reassure the community that if some sort of issue arose on site, there is
a dedicated staff member who would be available to deal with the issue in the first
instance.
The application submission is also clear that the limited use of the facility would mean
that it is used only in day light hours on Monday to Friday only; unless prior written
consent of the City is first sought and granted. A condition limiting the hours of operation
is recommended.
Traffic and parking impacts
Most submitters to the application raised traffic and parking as grounds of objection. The
planning scheme notes that for an education centre, parking is required to be provided at
a rate of 0.4 spaces.
Nineteen dwellings have been permitted under permit
AM//368/2006/A which equates to the planning scheme requiring seven spaces to be
provided on the land.
Three spaces are shown on the application plan.
Participants/attendees of the education centre/training facility will also be residents of the
Sidney Myer Community hence separate provision of parking for attendees should not be
required.
Parking must therefore be considered for educators/facilitator and any permanent on site
staff. The applicant submission notes that a maximum of three staff would be on site at
any given time (two staff, one educator). The application plans show one covered and
two tandem spaces off the existing crossover to Somerville Street.
A turning area in the front setback of the building is proposed in order to meet Transport
Engineer requirements regarding forward entry and exit to and from the site. The third
space simply does not work as there is no room for the vehicle to easily enter the
turnaround area in the front setback; hence it is recommended that this space be deleted
from the plans.
PAGE 33
The applicant supported the parking reduction aspect of the application with a parking
survey to ascertain the number of spaces and their availability at different times of the
day.
The spaces on the west and east side of Somerville Street (between Hammer Street and
Keck Street) were counted. The count identified that 20 spaces exist in this part of the
street.
Counts at various times over a number of days found that at any one time a maximum of
seven spaces were in use. Officers are satisfied that any shortfall of parking associated
with this development and use can be absorbed by the on street availability.
Other issues raised by the objections
Officers agree there is merit to the objection from 53 Somerville Street with regard to
their concern about overlooking and a recommended condition is that the deck in
question be screened so as to avoid any view into that property. This requirement has
been discussed with the permit applicant and they are agreeable to providing for this.
The other issue raised (beyond the objections related to the merit of the proposal as
assessed earlier in this report) was the issue of need for this facility having regard to the
presence of education centres/training facilities in Bendigo which could in theory provide
the services proposed by this facility.
With regard to the question of need a number of Tribunal cases have dealt with this
issue. Cases have held that in some circumstances need and community benefit can
in fact offset some amenity impacts of a proposal. This proposal is not a finely balanced
proposition where the above principle ought to be invoked to form a view it is acceptable.
Conclusion
Officers are satisfied that there is a need for the facility and the rationale for having the
facility on the site where participants reside in their dwellings is sound. While there are
other providers of like services, it has been assessed that a limited use of the site for the
manner applied is acceptable subject to the condition recommended. The built form
represents an acceptable planning outcome and subject to modification, parking and
traffic impacts are also acceptable.
Options
Council, acting as the responsible authority for administering the Planning Scheme, may
resolve to: grant a permit, grant a permit with conditions, or refuse to grant a permit.
Attachments
Objections
PAGE 34
RECOMMENDATION
Pursuant to section 61 of the Planning and Environment Act (1987), Greater Bendigo
City Council resolve to issue a Notice of Decision to Grant a Permit for the partial
demolition of existing building; use and develop land for an education centre (training
facility); and reduction in car parking at Proposed Lot 1, PS716365 - 55 Somerville
Street, Flora Hill subject to the following conditions:
1.
2.
NO ALTERATION TO LAYOUT
The development and use permitted by this permit as shown on the endorsed
plans and/or described in the endorsed documents must not be altered or
modified (for any reason) except with the prior written consent of the
responsible authority.
3.
4.
5.
HOURS OF OPERATION
Except with the prior written consent of the responsible authority, the use
permitted by this permit must operate only between the following times:
Monday to Friday 8:00 am to 6:00pm
6.
PAGE 35
GENERAL AMENITY
The use permitted by this permit must not, in the opinion of the responsible
authority, adversely affect the amenity of the locality.
8.
BAFFLED LIGHTING
Outdoor lighting, where provided, must be designed, baffled and located to the
satisfaction of the responsible authority such that no direct light is emitted
outside the boundaries of the subject land.
9.
CONSTRUCTION PHASE
All activities associated with the construction of the development permitted by
this permit must be carried out to the satisfaction of the responsible authority
and all care must be taken to minimise the effect of such activities on the
amenity of the locality.
PAGE 36
2.2
Document Information
Author
Responsible
Director
Summary/Purpose
Amendment details:
Proponent:
No. of submissions:
9 (4 support, 5 object)
Key issues:
Recommendation:
PAGE 37
Policy Context
City of Greater Bendigo Council Plan 2013 2017 (2015-2016 Update)
Planning for Growth
Council manages the planning and development of the City through the preparation
of major Strategies and effective amendments to the planning scheme
Continue to review and improve planning systems and procedures
Productivity
Council fosters business and industry growth.
Sustainability
The built and natural qualities that make Greater Bendigo an attractive and appealing
place are valued and conserved.
The history, unique heritage, streetscapes and buildings of Greater Bendigo are
conserved, restored, celebrated and managed wisely for the long term.
Background Information
The key steps in the Amendment process are summarised below:
PAGE 38
Amendment prepared
Submissions received
We are at this
point
The Amendment was initiated by the City primarily to introduce into the Scheme a
number of recently completed heritage studies including the Greater Bendigo Thematic
Environmental History, (2013) and the White Hills and East Bendigo Heritage Study,
2014.
It is also necessary to continually improve and keep planning policy up to date. The
amendment implements a number of initiatives to strengthen heritage policy and
guidance in the Scheme whilst being consistent with relevant state and local policy.
Previous Council Decisions
31 July 2013 Council resolved to adopt the Greater Bendigo Thematic Environmental
History, 2013, to prepare an amendment to introduce the document into the Greater
Bendigo Planning Scheme.
20 August 2014 Council resolved to adopt the White Hills and East Bendigo Heritage
Study Part 1, 2014, the draft Heritage Design Guidelines and the Incorporated Plan
Permit Exemptions, and to request the Minister for Planning to authorise preparation of
Amendment C201 to the Greater Bendigo Planning Scheme. Council also resolved to
seek an exemption to notify all individual owners and occupiers of the amendment due to
the large numbers affected, except for those proposed to be affected by a new Heritage
Overlay, and to exhibit the amendment.
PAGE 39
4 March 2015 - Council resolved to accept the late submissions, adopt the
recommendations detailed for each of the submissions, and to request the Minister for
Planning to appoint an Independent Panel to consider all outstanding submissions.
Report
Land affected by the Amendment
The amendment applies to all of the land within the City of Greater Bendigo by making
changes to the Municipal Strategic Statement (MSS) and the Heritage Policy at Clause
22.06. It also affects all land within the Heritage Overlay by implementing the Permit
Exemptions Incorporated Plan.
The amendment also affects 23 individual places in the White Hills and East Bendigo
Heritage Study- Stage 2 Phase 1, 2014 which are proposed to be covered by the
Heritage Overlay.
What the Amendment does
The Amendment incorporates a number of changes to improve and strengthen cultural
heritage policy and controls in the Greater Bendigo Planning Scheme and can be broadly
grouped into the following key actions:
Implement the Greater Bendigo Thematic Environmental History (TEH), 2013 by:
o Amending Clauses 21.01, 21.02 and 21.08 of the MSS to include new heritage
statements and objectives and to identify further strategic work to be
undertaken.
o Amending Clause 21.10 and 22.06 (Heritage Policy) to include the TEH as a
reference document.
Implement the White Hills and East Bendigo Heritage Study, 2014 by:
o Applying the Heritage Overlay to a total of 23 places; including 18 individual
properties and 5 large sites.
o Introducing Incorporated Plans for planning permit exemptions in the Heritage
Overlay for 4 large sites.
o Including the Study as a Reference Document in Clause 21.10 and 22.06
(Heritage Policy).
Introduce the Greater Bendigo Heritage Design Guidelines, 2015 as an incorporated
document in Clause 22.06 and the Schedule to Clause 81.01 (Incorporated
documents).
Amend the Local Heritage Policy at Clause 22.06
Introduce a new Incorporated Plan for all planning permit exemptions in the Heritage
Overlay at Clause 43.01 and the Schedule to Clause 81.01 by combining the existing
Incorporated Plans for the Ironbark and Strathfieldsaye McIvor Heritage Study areas
and including new exemptions for the large sites in the White Hills Heritage Study and
general Heritage Overlay areas in Bendigo.
PAGE 40
Consultation/Communication
Exhibition Procedures
The Amendment was exhibited between 23 October 2014 and 22 December 2014.
Submissions
9 submissions were received during the exhibition period (including 4 late submissions)
as per the attached table.
Submissions included:
6 unresolved submissions which were referred to the Panel (including 1 since
withdrawn).
3 supporting submissions of which 2 were not referred to the Panel.
Unresolved submissions generally related to these particular properties from the White
Hills and East Bendigo Heritage Study:
Former Bendigo East School, 93 Strickland Road, East Bendigo
Arnold Street Uniting Church, 213 Arnold Street, North Bendigo
3 Stewart Street, North Bendigo
Former Bendigo Freezing Works (Mayfair Park Estate), 10 McDowalls Road, East
Bendigo
St Pauls Coptic Church (former St Johns Church of England), 24 Smith Street,
North Bendigo
Submissions largely related to the following issues:
Why and how is a place is included in the Heritage Overlay;
The condition of a heritage place;
Setting and context of a heritage place;
Impacts of a Heritage Overlay on potential sale and/or development.
The Panel Hearing
The Minister for Planning appointed an Independent Panel to consider all written and oral
submissions and material presented to it in connection with the Amendment.
The Panel Report and Recommendations
The Panel Report supported councils position in the majority and found that:
The methodology of the Heritage Study is robust and accepts the findings of the
Study.
The Heritage Guidelines and Incorporated Plan for Permit Exemptions are tools
that will assist the community and Council in managing and making decisions that
protect and enhance heritage places within Greater Bendigo
Commended Council for this innovative approach to heritage management within
the municipality.
PAGE 41
However the Panel did not support Councils position in relation to the former East
Bendigo Primary School finding that:
The exhibited Heritage Overlay curtilage does not reflect the significance of the
site,
The Anzac Avenue should be included within the Heritage Overlay; and
Its curtilage include frontage to Strickland Road and Murphy Street.
Given the above, the Panel Report (received 15 July) was released early under
Delegation on 16 July 2015 to all submitters and the public to allow for its consideration
at the preliminary VCAT hearing for the Subdivision Permit of the former East Bendigo
Primary School, which was held on 17 July 2015.
All submitters will be notified of Councils decision resulting from this report.
Key issues
Former East Bendigo Primary School, 93 Strickland Road, East Bendigo
As noted above, the Panel did not support Councils position in relation to the former
East Bendigo Primary School, instead finding that:
There is little doubt that as an avenue of honour the 5 trees that remain adjacent to
the footpath from Strickland Road is a diminished form of what was originally there.
However, it is clear that the main entrance to the school was always from Strickland
Road
It is clear that the plantings that have become known as the Anzac Avenue were
undertaken from the time that the school was built and opened. Whilst this occurred
during the middle of the war it was always the intention of the school committee to
commemorate the contribution of local servicemen. It is also clear that the plantings
extended beyond the pathway from Strickland Road. This is supported by the fact
that in December 1920 the school was able to affix plaques to 23 trees. The remnants
of these plantings remain in the area of the school grounds leading down to the
corner of Strickland Road and Murphy Streets.
Regardless of the fact that the number of original trees are diminished and some of
them are in poor condition, it seems to the Panel that the significance of these
plantings to this site have been down played and the Anzac Avenue in its diminished
form should be acknowledged as part of the Heritage Overlay. While some of the
trees may be identified as dangerous, the place can be managed through replacing
and managing the trees as necessary.
The Panel was also concerned about the restricted views that the current proposed
curtilage would provide the school. Having regard to the angled siting of the building,
whilst Strickland Road is a busy road, the view of the school building from the
intersection of Strickland Road and Murphy Street is an important aspect of the site
as is the view to the north along the pathway from Strickland Road.
PAGE 42
PAGE 43
PAGE 44
The findings of the Panel and the above recommendation have implications regarding
Councils decision for the subdivision permit of the land (DS/319/2014 The subdivision
of land into 7 lots and the removal of native vegetation). The subdivision application,
which ran concurrently with the planning scheme amendment process, proposed to
subdivide the site into seven industrial lots ranging in size between 1,075m2 and
2,477m2. The existing brick school building will be retained on one of the lots (Lot 4) and
all existing vegetation on the site will be removed.
The Planning Officer for the subdivision application concluded that the subdivision
design responds appropriately to the site and its context. The site has been ear-marked
for future light industrial development in the East Bendigo Local Structure Plan. The
subdivision will facilitate this outcome. The existing heritage building on the site will be
retained and incorporated into the subdivision design. The loss of vegetation on the site
isnt at odds with the sites industrial setting. The four objections to the permit application
dont justify rejecting or altering the proposal. Overall, the subdivision complies with the
Planning Scheme and it is recommended that a permit be granted.
The permit proposes to remove some native vegetation, some of which is now
considered to be of heritage significance, as well as subdividing the areas (including the
avenue, school and corner trees) determined to be significant. This is now considered to
be an inappropriate outcome given the findings of the Panel.
Image: Merged aerial photo showing both the subdivision plan and exhibited extent of
the Heritage Overlay.
PAGE 45
The permit was considered and supported by Council at the 12 November 2014 meeting,
with a Notice of Decision issued by the City on 13 November 2014. The permit has since
been appealed at VCAT by the same objector to the planning scheme amendment and is
to be heard at a VCAT hearing on 9 October 2015.
Council is unable to rescind the above decision to grant a permit unless a review of the
decision is sought by Council at VCAT; however that is considered unnecessary in this
instance.
Council can instead resolve to inform VCAT at the upcoming hearing in October that in
light of recent additional information received from the Panel, which changes the values
to be considered in the permit application, that Council cannot now support the grant of a
permit as it is considered contrary to the new information.
Since the Panels recommendations, Council Officers have met with the permit applicant
who has put forward an opposite view to that of the Panel. Stating that the Panels
recommendations for the site are contrary to the evidence provided by both their expert
witness and Councils and should not be supported. Additionally they have provided
evidence from the Bendigo RSL stating that the RSL recognises the Avenue has
basically gone for all intents and purposes and would support some form of permanent
recognition that it did exist on the site. They have also provided expert evidence on the
poor condition and limited lifespan of the trees in the avenue and the dangerous risk
some of them pose of limb dropping.
Officers advised the applicant that we accept the independent findings of the Panel and
urged the applicant to consider some comprises to their subdivision layout in order to
seek a more balanced outcome. This could include retention of some of the significant
trees via a permit condition, as well as the view line of the building from Strickland Road
by a building envelope on the plan of subdivision. The applicant advised this is
something they would consider.
The applicant has since provided a letter (attached) outlining their views on the panel
recommendations for the site and the reasons why they believe they should not be
supported.
However after considering the independent findings and recommendations of the Panel
and the information provided by the applicant it is recommended that Council adopt the
findings of the Panel and direct that VCAT be informed at the upcoming hearing that
Council no longer supports the granting of permit DS/319/2014 The subdivision of land
into 7 lots and the removal of native vegetation. Instead the development of the site
should be reviewed in light of the new information and Council would welcome a revised
application.
The following table lists the Panel's recommendations and provides a brief comment on
how the recommendation be applied.
PAGE 46
Rec.
No.
1.
Panel Recommendation
Officer Recommendation
Amend the White Hills and East Bendigo Accept the Panels
Heritage Study, 2014 to:
recommendation to amend
the Heritage Study.
a) Replace discussion of Incorporated
Plans to Recommended Permit
Exemptions on page 14.
b) Rename the Incorporated Plans
throughout the Heritage Study to
Recommended
Permit
Exemptions.
2.
3.
Rec.
No.
Panel Recommendation
Officer Recommendation
Rec.
No.
Panel Recommendation
Officer Recommendation
6.
7.
Conclusion
It is recommended that Council adopt the Amendment as recommended and forward the
adopted Amendment to the Minister for Planning to approve. This will complete the
Amendment process and the new Heritage Overlays and efficiency initiatives will be
implemented.
It is also recommended that Council advise VCAT for the upcoming hearing that Council
no longer supports the application for the subdivision and removal of native vegetation at
the former East Bendigo Primary School in light of the recommendation from the Panel.
Options
Council has the option of
Adopting the Amendment in accordance with the above Officer Recommendations
and sending to the Minister for Planning for Approval; or
Adopting the Amendment in accordance with the Panels recommendations and
sending to the Minister for Planning for Approval; or
Adopting the Amendment in part.
PAGE 49
Resource Implications
The amendment will increase the number of properties included within the Heritage
Overlay and this would ordinarily result in an increase in the number of planning permit
applications. However, the amendment also proposes to introduce the Permit
Exemptions Incorporated Plan, which provides for a number of planning permit
exemptions for minor works in the Heritage Overlay. This is expected to reduce the
number of planning permit applications under the Overlay across the City to balance out
the increase in Heritage Overlay coverage. Major heritage works applications may
increase but minor works permits will decrease.
Officer time will be required to prepare the Amendment documentation for approval and
to liaise with the Minister for Planning.
RECOMMENDATION
That the Greater Bendigo City Council resolve to:
1. Adopt Greater Bendigo Planning Scheme Amendment C201 with changes
recommended in this report.
2. Inform VCAT at the upcoming hearing for permit DS/319/2014 - subdivision and
removal of native vegetation at the former East Bendigo Primary School, that Council
no longer supports the granting of a permit in light of the new information received
from the Panel.
3. Forward the adopted Amendment to the Minister for Planning for Approval, together
with the prescribed information pursuant to Section 31(1) of the Planning and
Environment Act, 1987.
PAGE 50
2.3
Document Information
Author
Responsible
Director
Summary/Purpose
The Private Planning Scheme Amendment Policy (2011) has been reviewed as part of a
continuous improvement process, to ensure it remains current and appropriate for users.
The Policy has been successful in its aim of providing a consistent framework for
undertaking private amendments and only minor changes are recommended.
This report also provides information, as previously requested by Council, on the costs
and benefits of undertaking privately sponsored amendments, to both Council and
proponents.
Policy Context
City of Greater Bendigo Council Plan 2013 2017 (2015-2016 Update)
Planning for Growth
Council manages the planning and development of the City through the preparation
of major strategies and effective amendments to the planning scheme.
Housing options provide broader choice in order to meet current and future
community expectations and needs.
Productivity
Council fosters business and industry growth.
Sustainability
The built and natural qualities that make Greater Bendigo an attractive and appealing
place are valued and conserved.
Background Information
A planning scheme amendment seeks to change planning controls that apply to a
specific site or sites, and/or a clause or policy of the Planning Scheme. It is a change to
legislation and must be undertaken in accordance with the Planning and Environment
Act 1987, and to standards developed by the State.
The Act allows for an amendment to be initiated by a council, a Council amendment or a
council can respond to a request for an amendment by any person or body, a private
amendment.
PAGE 51
Report
Nineteen private planning scheme amendments have been undertaken under the terms
of the Policy since its introduction in February 2011, with proponents meeting all the
terms. To inform the Policy review, the planning consultants who undertook the
amendments on behalf of private proponents were surveyed about the Policy.
The survey found that most (>70%) of consultants found the Policy useful in
understanding the Citys overall expectations for undertaking planning scheme
amendments, the different roles and responsibilities of participants and likely future
costs. More than half (57%) found the Policy useful for understanding amendment steps
and timeframes, with the remainder being neutral, probably due to them already
understanding these matters.
PAGE 52
The most controversial aspect of the Policy is recouping external costs (beyond statutory
fees), with most planning consultants strongly objecting to the idea when it was proposed
under the first policy. More than half of the survey respondents now support the concept
of cost recovery, but nearly 30% still strongly oppose it. The biggest concern raised
about cost recovery is the City seeking payment for third party reviews of submitted
technical reports. This item is included in the Policy for situations where the amendment
is controversial and there is a technical aspect to it for which the City does not have the
expertise to comprehensively review a report, and where there are no referral authorities
able or willing to assist; eg odour modelling, noise assessments. These situations are
very rare, and this is clearly explained in the Policy. In fact the item has not yet been
used. It is recommended that the option be kept in the Policy but the wording
strengthened to require the proponents agreement to use a third party.
Survey respondents were also asked if there were any other external costs that should
be included in the Policy, with one suggestion of costs of holding an external information
session during public exhibition, eg venue hire. These are usually only held for large
amendments and the proponent is usually happy to pay for these costs anyway as they
want to hold a session to engage the community. The revised Policy includes this cost
where the proponent agrees to hold a session.
Survey respondents were also asked for other suggested improvements to the Policy.
Responses included providing a consistent case manager and a commitment to
undertaking private amendments without unnecessary delays. Ideally one planner will
take a project from start to finish but this cannot be achieved in all cases due to
competing priorities, staff leaving, etc. Privately sponsored amendments in this City and
across the State are mostly treated similarly to permit applications where they are dealt
with as they come in. However, the City also gives them a priority rating of low, medium
or high based on community benefit and urgency with some high rating amendments fast
tracked, eg Bendigo Hospital and Fortuna.
Legislative and other changes
In October 2012 the Minister introduced set timeframes for each step in the planning
scheme amendment process in Ministerial Direction No. 15. These timeframes are
similar to those included in our original Policy and are publicly available, so it is
recommended that the revised Policy refers to them but does not repeat them. The
revised Policy now includes a statement that a proponent must provide any requested
information in a timely manner so that Ministerial Direction timelines can be met, unless
there is an agreement with the City that more time is needed. Exemptions can be
requested for the timeframes and are often necessary for large, complex amendments
and where objections are received.
The statutory planning department also recommends that the Policy be amended to
remove the detail about processes and level of documentation to be submitted for
amendments and that these be put instead into a set of Guidelines for applicants.
Proposed changes to Policy
Statement that information be provided in a timely manner so that Ministerial
timeframes can be met, rather than including a full list of timeframes;
PAGE 53
Amendment
type
Simple
Average
without Panel
Average with
Panel
Complex
Statutory
fees paid
14
Approximate
staff salary
costs, not
including
oncosts
$4,360
30
$9,350
$2,120
40
$12,460
$2,120
90
$28,000
$2,120
Full
time
days
Example
$1,322
It is acknowledged that statutory fees paid do not cover all staff costs for an amendment,
particularly for larger, more complex amendments. The State Government is responsible
for setting statutory fees and they havent been reviewed for planning scheme
amendments for many years, beyond CPI increases. However, it is considered that
although the City is contributing resources to private amendments through staff costs,
Council should contribute some resources to reviewing and updating the planning
scheme as part of its statutory planning function.
PAGE 54
To gain a better understanding of the overall costs and benefits of private amendments
to proponents and to the Council and community in general, survey respondents were
asked how much money private proponents spent in broad terms to undertake an
amendment. A third of the amendments (5) were considered simple and cost the
proponent less than $50,000, a quarter (4) were complex and cost more than $200,000
and the remainder (6) were in between. These costs included statutory fees, planning
scheme amendment document preparation, supporting technical reports, community
consultation and panel hearings.
Respondents were then asked whether they believed that this investment was beneficial
to their client, and to the broader community. Approximately 60% of amendments were
considered as beneficial or very beneficial for their client and community, while 35%
were not.
The amendments considered not beneficial were mostly the large more
complex ones that cost the proponent more than $200,000, but no specific reasons were
given as to why they were not beneficial.
As discussed previously, private amendments usually benefit the private proponent but
most also bring benefits, some substantial, to the broader community by increasing the
liveability and economy of the municipality, and by responding to the market. The table
below lists the amendments undertaken under the Policy since its introduction in 2011.
This list shows that most private amendments benefit the broader community by
providing for new schools and school expansions, new residential areas, new
supermarkets and other businesses, and business and industrial land expansion. Each
amendment has a different level of community benefit with some providing a large
community benefit, eg new Catholic school in Maiden Gully, and others less so, eg minor
expansion of APCO service station. However, all the amendments have an overall
positive community benefit, in fact an amendment should not be undertaken if there is
not an overall benefit. As the amendment has resulted in positive community benefits
and the proponent has borne a significant proportion of the costs, it should be that overall
the City and community has benefited, with the level of benefit depending on each
project.
No.
Amendment Description
130
131
145
150
151
154
160
164
PAGE 55
No.
Amendment Description
173
180
183
190
191
192
193
195
Ham and Allingham Streets: rezone to industrial to reflect use and allow for
business expansion.
197
204
200
PAGE 56
Council should have some flexibility to accept private amendment requests at any time to
respond to community issues as they arise. However these proposals should be
evaluated against the current City project list using the same criteria to determine when
and if they should be undertaken, due to limited resources. Council is under no
obligation to undertake a private amendment. If this situation arises, a formal report will
be presented to Council on how to maintain effort on Council priorities, while meeting the
needs for progress on private amendments.
It is true that paying extra money towards staff time over and above the statutory fee, is
likely to lead to high expectations of a fast and favourable result, which cannot be
guaranteed. This could lead to pressure to undertake a lower priority amendment faster
than a higher priority one. Also the State Government has previously told the City that
requesting extra payments to cover staff costs above statutory fees is not appropriate.
Regulation 6 of the Planning and Environment (Fees) Regulations 2000 sets out the
prescribed statutory fees that a proponent must pay Council in respect of planning
scheme amendments. Legal advice previously received is that Council cannot charge
extra fees but can ask for reasonable extra expenses to be paid. If these arent paid,
Council can refuse to proceed a request. In lieu of paying extra money with a lower
priority amendment, proponents could be asked to undertake more staff tasks, eg
drafting a Council report, but there are some tasks that cannot be delegated.
Consultation/Communication
Before the Policy was originally introduced, extensive consultation occurred with
planning consultants who undertake private amendments for developers/landowners.
In reviewing the Policy, all planning consultants who have undertaken an amendment in
the City since the Policys introduction were surveyed about the Policys effectiveness.
Conclusion
The Private Planning Scheme Amendment Policy has worked well since its introduction,
as evidenced by the number of amendments completed, the payment of costs and the
user survey results. The revised Policy has been developed with external consultation
with the main changes recommended to reduce its length and simplify it by preparing
accompanying Guidelines.
Planning scheme amendments are undertaken by Councils to keep a planning scheme
up to date and to facilitate changing land use needs. Privately initiated amendments play
an important part in this evolution in that they provide for changes supported and
required by the market, and they are making improvements to the scheme at a lower
cost to ratepayers.
Options
Council has the option of adopting or not adopting the revised Policy.
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Resource Implications
The Policy has a positive impact on City resources as it requires private beneficiaries of
planning scheme amendments to pay for reasonable additional expenses.
Attachments
Private Planning Scheme Amendment Policy (as amended)
RECOMMENDATION
That the Greater Bendigo City Council resolve to:
1. Accept the changes recommended to the Policy.
2. Adopt the Private Planning Scheme Amendment Policy 2015.
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2.4
Document Information
Author
Responsible
Director
Summary/Purpose
The Independent Review 2013 - Recommendation 54 is to:
"Formulate a clear and transparent set of priorities for planning scheme amendments for
the coming financial year for approval by Council and communicate these and the
associated processes to the community."
The first priorities report was presented to Council at the Ordinary Meeting of 18 June,
2014. This report details what has been achieved in the last 12 months and confirms the
priorities, strategic work and subsequent Planning Scheme Amendments for the years
ahead, as adopted by Council in June last year. It recommends a work programme for
future years based on that, plus issues and needs that have emerged in the last 12
months.
Policy Context
Council Plan 2013-2017 (2015-2016 Update):
Leadership & Good Governance:
1.1
1.6
Council manages the planning and development of the City through the
preparation of major Strategies and effective amendments to the planning
scheme.
Background Information
The Planning Scheme is the legal framework that sets out the parameters for all
decisions that need to be made about land use and development in the municipality.
Planning Scheme Amendments are the process to change that law. The ultimate
approval for every change is the Minister for Planning. Because they change the law of
the City, amendments must:
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Implement a clearly articulated strategy, that is based on proven technical data and
evidence.
Be legally and technically correct, in accordance with the Planning & Environment
Act.
Everyone who may be impacted by the changes has the opportunity to have their
views considered.
Have a formal, independent process (Panel) where there are different points of view,
between any of the parties involved; the City, community members, agencies.
It is this need for detailed evidence, legal procedures and the time taken to resolve
differences on the way through the process that makes the process lengthy. The process
is set by the State Government and cannot be changed.
Timelines and workplans for amendments can only ever be "best estimates" for reasons
such as:
Applicants change of mind about what is wanted part way through the process. We
have several in this category at the moment.
The State Government imposes a requirement that must be enacted.
It takes much longer than expected to finalise the technical analysis. The Flood
Study, Marong Business Park and Intensive Animal Industries are examples.
The number of submissions and issues raised by agencies or community members
has a significant impact on timelines and workloads.
Council changes its priorities of the work required.
Budget allocation by Council to complete the work.
Greater Bendigo Planning Scheme amendments are undertaken by two units of the
Planning and Development Directorate - Statutory Planning and Strategy.
In general, Statutory Planning prepares amendments that:
Implement site specific amendments prepared by other Business Units (the Marong
Business Park and airport amendments for the Economic Development Unit) or those
proposed by private landowners.
Improve the efficiency of the Planning Scheme such as applying new guidelines or
policies that guide decision-making (eg the Bushfire Management Overlay, Flood
Study), waive the requirement for a permit subject to certain performance criteria or
fix anomalies.
More recently, the responsibility for managing the technical and administrative process of
most amendments has been transferred to the Statutory Planning team.
The Strategy Unit will retain planning scheme amendments that implement major
strategies and policies that it has prepared and which have been approved by Council.
For example, Strategy is managing the amendments arising from the review of the
Residential Development Strategy.
Resources are shared / redirected in response to demand and changing priorities.
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In response to Recommendation 54, each year the Directorate reviews all current,
proposed / planned amendments and prioritises and schedules over a three year period
(see attached). This goes beyond the recommendation which proposed a priority list
covering the financial year. The need for a three year plan is the long project timeline for
amendments.
While simple ones can be completed over one year, large and complex ones can take up
to three years, including the strategy development and planning scheme amendment
process.
In developing the priorities in a clear and transparent manner, the Directorate developed
an evaluation framework which considered each proposal against a set of criteria. Those
criteria are:
The degree to which the amendment delivers the strategic direction and priorities
within the Council Plan;
The importance of the amendment to success in Council's planning for growth,
productivity and liveability;
The degree of urgency, (eg amendments required by State Government legislation);
Whether it is required because it implements State Government policy.
Completing work already commenced, especially completing the planning scheme
amendment where the strategy has been completed;
The level of resources required;
The "logical" roll out of consequential work, where relevant.
Report
It is 12 months since Council adopted the first strategic work program. It is therefore
timely to review the program and plan the work schedule further into the future.
As advised when the previous work plan was adopted, it was very ambitious. I am very
proud of the hard work of the Strategy and Statutory Planning teams in driving this work
forward. Council too has worked hard in considering some complex issues and
determining a policy position.
Completed
In the last 12 months, the following PSAs have been completed:
Bendigo Airport
Signage Policy
Thematic Environmental History
Corrections to the Planning Scheme
White Hills Heritage Study Part A
Heritage Design Guidelines
Heathcote Supermarket
Big Hill Industrial
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Substantial progress has been made on other work but the PSA has not progressed as
rapidly as we would have hoped. The reasons are varied, from the need to complete
complex technical requirements before the project could proceed (Marong Business
Park, Development Contribution Plans, Bendigo Flood Study, Eaglehawk Structure
Plan), taking longer than expected to get Department of Environment, Land, Water and
Planning (DELWP) support or the Minister's authorisation (High Street Boulevard,
Intensive Animal Industries). The impact of those factors has then delayed other work.
We have completed an extensive environmental scan and believe we have identified the
work known. Given our changing environment, it is too unpredictable to plan further
ahead and other issues always arise.
This list does not include any new, site specific amendments sponsored by private
landowners. What is clearly apparent is the extent of work for the benefit of the overall
community, takes the full resources available. While private sponsors do pay the cash
costs, those amendments still take staff time. It is estimated that the McIvor Forest
residential estate took 40 days of staff time; Forest Edge 90 days; Big Hill industrial
estate 15 days. If new private amendments are proposed, a decision will be needed
about whether other work is delayed or additional resources are applied.
If any requests are made and are to be accommodated, this will be reported to Council in
more detail. One model is for the applicant to meet the cost not just of the technical
evidence and Panel costs, but to fund the resources required on behalf of Council in this
process.
Any new proposals for amendments will be evaluated against the priority list using the
same evaluation framework and as listed projects are completed. It will also be adjusted
if Council priorities change.
Revisions to the Priorities List
The following projects are not proceeding:
Ironstone Road Development Plan Overlay - No longer required by applicant.
680-708 Calder Highway, Maiden Gully - Not progressed by applicant and will be
included as part of the Housing Strategy.
LaTrobe University, Osborne Street - Not progressed by applicant and will be
included as part of the Housing Strategy.
Bushfire Management Overlay - the State Government took a different approach.
Other work known to be needed but not scheduled at this stage includes:
Review of Bendigo & Eaglehawk Heritage Study
St John of God Hospital Precinct Plan
Policy response (food or alcohol) to Active and Healthy Living
Ironbark Precinct Plan
Huntly Heritage Study
Review of Infrastructure Design Manual
Parking Precinct Plan in commercial areas
Review of Vegetation Protections Overlay mapping
Review of character policies
Review of rural dwellings and subdivision
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"Backyardscape" policy
Review of Highway Entrances and Boulevard Policy (including fence design)
Development Plans for Golden Square and Kangaroo Flat
Bendigo Transport Hub
Industrial Design Guidelines
Axedale Flood Study
Elmore Flood Study
Maiden Gully Township Centre Design Framework.
Conclusion
This is the "best estimate" for a 3 year plan at this point in time. The final decision will be
for Council each year as it determines its annual actions and budget allocation.
Resource Implications
The budget adopted by Council provides for the 2015/2016 list of works.
Attachments
1.
RECOMMENDATION
That the Greater Bendigo City Council resolve to endorse the plan as outlined.
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2.5
Document Information
Author
Responsible
Director
Summary/Purpose
The presentation of the ITLUS Strategy in this report is the culmination of:
The community wholeheartedly rejecting a business-as-usual road transport plan and
demanding better outcomes for this City and community;
The Council's foresight and leadership in supporting and resourcing the work and
investment required to complete a much more holistic and integrated approach. This
approach will require concerted effort in the long term to change our approach to
infrastructure provision and community behaviour change to minimise congestion and
improve community health outcomes.
The energy of many agencies, community groups and individuals who have guided
our thinking to this point and will help with implementation.
The adoption of the final Strategy and the preparation of a planning scheme amendment
to assist with the ITLUS implementation are recommended.
Policy Context
Council Plan Reference:
City of Greater Bendigo Council Plan 20132017 (updated 20152016)
Planning for Growth
Strategy 2.3
Sustainable transport options are supported in the Integrated Transport
and land Use Strategy (ITLUS)
Strategy References:
Bendigo Road Transport Strategy 2011:
http://www.bendigo.vic.gov.au/Residents_and_Services/Roads_naturestrips_and_drains/
Draft_Bendigo_Road_Transport_Strategy
At its meeting on August 17, 2011 Council considered a detailed report relating to the
outcomes from the public display and consultation on the draft Strategy. Council resolved
to adopt a course of action that set the preparation of the ITLUS in motion.
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The current transportation strategy Bendigo 2020 Transportation Strategy was adopted
in 1993. It was prepared by the then five urban Bendigo Councils and VicRoads.
Councils adopted Bendigo Residential Development Strategy (BRDS) which seeks to
provide for new residential development within the existing Urban Growth Boundary
(UGB); supports the integration of land use and transport and focusing development in
and around designated activity centres, including the city centre and along major transit
corridors; and the development of 10 minute neighbourhoods, where households can
access daily needs by walking and cycling; all of which have transport and general
mobility implications.
The Commercial Land Strategy (2006) is currently being reviewed. The new Commercial
Land and Activity Centre Strategy (CLACS), soon to be presented to Council for
adoption, has transport, access and freight movement implications and is aligned with
both the ITLUS and the BRDS.
Legislative Reference:
The Transport Integration Act 2010 creates a framework for an integrated and
sustainable transport system in Victoria. It recognises transport planning and land-use
are interdependent. The Acts vision calls for an integrated and sustainable transport
system that contributes to an inclusive, prosperous and environmentally responsible
State. Council is required to have regard for the Acts objectives and decision making
principles with respect to any action that may significantly impact on the transport
system.
State and Regional Strategic Plan References:
The State of Cities section of Plan Melbourne identifies that Bendigo will need to
absorb an increasing proportion of the States growth which has both land use and
transport implications.
The Loddon Mallee South Regional Growth Plan forecasts that Greater Bendigo will
accommodate significant growth and consolidate its role as a major regional centre.
Victoria The Freight State (2013) is a Victorian State Government strategy that
acknowledges the regional significance of Bendigo, with principal freight network road
and rail routes servicing the city and a high-productivity freight vehicle route connecting
Bendigo to the wider Melbourne metropolitan area.
Background Information
In September 2014 the Councillor Forum was provided with an update on the work
undertaken during Stages 2, 3 and 4 of the ITLUS development, which culminated in the
drafting of a Stage 4 Consultants Report. The Report set out the consultants
recommended directions, ideas and proposed actions to be considered for inclusion in
the Final ITLUS. It set out a framework for:
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making the best use possible of the available infrastructure, including road space
and rail infrastructure to meet capacity demands; and
being open to exploring opportunities to do things differently.
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This list is expected to expand over time as the ITLUS implementation continues. The
significance of seeing such keen interest among the local transport, business, health and
education sectors, and various community interest groups is not to be underestimated. It
reflects the passion for positive change that the ITLUS advocates and a desire to take an
active part in making it happen. As such, the ITLUS is as much about the process used
to develop it, as it is about what it aims to achieve for Greater Bendigo.
It appears that the idea of having extensive community backing for
partnerships of this type is a ground breaking initiative for transport
strategies in Australia.
The Final ITLUS (Attachment 1) has been drafted in view of all of the above and is the
subject of this report.
Previous Council Decision Dates:
Draft Road Transport Strategy (2009-2011)
2009 (November) - Council adopted a brief for a Road Transport Strategy (consultant
appointment) at the Ordinary Council meeting on 18 November 2009.
2011 (March) - Council adopted a draft Road Transport Strategy for the purpose of public
consultation at the Ordinary Council meeting on 23 March 2011.
2011 (May) Public submissions closed on 26 May 2011 453 submissions were
received.
2011 (July) A report summarising the submissions was tabled at the 6 July 2011
Ordinary Council meeting and a full copy of all written submissions was provided.
2011 (July) A public hearing of written submissions was held on 21 July 2011 and
attended by Councillors together with officers from City of Greater Bendigo and
VicRoads.
2011 (August) A report was presented to the Ordinary Council meeting on 17 August
2011 recommending a way forward for the project. Council endorsed the motion to
support a research project into the likely actions, effectiveness and resource implications
of completing a Sustainable Transport Strategy for Bendigo and Council adopted a
series of detailed positions in regards to elements of the draft Road Transport Strategy.
Integrated Transport Research Paper
2011 (November) - A report was presented to the Ordinary Council meeting on 30
November 2011 at which Council endorsed the Project Brief for the Sustainable
Transport Research Paper and Community Discussions.
Integrated Transport & Land Use Strategy (ITLUS) May 2012 An Integrated Transport
Research Paper was presented to the Ordinary Council meeting on 2 May 2011. Council
endorsed the research paper and recommendations:
1.
2.
3.
4.
5.
2012 (October) A Senior Integrated Transport Planner was appointed for a period of
three years to scope out the project and manage the development of the ITLUS.
2013 (April) A report was provided to Council with an update on the work undertaken
was tabled and Council approved the proposed ITLUS development process by
endorsing the associated project planning documentation, including the Project Brief,
Project Work Program, Community Engagement Plan and the Project Governance
Structure.
2013 (August) A Councillor Forum presentation provided a progress update and
informed Council on the upcoming community consultation.
2014 (September) Councillor Forum was provided with an update on the work
undertaken during Stages 2, 3 and 4 of the ITLUS development and Council advised on
the Strategy finalisation process, as endorsed by the ITLUS Steering Committee.
2015 (April) - A Councillor Forum presentation was provided to inform Councillors about
the outcomes of community feedback on the Stage 4 Consultants Report; as well as the
latest work and research findings bearing on the finalisation of the ITLUS.
Report
Priority/Importance:
The ITLUS is Councils principal strategy for managing the integration of
transport and land use into the future.
Given the wide breadth of transport, land use, health and wellbeing and economic issues
impacted by the ITLUS, it is of primary importance in guiding the future growth and
development of Greater Bendigo.
Integration of transport and land use is mandated by the Transport Integration Act
(2010). All transport planning and land-use decisions are required to be made with
consideration of the Transport Integration Act (2010. This means Council is required to
have regard for the transport system objectives and decision making principles with
respect to any action that may significantly impact on the transport system.
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Progress:
The ITLUS development took time but it did not delay action. In fact, as the ITLUS
process gained momentum, so did the collaborative work designed to improve the citys
transport options and the communitys perceptions of active travel. This work continued
after the public release of the Stage 4 Consultants Report in December 2014.
Key findings and recommendations resulting from the strategic, technical and
implementation activities outlined below have been incorporated into the final ITLUS.
Refining the detail that needed to be captured by the ITLUS
Working closely with State Government on initiatives that have direct implications for
ITLUS
PTVs Bendigo Bus Network Review - liaising with PTV, responding to community
concerns and advocating on their behalf for improved services.
Bendigo Metro Rail a Victorian Government initiative which aims to deliver a
commuter train service for Bendigo, with an increased number of services running
from Epsom, Eaglehawk and Kangaroo Flat to Bendigo. The project aligns with the
objectives of ITLUS, which includes increasing public transport patronage,
encouraging alternatives to car usage and facilitating urban renewal and
development opportunities around transport hubs and key activity centres. Council
representatives (the Mayor and the Strategy Manager) and several members of the
ITLUS Reference Group were on the Community Consultative Taskforce to provide
recommendations to the Minister for Public Transport. A Technical Working Group
was established (the Strategy Manager represented the CoGB) to support the
Community Consultative Taskforce.
Regional Network Development Plan a Victorian Government initiative designed
to move Victoria away from ad hoc public transport service improvements, towards
a more coordinated regional public transport network where train and bus services
work together to get people where they need to go quicker and more reliably. The
City has been contributing its knowledge of local and regional transport issues and
planning expertise through the appointment of the Strategy Manager to the Minister
for Public Transports Regional Transport Advisory Group, responsible for
overseeing the development of the Plan. The Plan will set out priorities for regional
public transport services, infrastructure upgrades, network extension, rolling stock
and other investment during the next 20 to 30 years. An extensive process of
community consultation in this region will take place in late August 2015.
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Working on initiatives that encourage a shift away from cars to public transport, walking
and cycling
La Trobe University (as one of the four major trip generators in the City) has
recently prepared and released a campus Master Plan which includes a transport
strategy. The University will play a key role in working with the CoGB towards a
reduction in the number of single occupant cars on Bendigos roads. Council
representatives provided extensive input into the Universitys Plan. Significantly the
Plan re-routes existing bus services through the campus with a central on-campus
bus stop which is designed to encourage a considerable increase in students and
staff using the bus services to the campus particularly the connection to the railway
station which PTV has identified as a priority route resulting in their review
proposing greater frequency and span of services. The University is anticipating
completing the internal road works to facilitate this prior to the commencement of
semester one in 2016. La Trobe University had a direct input into the ITLUS as a
Member of the ITLUS Reference Group.
Other major employers - CoGB, Bendigo & Adelaide Bank and Bendigo Health are
the major organisations that generate most of the work-associated trips into the City
Centre. Recent ITLUS research found that if one day per week each person at the
three organisations walks, cycles, car-shares or uses public transport instead of
driving alone that will take over 1,000 cars off our roads each morning. A number
of partnership initiatives have been undertaken and continue to be developed which
can be shared, co-funded and otherwise pursued as part of ITLUS implementation.
Map My 10 Minute Neighbourhood The City websites Community Compass tool
has been redeveloped to help children, families and residents learn more about
facilities, places of interest and community groups located within a 10 minute walk
or cycle of where they live. This ITLUS initiative is a result of collaboration between
the City and Bendigo TAFE.
Promotion of public transport work continues, involving the Bus Association of
Victoria and Whitmore's Bus Services, on innovative initiatives to attract more
passengers, particularly those living in Strathfieldsaye, onto the newly improved
service. This includes a promotional tour of the Strathfieldsaye route on one of the
new buses; as well as establishing a trial of bicycle racks on the bus.
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Final Strategy
Development of the Strategy has been a dynamic process embedded
in community engagement, building of partnerships, fostering of
consensus and seeking opportunities to do things smarter and sharing
resources.
The Final ITLUS (Attachment 1) is a culmination of this process. The document is
derived from the themes and recommendations outlined in the Stage 4 Consultants
Report. It constitutes a substantial refinement based on the community feedback
received; as well as the result of the technical, strategic and implementation work
completed since December 2014 (outlined above). Councils attention is brought to
specific refinements detailed in the following sections.
Compact Bendigo
Like the Stage 4 Consultants Report, the Final Strategy groups its overarching goals
under 5 themes.
While Compact Bendigo featured in the Consultants Report, the concept was adopted
within the 2014 Residential Strategy and has now become a basic assumption, upon
which the whole of the ITLUS is based. The key Compact Bendigo objectives and
actions are now captured under Connecting Bendigo. This change is an example of how
the document evolved. The ITLUS should continue to be considered as a living
document after its adoption: to change with the community and be updated over time to
align with other Council and state government strategies.
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Engaging Bendigo
This is a new theme, introduced to capture the importance of delivering the ITLUS
through partnerships between the Greater Bendigo, government agencies, businesses
and community groups. The success of the transport and land use responses outlined in
the ITLUS is highly dependent on a generational shift a shift from a culture that always
prioritises car use to get to daily destinations as more important than getting there in a
healthy way that minimises the impact on others and the environment. This will require
many of us to reassess some of our daily routines and the way we do business. It will
require a concerted effort to build community understanding of the benefits and their
support for Councils long term commitment to:
Visionary leadership endorsement of the Final ITLUS is the first step towards far
sighted, long term and progressive action that results from the cumulative impact of
many projects and initiatives over time.
Consistent decision making that aligns with the ITLUS objectives for transport and
land use when for example, dealing with proposed new subdivisions, medium
density housing proposals or bus network reviews. This undoubtedly will prove to
be challenging in the face of changing governments but is key to reaping the
rewards of a long term commitment.
High level of community engagement and transparency necessary not only to
make decisions which align with evolving community sentiment; but also to build a
sense of community ownership which is essential to motivating people to
progressively change their behaviour. Behaviour change is a key challenge
requiring long term commitment and open conversations with the community. Just
as reducing the road toll took many years of government sponsored education
programs, infrastructure changes and new laws over many years.
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Investigation of the critical success factors including land use and urban
development opportunities as well as productivity, liveability and health dividends
associated with providing additional railway stations at Huntly, Maiden Gully,
Golden Square and Marong, as identified by the Residential Strategy.
Reopening of the Golden Square railway station and the construction of a new
railway station at the Bendigo Showgrounds, in conjunction with urban development
for new stations at Maiden Gully with the capacity for grade separation, a new
station at Marong and a planned station at the Marong Business Park.
The ultimate long term goal being the development of a stand alone urban rail
system to provide for high-speed and high-capacity movement of people to and
from the City Centre and to activity centres located along the railway network.
The ITLUS aligns with the recent Reviews intention for the bus services to complement
new train service improvements, introduced as part of Bendigo Metro Rail; and those
associated with the completion of the Regional Rail Link project. It is our understanding
that this is a first in a series of anticipated reviews designed to progressively build a high
quality urban bus service and network.
The ITLUS however, goes beyond the immediate improvements resulting from the
Review. It advocates for a progressive, significant increase in frequencies, extending of
hours of operation and weekend coverage on all routes, in particular along the four main
transport corridors namely: Kangaroo Flat to City Centre, Huntly to City Centre,
Eaglehawk to City Centre and Strathfieldsaye to City Centre. This while providing a high
level of coverage on the distributer routes which service local neighbourhoods and their
centres. The ultimate ITLUS goal being a 10 minute service at peak times on most
routes; 5 minute services on specialist routes, such as to the La Trobe University and the
Bendigo Hospital; and much more late night coverage.
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The Strategy also emphasises the importance of improving public transport services for
the growing townships. For example it advocates for a consolidation of existing bus
services to improve connections between Heathcote and urban Bendigo with services for
Axedale and Junortoun.
Key actions arising out of ITLUS for Councils consideration and endorsement
Firstly:
As part of the development process of ITLUS consideration has been given to each of
the issues identified in Councils resolution of August 2011. In order to close the loop on
those matters it is recommended that Council adopt the following positions on each of
those resolutions. The resolutions are in italics.
1.
Notes that a complete bypass to the east of Bendigo is not justified and does not
form part of the current draft document.
ITLUS the research undertaken as part of ITLUS and in consultation with
VicRoads has re-affirmed this finding and position.
2.
Supports a research project into the likely actions, effectiveness and resource
implications of completing a Sustainable Transport Strategy for Bendigo. Such a
project would include identification of a proposed methodology and a stakeholder
engagement plan.
ITLUS This whole approach was integral to the ITLUS process.
3.
Supports the removal of ITC 2 Gladstone Street to Nolan Street from the current
draft document.
ITLUS affirmed.
4.
5.
Defers consideration of ITC 2 north of Nolan Street and East of the east of the
railway line until the findings of the research project described in 2 are known.
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Defers consideration of ITC 1 Allingham Street until the findings of the research
project described in 2 are known.
ITLUS the research undertaken as part of ITLUS and in consultation with
VicRoads does not warrant the works associated with ITC 1 Allingham Street
proposal.
7.
8.
Notes that no change to the draft document is proposed in regard to the Chum
Street project (OA6).
ITLUS affirmed.
9.
Notes that a further report will be provided on other aspects of the current
document in the coming months.
ITLUS progress reports on ITLUS were provided to Council.
10. Acknowledge the significant contribution made by the Bendigo community in the
development of this document to date.
ITLUS the continuing community engagement with and contribution to ITLUS has
been invaluable.
Secondly:
The Final ITLUS (Attachment 1) provides a refined set of actions which are grouped as
follows:
New actions to implement ITLUS this refers to actions that are specific initiatives
of the ITLUS.
ITLUS actions which support other policies and strategies this refers to actions
which align with other strategic documents and progress on which is already
reported on.
Actions which continue the ongoing work of the ITLUS this refers to actions
which advance/progress/expand on work already undertaken as part of Councils
day to day operations and known long term commitments.
The Final ITLUS also provides an at a glance summary (pages 8 and 9) which captures
the essence of the detailed actions. The document thus provides for a range of
audiences from the practitioners who will be responsible for day to day implementation;
to the broader public who are interested in the Strategys overall intent.
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The following is a list of actions from the ITLUS which, when endorsed, will formally
mark the commencement of the ITLUS implementation program:
For the purposes of this report, only the short term (up to 5 years) actions have been
listed. The medium and longer term actions are in the full report.
Connecting
1.
Develop transport hub and urban renewal implementation plans for Bendigo,
Eaglehawk, Epsom and Kangaroo Flat railway stations and surrounding precincts
with a focus on improved and safer pedestrian and cycling access and circulation,
improved urban spaces and landscaping, bus network and interchange facilities,
commercial development and medium density housing incorporating affordable
housing options.
This is an initiative of significant regional strategic importance and it is anticipated
that major elements of this are likely to be funded by State Government.
2.
Develop a detailed Precinct Structure Plan for Marong Township to support its
development into a township supporting about 8,000 people, and serviced by high
quality public transport connections to Bendigo, including provision for a rail service.
Due to commence in the first half of 2016. This forms part of Councils ongoing
strategic planning work program.
3.
Recognise and reinforce Pall Mall as Australias premier 19th century boulevard
and ensure that urban design features and transport network planning measures,
balance its heritage architecture and contemporary uses, prioritise the safe and
convenient movement of people across Pall Mall, create a sense of place, support
business activity and provide for safe movement of traffic.
This forms part of Councils ongoing collaboration with VicRoads to prepare a
SmartRoads plan for Greater Bendigo which is underway and is funded by
VicRoads. (medium term)
Healthy
4.
Implement a Design and Development Overlay as part of the Greater Bendigo
Planning Scheme based on the Heart Foundations Healthy by Design Guidelines
and apply the healthy, walkable neighbourhood design principles when undertaking
structure and master planning, urban design frameworks for activity centres,
planning for development near public transport interchanges, particularly railway
stations and along main bus transit corridors.
This is an input to the implementation of the Greater Bendigo Residential Strategy
adopted by Council.
5.
Update the City of Greater Bendigo Road Safety Plan 2007-2011 in line with
VicRoads Towards Zero Strategy principles for minimising road fatalities and
injuries, particularly among vulnerable road users, pedestrians, cyclists, the young
and the elderly.
This forms part of the standard process of aligning local Road Safety policies with
VicRoads plans. In line with current practice, external funding will be sought for this
program by Presentation and Assets Directorate.
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6.
Investigate the relative merits, costs, impediments and approvals required of both:
a. Removing the ban on bicycles in Hargreaves Mall and linking the southern and
northern sections of the Bendigo Creek Trail through the City Centre including
using the Hargreaves Mall by safely integrating cycling with pedestrians and
crossing Pall Mall to link the Trail back to the Creek, and
b. Continuing the Trail within the Bendigo Creek channel and providing for cycle
access points at key locations for access to the city centre, Rosalind Park and
schools. (short term).
This forms part of the proposed program of works by the Presentation and Assets
Directorate
Moving
7.
Collaborate with VicRoads to develop an agreed SmartRoads Network Operating
Plan for urban Bendigo to help identify and prioritise improvements to make the
best use of existing road space, maximise safety, and provide broader
transportation benefits to the community which address traffic growth including by
facilitating the use of sustainable transport modes such as public transport, cycling
and walking.
This forms part of Councils ongoing collaboration with VicRoads to prepare a
SmartRoads plan for Greater Bendigo which is underway and is funded by
VicRoads.
8.
Review the relevant Greater Bendigo Planning Scheme Clauses relating to car
parking provisions so as to align them with the ITLUS strategic directions.
This forms part of Councils ongoing strategic planning work program to implement
ITLUS through a planning scheme amendment which is funded in the 2015/16
budget.
9.
Engaging
10. Provide every Greater Bendigo Primary School with an Active Travel Tool Kit, which
has been developed as an ITLUS active travel initiative, and progressively
implement the key elements so as to increase the level of walking, cycling and
public transport use among their school communities.
This is an ongoing program supported through Healthy Together.
PAGE 86
11. Continue the existing collaboration between the CoGB and Bendigo TAFE to
maintain and progressively expand the My Local Neighbourhood mapping system
as part of the Community Compass platform.
Initial setup is due to be completed by Councils Cadet Social Planner (Strategy)
under the 2015-2016 Budget. The ongoing program will be sustained by TAFE
students as part of their course work and by Councils Online Communications
Officer as part of her approved work program.
Inspiring Bendigo
12. Establish an ITLUS governance structure by formalising the membership of the
current ITLUS Steering Committee and the Implementation Group and defining their
terms of reference.
This requires new Council funding for the appointment of an ITLUS Community
Partnerships and Implementation Officer - as outlined later in this report under
Resource Implications.
13. Formalise an ITLUS delivery, monitoring and reporting framework for crossorganisational integration, coordinated decision-making and measurable
performance against refined targets.
This requires new Council funding for the appointment of an ITLUS Community
Partnerships and Implementation Officer - as outlined later in this report under
Resource Implications.
14. Apply refined processes for the prioritisation of projects and budgeting so as to
implement the ITLUS.
This requires new Council funding for the appointment of an ITLUS Community
Partnerships and Implementation Officer - as outlined later in this report under
Resource Implications.
15. Incorporate the relevant aspects of the ITLUS into the Greater Bendigo Planning
Scheme.
This requires new Council funding for the appointment of an ITLUS Community
Partnerships and Implementation Officer - as outlined later in this report under
Resource Implications.
16. Coordinate an integrated delivery, monitoring and reporting process through
establishing an Implementation Group and ensure that this process is transparent
and well communicated to key stakeholders, project partners and the broader
community.
This requires new Council funding for the appointment of an ITLUS Community
Partnerships and Implementation Officer - as outlined later in this report under
Resource Implications.
PAGE 87
17. Trial a fully integrated and collaborative planning and delivery model comprising
PTV and V/Line for buses, trains (including the roll out of Bendigo Metro Rail) and
taxis working in partnership with the City of Greater Bendigo. This would include a
coordinated approach to community consultation, high level network planning,
timetabling and marketing.
Items 12-17 require new Council funding for the appointment of an ITLUS
Community Partnerships and Implementation Officer - as outlined later in this report
under Resource Implications'.
18. Trial a range of on-road separated bicycle lane treatments, cyclist and pedestrian
priority and safety improvements, including a separated bicycle lane solution
through the City Centre to connect the southern and northern sections of the
Bendigo Creek Linear Trail.
Further investigation of the preferred treatments and a funding bid under Councils
Capital Works Program will be developed by the Presentation and Assets
Directorate.
Support for ITLUS actions from the State Government transport portfolio
The transport portfolio was directly involved in the development of the ITLUS as
members of the project Steering Committee. The portfolio represents the following
government agencies and departments:
In a recent formal letter the transport portfolio confirms its in-principle support for the
goals and objectives of the ITLUS. It states its commitment to using the final document
as a key input into future network planning and in its advice to government on transport
policy, programs and funding.
The transport portfolio cannot commit to specific actions that do not have a current
funding commitment. This relates, for example, to the ITLUS aspirational goals
associated with opening new railways stations in Huntly and Marong etc. (refer above for
details) In this case, the Final ITLUS includes actions which advocate for improvements
that reflect the long term aspirations of the Greater Bendigo community.
The transport portfolio however, commits to support the prioritisation, funding and
delivery of ITLUS actions through governments strategies, programs and further detailed
analysis. In fact, their focus on delivering the ITLUS outcomes has been emphasised on
relevant public websites, such as the one dealing with the Bus Network review and the
Bendigo Metro Rail initiative.
PAGE 88
The Council should be commended for committing to the highly collaborative ITLUS
development process from its inception. Likewise, the transport portfolio representatives,
who sat on the ITLUS Steering Committee, should be commended for their cooperation
and inspiring leadership. This firmly established the Strategys capture of unprecedented
level of cooperation, open discussion; and a genuine desire to better integrate
government planning and action that aligns with the community aspirations.
The ITLUS development journey has inspired those involved to look to solutions and to
be hands on in delivering the aspirations, particularly those relating to positive change in
travel behaviour. The following statement from the transport portfolio is illustrative of this
point:
We agree that it is important for organisations to lead by example to successfully
implement ITLUS. In response, VicRoads Northern Region also commits to establishing
an ongoing green travel plan and program for its Bendigo office. We will share the
outcomes of these initiatives with council to add to its evidence of how organisations can
lead travel behaviour change.
Consultation/Communication
Internal Consultation:
Staff from City work areas responsible for transport, land use, community health and
wellbeing and associated activities have been continually involved in the ITLUS
development. Many were members of the Technical Working (TWG) Group and have
taken part in workshops, public forums and targeted discussions. Their expertise and city
knowledge was sought in the review of the Stage 4 Consultants Report and the drafting
of the final Strategy.
The adoption of the ITLUS starts the process of staff and Council
approaching a range of issues with a different mindset and looking for
solutions that align with ITLUS.
The staff directly responsible for delivering the ITLUS objectives will be engaged in
regularly scheduled discussions with the Strategy unit on how to apply existing
communications, planning and engineering tools to deliver the desired outcomes. Their
hands-on experience will help to refine current practices and the ITLUS will inform their
recommendations. For example, the Citys Traffic Engineers, who make
recommendations to Council on matters relating to traffic solutions, have already started
to and will need to consider treatments that do not impede or rather promote safe access
by walking and cycling. The City's Statutory Planning staff, on the other hand, will need
to ensure that proposals for subdivision, land use and development embody and deliver
the ITLUS outcomes.
External Consultation:
The Stage 4 Report consultation marked a turning point in a long running community
engagement process involving thousands of people who actively took part in helping to
develop the ITLUS. More than 700 people provided comments on the Report, adding to
an estimated 25,600 persons who already took an interest in the project.
PAGE 89
About 200 wrote in, filled out a survey or provided their view over the phone. The
community response to the Consultants recommendations was overwhelmingly positive:
There was a strong support for innovation and doing things differently;
An emphasis on combining health and transport by focusing on children and their
travel to school;
Reiterated statements around the importance of improving bus services.
Strong advocacy for stepped up investment in high quality, safe walking and cycling
infrastructure; and
Great support to deliver ITLUS through partnerships.
There were some in the community who pointed to the difficulty of getting people to
make even relatively modest changes to their daily travel habits while the car still
remains the most convenient and direct mode of transport to many of Greater Bendigos
destinations. This sentiment was particularly pronounced during discussions held in the
rural areas and Citys townships understandably so when we consider the distances
that these residents are having to travel and the lack of public transport. ITLUS responds
to these comments by advocating strongly for urgent and substantial improvements to
public transport services and the Citys walking and cycling paths to offer real choice that
is comparable to driving cars.
It is acknowledged that the issue is more difficult to resolve for rural and township
communities where it is substantially more difficult to provide alternatives. The emphasis
on shifting some trips from a car to active healthy travel, whenever and wherever
possible then becomes paramount and forms the basis of the ITLUS philosophy. For
example, if those who work in the Bendigo city centre and travel by car each day choose
an alternative travel mode (bus, walking, cycling or car sharing) one day out of five work
days; we can get at least 2,000 cars off the roads. The ITLUSs call for 1 in 5 commutes
to work or school to be by active healthy travel has been enthusiastically received by
those in the public transport sector the Bus Association of Victoria has indicated in
discussions with City officers that they are planning to develop a national campaign,
based on the 1 in 5 concept, with Greater Bendigo being promoted as the launching
pad.
There were also some recurring themes raised with relation to the Bendigos road
network recommendations:
Those raised by the industry and freight sector during their workshop; and
Those raised by two resident lobby groups with relation to two specific sections of
the road network - Reservoir Road and Olinda/Pyke/Miller Streets.
PAGE 90
The bulk of actions relating to public transport (bus and rail) and arterial road
network improvements will not have significant resource implications as they are
the responsibility of state government departments and agencies (e.g. VicRoads
and PTV). For example, Bendigo Metro Rail funds allocated in the State budget and
the bus network improvements resulting from the recent review which will be fully
funded by PTV Council has been and will continue devoting in house resources to
advocate on behalf of the local community. Similarly, the SmartRoads network
planning initiative, which is already underway, will be fully funded by VicRoads in
house staff resources will constitute Councils contribution to this important
initiative.
Numerous other actions will be resourced in house as part of the Citys day to day
operations which progress the implementation of other strategic planning. For
example, the structure planning and Planning Scheme Amendments resulting from
the Greater Bendigo Residential Strategy and the Commercial Land and Activity
Centre Strategy.
Developing staff thinking and practices in various City departments will also help
deliver the ITLUS outcomes without significant additional resource implications. For
example, through the Planning Scheme Application process that responds to
actions which foster housing diversity; or in the case of delivering an action that
requires staff to apply the latest road, intersection, footpath, pedestrian crossing
and cycle path design solutions to reduce traffic related death and injury in activity
areas and local neighbourhoods.
Actions relating to initiatives that have strategic regional and state wide implications
are likely to be largely funded by other levels of government. For example, the
Bendigo Freight Study; or development of transport hub and urban renewal
implementation plans for Bendigo, Eaglehawk, Epsom and Kangaroo Flat railway
stations and surrounding precincts. The transport portfolio now officially confirmed
the current Governments commitment to support the prioritisation, funding and
delivery of ITLUS actions.
PAGE 91
Actions relating to the provision of new and improved footpaths, shared paths, cycle
paths, trails and bicycle parking will require considerable additional funding over the
coming years. While some of this infrastructure can be funded through partnerships
(e.g. the Strathfieldsaye and District Community Enterprise and CoGB co-funded
the recent completion of a shared path in Strathfieldsaye). It is recommended that
Council agree to consider applying a rolling budget over the coming five years to
advance the progressive rollout of this infrastructure across the municipality.
Ideally, the rolling budget would be equivalent to the one approved ($1.03M) under
the 2015-2016 Council Budget. This kind of resource commitment would go a long
way towards meeting the communitys urgent calls for this type of investment.
The partnerships which underpin the ITLUS implementation will go a long way
towards extending the limited financial reach that all Local Governments, including
this Council has to contend with. The process of co-funding and co-bidding for
funds to deliver ITLUS initiatives has been firmly established during the Strategy
development. This process however requires vigilance and coordinated, strategic
supervision. This task was the responsibility of Councils Senior Integrated
Transport Planner engaged for a period of three years to the end in November 2015
for the purpose of delivering the ITLUS. As the ITLUS moves into its
implementation phase a skill set focused on community engagement, co-bidding for
funding, working with relevant external agencies, detailed implementation, and
building and supporting productive partnerships will be needed. It is recommended
that Council consider the appointment of an ITLUS Community Engagement,
Partnerships and Implementation Officer under the 2016-2017 Council Budget. This
resource will have an estimated cost to Council of $100,000 per annum, but has the
capacity to generate external funding streams well above this figure. In the
immediate future, some of the behaviour change initiatives will continue being
delivered in house
Conclusion
The proposed Connecting Greater Bendigo: Integrated Transport and Land Use Strategy
(ITLUS) is a major new strategic approach to meeting the future transport, development
and housing needs of Greater Bendigo one of Victorias fastest-growing regional cities.
It is underpinned by strong partnerships with business, government and community
organisations.
The strategy will guide where urban growth takes place. It will be a plan
for the type and level of transport infrastructure and services to be
provided now and into the future. It will be a pivotal tool in achieving
Councils vision of Greater Bendigo working together to be Australias
most liveable regional city.
The ITLUS was born out of the communitys recognition that realistic and viable
alternatives to the way the city grows and the way people and goods move within it are
possible. Development of ITLUS was a dynamic process, embedded in community
engagement, building of partnerships, fostering of consensus and seeking opportunities
to do things smarter and share resources. This laid the foundations for the partnerships
and integrated decision making that the ITLUS delivery is based on.
PAGE 92
The ITLUS equips Council with a new understanding about the role and function of
Greater Bendigos road space; gives greater attention to location and type of land uses in
the citys urban and rural areas as well as the citys townships; provides for greater
transport options; and fosters a shift in travel behaviour towards healthier and more
active transport modes. In doing so, the ITLUS goes beyond the standard transport
strategy objective it not only address traffic congestion; it also aims to deliver
substantial productivity, liveability and health dividends for the city and the region.
Endorsement of the Final ITLUS is the first step towards far sighted, long term and
progressive action that results from the cumulative impact of pursuing numerous projects
and initiatives over time. It is recommended that the ITLUS be adopted as Councils
principal strategy for managing growth and change.
Attachments
1.
2.
RECOMMENDATION
That the Greater Bendigo City Council resolve to:
1.
Adopt Connecting Greater Bendigo: Integrated Transport and Land Use Strategy
(ITLUS) August 2015.
2.
3.
Adopt the policy positions in relation to the ten resolutions from the Council meeting
on August 17 2011 as set out in this report and headed Council Resolutions
August 17 2011.
4.
Adopt actions identified in this report which will formally mark the commencement of
the ITLUS implementation program and those outlined under Resource
Implications as high priority.
5.
Refer and consider the additional funding needed in the budget cycles.
PAGE 93
2.6
Document Information
Author
Responsible
Director
Summary/Purpose
8 Rennie Street, Huntly is the subject of this report and is identified as potentially surplus.
The report documents the feedback provided by community members during public
engagement and makes recommendations as to the future handling of the property.
Policy Context
Council Plan 2013-2017 (2014-2015 Update)
Theme 5: Sustainability
5.1 Resources and assets are used wisely to reduce the environmental footprint.
5.1.5 Implement the Surplus Land Disposal Plan.
Community Engagement Policy (December 2011)
10 Year Financial Plan
Building Asset Management Plan (Draft)
Statutory and Discretionary Reserve Policy (November 2012)
Local Government Act 1989 (VIC)
Background Information
Local Context
The City of Greater Bendigos Building and Property Services Unit manages a portfolio of
about 750 buildings and 100 structures. The land and buildings are valued in excess of
$302M.
As part of the Citys Building Asset Management Plan, properties that may not meet the
current or future needs of the City are being investigated as potentially surplus. Not all
land identified as surplus needs to be sold. The options for disposal include alternative
use, rental, sale, or sale and lease-back1. Ongoing consultation and communication
will inform which method of disposal is recommended, on a case by case basis, informed
by community feedback.
1
The Asset Management Principles Part 1 1995, Victorian Department of Treasury and
Finance
PAGE 94
PAGE 95
Consultation/Communication
Public engagement undertaken in relation to this property:
May 2015 - 100 owners and occupiers of properties in Rennie Street, Hakea Road,
Waratah Road and Tecoma Court, Huntly were written to individually and notified of
Councils wish to seek their views on the future use of the property.
PAGE 96
May 2015 - A listening post was undertaken and Naomi Fountain (Strategic Property
Analyst) met with residents to seek and record their views. Other conversations were
also held with residents and their views recorded.
June 2015 A letter was sent to each respondent listing the views that were
documented and providing an opportunity to amend any information that was missed
or misinterpreted. No responses were received in relation to this letter.
In total, face to face and/or telephone conversations were conducted with 12 people of
the 100 that were contacted. The views presented by the community are documented in
the table below:
8 Rennie Street, Huntly Community views regarding possible future use
Community Feedback
Officer Response
Observation noted.
Suggestions noted.
Feedback noted.
Feedback noted.
PAGE 97
Officer Response
Feedback noted.
Suggestion noted.
The aerial below shows 8 Rennie Street, Huntly and its relationship to established play
spaces and Public Open Space in the vicinity.
Photos of the play spaces and Public Open Space at Staunch Reserve and at the View
Point subdivision are below:
PAGE 98
PAGE 99
2,275m
Low Density Residential Zone
Not currently utilized for a community purpose
The land at Rennie Street, Huntly was vested in the Shire of Huntly as Public Open
Space at the time of its subdivision in February 1991. Therefore if it is sold any funds
raised by the sale would need to be returned to the Public Open Space Reserve.
The property could be sold as a residential site. The following preparation would be
required:
Proceed to formal Public Notice, with a 28 day consultation period providing feedback
opportunities in relation to the sale of the land
Removal of the Reserve status from the property
Connection to Coliban waters reticulated sewer system
Projected costs for future financial years:
Funds would go to the Open Space Reserve to fund future open space needs.
Conclusion
Public engagement revealed a range of opinion on both sites.
Of the residents who responded most would prefer the land be retained and further
enhanced as Public Open Space. A minority of responders suggested that we sell the
properties for further residential development.
PAGE 100
There is no strategic purpose, place based plan or report that recommends that Council
retain this property.
This is a site that could be sold for residential development. Proceeds would go into the
Open Space Reserve to fund future purchases and ongoing development of open space
as the City grows and develops.
Options
1. The Council could hold the property; or
2. The Council could sell the property as discussed
RECOMMENDATIONS
1. That Greater Bendigo City Council resolve to sell 8 Rennie Street, Huntly subject to
Section 223 of the Local Government Act 1989;
(a)
That Council authorise public notice of its intention to sell the above property in
accordance with Section 189 of the Act, and advise engaged residents;
(b)
That the three Ward Councillors hear any submissions in relation to the sale of
the above property;
(b)
(c)
The above property be sold and that the Council authorise the Chief Executive
Officer to sign and seal all relevant sale documents.
PAGE 101
3.
3.1
Document Information
Author
Responsible
Director
Summary/Purpose
The purpose of this report is to recommend that Council appoint two members of the
general Bendigo community to the newly established Bendigo Easter Festival
Community Reference Group.
Policy Context
City of Greater Bendigo Council Plan 2013-2017 (2014-2015 update):
Theme: 1
Strategy 1.3
Report
Councillors will recall its recent resolution to form a Bendigo Easter Festival Community
Reference Group, and specifically its decision to advertise and recruit two general
members of the public to sit on the Committee together with Council (1), Chinese
Association (1) and Easter Fair Society Inc. (4) members/representatives.
As Council's representative, Cr Fyffe will Chair the Group.
After a series of public articles and advertisements, we received three expressions of
interest. After considered evaluation, it was concluded that applicants Gary Frank (local
electrical contractor) and Rory Somerville (local real estate agent) would make great
members of the group and are recommended for appointment for a two year term. Both
individuals are well known to staff. They are former members of past Festival Advisory
Groups and are well known positive contributors with strong links to existing and
potential business sponsors.
The Committee will meet quarterly for the purpose of assisting with the planning and
delivery of the annual Bendigo Easter Festival. The first meeting of the group will take
place early in September 2015. We will keep Council informed of progress as we move
forward.
PAGE 102
Resource Implications
N/A
RECOMMENDATION
That the Greater Bendigo City Council resolve to appoint Mr Gary Frank and Mr Rory
Somerville to join the newly established Bendigo Easter Festival Community Reference
Group for a two year term as general community members.
PAGE 103
3.2
Document Information
Author
Responsible
Director
Summary/Purpose
The purpose of this report is to seek Councils support for officially registering a Bendigo
Scottish Tartan with the Scottish Tartan Authority in the United Kingdom.
Policy Context Council Plan
3.4 The reputation, profile and attraction of Greater Bendigo and the region are further
enhanced through effective promotion.
3.4.2 Market the Bendigo region to Australian and international visitors and local
residents as a vibrant destination for shopping, dining, the arts and a range of sporting
and recreational attractions.
Background Information
Bendigo has been influenced and shaped by pioneers and enterprising citizens of
Scottish descent since the gold rush era of the 1850s. In more recent years, the
connections between Bendigo and Scotland were illustrated by the 2006 Designs For A
Modern World: Charles Rennie Mackintosh exhibition at Bendigo Art Gallery one of
the first in a succession of international blockbuster exhibitions in Bendigo, and staging
the second ever Commonwealth Youth Games in 2004 following the inaugural event in
Edinburgh, Scotland.
The connection between our city and Scotland heritage is now celebrated with a major
event held annually on the second Saturday of February. Scots Day Out is held in
Rosalind Park and is a major free community event. After just two years, it has quickly
established itself as a major activity on the citys calendar of events and attracts several
thousand people from our region and Victoria more generally.
Discussions have been held on creating a distinctly Scottish tartan that is unique to
Greater Bendigo and Scots Day Out itself to assist with promotion of the city and the
event as well as strengthening sentimental links with Scotland.
In this regard, a tartan has been designed (see below) that is symbolic of Bendigo
yesterday, today and tomorrow. It has been designed and proposed by the lead
organiser of the Scots Day out event, Mr Chris Earl.
PAGE 104
As proposed by Mr Earl, the blue and white are taken from Victorias state colours and
further represent the water and skies and the mullock heaps from Bendigos goldmining
days. The reds are symbolic of the earth and the sun while the green demonstrates our
fondness and awareness for the forests and bush that surround Bendigo. The gold
represents the riches of the past and confidence for the future.
While there are state tartans in Australia and some communities have from time to time
designed event-specific tartans, research indicates that no actual municipal Council in
Australia has its own official tartan.
It is proposed that the Bendigo Scots Day Out tartan would be registered with the
Scottish Tartan Authority (an official agency of the UK Government).
The tartan would be incorporated into promotional material for Scots Day Out and other
appropriate community events that involve Scottish heritage.
If Council approves this proposal it is expected that the Bendigo Tartan will be designed,
registered and sample garments produced within three months of Councils
endorsement.
Consultation/Communication
Several meetings have been held with representatives of the organising group for Scots
Day Out and the Golden City Pipe Band. Both groups are understood to be highly
supportive of the concept and design.
PAGE 105
Discussions have also been held with accredited and acknowledged suppliers of newweave tartans in Australia and the United Kingdom who have indicated their ability and
capacity to weave the proposed design.
Resource Implications
There are no cost implications for Council of this proposal. The proposer (Mr. Chris Earl)
is prepared to meet the financial costs of having the tartan officially registered with the
relevant authority in Scotland.
RECOMMENDATION
That the Greater Bendigo City Council endorse the proposal to register an official
Bendigo Tartan design with the Scottish Tartan Authority in the United Kingdom as
outlined in the body of the report.
PAGE 106
3.3
Document Information
Author
Summary/Purpose
The purpose of this report is to advise Council of the outcomes of the Women Showing
the Way forum held on Wednesday 22 July, 2015 at the Bendigo Town Hall.
Policy Context
Growing community resilience, connectedness and social capital.
Background Information
The conduct of this forum was approved by Council at its Ordinary Council meeting held
on 2 October, 2013 as part of the Women Showing the Way initiative.
Previous Council Decision(s) Date(s):
Councils Ordinary meeting 10 November 2010
Councils Ordinary meeting 19 December 2012
Councils Ordinary meeting 15 August 2012
Councils Ordinary meeting 2 October 2013
Report
Cr Lisa Ruffell hosted the fifth Women Showing the Way forum for local secondary
school students within the municipality. The aim of the forum was to inspire and
encourage young women to become involved in community life. The participating
schools were:
PAGE 107
Participating students were selected by the schools. 180 students attended ranging from
Years 9, 10, 11 and 12 with the majority being in Year 10.
The Forum was officially opened by Lisa Chesters MP, Federal Member for Bendigo. Cr
Ruffell was the master of ceremonies for the forum.
This years keynote speaker was Anna Healey. Anna is a wife, mother, secondary
school drama teacher, writer and international class gold medal winning Paralympic
sailor. Anna was diagnosed with multiple sclerosis (MS) at the age of 28.
The forum was supported by inspirational addresses by:
Danielle Snowdon - Danielle is the author of The Nerdy Birdy, which delivers an
important anti-bullying message to its young readers. The Nerdy Birdy was
shortlisted for the 2014 Childrens Book Council of Australia Crichton Award for
New Illustrators. Danielle was awarded the 2015 City of Greater Bendigo Young
Citizen of the Year.
Captain Angela Madden Captain Madden joined the Army in 2006. She
moved from Canberra in order to attend the Australian Defence Academy.
Captain Madden is currently part of the Defence Force Recruiting - Women in
Defence Team. Captain Madden provides support and guidance to all female
candidates during the recruiting process.
Fenella Wagener - Fenella attended Girton Grammar School and graduated in
2008. At just 24 years of age Fenella is a successful singer/songwriter,
journalist and is currently a Today Show producer in Sydney.
Twenty women leaders were invited to host a table of approximately nine girls,
encourage interaction, facilitate round table discussions and help with the formulation of
questions to the guest speakers. The leaders were also encouraged to provide their
business cards to the students on their tables to act as a future mentor.
Cr Ruffell facilitated a round table discussion session focusing on three questions:
1. What is success?
2. Where would you like to be in 5 years' time and/or what are your goals (education,
employment)?
3. What will you take away from today?
A summary of the round table discussions is attached.
Outcomes of the day included:
Encouragement and inspiration for students.
Opportunity for students to meet community leaders.
Interaction with students from other schools.
Students completed a questionnaire providing feedback on the event, the results are as
follows:
PAGE 108
Very
Good
78%
Good
Average
22%
Strongly Agree
Agree
64%
36%
I enjoyed Women
Showing the Way
I learnt a lot by attending
60%
38%
Women Showing the Way
* This survey was completed by 130 participants
Not Sure
2%
Poor
Very Poor
-
Disagree
-
Strongly
Disagree
-
Some feedback provided by the students was as follows: This forum was absolutely exceptional and I enjoyed every moment.
It was really well organised and flowed very smoothly.
Each speaker was individual and had a unique story, which I thoroughly enjoyed. Thank
you so very much for providing such a wonderful opportunity.
Women Showing the Way changed the way of thinking when choosing a career. This
event that I had the opportunity to attend made me realise that there are more women in
a wide variety of careers then I ever thought possible.
Be comfortable with discomfort and stand out and up for what you believe in!
Such a great opportunity both to hear from the speakers and talking to them personally
on the table, along with discussing success and reams with fellow students.
Resource Implications
The cost of the forum included venue hire, keynote speaker, catering, audio-visual
equipment and staging totalling approximately $10,000. In addition there was a
considerable voluntary effort by community leaders who made themselves available for
the day.
Attachments
1.
RECOMMENDATION
That Council acknowledge the continued success of the Women Showing the Way
forums.
PAGE 109
Productivity - Reports
4.
PRODUCTIVITY
Nil
PAGE 110
Sustainability - Reports
5.
SUSTAINABILITY
5.1
Document Information
Author
Responsible
Director
Summary/Purpose
The purpose of this report is to present options and a recommendation to Council
regarding the Graeme Robertson, National Trust of Australia (Victoria), Cast Iron
Collection.
The Cast Iron Collection consists of two parts:
a collection of Cast Iron objects on a 50 year loan to City of Greater Bendigo (20012051); and
a Cast Iron conservatory that was gifted to the City of Greater Bendigo by the
National Trust of Australia (Victoria) in 2001.
PAGE 111
Sustainability - Reports
The National Trust of Australia (Victoria) has asked for both the objects and conservatory
to be returned to them. This report recommends instead that the Cast Iron objects be
returned but the conservatory be retained.
Policy Context
The City of Greater Bendigo Council Plan 2013-2017 (2015-16 Update) states that The
history, unique heritage, streetscapes and buildings of Greater Bendigo are conserved,
restored, celebrated and managed wisely for the longer term (Theme 5 Sustainability,
Action 5.2).
The Cast Iron objects were loaned to the City of Greater Bendigo in 2001 for 50 years
until 2051.
The Cast Iron conservatory was gifted outright to the City of Greater Bendigo in 2001.
The reconstruction of the Cast Iron conservatory in the Bendigo Botanic Gardens, White
Hills is a significant and substantial element of the Master Plan for this sites
redevelopment.
Background Information
In 2000 the National Trust of Australia (Victoria) asked for Expressions of Interest for the
long term loan of their Cast Iron Collection. The Cast Iron Collection is a collection of
architectural and household objects collected by the founding member of the National
Trust Victorian chapter, Dr Graeme Robertson. Robertson had a passion for rescuing
cast iron from Melbourne demolition sites as well as photographing cast iron architecture
in Australia and internationally.
The City of Greater Bendigo submitted an Expression of Interest. The Expression of
Interest proposed that the Cast Iron Collection would assist with the Councils vision to
create a City of which its citizens are proud (Corporate Plan 1999-2002) by:
interpreting the ornamentation of historic buildings;
utilising items for moulds to cast new pieces;
enabling replication of lost ornamentation;
incorporating items into exhibits, displays and extensive education courses; and
positioning items in public places.
The National Trust of Australia (Victoria) accepted the Expression of Interest from the
City of Greater Bendigo and decided to donate the conservatory outright.
The Cast Iron objects were removed from their storage space in Maribyrnong to the
storage units at Cleaves Removals in Eaglehawk and then relocated to council storage
at the Kennington Shed, 128 Reservoir Road, Strathdale, where they are currently
located.
The Cast Iron conservatory continued to be stored outside at Werribee Zoo until 2005,
when it was removed to Bendigo and stored outside at the Adam Street Depot, where it
is currently located.
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Sustainability - Reports
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Sustainability - Reports
For the same level of resources, management and storage required to make the Cast
Iron Collection useable, Council would be better served by building up a locally relevant
collection from Greater Bendigo examples of cast iron architecture.
This report proposes that the City of Greater Bendigo negotiate with the National Trust of
Australia (Victoria) to return the Cast Iron objects that are currently on loan.
This report also proposes that the Cast Iron conservatory be retained in order to action
the recommendations of the Bendigo Botanic Gardens, White Hills Master Plan.
Priority/Importance:
The Cast Iron objects are of a low priority to the City of Greater Bendigo.
The Cast Iron conservatory will become a high priority when the relevant stage of the
Bendigo Botanic Gardens, White Hills Master Plan are implemented.
Timelines:
Discussions with the National Trust of Australia (Victoria) should finalise the terms of the
return of the Cast Iron objects. Once the terms of the return are agreed, the Cast Iron
objects should be removed from the Kennington Shed at 128 Reservoir Road, Strathdale
as soon as practicable.
A budget bid will be put forward in the 2016/17 financial year to cover the removal costs
and any attendant works required, such as an audit of the objects.
Risk Analysis:
The Cast Iron objects are stacked in crates to ceiling height, other objects are loose at
ground level. There is no clear floor space and the stacks are high and precarious.
Removal of the Cast Iron objects will present very high risks to people and the plant used
to move them and could potentially damage the pieces of the Vahland Drinking Fountain,
also stored at this location. If the more accessible items are removed from the
Kennington Shed first, such as the Vahland Drinking Fountain, then some of the risk will
be eliminated.
There will be some noise impact on the community radio organisation Phoenix FM 106.7
FM located in the front of the Kennington Shed. The radios management committee
should, as a courtesy, be notified of the anticipated noise during 2016 associated with
activities related to both the Vahland Drinking Fountain and the Cast Iron objects. A
management plan should be drawn up to minimise impact.
Consultation/Communication
Internal Consultation:
Officers involved with the Cast Iron Collection were consulted on the potential options for
the objects and conservatory, including:
Megan McDougall, Heritage Architect / Advisor (Building & Property)
Dannielle Orr, Heritage Planner (Strategy)
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Sustainability - Reports
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Sustainability - Reports
RECOMMENDATION
That the Greater Bendigo City Council resolve to:
1. Retain the Cast Iron conservatory until an additional report on the conservatory is
presented to Council.
2. Return the Cast Iron objects to the National Trust of Australia (Victoria) as soon as
practicable.
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6.
6.1
Document Information
Author
Responsible
Officer
Summary/Purpose
The purpose of this report is to ask Council to nominate a councillor as its nominee for
election to the Board of Bendigo Stadium Limited (BSL) following the advice that Cr Lisa
Ruffell will resign taking effect on the date of the next BSL Annual General Meeting in
October.
Policy Context
Council Plan Reference: Council demonstrates good governance and leadership.
Background Information
The Constitution of BSL allows one of the people to be elected to the Board to be
nominated by the Council. The nominee must be an eligible member of BSL.
The Council will be requested by the BSL Secretary to nominate in writing at least 28
days before the Annual General Meeting to be held in October 2015.
In accordance with the Constitution, the name of Councils nominee will be posted in a
conspicuous place in the Stadium for at least 14 days immediately before the election.
The nominee of the Council will be elected to office by a majority of eligible members of
BSL accepting his or her nomination.
Report
Cr Ruffell currently sits on the BSL Board as Councils nominee. Cr Ruffell has, however,
indicated she plans to resign her position before the BSL Annual General Meeting in
October, and so Council will need to nominate a replacement.
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Under the existing rules, if the Council fails or neglects to nominate a person, the retiring
nominated member of the Council will be deemed to have been re-nominated unless that
person declines to accept re-nomination. If this happens, the position will be treated as a
casual vacancy and filled by nominees of the members of BSL.
Cr Barry Lyons has expressed an interest in replacing Cr Ruffell and has previously
served as a member of the BSL Board.
Cr Lyons is an eligible member of BSL and qualifies for election in accordance with the
BSL Constitution.
No date has yet been fixed for the Annual General Meeting in October.
Resource Implications
There are no resource implications in Council nominating a person to sit on the BSL
Board.
RECOMMENDATION
That Council put forward Cr Lyons as its nominee for election to the BSL Board by the
members of BSL at the Annual General Meeting in October 2015 following the advice
that Cr Ruffell will resign taking effect at the date of the Annual General Meeting.
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6.2
RECORD OF ASSEMBLIES
Document Information
Author
Responsible
Officer
Summary/Purpose
The purpose of this report is to provide the record of any assembly of Councillors, which
has been held since the last Council Meeting, so that it can be recorded in the Minutes of
the formal Council Meeting.
Policy Context
Strong leadership to meet future needs and challenges; effective community
engagement.
Background Information
The Local Government Act provides a definition of an assembly of Councillors where
conflicts of interest must be disclosed.
A meeting will be an assembly of Councillors if it considers matters that are likely to be
the subject of a Council decision, or, the exercise of a Council delegation and the
meeting is:
1.
2.
A planned or scheduled meeting that includes at least half the Councillors (5) and a
member of Council staff; or
an advisory committee of the Council where one or more Councillors are present.
The requirement for reporting provides increased transparency and the opportunity for
Councillors to check the record, particularly the declarations of conflict of interest.
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Report
Meeting Information
Meeting
Heritage Advisory Committee
Name/Type
Meeting Date
16 July 2015
Matters discussed 1. Expenditure of Heritage Advisory Committee budget
2. Commemorative activities for Peter Ellis OAM
3. Feedback from Shire of Mitchell Heritage Advisory
Committee visit
4. Heritage Act Review
5. Demolitions - Encouragement Pack
6. Annual Review of Terms of Reference
7. Planning update: Amendments, Demolitions and
Heritage Restoration Loan Scheme
8. Strategy update: Celebrate Vahland, Graeme Robertson
Cast Iron Collection
9. Bendigo Gasworks
10. Heritage Awards
11. Site watch list
Attendees/Apologies
Councillors
Cr Peter Cox
Apology:
Cr Mark Weragoda
Staff/
Ms Megan McDougall
Community
Dr Dannielle Orr
Representatives
Mr Bradd Worrell/
Ms Helen Ashby
Mr David Bannear
Mr Laurie Brown
Mr Jordan Grenfell
Dr Gary Hill
Dr Di Smith
Mr Darren Wright
Apologies:
Ms Emma Bryant
Mr Trevor Budge/
Ms Elaine Doling
Ms Kay MacGregor
Mr Rod Spitty
Mr Calum Walker
Conflict of Interest disclosures
Matter Councillor/officer making disclosure
No.
Nil
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Councillor/officer left
meeting
Meeting Information
Meeting
Councillors' Forum
Name/Type
Meeting Date
22 July 2015
Matters discussed 1. Presentation on Bendigo Stadium
2. Partnership Grants
3. Road Management Plan
4. Big Hill Primary School
5. Caravans and motor homes
6. Writers Festival
7. Family violence
8. Malone Park
9. Chinese Arch
10. Funeral
11. Payment of contractors - Ulumbarra Theatre
12. Federal and State grants
13. Aquatic strategy
14. Tom Flood Sports Centre
15. Heathcote bus service
16. Women Showing the Way
17. Friends of Kennington Reservoir
18. Use of waiting room and business foyer screens for
Promotion
19. Maubisse deputation
20. Early years' facilities
21. Wellsford Estate
22. Review of meeting
Attendees/Apologies
Councillors
Cr Peter Cox
Cr Rod Campbell
Cr Elise Chapman
Cr Rod Fyffe
Cr Helen Leach
Cr Barry Lyons
Cr Lisa Ruffell
Cr Mark Weragoda
Cr James Williams
Staff/
Mr Craig Niemann
Community
Ms Pauline Gordon
Representatives
Ms Marg Allan
Ms Prue Mansfield
Ms Rachelle Quattrocchi
Mr Peter Davies
Mrs Alison Campbell
Apologies:
Mr Stan Liacos
Mr Darren Fuzzard
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Meeting
Name/Type
Meeting Date
Matters discussed
Councillors
Staff/
Community
Councillor/officer left
meeting
Meeting Information
Councillors' Forum
29 July 2015
1. La Trobe University Master Plan
2. White Hills Investigation
3. Victorian Floodplain Management Strategy
4. Special Charge Scheme for Guys Hill Road Drainage
Project
5. Wellsford Estate
6. Graffiti wall
7. Flooding in Condon Street
8. Primary schools
9. Motorhome parking
10. Marong SES
11. Malone Park
12. Leadership
13. Economic Development roundtables
14. Rural Strategy
15. CEO Performance Review
16. Community Engagement Workshop
17. Customer Request Satisfaction Survey
18. Review of draft Ordinary Meeting agenda
19. Rural Exhibition Centre
20. Kerbside access
21. Code of Conduct
22. Youth Action Group
23. Parking - Kangaroo Flat station
24. Council Plan and Budget
25. Review of meeting
26. Economic Development Strategy
Attendees/Apologies
C Peter Cox
Cr Rod Campbell
Cr Elise Chapman
Cr Rod Fyffe
Cr Helen Leach
Cr Barry Lyons
Cr Mark Weragoda
Cr James Williams
Apology:
Cr Lisa Ruffell
Mr Craig Niemann
Ms Pauline Gordon
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Representatives
Ms Prue Mansfield
Mr Stan Liacos
Mr Darren Fuzzard
Mr Peter Davies
Mrs Alison Campbell
Apology:
Ms Marg Allan
RECOMMENDATION
That Council endorse the record of assemblies of Councillors as outlined in this report.
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6.3
Document Information
Author
Summary/Purpose
The purpose of this report is to provide information on contracts recently awarded under
delegation.
Policy Context
Delivery of programs, projects and services that respond to community needs.
Report
Contract No
Project
Successful Contractor
Value
(GST Excl)
Delegated
Officer
Date Signed
Service Contracts
CT000163
EPA Approved
Environmental
Auditors
Schedule of
Rates
Rachelle
Quattrocchi
Acting Director
22 July 2015
Current annual Council Budget for the goods/services contracted via this schedule of rates is
$158,600.00 excluding GST
CT000183
Quality
Management
System
Auditing
Services
Schedule of
Rates
Rachelle
Quattrocchi
Acting Director
23 July 2015
Current annual Council Budget for the goods/services contracted via this schedule of rates is
$24,403.50 excluding GST
RECOMMENDATION
That the contracts awarded under delegation, as outlined in this report, be acknowledged
by Council.
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7.
URGENT BUSINESS
Nil.
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8.
8.1
NOTICES OF MOTION
NOTICE OF MOTION
CR HELEN LEACH
That Councillors resolve to meet with Mr Don McKinnon and representatives of the
Kangaroo Flat Leisure Centre Group to discuss the advantages of the new revised plans
for the retention of the Leisure Centre.
Officer comment (Stan Liacos, Director City Futures and Pauline Gordon, Director
Community Wellbeing):
It is Councils prerogative to meet with whomever they collectively choose to meet
with. If Council determines to meet once again with Mr McKinnon and others on this
matter then at very least it is important to reiterate a range of points for Council to recall
including the following:
- Council made a formalised determination to proceed with Aquatic Centre
development at its meeting of 24 June 2015;
- Council issued a planning permit for the Aquatic Centre development (it did this last
year after considerable statutory public consultation);
- Council formally endorsed and released its designs at various stages of public
consultation and engagement in 2013 and 2014 (this included the rationale for the
removal of the Hall on the reserve);
- Councils decision-making was made after several years of careful and sequential
strategic planning and staged analysis, public consultation and political advocacy,
design and planning processes, Community Reference Group deliberations, business
modelling, and funding considerations; and
- Council management has already acted on Councils go ahead resolution of 24 June
2015 including formally advising the Victorian Government of Councils intention to
proceed with the project, drafting a Funding Agreement Contract with the Victorian
Government binding its substantive financial contribution of half/$15,000,000 towards
the project, and in continuing to assist the final few users of the Browning Street Hall
successfully relocate to alternative premises (note: there are no more forward
bookings at the Hall and the YMCA has ceased operating from the premises).
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9.
COUNCILLORS' REPORTS
10.
MAYOR'S REPORT
11.
12.
12.1
RECOMMENDATION
That the meeting be closed to the public to consider a report in accordance with Section
89(2)(d) and (e) of the Local Government 1989, as amended, relating to a contractual
matter and proposed development.
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