The Theory to a Great

Meeting
A lesson plan brought to you by the

Tree House Trainers

Luke Sparkman
Brittney Short
Timothy Scott
Katelyn Olson
Mark Adams

Title of course:
The Theory to a Great Meeting
Total length of course:
60 Minutes
Intended audience:
New supervisors and managers that need to improve their skills on running a meeting.
Brief course description:
From your first meeting in the Tree House to discuss action figures and Barbie dolls to the boardroom
to discuss multimillion dollar deals that will change the world. We will show you how to effectively run
a meeting smooth and entertaining in a fun and wonderful learning environment. From this
experience you will take with you all the knowledge needed to make your next meeting so impressive
that not only will you hold the attentions of the attendees but you will have them joining you in all of
your meetings!

Objectives:

By the end of this training you will:

1. Be able to follow an agenda in a timely manner.
2. Be able to get people to participate during every meeting.
3. Be able to conduct online meetings with poise.
4. Be able to display complete confidence with body language.

Materials:
Prepared Visual Aids (V.A.s) PowerPoint slides
Checklist
Examples of bad agendas
Refreshments Water, donuts, muffins.
Markers
1 Nemo
Pens
Candy
Agenda
Evaluation
Music

The Theory to a Great Meeting

Lesson
Outline
&
Objectiv
es
Course
Introduction

Materials
Used

Instructor
Activity

Ice Breaker
V.A. Course
title

Course
Objectives
Understand
purpose of
Course

Objective 1:
Follow an
agenda in a
timely

V.A. with
objectives

V.A.
Agenda
example
pens and

Trainee
Activity

Trainer
(who)

Ti
me

Answers to
Ice Breaker
Is everyone
familiar with
the facility,
stand if you
wish no
breaks use
restroom if
needed
Introductions

Participate
Listen

Katelyn
Olson

Review
objective
Identify
benefit of
improved
communicati
on

Listen

Katelyn
Olson

Role play:
Demonstrate
a meeting
without an

Listen
Review
agenda
Participate in

Brittney
Short

15

manner

paper
Candy

Objective 2:
How to get
people to
participate

V.A.
Table and
chairs

Objective 3:
Conduct
online
meetings
successfully
Objective 4:
How to
display
complete
confidence
with body
language

V.A
Nemo
Candy

Summary V. A.

Evaluation

Forms

agenda
We will
provide an
example of a
bad agenda
Trainees will
need to find
whats
wrong.

Role play:
Show an ineffective
meeting without
participation, then
show an effective
meeting with
multiple people
contributing

Get
participants into
groups to discuss
participation

discussion
Participate in
sharing
results from
activity

Luke
Sparkman

15

V.A Role play: conduct Listen

Video
a brief online
meeting

Timothy
Scott III

15

Pass Nemo around

the room to get
people to
participate in
gaining confidence
while talking, will
provide topics to
speak about
Bonus question
Summary of
lessons

Mark
Adams

15

Explain and
distribute

Listen
Respond to
questions
Get in groups
Share their thoughts.
Provide information

Be prepared to give
input and advises to
each particular
person who speaks
Give constant
feedback. Both
positive and
constructive criticism
Listen

Complete evaluation

Methods
Both before and during the class we will be using mostly the adult learning theory. By acting out
scenarios, like arriving late, not participating, incorrect use of an agenda, and being unprepared for an
on line conference, will help transfer training showing all the trainees the difference between a bad
meeting and the theory to a great meeting. Another compelling tool that will be found in our training is
video that demonstrates the importance of knowing your technology before conducing an online
meeting. Each trainer will present a topic conjured from our needs assessment. We will act out real
scenarios to show the trainees what can happen if youre not fully prepared. After each scenario we
will then give the trainees an activity to work on. This will help ensure the transfer of training takes
place. Our focus will be learning by role plays and activities, and adding a little humor to help keep
the trainees attentions. We will end each topic with Q&A. Trainees will become efficient in the
concepts taught because they will be using the rehearsal concept in order to store the information in
their long term memory. We will train the trainees in a way that the information learned will stick with
them forever. We want to transfer the training, so every single time they host a meeting they will think
about what they seen at our training session. Therefore, at the end of the training we will provide the
trainee with a level one survey. This will help transfer the training, as well as let us know how effective
our training was.