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Kaar Technologies

Training Manual for MM


Purchasing Info Record
Created By: Sukumaran.E
Document : 284144147.doc

Kaar

Created : September 7, 2015


UPDATED : SEPTEMBER 7, 2015

Training Manual for MM


Purchasing Info Record

Project
Document ID

Training Manual for HM


284144147.doc

Author / Reviewer
Sukumaran.E

Version
Version 1

Date
September
7, 2015

Page 1 of 12

Distribution List
HM End User

Kaar Technologies
Training Manual for MM
Purchasing Info Record
Created By: Sukumaran.E
Document : 284144147.doc

Kaar

Created : September 7, 2015


UPDATED : SEPTEMBER 7, 2015

Table of contents
1

Introduction:........................................................................................................3

Business Process Description:............................................................................3

Creation of Info Record:......................................................................................3


3.1
Introduction...................................................................................................3
3.1.1
Standard info record..............................................................................3
3.1.2
Subcontractor info record......................................................................3
3.1.3
Structure of an info record.....................................................................4
3.2
SAP Transaction...........................................................................................4

Changing the Info Record:.................................................................................11


4.1
Introduction.................................................................................................11
4.2
SAP Transaction.........................................................................................11

Displaying the Info Record:...............................................................................12


5.1
Introduction.................................................................................................12
5.2
SAP Transaction.........................................................................................12

Page 2 of 12

Kaar Technologies
Training Manual for MM
Purchasing Info Record
Created By: Sukumaran.E
Document : 284144147.doc

Kaar

Created : September 7, 2015


UPDATED : SEPTEMBER 7, 2015

1 Introduction:
The purchasing info record (also referred to in abbreviated form as the "info record") is a source
of information for purchasing. It contains information on a specific material and a vendor
supplying the material. For example, the vendor's current pricing is stored in the info record.
The info record allows buyers to quickly determine:
which materials have been previously offered or supplied by a specific vendor
which vendors have offered or supplied a specific material
This manual is a step by step guide to Create Info Record.

2 Business Process Description:


Purchasing Info records are created to store information relation to purchasing activities.
Depending on the need we can create different category of info record. For example if the
company wants to procure consignment/pipeline stock then it must create consignment/pipeline
info record. For subcontracting a subcontracting info record has to be created

3 Creation of Info Record:


3.1

Introduction
We can create different kind of info records based on business process. The following
categories are possible:

Standard info record


Standard info record specifies that the info record is used only in connection with standard
purchase orders. If this indicator is set, the data from the info record (e.g. condition, texts etc.)
is only adopted in standard POs.

Subcontractor info record


A subcontractor info record contains ordering information for subcontract orders. For example,
if you subcontract the assembly of a component, the subcontractor info record would include
the vendor's (subcontractor's) price for assembling the component.

Page 3 of 12

Kaar Technologies
Training Manual for MM
Purchasing Info Record
Created By: Sukumaran.E
Document : 284144147.doc

Kaar

Created : September 7, 2015


UPDATED : SEPTEMBER 7, 2015

Structure of an info record


An info record contains general data and organizational data:
General data: Data that is valid for each purchasing organization or each plant
(for example, origin data, reminder levels, and the order unit).
Organizational data: Data such as prices and pricing conditions that you can
store for the relevant purchasing organization or plant.

3.2

SAP Transaction
Use the following menu path(s) to begin the transaction: ME11
Logistics>Materials Management>Purchasing>Master Data>Info Record>Create

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Kaar Technologies
Training Manual for MM
Purchasing Info Record
Created By: Sukumaran.E
Document : 284144147.doc

Created : September 7, 2015


UPDATED : SEPTEMBER 7, 2015

Enter Vendor Number


Enter Material

Enter
Purchasing
Organization

Enter Plant

Select Standard

In the Initial Screen Enter the following:


Enter Vendor Number
Enter Material Code
Enter Purchasing Organization
Enter Plant
Select Standard
Press Enter or click

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Enter Industry Sector

Kaar

Kaar Technologies
Training Manual for MM
Purchasing Info Record
Created By: Sukumaran.E
Document : 284144147.doc

Created : September 7, 2015


UPDATED : SEPTEMBER 7, 2015

Enter
Sales
Person

Enter
Telephone
Number

In this Screen Enter the following:


Enter Sales Person.
Enter Telephone.

Page 6 of 12

Kaar

Kaar Technologies
Training Manual for MM
Purchasing Info Record
Created By: Sukumaran.E
Document : 284144147.doc

Kaar

Created : September 7, 2015


UPDATED : SEPTEMBER 7, 2015

Enter Planned
Delivery time

Enter Purchasing
Group

Enter Net Price

In this screen you have to enter


Enter Planned Delivery Time
Enter Purchasing Group
Enter Net Price

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Click Inspection type

Kaar Technologies
Training Manual for MM
Purchasing Info Record
Created By: Sukumaran.E
Document : 284144147.doc

Created : September 7, 2015


UPDATED : SEPTEMBER 7, 2015

Enter Rate

Select Condition Type

In this screen you have to enter


Select Condition Type.
Enter Rate.

Page 8 of 12

Kaar

Kaar Technologies
Training Manual for MM
Purchasing Info Record
Created By: Sukumaran.E
Document : 284144147.doc

Created : September 7, 2015


UPDATED : SEPTEMBER 7, 2015

Enter
Info
record note

Enter Purchase
order text

In this screen you have to enter


Enter Info record note.
Enter Purchase Order Text

Page 9 of 12

Kaar

Kaar Technologies
Training Manual for MM
Purchasing Info Record
Created By: Sukumaran.E
Document : 284144147.doc

Created : September 7, 2015


UPDATED : SEPTEMBER 7, 2015

If the data is found correct, save the document by clicking the Yes,

Page 10 of 12

Kaar

Kaar Technologies
Training Manual for MM
Purchasing Info Record
Created By: Sukumaran.E
Document : 284144147.doc

Kaar

Created : September 7, 2015


UPDATED : SEPTEMBER 7, 2015

4 Changing the Info Record:


4.1

Introduction
In case if you want to change the Info record for any reason you can do so by using
Transaction ME12.

4.2

SAP Transaction
Use the following menu path(s) to begin the transaction: ME12
Logistics>Materials Management>Purchasing>Master Data>Info Record>Change

In the Initial Screen Enter the following:


Enter Vendor Number
Enter Material Code
Enter Purchasing Organization
Enter Plant
Press Enter or click
Make the changes required and save the data.

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Enter Industry Sector

Kaar Technologies
Training Manual for MM
Purchasing Info Record
Created By: Sukumaran.E
Document : 284144147.doc

Kaar

Created : September 7, 2015


UPDATED : SEPTEMBER 7, 2015

5 Displaying the Info Record:


5.1

Introduction
You can view the info record that you have created. In this Transaction you can not change the
content of the Info Record. You can only view the contents.

5.2

SAP Transaction
Use the following menu path(s) to begin the transaction: ME13
Logistics>Materials Management>Purchasing>Master Data>Info Record>Display

In the Initial Screen Enter the following:


Enter Vendor Number
Enter Material Code
Enter Purchasing Organization
Enter Plant
Press Enter or click
View the information.
Note: To use the above transactions kindly check with the BASIS for necessary
Authorizations for your User ID

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Enter Industry Sector

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